Alexandria City Council

• A. CALL TO ORDER
• B. INVOCATION
• C. PLEDGE OF ALLEGIANCE
• D. ROLL CALL
• E. APPROVAL OF MINUTES TAKEN FROM A MEETING HELD ON MAY 30, 2023.
• F. CONSENT CALENDAR

1. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for hardware and conductor for Sterkx to Willow Glen 138 kV reconductor.
2. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for MacArthur Drive Roadway Lighting Improvements Phase 5.
3. Introduction of an ordinance authorizing the mayor to accept the low bid for spun prestressed wood pole equivalent concrete poles.
4. Introduction of an ordinance authorizing the mayor to renew the existing contract with Transformation Janitorial Service for ATRANS Bus Terminal.
5. Introduction of an ordinance authorizing the mayor to accept the proposals received for electric transmission and distribution emergency services.
6. Introduction of an ordinance amending the 2023/2024 Operating Budget for positions in Human Resources.
7. Introduction of an ordinance authorizing the mayor to enter into annual services agreements with heating ventilation and air conditioning service companies and otherwise to provide with respect thereto.
8. Introduction of an ordinance authorizing the mayor to enter into annual services agreements with licensed electrician service companies and otherwise to provide with respect thereto.
9. Introduction of an ordinance authorizing the mayor to renew the operations and management agreement for Coughlin-Saunders Performing Arts Center with the Arts Council of Central Louisiana at the current terms and conditions of the agreement entered into by Ordinance 164-2019 until a new agreement is entered into.

• G. RESOLUTIONS

10. RESOLUTION setting a public hearing for cost to be held on July 11, 2023 for authority to file liens on 25 structures.
11. RESOLUTION authorizing advertisement for bids for D. G. Hunter Units 5-11 major maintenance equipment, parts and supplies.
12. RESOLUTION to confirm the appointment of Larry R. Turner to serve as a Commissioner on the Central Louisiana Regional Port Board.
13. RESOLUTION to confirm the appointment of John Scott to serve as a Commissioner on the Central Louisiana Regional Port Board.
14. RESOLUTION authorizing advertisement for bids for Kisatchie Ground Storage Aeration project.
15. RESOLUTION accepting the construction of the improvements for the CIP-MPO North 16th Street Bridge Replacement (H.014167).
16. RESOLUTION authorizing advertisement for bids for Contract A Roadside Open Ditch Enclosure and Storm Works Maintenance 20232024.
17. RESOLUTION authorizing advertisement for bids for Contract C Concrete Pavement and Sidewalk Improvements 2023-2024.
18. RESOLUTION authorizing advertisement for bids for Contract B Asphaltic Concrete Reconstruction and Overlay Improvement 2023/2024.

• H. ORDINANCES FOR FINAL ADOPTION SUBJECT TO PUBLIC HEARING

19. To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for sulfur dioxide, technical grade, and liquid one (1) ton cylinders for Wastewater Department.
20. To consider final adoption of an ordinance authorizing the Mayor to enter into a cooperative endeavor agreement with the Rapides Parish Fair Association for use of Trolley’s and other matters with respect thereto.
21. To consider final adoption of an ordinance authorizing the mayor to renew the service contract with Control Devices, Inc. for testing, calibration and maintenance of substation relays, meters and related equipment for the Electric Distribution Department and D.G. Hunter Generating Station.
22. To consider final adoption of an ordinance authorizing the mayor to renew the service contract with Advanced Environmental Compliance, LLC and Terracon Consultants for Environmental Engineering and Consulting Services.
23. To consider final adoption of an ordinance authorizing the mayor to enter into a cooperative endeavor Agreement with Louisiana Municipal Association for its annual meeting hosted in Alexandria August 3-5, 2023; and authorizing the mayor to enter into contract for services or joint services related to event; and to authorize purchases and vending or other matters related thereto.
24. To consider final adoption of an ordinance authorizing the mayor to enter into an agreement for Property Tax software from Arkansas Cama Technology (ACT).
25. To consider final adoption of an ordinance authorizing the mayor to renew an existing contract and subsequent contracts for maintenance agreement including mowing and litter pickup with the State of Louisiana Department of Transportation and Development and other matters with respect thereto.
26. To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for annual requirement contract for water, wastewater, natural gas and general site related systems.
27. To consider final adoption of an ordinance to amend the city of Alexandria Criminal Code, Chapter 15 of the Code of Ordinances, Article VII., offenses affecting the public generally, by adding Section 15-129 to provide for responsibilities of owners of firearms with respect to minors and otherwise to provide with respect thereto.
28. ADJOURNED

