Rapides Parish Police Jury

Posted: MARCH 28, 2024

Joseph “Joe” Bishop, President Notice of Regular Committee Meetings to be held on Monday, April 1, 2024, at 3 :00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandri a.

1. Finance Committee……………………………………….………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….....5 Chairman: Craig Smith
3. Workforce Development and Grants Committee………………….…6 Chairman: Ernest Nelson
4. Tourism and Economic Planning and Development Committee…….7 Chairman: Jay Scott
5. Courthouse, Coliseum and Legal Committee……….……….………..8 Chairman: Sean McGlothlin
6. Parochial Board Liaison and Municipal Liaison Committee…….…..9 Chairman: Danny Bordelon
7. Personnel, Elections and Health Committee…………………………10 Chairman: Oliver “Ollie” Overton, Jr.
8. Insurance, Ambulance, Fire and Homeland Security Committee.…11 Chairman: Parrish W. Giles

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, descr ibing the assistance that is necessary. Page | 2

CALL TO ORDER

STANDING COMMITTEE’S

APRIL 1, 2024

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Page | 3

FINANCE COMMITTEE

APRIL 1, 2024 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report.
3. Motion to rescind a certain motion to purchase two (2) vehicles for Rapides Parish Fire District No. 2 passed on September 18, 2023, as recommended by the Fire Chief and Purchasing Agent. The vehicles were ordered incorrectly by the vendor and the correct ones are no longer available. (Mr. Moreau)
4. Motion to authorize the participation in an upcoming auction, date to be determined, as requested by the Purchasing Agent and various departments. (Mr. Moreau)
5. Motion to delete from the Rapides Parish Sales & Use Tax Asset/Inve ntory program the equipment listed below as it is no longer suitable for public use. Asset No. Description Disposal 11516 SUV – Ford Explorer to be auctioned (Mr. Bishop)
6. Motion to delete from the Ward Nine Recreation Park As set/Inventory the following equipment. This equipment will be used as a trade-in to purchase a new tractor/lawnmower from Louisiana State Contract No. 4400026020 as requested by Park Director, approved by Legal Counsel and pending approval from the Recreation Board.

Asset Number Description Disposal 11238 Kubota F3390 – SN#20077 Trade-In 11476 Kubota F3990 – SN#20922 Trade-In (Mr. Moreau)

Page | 4

7. Motion to authorize an amendment to the concession agreement betw een the Rapides Parish Police Jury and the Louisiana Workforce Commission – Randolph Sheppard Management – Office of Rehabilitation Services and authorize the Parish President all necessary documents. (Mr. Bishop)
8. Motion to transfer the responsibility of one (1) Enterprise Flee t Management Leased 2022 Chevrolet Malibu from 9th JDC Juvenile Probation to the Rapides Parish Sales Tax Office, as recommended by the Chief Judge and Sales Tax Administrator. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 5

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

APRIL 1, 2024 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Receive an update from Matt Johns on building code permits issued by RAPC.
4. Motion to extend parish maintenance on A.B. Porter Road, Ward 11, District C, one tenth (.10) of a mile, as recommended by the Public Works Department and Legal Counsel. (Mr. Smith)
5. Motion to approve striping on McNary Cutoff (West Cady) and Melder Cutoff, within the village limits of McNary, cost not to exceed $6,500.00, to be paid out of Road District 1A, District H. (Mr. Giles)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 6

WORKFORCE DEVELOPMENT,

& GRANTS COMMITTEE

APRIL 1, 2024 ERNEST NELSON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive update from Kim Boyd on grants administered by RAPC.
3. Motion to authorize Fire District No. 4 – Holiday Village VF D to submit a grant application to Firehouse Subs Public Safety Foundation and authorize the Parish President and Fire Chief to sign all necessary documents, as recommended by the Fire Chief. (Mr. Bishop)
4. Motion to ratify authorization for Fire District No.18 to submit an application to the Assistance to Firefighters Grants (AFG) Program, thru FEMA GO, for a tanker truck, cascade system and turnout gear/extractor, with matching funds to be paid from Fire District No. 18 budget and authorize the Fire Chief and Parish President to sign all necessary documents. (Mr. Overton)
5. Motion to adopt a resolution for professional services to update the Master Plan, Airport Layout Plan (ALP), to be 100% funded by the Federal Aviation Administration and the State of Louisiana Aviation Trust Fund, anticipated not to exceed $560,001.00, and authorize the President to sign all necessary documents, as requested by the Esler Airport Manager. (Mr. Bishop)
6. Motion to authorize the President to sign a contract bet ween the Rapides Parish Police Jury and the Department of Public Safety and Corrections/Office of Juvenile Justice to allow the Ninth Judicial District Court to continue to participate in the Title IV-E Federal Foster Care Reimbursement Program, CFDA Number 93.658, for the period of July 1, 2023 through June 30, 2026. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL Page | 7

