Jury Agenda

Posted May 4, 2023

REGULAR SESSION

MAY 8, 2023 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JURORS COMMENTS

SPECIAL RECOGNITION

In honor Jack B. Dewitt for his dedicated service to the Parish of Rapides.

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on April 10, 2023 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Adopt Millage Rates.
4. Motion to adopt a resolution ordering and calling special elections to be held in (i) Fire Protection District Number 9 of the Parish of Rapides, State of Louisiana, (ii) Service Area No. 1 of Fire Protection District No. 11 of the Parish of Rapides, State of Louisiana, (iii) Road District Number 7A of Rapides, State of Louisiana and (v) Road District Number 36 A of Rapides Parish, State of Louisiana, to authorize the renewal or rededication of special taxes therein; making application to the State Bond Commission and providing for other matters in connection therewith. (Mr. Bishop)

REGULAR MEETING

MAY 8, 2023

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APPOINTMENTS TO BE ANNOUNCED ***Henry Blake on the Rapides Housing Authority Board for a six (6) year term. Term expired October 9, 2022. (From September agenda) ***Darrell Rodriguez on the Central Louisiana Human Services District for a three

• (3) year term. Term will expire June 11, 2023. ***Emile Williams on the Gravity Drainage District No. 2 Board for a two (2) year term. Term will expire June 12, 2023. ***Ronnie Venson on the Gravity Drainage District No. 2 Board for a two (2) year term. Term will expire June 12, 2023.

5. Motion to hire Fontenot and Associates, LLC to design and supervise construction of a new fire station for Rapides Parish Fire District No. 10 located on 120 Dolly Paul Road, Glenmora, LA 71433, as requested by the Plainview Fire Department Board and Fire Chief. (Finance 05/01)
6. Motion to authorize Change Order No. 1 – Sales Tax Use and Collection Building Roof Replacement – for an increase of $19,550.00 from the original contract cost of $255,000.00, and increase completion date by 30 days, as recommended by Ballard CLC, Inc., Project Engineer. (Finance 05/01)
7. Motion to approve the participation in an upcoming auction to be held on May 20, 2023. (Finance 05/01)
8. Motion to request approval to advertise for bids on the construction of a new fire station, located at Hwy 112, 2 acres, section 2 T1N-R1W lots 3&4, Chaseland Plantation, Lecompte, Louisiana, pending approval of Rapides Parish Fire District 18 Board of Commissioners on May 12, 2023. (Finance 05/01)
9. Motion to award Bid # 3770 – Various Road Materials (Gravel, Aggregates, Pit Run) to Various Bidders based on availability of material, bid price and haul distance: Product Description Pine Bluff Sand & Gravel Luhr Brothers E & E Construction Grayson & Sons 1-A Uncrushed Gravel – Size 1 1-B Uncrushed Gravel – Size 2 1-C Uncrushed Gravel – Size 3 REGULAR MEETING MAY 8, 2023

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2-A Crushed Gravel – Size 1 2-B Crushed Gravel – Size 2 2-C Crushed Gravel – Size 3 3 Road Gravel 25.00 4 Oversize Rock 5 Sandy C-3 6 Base Course – #610 36.75 34.00 7A Crushed Stone #4 38.50 35.50 7B Crushed Stone #67 39.25 35.50 7C Crushed Stone #8 36.00 7D Crushed Stone #57 38.25 35.50 8A Washed/Crushed Stone 67 35.50 8B Washed/Crushed Stone 57 35.50 8C Washed/Crushed Stone 8 36.00 9A Bedding 4 X 1 38.50 35.50 9B Bedding 3 X 1 38.50 35.50 9C Bedding 6 X 0 37.75 9D Bedding 4 X 8 42.50 10A Rip Rap – Class 30 42.50 38.00 10B Rip Rap – Class 55 42.50 38.00 11 Pit Run 6.00 12 Pea Gravel 30.00 13 Red Dirt 3.50 3.50 14 Top Soil 4.00 15 Flume Sand 3.00 Contract from June 1, 2023 through May 30, 2024 with the option to renew for a total of thirty-six (36) months, as recommended by the Public Works Director and the Purchasing Agent. (Public Works 05/01)

10. Motion to authorize the Parish President to execute a permanent servitude between Rapides Parish Police Jury and Atmos Energy Corporation on property located at intersection of Mason Street and Larry Street (Smithville area) as required for the construction of the City of Pineville Cedar Lake Sewer Pump Station Project. (Public Works 05/01)
11. Motion to grant approval for Lynwood Acres Rental Property Development, located on Stovall Road, contingent upon receiving the Corp of Engineers Wetland Delineation as recommended by Rapides Area Planning Commission. (Public Works 05/01)

