Public Meeting

Rapides Parish Police Jury

Name: Rapides Parish Police Jury — February 12, 2024
Start: 2024-02-12T00:00:00Z
End: 2024-02-12T00:00:00Z
Location: Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

February 12, 2024 · 3:00 p.m. announced

Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

Meeting documents

Jury Agenda agenda

Open official PDF ↗ 6 pages sha256:f0658fdfde85… Permanent page ↗

Posted February 8, 2024

REGULAR SESSION

FEBRUARY 12, 2024 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JURORS COMMENTS

Receive update from Brad Smith with Huddleston Smith.

Presentation on Renaissance

Recognize Sara Gary & Kelia Bingham, Acadiana Watershed Initiative.

Recognize Dr. Correll, Chancellor of LSU-A.

Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on January 22, 2024, as published in the Official Journal. (Mr. Bishop)
Motion that approved bills be paid. (Mr. Bishop)

APPOINTMENTS TO BE ANNOUNCED ***Captain Marcus Sandoval on the Communications District, representing Sheriff’s Office, for a four (4) year term. Term will expire March 17, 2024. ***Paul Fuselier on the Communications District, representing Emergency Medical Services, for a four (4) year term. Term will expire April 9, 2024. ***Jay Scott on the Rapides Area Planning Commission for a four (4) year term. Term expired January 8, 2024. ***Jay Scott on the Transportation Policy Committee for a four (4) year term. Term expired January 8, 2024.

REGULAR MEETING

FEBRUARY 12, 2024

pg. 2

Motion to rescind a certain motion passed on January 22, 2024 to sell Asset No. 9066 for Rapides Parish Fire District No. 6, as requested by the Deville V olunteer Fire Department Board and Chief. ( Finance 02/05)
Motion to delete from the Rapides Parish Fire District No. 6 Asset/Inventory Program the equipment listed below and sell the equipment with a sealed bid process as requested by the Department Board of Directors and the Fire Chief.

ASSET No. DESCRIPTION DISPOSAL 10303 2007 International T o be sold VIN# 1HTMKAZR67H354719 (Finance 02/05)

Motion to delete from the Rapides Parish Fire District No. 10 – Asset Inventory Program the items listed below as per audit done in 2023 by Finance Personnel and Fire District Board member and staff. Asset Number Description Disposal 10139 Whirlpool Ice Machine Unable to Locate 10411 Mobile Radio – Johnson 53SL Unable to Locate 10650 Ice Machine Unable to Locate 10705 Bunker Gear Shouldn’t be on inventory 10706 Bunker Gear Shouldn’t be on inventory 10712 Generator – EU3000i3AN Unable to Locate 10862 Ice Machine Unable to Locate 11297 Transreceiver M105 Unable to Locate 11471 Radio – Vertex VX-454DO Broken 11472 Radio – Vertex VX-454DO Unable to Locate 11484 Generator – Honda EU1000T1A Unable to Locate 11486 BackPack Blower Unable to Locate 05679 Sharp Copier Broken 05914 Generator – Honda Broken 05915 Mower – Kubota Unable to Locate 06636 Camper Shell – Red Unable to Locate 06639 4” Water Pump – Kubota Broken 06640 4” Water Pump Unable to Locate 06911 Ventilator Unable to Locate 06926 Computer Terminal & keyboard Broken 07091 Gibson – A/C Unit Broken 07270 SCBA – Air Pack Unable to Locate 07271 SCBA – Air Pack Unable to Locate 07373 AC/Heat Unit – Emerson Broken 08265 Skid Unit – TriMax w/frame Unable to Locate 08673 AED Defibrillator – LifePak 500 Unable to Locate 08749 Radio – Maxtrac 99CH-VHF Unable to Locate 08750 Radio – Maxtrac 99CH-VHF Unable to Locate 08755 Power Unit Was sold as part of a truck REGULAR MEETING FEBRUARY 12, 2024

pg. 3

08824 Pump – Honda Unable to Locate 09113 Camera – Digital Unable to Locate 09116 Computer Unable to Locate 09196 Environmental suit w/boots One time use 09377 Chainsaw – Stihl – 20” MS440 Unable to Locate 09540 2” Pump – Honda 5HP Unable to Locate 09882 Radio – Mobile Astro XTL 5000 Unable to Locate 09945 2” Pump – Honda Unable to Locate 09977 Water Pump – Honda Unable to Locate 09704 Repeater – Vehicle Pyramid Unable to Locate (Finance 02/05)

