City Council Minutes – May 2, 2023

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON MAY 2, 2023. The Council of the City of Alexandria, Louisiana, met in a regularly scheduled meeting session in the City Council Chambers, on Tuesday, April 18, 2023 at 5:00 P.M. Those present were the Honorable Lee Rubin, Cynthia Perry, Gary Johnson, Jim Villard and REDDEX Washington. Chuck Fowler and Lizzie Felter were absent. Also present were Kay Michiels, Michael Caffery, City Attorney Jonathon Goins and Council Staff. The Council of the City of Alexandria, State of Louisiana was duly convened as the governing authority of said City by the Honorable Lee Rubin, who stated that the Council was ready for the transaction of business. The invocation was pronounced by Mr. Villard and the Pledge of Allegiance was led by Mr. Johnson. APPROVAL OF MINUTES On a motion of Mr. Villard and seconded by Mr. Johnson the minutes taken from a regular Council Meeting held on April 18, 2023 were unanimously approved by the Council.

CONSENT CALENDAR

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Villard moved for the introduction of all items appearing under the heading Consent Calendar. Mr. Johnson seconded the motion. It was unanimously carried by the Council. Bids were received for fire hydrants and related accessories. Name of Bidders Coburn Supply Lafayette Winwater Works The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard and seconded by Mr. Johnson to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR FIRE HYDRANTS AND RELATED ACCESSORIES AND OTHER MATTERS WITH RESPECT THERETO.

Bids were received for clamps and couplings. Name of Bidders Coburn Supply Lafayette Winwater Works

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard and seconded by Mr. Johnson to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CLAMPS AND COUPLINGS AND OTHER MATTERS WITH RESPECT THERETO.

Upon request from the Administration, and a motion of Mr. Villard and seconded by Mr. Johnson the following item was delayed for two weeks: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR MILL STREET DITCH CLEANING AND OTHER MATTERS WITH RESPECT THERETO.

Bids were received for refurbished single-phase pole mount transformers. Name of Bidders No bids were received.

The Administration requested re-advertisement. Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Johnson.

RESOLUTION NO. 0401-2023

RESOLUTION AUTHORIZING RE-ADVERTISEMENT FOR REFURBISHED SINGLE PHASE POLE MOUNT TRANSFORMERS. The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Washington, Rubin, Perry, Johnson.

NAYS: None.

ABSENT: Felter, Fowler.

This resolution was thereupon declared adopted on this the 2nd day of May, 2023.

Bids were received for refurbished single phase padmount transformers. Name of Bidders GRESCO Emerald Transformers

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard and seconded by Mr. Johnson to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR REFURBISHED SINGLE PHASE PADMOUNT TRANSFORMERS AND OTHER MATTERS WITH RESPECT THERETO.

Bids were received for three phase padmount transformers. Name of Bidders GRESCO Blackstar

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard and seconded by Mr. Johnson to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR NEW THREE PHASE PADMOUNT TRANSFORMERS AND OTHER MATTERS WITH RESPECT THERETO.

Bids were received for new single phase padmount transformers. Name of Bidders Emerald Transformers

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard and seconded by Mr. Johnson to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR NEW SINGLE PHASE PADMOUNT TRANSFORMERS AND OTHER MATTERS WITH RESPECT THERETO.

Bids were received for new single phase pole mount transformers. Name of Bidders GRESCO

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard and seconded by Mr. Johnson to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR NEW SINGLE PHASE POLE MOUNT TRANSFORMERS AND OTHER MATTERS WITH RESPECT THERETO.

Bids were received for hardware and conductor for Sterkx to Willow Glen 138KV transmission reconductor. Name of Bidders No bids were received.

The Administration requested re-advertisement. Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Johnson.

RESOLUTION NO. 0402-2023

RESOLUTION AUTHORIZING RE-ADVERTISEMENT FOR HARDWARE AND CONDUCTOR FOR STERKX TO WILLOW GLEN 138 KV TRANSMISSION RECONDUCTOR.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Washington, Rubin, Perry, Johnson.

