Jury Agenda

Posted February 8, 2024

REGULAR SESSION

FEBRUARY 12, 2024 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JURORS COMMENTS

Receive update from Brad Smith with Huddleston Smith.

Presentation on Renaissance

Recognize Sara Gary & Kelia Bingham, Acadiana Watershed Initiative.

Recognize Dr. Correll, Chancellor of LSU-A.

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on January 22, 2024, as published in the Official Journal. (Mr. Bishop)
2. Motion that approved bills be paid. (Mr. Bishop)

APPOINTMENTS TO BE ANNOUNCED ***Captain Marcus Sandoval on the Communications District, representing Sheriff’s Office, for a four (4) year term. Term will expire March 17, 2024. ***Paul Fuselier on the Communications District, representing Emergency Medical Services, for a four (4) year term. Term will expire April 9, 2024. ***Jay Scott on the Rapides Area Planning Commission for a four (4) year term. Term expired January 8, 2024. ***Jay Scott on the Transportation Policy Committee for a four (4) year term. Term expired January 8, 2024.

REGULAR MEETING

FEBRUARY 12, 2024

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3. Motion to rescind a certain motion passed on January 22, 2024 to sell Asset No. 9066 for Rapides Parish Fire District No. 6, as requested by the Deville V olunteer Fire Department Board and Chief. ( Finance 02/05)
4. Motion to delete from the Rapides Parish Fire District No. 6 Asset/Inventory Program the equipment listed below and sell the equipment with a sealed bid process as requested by the Department Board of Directors and the Fire Chief.

ASSET No. DESCRIPTION DISPOSAL 10303 2007 International T o be sold VIN# 1HTMKAZR67H354719 (Finance 02/05)

5. Motion to delete from the Rapides Parish Fire District No. 10 – Asset Inventory Program the items listed below as per audit done in 2023 by Finance Personnel and Fire District Board member and staff. Asset Number Description Disposal 10139 Whirlpool Ice Machine Unable to Locate 10411 Mobile Radio – Johnson 53SL Unable to Locate 10650 Ice Machine Unable to Locate 10705 Bunker Gear Shouldn’t be on inventory 10706 Bunker Gear Shouldn’t be on inventory 10712 Generator – EU3000i3AN Unable to Locate 10862 Ice Machine Unable to Locate 11297 Transreceiver M105 Unable to Locate 11471 Radio – Vertex VX-454DO Broken 11472 Radio – Vertex VX-454DO Unable to Locate 11484 Generator – Honda EU1000T1A Unable to Locate 11486 BackPack Blower Unable to Locate 05679 Sharp Copier Broken 05914 Generator – Honda Broken 05915 Mower – Kubota Unable to Locate 06636 Camper Shell – Red Unable to Locate 06639 4” Water Pump – Kubota Broken 06640 4” Water Pump Unable to Locate 06911 Ventilator Unable to Locate 06926 Computer Terminal & keyboard Broken 07091 Gibson – A/C Unit Broken 07270 SCBA – Air Pack Unable to Locate 07271 SCBA – Air Pack Unable to Locate 07373 AC/Heat Unit – Emerson Broken 08265 Skid Unit – TriMax w/frame Unable to Locate 08673 AED Defibrillator – LifePak 500 Unable to Locate 08749 Radio – Maxtrac 99CH-VHF Unable to Locate 08750 Radio – Maxtrac 99CH-VHF Unable to Locate 08755 Power Unit Was sold as part of a truck REGULAR MEETING FEBRUARY 12, 2024

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08824 Pump – Honda Unable to Locate 09113 Camera – Digital Unable to Locate 09116 Computer Unable to Locate 09196 Environmental suit w/boots One time use 09377 Chainsaw – Stihl – 20” MS440 Unable to Locate 09540 2” Pump – Honda 5HP Unable to Locate 09882 Radio – Mobile Astro XTL 5000 Unable to Locate 09945 2” Pump – Honda Unable to Locate 09977 Water Pump – Honda Unable to Locate 09704 Repeater – Vehicle Pyramid Unable to Locate (Finance 02/05)

Glenmora, LA 71433, District H, as a hardship. Proper certification has been received. (Public Works 02/05)

7. Motion to authorize the President to 1) sign all necessary documents, and 2) authorize the Parish President to approve the application submission for the Central Louisiana Community Foundation’s Grants endowment 2024. (Workforce & Grants 02/05)
8. Motion to award contract to Bayou Rapides Corporation of Alexandria, Louisiana, the low bidder, in the amount of $32,428.00, for ARPA – Work Order No. 12 – Demolition and Clearance of Building Structure Located at authorize the President to sign all necessary documents. (Workforce & Grants 02/05)
9. Motion to authorize Rapides Parish Fire District No. 2 to submit an application to the Assistance to Firefighters Grants (AFG) Program, thru FEMA GO, for a Fire Apparatus, with matching funds to be paid from Fire District No. 2 budget, and authorize the Fire Chief and Parish President to sign all necessary documents. (Workforce & Grants 02/05)
10. Motion to authorize Bernhard MCC, LLC to install a temporary fence behind the Gravel Building to store materials for the Courthouse Air Quality Improvement Project. (Courthouse & Coliseum 02/05)
11. Motion to authorize the President to sign a one (1) year lease agreement with the Louisiana Department of Health, beginning on 03/07/2024 – 03/06/2025, REGULAR MEETING FEBRUARY 12, 2024