Glenmora, LA 71433, District H, as a hardship. Proper certification has been received. (Public Works 02/05)

Motion to authorize the President to 1) sign all necessary documents, and 2) authorize the Parish President to approve the application submission for the Central Louisiana Community Foundation’s Grants endowment 2024. (Workforce & Grants 02/05)
Motion to award contract to Bayou Rapides Corporation of Alexandria, Louisiana, the low bidder, in the amount of $32,428.00, for ARPA – Work Order No. 12 – Demolition and Clearance of Building Structure Located at authorize the President to sign all necessary documents. (Workforce & Grants 02/05)
Motion to authorize Rapides Parish Fire District No. 2 to submit an application to the Assistance to Firefighters Grants (AFG) Program, thru FEMA GO, for a Fire Apparatus, with matching funds to be paid from Fire District No. 2 budget, and authorize the Fire Chief and Parish President to sign all necessary documents. (Workforce & Grants 02/05)
Motion to authorize Bernhard MCC, LLC to install a temporary fence behind the Gravel Building to store materials for the Courthouse Air Quality Improvement Project. (Courthouse & Coliseum 02/05)
Motion to authorize the President to sign a one (1) year lease agreement with the Louisiana Department of Health, beginning on 03/07/2024 – 03/06/2025, REGULAR MEETING FEBRUARY 12, 2024

pg. 4

to lease 480 square feet of usable space, located at the John A. Christophe Health Unit Building, 5604-B Coliseum Boulevard, Alexandria, Louisiana, to be used by the Office of Public Health, Central Regional Office, Region 6, for the purpose of a laboratory, pending legal counsel review and approval. (Parochial Board & Municipal Liaison 02/05)

Motion to proclaim the month of April as Rapides Parish Litter Awareness Month. ( Personnel, Health & Elections 02/05)
Motion to participate in the 3rd Annual Keep Louisiana Beautiful Love the Boot Week held during the week of April 20 – 28, 2024. ( Personnel, Health & Elections 02/05)
Motion to approve the revised job description for the temporary position of Workforce Professional Case Manager Recruitment Specialist’s education and qualifications from: “Position requires bachelor’s degree in a related field AND four (4) years of related experience.” And changing it to: “Position requires bachelor’s degree in a related field OR four (4) years of related experience.” Due to the immediate need, the position being temporary, and the staff shortage in the youth department due to budget cuts for PY23/FY24. The qualifications amendment is crucial to allow for the successful completion of the hiring process and the subsequent fulfillment of this position. Funding for this position will be paid out of WIOA funds. Authorize the Treasurer to amend the budget as necessary. ( Personnel, Health & Elections 02/05)
Motion to approve a four percent (4%) pay increase for all Rapides Parish Fire District No. 6 – Deville VFD employees effective February 1, 2024, as recommended by the Deville Volunteer Fire Department Board of Directors and the Fire Chief. ( Personnel, Health & Elections 02/05)
Motion to approve an hourly rate increase of 0.50¢ for one part time firefighter position and an hourly rate increase of $0.25¢ for another part time firefighter position, effective January 28, 2024, as recommended by the Deville Volunteer Fire Department Board of Directors and the Fire Chief. ( Personnel, Health & Elections 02/05)
Motion to confirm State approval of J.o.P. to cover Ward 4, 1st and 2nd Justice Courts, pending the fall election and compensate at a rate of $501.00 per month, effective February 1, 2024. REGULAR MEETING FEBRUARY 12, 2024

pg. 5

( Personnel, Health & Elections 02/05)

Motion to receive the required report from Acadian Ambulance under the Contract for December, 2023:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 490 80% 89.18% Pineville - 8 minute 156 80% 85.26% Rapides - 12 minute 213 80% 93.90% Rapides - 20 minute 204 80% 88.73% ( Insurance, Ambulance& Fire 02/05)

Motion to hire an independent Project Inspector for the new living quarters at Rapides Parish Fire District No. 6 – Deville VFD, per recommendation of the Deville Volunteer Fire Department Board and Fire Chief. ( Insurance, Ambulance& Fire 02/05)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