NAYS: None.

ABSENT: Felter, Fowler.

This resolution was thereupon declared adopted on this the 2nd day of May, 2023.

Bids were received for digital substation relay panels and equipment phase 3B. Name of Bidders Remont Engineering and Design Group

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard and seconded by Mr. Johnson to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR DIGITAL SUBSTATION RELAY PANELS AND EQUIPMENT PHASE 3B AND OTHER MATTERS WITH RESPECT THERETO.

Bids were received for refurbished three phase padmount transformers. Name of Bidders No bids were received.

The Administration requested re-advertisement. Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Johnson.

RESOLUTION NO. 0403-2023

RESOLUTION AUTHORIZING RE-ADVERTISEMENT FOR REFURBISHED THREE PHASE PADMOUNT TRANSFORMERS.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Washington, Rubin, Perry, Johnson.

NAYS: None.

ABSENT: Felter, Fowler.

This resolution was thereupon declared adopted on this the 2nd day of May, 2023.

Bids were received D.G. Hunter Units 5-11 major maintenance equipment parts and supplies. Name of Bidders Motor Services Hugo Stamp, Inc.

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard and seconded by Mr. Johnson to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR D. G. HUNTER UNIT 5-11 MAJOR MAINTENANCE EQUIPMENT PARTS AND SUPPLIES AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Villard and seconded by Mr. Johnson the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO SIGN AN INTERGOVERNMENTAL AGREEMENT WITH THE ALEXANDRIA CITY MARSHAL RELATIVE TO EXPENDITURE OF FUNDS FOR MOTOR VEHICLE FUEL AND OIL; REPAIRS AND MAINTENANCE AND MOTOR VEHICLE LIABILITY INSURANCE AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Villard and seconded by Mr. Johnson the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO PROMOTE THE CITY OF ALEXANDRIA AS A CO-SPONSOR OF THE CENTRAL LOUISIANA 2023 JUNETEENTH CELEBRATION AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Villard and seconded by Mr. Johnson the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE RENEWAL TERM AGREEMENT FROM UNITED HEALTHCARE SERVICES FOR STANDARD MEDICAL SERVICES FEES AND OTHER MATTERS WITH RESPECT THERETO.

RESOLUTIONS

Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Rubin.

RESOLUTION NO. 0404-2023

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR MACARTHUR DRIVE ROADWAY LIGHTING IMPROVEMENTS PHASE 5. The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Washington, Rubin, Perry, Johnson.

NAYS: None.

ABSENT: Felter, Fowler.

This resolution was thereupon declared adopted on this the 2nd day of May, 2023.

Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Johnson.

RESOLUTION NO. 0405-2023

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR SPUN PRESTRESSED WOOD POLE EQUIVALENT CONCRETE POLES.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Washington, Rubin, Perry, Johnson.

NAYS: None.

ABSENT: Felter, Fowler.

This resolution was thereupon declared adopted on this the 2nd day of May, 2023.

Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Johnson.

RESOLUTION NO. 0406-2023

RESOLUTION DECLARING MAY 4-6, 2023 ALEX RIVERFETE AND TO AUTHORIZE FOR ANY CITY SERVICE RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Washington, Rubin, Perry, Johnson.

NAYS: None.

ABSENT: Felter, Fowler.

This resolution was thereupon declared adopted on this the 2nd day of May, 2023.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO A PUBLIC HEARING

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Washington.

ORDINANCE NO. 44-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR OPERATING CHEMICAL FOR THE WASTEWATER DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Washington, Rubin, Perry, Johnson.

NAYS: None.

ABSENT: Felter, Fowler.

This ordinance was thereupon declared adopted on this the 2nd day of May, 2023.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Washington.