REGULAR MEETING

MAY 8, 2023

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12. Motion to amend previous motion of April 10, 2023, to hire two (2) temporary part -time teachers, and instead, motion for the Workforce Operations Department to hire one (1) temporary part -time teacher, up to 32 hours per week, beginning April 12, 2023 until August 30, 2023, to facilitate the Summer Youth Employment Program, $25 hourly, to be paid out of WIOA funds. This instructor will also facilitate the academic component required by the Program. ( Workforce & Grants 05/01)
13. Motion to approve the submittal of the Revised LWDA 61 Combined Regional Plan Modification, for the years 2020-2024, to the Louisiana Workforce Commission (LWC) as required under the Workforce Innovation and Opportunity Act (WIOA). ( Workforce & Grants 05/01)
14. Motion to amend previous motion of April 10, 2023, to hire one (1) full time Service Navigator and one (1) part time Service Navigator at an hourly rate of $21.22 per hour, instead, motion to hire one (1) full time Service Navigator at an hourly rate of $20.00 per hour and hire (1) one part-time Service Navigator Clerk at an hourly rate of $13.75 per hour, part time position not to exceed 20 hours per week. (Workforce & Grants 05/01)
15. M otion to award the Elevator Modernization at the Rapides Courthouse to Otis Elevator Company at a cost of $695,880.00, and to authorize the Parish President to execute contracts, task orders, and change orders , as recommended by Pan American Engineers, LLC. (Courthouse, Coliseum & Legal 05/01)
16. Motion to designate and name the Secretary/Treasurer as the Records Management Officer Liaison, to act as liaison between the Division of Archives, Records Management and History and the Rapides Parish Police Jury, for the period of July 1, 2023 and ending June 30, 2024. (Parochial Board & Municipal Liaison 05/01)
17. Motion to appoint Mr. Jason DeWitt for a four (4) year term, to the 911 Communications District Board, representing Parish & State Government, to fill the unexpired term of the late Jack DeWitt. Term will expire February 18, 2026. (Personnel, Elections & Health 05/01) REGULAR MEETING MAY 8, 2023

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18. Motion to amend the minimum qualifications for temporary seasonal employees for the Public Works Department to: Applicants must have a valid State of Louisiana Identification Card or valid State of Louisiana Driver’s License. Must be able to operate a tractor. Must be prompt and dependable. Offer of employment contingent upon passing a preemployment drug screen and physical. If an applicant possesses a State of Louisiana Identification Card, the applicant will be restricted from driving parish vehicles or equipment that requires possession of a valid driver’s license. (Personnel, Elections & Health 05/01)
19. Motion to receive the required report from Acadian Ambulance under the Contract for March, 2023:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 445 80% 86.74% Pineville - 8 minute 133 80% 85.74% Rapides - 12 minute 200 80% 87.00% Rapides - 20 minute 181 80% 83.42% (Insurance, Ambulance & Fire 05/01)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

20. Motion to proclaim the week of May 7-13, 2023, as Public Service Recognition Week in Rapides Parish. (Mr. Overton)
21. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill and authorize the Rapides Parish Public Works Department to assist in 10 hours use of boom truck to cut/trim trees on Blue Lake Road, Butter Cemetery Road, and Stokes Lane, to be paid out of Road District 1A Maintenance Funds, towns portion and authorize the President to sign same. (Mr. Johnson)

REGULAR MEETING

MAY 8, 2023

pg. 6

22. Motion to grant approval of Southern Moon RV Park, located at the 1780 Highway 121, Hineston, pending Corp of Engineers wetland delineation, as recommended by the Rapides Area Planning Commission, and approved by the Legal Counsel and authorize signing of the plat. (Mr. Johnson)
23. Motion to authorize the Purchasing Agent to receive quotes and award to the lowest bidder for asphalt overlay to various roads in Police Jury District C. Funds for the project to be allocated by the corresponding Road District. Cost not to exceed $225,000.00. (Mr. Smith)
24. Motion to declare the tankcar culvert purchased from Calvary Industries as surplus due to the tankcar not being suitable for public use as recommended by Pan American Engineers. (Mr. Bishop)
25. Motion to accept the donation of a one hundred-fifty (150) gallon tank to be converted into a barbeque pit at Cotile Lake Recreation Park pending legal counsel approval. (Mr. Wilder)
26. Motion to appoint Mr. Dwayne Dubroc to the Rapides Parish Finance Authority, representing District E to fill the unexpired term of the late Jack Dewitt. Term will expire October 9, 2026. (Mr. Wilder)
27. Motion to adopt a resolution reappointing Mr. Matt Johns to the Louisiana Watershed Initiative Regional Steering Committee #2 and authorize the President to sign all necessary documents. (Mr. Bishop)
28. Motion to adopt a resolution appointing Mr. Craig Smith as an alternate representative to the Louisiana Watershed Initiative Regional Steering Committee #2 and authorize the President to sign all necessary documents. (Mr. Bishop)

REGULAR MEETING

MAY 8, 2023

pg. 7

29. Motion to adopt an ordinance to set a 35 mph speed limit on Booner Miller Road, Ward 11, District C, except for the portion between 143 and 175 Booner Miller Road and to establish the portion between 143 and 175 Booner Miller Road as a “Church Zone” and authorize the Rapides Parish Public Works Department to erect signs. (Mr. Smith)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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