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON June 13, 2023. The Council of the City of Alexandria, Louisiana, met in a regularly scheduled meeting session in the City Council Chambers, on Tuesday, June 13, 2023 at 5:20 P.M. Those present were the Honorable REDDEX Washington, Chuck Fowler, Cynthia Perry, Gary Johnson, Jim Villard and Lizzie Felter. Lee Rubin was absent. Also present were Mayor Roy, Kay Michiels, City Attorney Jonathon Goins and Council Staff. The Council of the City of Alexandria, State of Louisiana was duly convened as the governing authority of said City by the Honorable REDDEX Washington, who stated that the Council was ready for the transaction of business. The invocation was pronounced by Jonathan Goins and the Pledge of Allegiance was led by Gary Johnson. APPROVAL OF MINUTES On a motion of Mr. Villard and seconded by Mr. Fowler the minutes taken from a regular Council Meeting held on May 30, 2023 were unanimously approved by the Council.

CONSENT CALENDAR

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Fowler moved for the introduction of all items appearing under the heading Consent Calendar. Ms. Felter seconded the motion. It was unanimously carried by the Council. Upon request from the Administration and a motion of Mr. Johnson and seconded by Mr. Villard, the following item was delayed for two weeks: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR HARDWARE AND CONDUCTOR FOR STERKX TO WILLOW GLEN 138 KV RECONDUCTOR AND OTHER MATTERS WITH RESPECT THERETO.

Bids were received for MacArthur Drive roadway lighting improvements phase 5. Name of Bidders Gresco Utility Supply Techline, Inc. Lombardi Electric Sequel Electrical Supply Balthazar Electriks

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler and seconded by Ms. Felter to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR MACARTHUR DRIVE ROADWAY LIGHTING IMPROVEMENTS PHASE 5 AND OTHER MATTERS WITH RESPECT THERETO.

Bids were received for spun prestressed wood pole equivalent concrete poles. Name of Bidders Meyer Utility Technology International

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler and seconded by Ms. Felter to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID FOR SPUN PRESTRESSED WOOD POLE EQUIVALENT CONCRETE POLES AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Ms. Felter the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH TRANSFORMATION JANITORIAL SERVICE FOR ATRANS BUS TERMINAL AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Ms. Felter the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE PROPOSALS RECEIVED FOR ELECTRIC TRANSMISSION AND DISTRIBUTION EMERGENCY SERVICES AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Ms. Felter the following ordinance was introduced to wit: AN ORDINANCE AMENDING THE 2023/2024 OPERATING BUDGET FOR POSITIONS IN HUMAN RESOURCES AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Ms. Felter the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO ANNUAL SERVICES AGREEMENTS WITH HEATING VENTILATION AND AIR CONDITIONING SERVICE COMPANIES AND OTHERWISE TO PROVIDE WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Ms. Felter the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO ANNUAL SERVICES AGREEMENTS WITH LICENSED ELECTRICIAN SERVICE COMPANIES AND OTHERWISE TO PROVIDE WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Ms. Felter the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE OPERATIONS AND MANAGEMENT AGREEMENT FOR COUGHLIN-SAUNDERS PERFORMING ARTS CENTER WITH THE ARTS COUNCIL OF CENTRAL LOUISIANA AT THE CURRENT TERMS AND CONDITIONS OF THE AGREEMENT ENTERED INTO BY ORDINANCE 164-2019 UNTIL A NEW AGREEMENT IS ENTERED INTO AND OTHER MATTERS WITH RESPECT THERETO.