Motion to award Bid No. 3227 – Bituminous Road Materials (Hot and Cold Mix) to Diamond B Construction for Six (6) months from April 01, 2024 through September 30,2024 as recommended by the Purchasing Agent. Hot Mix - $99.50 per Ton Cold Mix - $115.50 per Ton (Mr. Smith)
Motion to adopt a resolution ordering and calling a special election to be held in Road District No. 1A of the Parish of Rapides, State of Louisiana, to authorize the renewal of a special tax therein, making application to the State Bond Commission, and providing for other matters in connection therewith. (Mr. Bishop)
Motion to authorize the Rapides Parish Public Works Department to complete road work on Airport Road, within town limits of Cheneyville, not to exceed $16,000.00, to be reimbursed by 3A Maintenance Funds, District H. (Mr. Giles) REGULAR MEETING FEBRUARY 12, 2024

pg. 6

Motion to accept contractor, The Migues Deloach Company, LLC, EchoPoland Volunteer Fire Department, Rapides Parish Fire District No. 9, New Fire Station, as “Substantially Complete”, and authorize the Parish President to sign all necessary documents, as recommended by Pan American Engineers, LLC. ( Mr. Overton)
Motion to authorize the Public Works Director to advertise and hire up to twelve (12) seasonal workers for mowing crews and general labor. Work will begin on March 31, 2024 and end no later than November 2, 2024, rate of pay is $14.00 per hour for Laborers and $14.50 per hour for Labor Foreman, to be paid from the Public Works salary line item. (Mr. Overton)
Motion to authorize to extend Bid # 3078 (Janitorial Services for Courthouse) with Rapides Janitor Service Inc., for an one-year term beginning February 1, 2024 thru January 31, 2025, as recommended by the Purchasing Agent and Courthouse Superintendent and authorize the Parish President to sign all necessary documents. (Mr. Bishop)
Motion to exercise the option to renew the five (5) year voting precinct lease agreement for Precinct N03, Tudor Community Center, for an additional one

(1) year. A copy of this resolution to be sent to Secretary of State, Registrar of V oters and Clerk of Court. (Mr. Bishop)

Motion to exercise the option to renew the five (5) year lease agreement with Tillman Infrastructure, LLC, for the cell phone tower located at 5000 Coliseum Boulevard for the same like terms and conditions and authorize the President to sign all necessary documents. This is the first of seventeen

(17) additional five (5) year term renewals. (Mr. Bishop)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

- - - - In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

Minutes minutes

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The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of the Parish Courthouse, 70 1 Murray Street, Alexandria, Louisiana, on Monday, February 12, 2024, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Joseph “Joe” Bishop , President and Police Jurors: Davron “Bubba” Moreau, Craig Smith , Ernest Nelson, Danny Bordelon, Oliver “Ollie” Overton, Jr., and Parrish Giles.

Absent: Sean McGlothlin and Jay Scott.

Also present were: Ms. Theresa Pacholik, Secretary/Treasurer; Mr. Shane Trapp, Courthouse Building Superintendent; Ms. Betty Jo Bourgeois, Sales & Use Tax Administrator; Mr. Cory Ashmore , Public Works Director; Ms. Sharon Neal , WOD/OEWD Director; Honorable Jay Luneau and Greg Jones, Legal Counsel.

The invocation was given by Rev. Joseph Franklin.

The Pledge of Allegiance was led by Mr. Parrish Giles.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened a s the governing authority of said Parish by Hon. Joe Bishop, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

Mr. Brad Smith with Huddleston Smith provided an update.

Ms. Angela Chustz, Senator Jay Luneau, Mr. Harry Ingalls and Mr. Rodney McNeal spoke on the history of the Renaissance Home for Youth and the importance it holds for the troubled youth in Rapides Parish.

Ms. Kelia Bingham with the Acadiana Watershed Initiative provided the Jurors with an update and asked for Rapides Parish to adopt a resolution to participate in the Acadiana Watershed District.

On motion by Mr. Ollie Overton and seconded by Mr. Bubba Moreau the following resolution was unanimously adopted:

ACADIANA WATERSHED DISTRICT PARTICIPATION

An Ordinance authorizing participation in the Acadiana Watershed District , as codified by Louisiana Act 323. The Acadiana Watershed District shall be domiciled in Lafayette Parish as a central location within the boundaries of the Acadiana Watershed Distr ict. RAPIDES PARISH designates the Acadiana Planning Commission as the office of the Acadiana Watershed District’s business operations and as the public fiscal agent and administering body to conduct daily operations as stated in Louisiana Act 323. RAPIDES PARISH will assist in adopting the administrative steps to establish the Acadiana Watershed District Board of Commissioners and the bylaws of the District.