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to lease 480 square feet of usable space, located at the John A. Christophe Health Unit Building, 5604-B Coliseum Boulevard, Alexandria, Louisiana, to be used by the Office of Public Health, Central Regional Office, Region 6, for the purpose of a laboratory, pending legal counsel review and approval. (Parochial Board & Municipal Liaison 02/05)

12. Motion to proclaim the month of April as Rapides Parish Litter Awareness Month. ( Personnel, Health & Elections 02/05)
13. Motion to participate in the 3rd Annual Keep Louisiana Beautiful Love the Boot Week held during the week of April 20 – 28, 2024. ( Personnel, Health & Elections 02/05)
14. Motion to approve the revised job description for the temporary position of Workforce Professional Case Manager Recruitment Specialist’s education and qualifications from: “Position requires bachelor’s degree in a related field AND four (4) years of related experience.” And changing it to: “Position requires bachelor’s degree in a related field OR four (4) years of related experience.” Due to the immediate need, the position being temporary, and the staff shortage in the youth department due to budget cuts for PY23/FY24. The qualifications amendment is crucial to allow for the successful completion of the hiring process and the subsequent fulfillment of this position. Funding for this position will be paid out of WIOA funds. Authorize the Treasurer to amend the budget as necessary. ( Personnel, Health & Elections 02/05)
15. Motion to approve a four percent (4%) pay increase for all Rapides Parish Fire District No. 6 – Deville VFD employees effective February 1, 2024, as recommended by the Deville Volunteer Fire Department Board of Directors and the Fire Chief. ( Personnel, Health & Elections 02/05)
16. Motion to approve an hourly rate increase of 0.50¢ for one part time firefighter position and an hourly rate increase of $0.25¢ for another part time firefighter position, effective January 28, 2024, as recommended by the Deville Volunteer Fire Department Board of Directors and the Fire Chief. ( Personnel, Health & Elections 02/05)
17. Motion to confirm State approval of J.o.P. to cover Ward 4, 1st and 2nd Justice Courts, pending the fall election and compensate at a rate of $501.00 per month, effective February 1, 2024. REGULAR MEETING FEBRUARY 12, 2024

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( Personnel, Health & Elections 02/05)

18. Motion to receive the required report from Acadian Ambulance under the Contract for December, 2023:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 490 80% 89.18% Pineville - 8 minute 156 80% 85.26% Rapides - 12 minute 213 80% 93.90% Rapides - 20 minute 204 80% 88.73% ( Insurance, Ambulance& Fire 02/05)

19. Motion to hire an independent Project Inspector for the new living quarters at Rapides Parish Fire District No. 6 – Deville VFD, per recommendation of the Deville Volunteer Fire Department Board and Fire Chief. ( Insurance, Ambulance& Fire 02/05)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

20. Motion to award Bid No. 3227 – Bituminous Road Materials (Hot and Cold Mix) to Diamond B Construction for Six (6) months from April 01, 2024 through September 30,2024 as recommended by the Purchasing Agent. Hot Mix - $99.50 per Ton Cold Mix - $115.50 per Ton (Mr. Smith)
21. Motion to adopt a resolution ordering and calling a special election to be held in Road District No. 1A of the Parish of Rapides, State of Louisiana, to authorize the renewal of a special tax therein, making application to the State Bond Commission, and providing for other matters in connection therewith. (Mr. Bishop)
22. Motion to authorize the Rapides Parish Public Works Department to complete road work on Airport Road, within town limits of Cheneyville, not to exceed $16,000.00, to be reimbursed by 3A Maintenance Funds, District H. (Mr. Giles) REGULAR MEETING FEBRUARY 12, 2024

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23. Motion to accept contractor, The Migues Deloach Company, LLC, EchoPoland Volunteer Fire Department, Rapides Parish Fire District No. 9, New Fire Station, as “Substantially Complete”, and authorize the Parish President to sign all necessary documents, as recommended by Pan American Engineers, LLC. ( Mr. Overton)
24. Motion to authorize the Public Works Director to advertise and hire up to twelve (12) seasonal workers for mowing crews and general labor. Work will begin on March 31, 2024 and end no later than November 2, 2024, rate of pay is $14.00 per hour for Laborers and $14.50 per hour for Labor Foreman, to be paid from the Public Works salary line item. (Mr. Overton)
25. Motion to authorize to extend Bid # 3078 (Janitorial Services for Courthouse) with Rapides Janitor Service Inc., for an one-year term beginning February 1, 2024 thru January 31, 2025, as recommended by the Purchasing Agent and Courthouse Superintendent and authorize the Parish President to sign all necessary documents. (Mr. Bishop)
26. Motion to exercise the option to renew the five (5) year voting precinct lease agreement for Precinct N03, Tudor Community Center, for an additional one

• (1) year. A copy of this resolution to be sent to Secretary of State, Registrar of V oters and Clerk of Court. (Mr. Bishop)

27. Motion to exercise the option to renew the five (5) year lease agreement with Tillman Infrastructure, LLC, for the cell phone tower located at 5000 Coliseum Boulevard for the same like terms and conditions and authorize the President to sign all necessary documents. This is the first of seventeen

• (17) additional five (5) year term renewals. (Mr. Bishop)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at