TOURISM AND ECONOMIC PLANNING

AND DEVELOPMENT COMMITTEE

APRIL 1, 2024 JAY SCOTT, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 8

COURTHOUSE, COLISEUM AND LEGAL COMMITTEE

APRIL 1, 2024 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse & Coliseum. (Mr. McGlothlin)
3. Motion to authorize the remodeling of the Police Jury Admi nistrative entrance to create secure entrances with lobby seating for patrons, to be in conformity with the other public agencies located within the Rapides Parish Courthouse. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 9

PAROCHIAL BOARD LIAISON

& MUNICIPAL LIAISON COMMITTEE

APRIL 1, 2024 DANNY BORDELON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive quarterly update on the Library from Celise-Reech Harper,
3. Motion to enter into an agreement with the University of L ouisiana at Monroe (ULM) for the Louisiana State Mesonet Project and authorize the Parish President to sign all necessary paperwork, pending legal counsel approval. (Mr. Bishop)
4. Make appointment to the Rapides Area Planning Commission Board. (Mr. Smith)
5. Make appointment to the Transportation Policy Committee. (Mr. Nelson)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 10

PERSONNEL, ELECTIONS & HEALTH COMMITTEE

APRIL 1, 2024 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to proclaim the week of May 5 – 11, 2024, as Public Service Recognition Week in Rapides Parish. (Mr. Overton)
3. Motion to create a part-time maintenance position at Cotile R ecreation Park, not to exceed twenty-seven (27) hours per week, hourly rate of $14.00 per hour. (Mr. Bordelon)
4. Motion to approve a two-percent (2%) hourly rate increase effecti ve March 24, 2024 for the active part-time Maintenance Technicians for the Courthouse Maintenance Department and approve an annual two-percent (2%) increase on their anniversary date beginning in 2025. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 11

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

APRIL 1, 2024 PARRISH W. GILES, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for February 2024:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 496 80% 89.31% Pineville - 8 minute 169 80% 86.98% Rapides - 12 minute 166 80% 89.16% Rapides - 20 minute 188 80% 88.30% (Mr. Giles)

3. Motion to enter into a Joint Use Agreement between the Rapides Fir e District No. 5, Oak Hill Volunteer Fire Department and the Louisiana Department of Agriculture and Forestry, under the Federal Excess Personal Property Program for the use of a MPRV 2004 International Rescue Truck, VIN No. 1HTMMAAL25H147775, for the purpose of Rescue and Services, as requested by the Oak Hill Volunteer Fire Department and authorize the President to sign any necessary documents.
4. Motion to waive the insurance requirements for sewer effluent di scharge requested by the Rapides Area Planning Commission and approved by the Public Works Director and the Rapides Parish Health Department. (Mr. Bordelon)
5. Motion to adopt a resolution terminating the declaration of a Sta te of Emergency in Rapides Parish, originally declared on August 14, 2023, for heat related emergencies. (Mr. Bishop)

Page | 12

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Posted: March 1, 2024

Joseph “Joe” Bishop, President Notice of Regular Committee Meetings to be held on Monday, March 4, 2024, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee……………………………………….………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….....5 Chairman: Craig Smith
3. Workforce Development and Grants Committee………………….…6 Chairman: Ernest Nelson
4. Tourism and Economic Planning and Development Committee…….7 Chairman: Jay Scott
5. Courthouse, Coliseum and Legal Committee……….……….………..8 Chairman: Sean McGlothlin
6. Parochial Board Liaison and Municipal Liaison Committee…….…..9 Chairman: Danny Bordelon
7. Personnel, Elections and Health Committee…………………………11 Chairman: Oliver “Ollie” Overton, Jr.
8. Insurance, Ambulance, Fire and Homeland Security Committee.…12 Chairman: Parrish W. Giles