WHEREAS, the Acadiana Watershed District was formed to promote drainage and flood-risk reduction within the boundaries of the district; to promote and support a REGULAR MEETING FEBRUARY 12, 2024

unified effort to address drainage and flood issues in the region in cooperation with local, state, and federal agencies;

WHEREAS, the Acadiana Watershed District has the responsibility to identify local public sources of revenue for project funding, watershed programming, and local match requirements for the provision of drainage and flood risk reduction projects;

WHEREAS, the Acadiana Watershed District was established to cooperate with local, state, and federal entities engaged in planning and construction of drainage and flood reduction and mitigation projects in the state and region; and to cooperate with local and state entities engaged in establishing best practice development standards for flood-risk reduction and mitigation in the region;

WHEREAS, the foregoing coordination embraces outreach with local communities to build support for regional watershed management approaches, located within and outside of the district, that can more effectively address mounting water risks within the district boundaries;

WHEREAS, coordination among RAPIDES PARISH and its district partners within the Acadiana Watershed District is critical to reducing flood risks and preserving the health, safety, and welfare of the residents and property owners of RAPIDES PARISH;

WHEREAS, the Acadiana Planning Commission is hereby designated as the public fiscal agent and administering entity for the Acadiana Watershed District and whose office shall serve as the domicile for the same;

NOW, THEREFORE, BE IT RESOLVED that the Acadiana Watershed District will enter into a cooperative endeavor agreement with the Acadiana Planning Commission for the purpose of RAPIDES PARISH becoming a full participant and member of the Acadiana Watershed District and designating the Acadiana Planning Commission as the administrator for the Acadiana Watershed District.

This Ordinance having been submitted to a vote; the vote thereon was as follows:

YEAS: Oliver “Ollie” Overton, Jr., Craig Smith, Danny Bordelon, Parrish Giles, Ernest Nelson, Davron “Bubba” Moreau and Joe Bishop NAYS: None ABSTAIN: None ABSENT: Sean McGlothlin and Jay Scott

Thus done and adopted on this 12th day of February, 2024.

Dr. Paul Correll, Chancellor of LSUA provided an update on LSUA. Mr. Overton recommended the Police Jury send a letter of support to State Legislators for the campus expansion.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on January 22, 2024 , as published in the Official Journal. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Craig Smith, that approved bills REGULAR MEETING FEBRUARY 12, 2024

be paid. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to waive the thirty

(30) day announcement rule and reappoint Captain Marcus Sandoval to the Rapides Parish 911 Communication District Board for a four (4) year term. Term will expire March 17, 2028. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to waive the thirty

(30) day announcement rule and reappoint Mr. Paul Fuselier to the Rapides Parish 911 Communication District Board for a four (4) year term. Term will expire April 9, 2028. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Danny Bordelon to rescind a certain motion passed on January 22, 2024 to sell Asset No. 9066 for Rapides Parish Fire District No. 6 , as requested by the Deville V olunteer Fire Department Board and Chief. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith to delete from the Rapides Parish Fire District No. 6 Asset/Inventory Program the equipment lis ted below and sell the equipment with a sealed bid process as requested by the Department Board of Directors and the Fire Chief.

ASSET No. DESCRIPTION DISPOSAL 10303 2007 International T o be sold VIN# 1HTMKAZR67H354719 On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau to delete from the Rapides Parish Fire District No. 10 – Asset Inventory Program the items listed below as per audit done in 2023 by Finance Personnel and Fire District Board member s and staff.