ORDINANCE NO. 45-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR ANNUAL UNIFORM BID FOR PUBLIC SAFETY FIRE AND POLICE DEPARTMENTS AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Washington, Rubin, Perry, Johnson.

NAYS: None.

ABSENT: Felter, Fowler.

This ordinance was thereupon declared adopted on this the 2nd day of May, 2023.

Upon request from the Administration and a motion of Mr. Villard and seconded by Mr. Washington the following item was delayed for two weeks:

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR ANNUAL WORK UNIFORMS FOR VARIOUS DEPARTMENTS AND OTHER MATTERS WITH RESPECT THERETO.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Johnson.

ORDINANCE NO. 46-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CHEMICAL ADDITIVES FOR WARTSILLA ENGINES AT DG HUNTER POWER PLANT AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Washington, Rubin, Perry, Johnson.

NAYS: None.

ABSENT: Felter, Fowler.

This ordinance was thereupon declared adopted on this the 2nd day of May, 2023.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Washington.

ORDINANCE NO. 47-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR A MINIMUM OF ONE (1) REAR LOADING REFUSE TRUCK 25 CUBIC YARD CAPACITY AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Washington, Rubin, Perry, Johnson.

NAYS: None.

ABSENT: Felter, Fowler.

This ordinance was thereupon declared adopted on this the 2nd day of May, 2023.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Rubin.

ORDINANCE NO. 48-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR OPERATING SUPPLIES FOR ELECTRIC DISTRIBUTION AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Washington, Rubin, Perry, Johnson. NAYS: None.

ABSENT: Felter, Fowler.

This ordinance was thereupon declared adopted on this the 2nd day of May, 2023.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Rubin.

ORDINANCE NO. 49-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR GAS METERS AND ITRON ERTS AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Washington, Rubin, Perry, Johnson.

NAYS: None.

ABSENT: Felter, Fowler.

This ordinance was thereupon declared adopted on this the 2nd day of May, 2023.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Johnson.

ORDINANCE NO. 50-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID FOR JANITORIAL CHEMICALS AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Washington, Rubin, Perry, Johnson.

NAYS: None.

ABSENT: Felter, Fowler.

This ordinance was thereupon declared adopted on this the 2nd day of May, 2023.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Rubin.

ORDINANCE NO. 51-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CAPITAL IMPROVEMENT PROJECT BRYN MAWR BRIDGE REPLACEMENT AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Washington, Rubin, Perry, Johnson.

NAYS: None. ABSENT: Felter, Fowler.

This ordinance was thereupon declared adopted on this the 2nd day of May, 2023.

Upon request from the administration, and a motion of Mr. Villard and seconded by Mr. Rubin, all bids were rejected and re-advertisement, at a later date, was requested on the following item:

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR KISATCHIE GROUND STORAGE AERATION PROJECT AND OTHER MATTERS WITH RESPECT THERETO.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Rubin.

ORDINANCE NO. 52-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO SUBMIT THE HUD REPORT 2023-2024 ANNUAL ACTION PLAN AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Washington, Rubin, Perry, Johnson.

NAYS: None.

ABSENT: Felter, Fowler.

This ordinance was thereupon declared adopted on this the 2nd day of May, 2023.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Rubin.

ORDINANCE NO. 53-2023

AN ORDINANCE TO ADOPT SUBSTANTIAL AMENDMENT TO PY2022-2023 ANNUAL ACTION PLAN AND PY2020-2024 FIVE YEAR CONSOLIDATED PLAN AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Washington, Rubin, Perry, Johnson.

NAYS: None.

ABSENT: Felter, Fowler.

This ordinance was thereupon declared adopted on this the 2nd day of May, 2023.

Mr. Johnson questioned the Administration on what sources the City used to distribute information. He requested that this topic be discussed at the next Council meeting.

The meeting adjourned at 5:27 p.m.

/S/ Lee Rubin President ATTEST: /S/Donna P. Jones City Clerk