RESOLUTIONS

Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Fowler.

RESOLUTION NO. 0419-2023

RESOLUTION SETTING A PUBLIC HEARING FOR COST TO BE HELD ON JULY 11, 2023 FOR AUTHORITY TO FILE LIENS ON 25 STRUCTURES. The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Felter, Washington, Fowler, Perry, Johnson.

NAYS: None.

ABSENT: Rubin.

This resolution was thereupon declared adopted on this the 13th day of June, 2023.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Johnson.

RESOLUTION NO. 0420-2023

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR D. G. HUNTER UNITS 5-11 MAJOR MAINTENANCE EQUIPMENT, PARTS AND SUPPLIES. The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington.

NAYS: None.

ABSENT: Rubin.

This resolution was thereupon declared adopted on this the 13th day of June, 2023.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Villard.

RESOLUTION NO. 0421-2023

RESOLUTION TO CONFIRM THE APPOINTMENT OF LARRY R. TURNER TO SERVE AS A COMMISSIONER ON THE CENTRAL LOUISIANA REGIONAL PORT BOARD.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington.

NAYS: None.

ABSENT: Rubin.

This resolution was thereupon declared adopted on this the 13th day of June, 2023.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Villard.

RESOLUTION NO. 0422-2023

RESOLUTION TO CONFIRM THE APPOINTMENT OF JOHN SCOTT TO SERVE AS A COMMISSIONER ON THE CENTRAL LOUISIANA REGIONAL PORT BOARD.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington.

NAYS: None.

ABSENT: Rubin.

This resolution was thereupon declared adopted on this the 13th day of June, 2023.

Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Johnson.

RESOLUTION NO. 0423-2023

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR KISATCHIE GROUND STORAGE AERATION PROJECT.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Felter, Washington, Fowler, Perry, Johnson.

NAYS: None.

ABSENT: Rubin.

This resolution was thereupon declared adopted on this the 13th day of June, 2023.

Upon request from the Administration and a motion of Mr. Villard and seconded by Mr. Fowler, the following item was delayed for two weeks:

RESOLUTION ACCEPTING THE CONSTRUCTION OF THE IMPROVEMENTS FOR THE CIP-MPO NORTH 16TH STREET BRIDGE REPLACEMENT (H.014167). Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Fowler.

RESOLUTION NO. 0424-2023

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR CONTRACT A ROADSIDE OPEN DITCH ENCLOSURE AND STORM WORKS MAINTENANCE 2023-2024.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Felter, Washington, Fowler, Perry, Johnson.

NAYS: None.

ABSENT: Rubin.

This resolution was thereupon declared adopted on this the 13th day of June, 2023.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Johnson.

RESOLUTION NO. 0425-2023

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR CONTRACT C CONCRETE PAVEMENT AND SIDEWALK IMPROVEMENTS 2023-2024.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington.

NAYS: None.

ABSENT: Rubin.

This resolution was thereupon declared adopted on this the 13th day of June, 2023.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Johnson.

RESOLUTION NO. 0426-2023

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR CONTRACT B ASPHALTIC CONCRETE RECONSTRUCTION AND OVERLAY IMPROVEMENT 2023/2024.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington.

NAYS: None.

ABSENT: Rubin.

This resolution was thereupon declared adopted on this the 13th day of June, 2023.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO A PUBLIC HEARING

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard. ORDINANCE NO. 77-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR SULFUR DIOXIDE, TECHNICAL GRADE, AND LIQUID ONE

• (1) TON CYLINDERS FOR WASTEWATER DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington.

NAYS: None.

ABSENT: Rubin.