Asset Number Description Disposal 10139 Whirlpool Ice Machine Unable to Locate 10411 Mobile Radio – Johnson 53SL Unable to Locate 10650 Ice Machine Unable to Locate 10705 Bunker Gear Shouldn’t be on inventory 10706 Bunker Gear Shouldn’t be on inventory 10712 Generator – EU3000i3AN Unable to Locate 10862 Ice Machine Unable to Locate 11297 Transreceiver M105 Unable to Locate 11471 Radio – Vertex VX-454DO Broken 11472 Radio – Vertex VX-454DO Unable to Locate 11484 Generator – Honda EU1000T1A Unable to Locate 11486 BackPack Blower Unable to Locate 05679 Sharp Copier Broken 05914 Generator – Honda Broken 05915 Mower – Kubota Unable to Locate 06636 Camper Shell – Red Unable to Locate 06639 4” Water Pump – Kubota Broken 06640 4” Water Pump Unable to Locate 06911 Ventilator Unable to Locate 06926 Computer Terminal & keyboard Broken REGULAR MEETING FEBRUARY 12, 2024

07091 Gibson – A/C Unit Broken 07270 SCBA – Air Pack Unable to Locate 07271 SCBA – Air Pack Unable to Locate 07373 AC/Heat Unit – Emerson Broken 08265 Skid Unit – TriMax w/frame Unable to Locate 08673 AED Defibrillator – LifePak 500 Unable to Locate 08749 Radio – Maxtrac 99CH-VHF Unable to Locate 08750 Radio – Maxtrac 99CH-VHF Unable to Locate 08755 Power Unit Was sold as part of a truck 08824 Pump – Honda Unable to Locate 09113 Camera – Digital Unable to Locate 09116 Computer Unable to Locate 09196 Environmental suit w/boots One time use 09377 Chainsaw – Stihl – 20” MS440 Unable to Locate 09540 2” Pump – Honda 5HP Unable to Locate 09882 Radio – Mobile Astro XTL 5000 Unable to Locate 09945 2” Pump – Honda Unable to Locate 09977 Water Pump – Honda Unable to Locate 09704 Repeater – Vehicle Pyramid Unable to Locate On vote the motion carried.

On m otion by Mr. Parrish Giles, seconded by Mr. Bubba Moreau to accept Ms. Barbara Whetstine at 278 McNary Cutoff Road, Glenmora, LA 71433, District H, as a hardship. Proper certification has been received. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Ernest Nelson to authorize the President to 1) sign all necessary documents, and 2) authorize the Parish President to approve the application submission for the Central Louisiana CommunityFoundation’s Grants endowment 2024. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau the following resolution was presented and adopted unanimously:

RESOLUTION

BY

WHEREAS, the Rapides Parish Police Jury received the following Bids on Thursday, January 25, 2024 for Work Order No. 12 – Demolition and Clearance of

CONTRACTOR BASE BID

Bayou Rapides Corporation $32,428.00
D’Argent Construction, LLC $33,333.33
A Property 44, LLC $44,800.00
Charlie Carlisle, LLC $52,000.00
Boeuf Build, LLC $61,075.00
Advanced Specialties Carriers $64,000.00

WHEREAS, the Bids have been checked and tabulated by Pan American Engineers, LLC, with a recommendation of award being made to the low Bidder; and,

REGULAR MEETING

FEBRUARY 12, 2024

NOW, THEREFORE BE IT RESOLVED, that the contract for said construction project is hereby awarded to the low Bidder, Bayou Rapides Corporation, for the Base Bid of $32,428.00, contingent upon the following:

The successful bidder must have an active Unique Entity ID (UEI) and be registered with the Federal System of Award (SAM) Registration Program prior to award of contract.

BE IT FURTHER RESOLVED, that the President is hereby authorized to execute contracts, change orders, and other documents related to the project between t he Rapides Parish Police Jury and the successful Bidder.

Passed, approved and adopted by the President and Police Jury of the Rapides Parish, Louisiana, on this 12th day of February, 2024.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton to authorize Rapides Parish Fire District No. 2 to submit an application to the Assistance to Firefighters Grants (AFG) Program, thru FEMA GO, for a Fire Apparatus, with matching funds to be paid from Fire District No. 2 budget, and authorize the Fire Chief and Parish President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton to authorize Bernhard MCC, LLC to install a temporary fence behind the Gravel Building to store materials for the Courthouse Air Quality Improvement Project. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Ernest Nelson to authorize the President to sign a one (1) year lease agreement with the Louisiana Department of Health, beginning on 03/07/2024 – 03/06/2025, to lease 480 square feet of usable space, located at the John A. Christophe Health Unit Building, 5604 -B Coliseum Boulevard, Alexandria, Louisiana, to be used by the Office of Public Health, Central Regional Office, Region 6, for the purpose of a laboratory, pending legal counsel review and approval. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Parrish Giles to proclaim the month of April as Rapides Parish Litter Awareness Month. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Parrish Giles to participate in the 3rd Annual Keep Louisiana Beautiful Love the Boot Week held during the week of April 20 – 28, 2024. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Ernest Nelson to approve the revised job description for the temporary position of Workforce Professional Case Manager Recruitment Specialist’s education and qualifications from: “Position requires bachelor’s degree in a related field AND four (4) years of related experience.” And changing it to: “Position requires bachelor’s degree in a relate d field OR four (4) years of related experience.” Due to the immediate need, the position being temporary, and the staff shortage in the youth department due to budget cuts for PY23/FY24. The qualifications amendment is crucial to allow for the successful completion of the hiring process and the subsequent fulfillment of this position. Funding for this position will be paid out of WIOA funds. Authorize the Treasurer to amend the budget as necessary. On vote the motion carried. REGULAR MEETING FEBRUARY 12, 2024

On motion by Mr. Bubba Moreau, seconded by Mr. Craig Smith to approve a four percent (4%) pay increase for all Rapides Parish Fire District No. 6 – Deville VFD employees effective February 1, 2024, as recommended by the Deville Volunteer Fire Department Board of Directors and the Fire Chief. On vote the motion carried.

On m otion by Mr. Craig Smith, seconded by Mr. Bubba Moreau to approve an hourly rate increase of 0.50¢ for one part time firefighter position and an hourly rate increase of $0.25¢ for another part time firefighter position, effective Januar y 28, 2024, as recommended by the Deville Volunteer Fire Department Board of Directors and the Fire Chief. On vote the motion carried.

On motion by Mr. Parrish Giles, seconded by Mr. Bubba Moreau to confirm State approval of J.o.P. to cover Ward 4, 1 st and 2 nd Justice Courts, pending the Fall Election and compensate at a rate of $501.00 per month, effective February 1, 2024. On vote the motion carried.

On m otion by Mr. Ollie Overton, seconded by Mr. Parrish Giles to receive the required report from Acadian Ambulance under the Contract for December, 2023:

On m otion by Mr. Craig Smith, seconded by Mr. Bubba Moreau to hire an independent Project Inspector for the new living quarters at Rapides Parish Fire District No. 6 – Deville VFD, per recommendation of the Deville Volunteer Fire Department Board and Fire Chief. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton the following item(s) were placed on the Jury meeting after the agenda was posted and are now being added in compliance with the Public Meetings Law and are confirmed as having been added to the agenda by unanimous vote:

On motion by Mr. Bubba Moreau, seconded by Mr. Parrish Giles to award Bid No. 3227 – Bituminous Road Materials (Hot and Cold Mix) to Diamond B Construction for six (6) months from April 01, 2024 through September 30,2024 as recommended by the Purchasing Agent. Hot Mix - $99.50 per Ton Cold Mix - $115.50 per Ton On vote the motion carried. REGULAR MEETING FEBRUARY 12, 2024

The following resolution was offered by Mr. Ollie Overton and seconded by Mr. Ernest Nelson: RESOLUTION

A resolution ordering and calling a special election to be he ld in Road District No. 1A of the Parish of Rapides, State of Louisiana, to authorize the renewal of a special tax therein, making application to the State Bond Commission, and providing for other matters in connection therewith.

BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing autho rity of Road District No. 1A of the Parish of Rapides, State of Louisiana (the "District"), that:

SECTION 1. Election Call. Subject to the approval of the State Bond Commission and under the authority conferred by the Constitution of the State of Louisiana of 1974, including Article VI, Section 32, the applicable provisions of the Louisiana Election Code, and other constitutional and statutory authority, a special election is hereby called and ordered to be held in the District on SATURDAY, APRIL 27, 2024, between the hours of seven o'clock (7:00) a.m. and eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, and at the said election there shall be submitted to all registered voters qualified and entitled to vote at the said election under the Constitution and laws of this State and the Constitution of the United States, the following proposition, to-wit:

ROAD DISTRICT NO. lA PROPOSITION (MILLAGE RENEWAL)

Shall Road District No. 1A of the Parish of Rapides, State of Louisiana (the "District"), continue to levy and collect a special ad valorem tax of 25.03 mills on all the property subject to taxation in the District (an estimated $544,600 reasonably expected at this time to be collected from the levy of the tax for an entire year), for a period of 10 years, beginning with the year 2025 and ending with the year 2034, for the purpose of constructing, maintaining, and keeping in repair the public roads, highways, and bridges within the District?