This ordinance was thereupon declared adopted on this the 13th day of June, 2023.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Fowler. ORDINANCE NO. 78-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A

COOPERATIVE ENDEAVOR AGREEMENT WITH THE RAPIDES PARISH FAIR ASSOCIATION FOR USE OF TROLLEY’S AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Felter, Washington, Fowler, Perry, Johnson.

NAYS: None.

ABSENT: Rubin.

This ordinance was thereupon declared adopted on this the 13th day of June, 2023.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard. ORDINANCE NO. 79-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE SERVICE CONTRACT WITH CONTROL DEVICES, INC. FOR TESTING, CALIBRATION AND MAINTENANCE OF SUBSTATION RELAYS, METERS AND RELATED EQUIPMENT FOR THE ELECTRIC DISTRIBUTION DEPARTMENT AND D.G. HUNTER GENERATING STATION AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington.

NAYS: None.

ABSENT: Rubin.

This ordinance was thereupon declared adopted on this the 13th day of June, 2023. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard. ORDINANCE NO. 80-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE SERVICE CONTRACT WITH ADVANCED ENVIRONMENTAL COMPLIANCE, LLC AND TERRACON CONSULTANTS FOR ENVIRONMENTAL ENGINEERING AND CONSULTING SERVICES AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington.

NAYS: None.

ABSENT: Rubin.

This ordinance was thereupon declared adopted on this the 13th day of June, 2023.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Johnson. ORDINANCE NO. 81-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A

COOPERATIVE ENDEAVOR AGREEMENT WITH LOUISIANA MUNICIPAL ASSOCIATION FOR ITS ANNUAL MEETING HOSTED IN ALEXANDRIA AUGUST 3-5, 2023; AND AUTHORIZING THE MAYOR TO ENTER INTO CONTRACT FOR SERVICES OR JOINT SERVICES RELATED TO EVENT; AND TO AUTHORIZE PURCHASES AND VENDING OR OTHER MATTERS RELATED THERETO. The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Felter, Washington, Fowler, Perry, Johnson.

NAYS: None.

ABSENT: Rubin.

This ordinance was thereupon declared adopted on this the 13th day of June, 2023.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard. ORDINANCE NO. 82-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT FOR PROPERTY TAX SOFTWARE FROM ARKANSAS CAMA TECHNOLOGY (ACT) AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington.

NAYS: None.

ABSENT: Rubin.

This ordinance was thereupon declared adopted on this the 13th day of June, 2023.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Fowler. ORDINANCE NO. 83-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW AN EXISTING CONTRACT AND SUBSEQUENT CONTRACTS FOR MAINTENANCE AGREEMENT INCLUDING MOWING AND LITTER PICKUP WITH THE STATE OF LOUISIANA DEPARTMENT OF TRANSPORTATION AND DEVELOPMENT AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Felter, Washington, Fowler, Perry, Johnson.

NAYS: None.

ABSENT: Rubin.

This ordinance was thereupon declared adopted on this the 13th day of June, 2023.

Upon request from the Administration and a motion of Mr. Fowler and a second of Mr. Villard, the following item was delayed for two weeks:

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR ANNUAL REQUIREMENT CONTRACT FOR WATER, WASTEWATER, NATURAL GAS AND GENERAL SITE RELATED SYSTEMS AND OTHER MATTERS WITH RESPECT THERETO.

The following item failed for lack of a motion:

AN ORDINANCE TO AMEND THE CITY OF ALEXANDRIA CRIMINAL CODE, CHAPTER 15 OF THE CODE OF ORDINANCES, ARTICLE VII., OFFENSES AFFECTING THE PUBLIC GENERALLY, BY ADDING SECTION 15-129 TO PROVIDE FOR RESPONSIBILITIES OF OWNERS OF FIREARMS WITH RESPECT TO MINORS AND OTHERWISE TO PROVIDE WITH RESPECT THERETO.

The Vice-President adjourned the meeting at 5:44 p.m.

/S/ Lee Rubin President ATTEST: /S/Donna P. Jones City Clerk