SECTION 2. Publication of Notice of Election. A Notice of Special Election shall be published in the official journal of the District once a week for four consecutive weeks, with the first publication to be made not less than forty-five (45) days nor more than ninety (90) days prior to the date of the election, which Notice shall be substantially in the form attached hereto as "Exhibit A" and incorporated herein by reference the same as if it were set forth herein in full.

Notwithstanding the foregoing, prior to the publication of the Notice of Election, the President is authorized and directed to make any amendments to the foregoing propositions that may be required to comply with any state or federal regulatory agencies.

SECTION 3. Canvass. This Governing Authority shall meet at its regular meeting place, the Police Jury Room of the Rapides Parish Courthouse, 701 Murray REGULAR MEETING FEBRUARY 12, 2024

Street, 2nd Floor, Alexandria, Louisiana, on MONDAY, MAY 13, 2024, at THREE O'CLOCK (3:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election.

SECTION 4. Polling Places. The polling places for the precincts set forth in the aforesaid Notice of Special Election are hereby designated as the polling places at which to hold the said election, and the Commissioners -in-Charge and Commissioners, respectively, will be the same persons as those designated in accordance with law.

SECTION 5 . Election Commissioners; Voting Machines . The officers designated to serve as Commissioners -in-Charge and Commissioners pursuant to Section 4 hereof, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, shall hold the said special election as herein provided, and shall make due returns of said election for the meeting of the Governing Authority to be held as provided in Section 3 hereof. All registered voters in the District will be entitled to vote at the special election, and voting machines shall be used.

SECTION 6. Authorization of Officers . The Secretary of the Governing Authority is hereby empowered, authorized and directed to arrange for and to furnish to said election officers in ample time for the holding of said election, the necessary equipment, forms and other paraphernalia essential to the proper holding of said election and the President and/or Secretary of the Governing Authority are further authorized, empowered and directed to take any and all further action required by State and/or Federal law to arrange for the election.

SECTION 7. Furnishing Election Call to Election Officials. Certified copies of this resolution shall be forwarded to the Secretary of State, the Clerk of Court and Ex-Officio Parish Custodian of Voting Machines of Rapides Parish and the Registrar of Voters of Rapides Parish, as notification of the special election, in order that each may prepare for said election and perform their respective functions as required by law.

SECTION 8. Application to State Bond Commission. Application is made to the State Bond Commission for consent and authority to hold the special election as herein provided, and in the event said election carries for further consent and authority to continue to levy and collect the special tax provided for therein. A certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of this Governing Authority, together with a letter requesting the prompt consideration and approval of this application.

This resolution having been submitted to a vote, the vote thereon was as follows:

YEAS: Mr. Oliver “Ollie” Overton, Jr., Mr. Craig Smith, Mr. Danny Bordelon, Mr. Parrish Giles, Mr. Ernest Nelson, Mr. Davron “Bubba” Moreau, and Mr. Joseph “Joe” Bishop NAYS: None REGULAR MEETING FEBRUARY 12, 2024

ABSENT: Mr. Jay Scott and Mr. Sean McGlothlin

And the resolution was declared adopted on this, the 12th day of February, 2024.

/s/ Theresa Pachholik /s/ Joseph “Joe” Bishop Secretary President

EXHIBIT "A"

NOTICE OF SPECIAL ELECTION

ROAD DISTRICT NO. lA PROPOSITION (MILLAGE RENEWAL)

The said special election will be held at the polling places at th e following precincts of the District which polls will open at seven o'clock (7:00) a.m. and close at eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, to wit:

PRECINCTS

S10AK(PART)

S10LZ(PART)

S21(PART)

S22 (PART)

S23

S24

S25

S26

The polling places for the precincts in the District are hereby designated as the polling places at which to hold the said election, and the Commissioners -inREGULAR MEETING FEBRUARY 12, 2024

Charge and Commissioners, respectively, shall be those persons designated according to law.

The estimated cost of the election as determined by the Secretary of Sta te based upon the provisions of Chapter 8 -A of Title 18 and actual costs of similar elections is $20,000.

Notice is further given that a portion of the monies collected from the tax described in the Proposition shall be remitted to certain state and statewide retirement systems in the manner required by law.

The said special election will be held in accordance with the applicable provisions of Chapter 5 and Chapter 6 -A of Title 18 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, and the officers appointed to hold the said election, as provided in this Notice of Special Election, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, will make due returns thereof to said Governing Authority, and NOTICE IS HEREBY FURTHER GIVEN that the Governing Authority will meet at its regular meeting place, the Police Jury Room of the Rapides Parish Courthouse, 701 Murray Street, 2 nd Floor, Alexandria, Louisiana, on MONDAY, MAY 13, 2024, at THREE O'CLOCK (3:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election. All registered voters of the District are entitled to vote at said special election and voting machines will be used.

On motion by Mr. Parrish Giles, seconded by Mr. Bubba Moreau to authorize the Rapides Parish Public Works Department to complete road work on Airport Road, within town limits of Cheneyville, not to exceed $16,000.00, to be reimbursed by 3A Maintenance Funds, District H. On vote the motion carried.

Motion by Mr. Ollie Overton, seconded by Mr. Parrish Giles the following resolution was unanimously adopted:

RESOLUTION

BY

WHEREAS, The Migues Deloach Company LLC, the Contractor for the project entitled Echo-Poland Volunteer Fire Department, Rapides Parish Fire District No. 9, New Fire Station has "Substantially Completed" the work under the Contract as recommended by the Engineer.

NOW THEREFORE BE IT RESOLVED, that the Contract of The Migues Deloach Company LLC, the Contractor, for said work is hereby accepted as "Substantially Complete" with the understanding that the final payment will be made upon satisfactory completion of any Punch List items and presentation of the Clear Lien Certificate as required by law; and,

It is HEREBY FURTHER RESOLVED, that the signing and filing with the Clerk of Court of this Resolution of Contract Acceptance by the Rapides Parish Police Jury is hereby authorized; and,

REGULAR MEETING

FEBRUARY 12, 2024

It is HEREBY FURTHER RESOLVED, that the President is authorized to sign a Final Recap Change Order adjusting the final contract quantities and time period as necessary.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 12th of February, 2024.

On m otion by Mr. Ollie Overton, seconded by Mr. Craig Smith to authorize the Public Works Director to advertise and hire up to twelve (12) seasonal workers for mowing crews and general labor. Work will begin on March 31, 2024 and end no later than November 2, 2024, rate of pay is $14.00 per hour for Laborers and $14.50 per hour for Labor Foreman, to be paid from the Public Works salary line item. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Danny Bordelon to authorize to extend Bid # 3078 (Janitorial Services for Courthouse) with Rapides Janitor Service Inc., for an one -year term beginning February 1, 2024 thru January 31, 2025, as recommended by the Purchasing Agent and Courthouse Superintendent and authorize the Parish President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith to exercise the option to renew the five (5) year voting precinct lease agreement for Precinct N03, Tudor Community Center, for an additional one (1) year. A copy of this resolution to be sent to Secretary of State, Registrar of V oters and Clerk of Court. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Ernest Nelson to exercise the option to renew the five (5) year lease agreement with Tillman Infrastructure, LLC, for the cell phone tower located at 5000 Coliseum Boulevard for the same like terms and conditions and authorize the President to sign all necessary documents. This is the first of seventeen (17) additional five (5) year term renewals. On vote the motion carried.

On motion by Mr. Parrish Giles, seconded by Mr. Bubba Moreau to authorize asphalt overlay on a section of Blue Lake Road, to be paid out of Road District 1A, cost not to exceed $100,000.00. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to enter into Executive Session to discuss the pending litigation “Hughes v. RPPJ, Civil Suit 257,797”. On vote the matter carried unanimously at 3:55 p.m.

Roll call vote was as followed:

EXECUTIVE SESSION REGULAR MEETING FEBRUARY 12, 2024

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton , to come out of Executive Session. On vote the motion carried unanimously at 3:57 p.m.

The President called the meeting back into Open Session at 3:57 p.m.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith to accept the recommendation of Legal Counsel. On vote the motion carried.

There being no further business, motion by Mr. Craig Smith , seconded by Mr. Joe Bishop the meeting was adjourned at 3:58 p.m.

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