In accordance with the American with Disabilities Act, if you need special assistance to attend th is public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

STANDING COMMITTEE’S

MARCH 4, 2024

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Page | 3

FINANCE COMMITTEE

MARCH 4, 2024 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report.
3. Motion to extend Bid No. 3028 (MC30) for an additional twelve (12) months, beginning on June 1, 2024 – May 31, 2025, as requested by the Purchasing Agent and approved by the participating Vendor. This is the last extension of the bid allowed by Public Bid Law and must be bid in 2025. (Mr. Moreau)
4. Motion to extend Bid No. 3029 (CRS2) for an additional twelve (12) months, beginning on June 1, 2024 – May 31, 2025, as requested by the Purchasing Agent and approved by the participating Vendor. This is the last extension of the bid allowed by Public Bid Law and must be bid in 2025. (Mr. Moreau)
5. Motion to extend Bid No. 3076 – (Contract Hauling Various Road Materials) for an additional twelve (12) months beginning on April 1, 2024 and ending March 31, 2025 as recommended by the Purchasing Agent and agreed by the Vendor. (Mr. Moreau)
6. Motion to authorize the Rapides Parish Fire District No. 10 to purchase radios off the Louisiana State Contract No. 4400025021 not to exceed $95,000.00 and to secure financing as requested by the Fire District Board and Chief. (Mr. Moreau)

Page | 4

7. Motion to award Bid No. 3222 – Cotile Recreation Area Bath House Restoration and Repairs Project to Bayou Rapides Corporation for the contract amount of $ 705,215.00 with the three (3) additive alternates included as recommended by Ballard CLC, Inc Engineering Services. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 5

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

MARCH 4, 2024 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to declare a Public Emergency on Lone Pine Road, District H, and authorize installation of H-piles and the reconstruction of the roadway due to roadway “slide” failure, as recommended by Pan American Engineers and authorize the President to sign any necessary documents. (Mr. Giles)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 6

WORKFORCE DEVELOPMENT,

& GRANTS COMMITTEE

MARCH 4, 2024 ERNEST NELSON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution authorizing reimbursement of up to $16,600.00 by LA – DOTD for Elser Field Drainage Rehabilitation – (Mr. Bishop)
3. Motion to adopt a resolution for the Gunter Road/Barron Chapel Road Street Improvements authorizing the Police Jury to be responsible for any cost exceeding funding as secured from the Louisiana Capital Outlay Program and authorize the President to sign any necessary documents. (Mr. Smith)
4. Motion to authorize the Rapides Parish Fire District No. 5 to get appraisal for land adjacent to Station No. 6 and approve the donation or purchase through Roy O. Martin Timber company as per Oakhill Volunteer Board minutes dated February 20, 2024. (Mr. Giles)
5. Motion to adopt a resolution to the LA DOTD, Division of Administration, to provide reimbursement of funds, not to exceed and SPN H.015729, and authorize the President to sign all necessary documents, as requested by the Esler Airport Manager. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 7

TOURISM AND ECONOMIC PLANNING

AND DEVELOPMENT COMMITTEE

MARCH 4, 2024 JAY SCOTT, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 8

COURTHOUSE, COLISEUM AND LEGAL COMMITTEE

MARCH 4, 2024 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse and Coliseum. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 9

PAROCHIAL BOARD LIAISON

& MUNICIPAL LIAISON COMMITTEE

MARCH 4, 2024 DANNY BORDELON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to renew the lease for the Johnson Branch (Lecompte) Library with the LHS Corporation for a two (2) year period, beginning April 1, 2024 and ending March 31, 2026, as recommended by the Library Board of Control and authorize the President to sign same. (Mr. Overton)
3. Motion to adopt a resolution proclaiming the week of April 7-13, 2024 as National Library Week and Rapides Parish Library Week in Rapides Parish. (Mr. Bishop)
4. Motion to receive the resignation of Mr. Rodney McNeal from the Sewer District No.1 Board and appoint Mr. Michael Bordelon to fulfill the unexpired term. Term will expire on October 12, 2026. (Mr. McGlothlin)
5. Motion to adopt a resolution proclaiming the week of April 14 – 20, 2024 as National Public Safety Telecommunicator Week in Rapides Parish. (Mr. Bishop)
6. Motion to adopt a resolution proclaiming the month of April 2024 as National County Government Month in Rapides Parish. (Mr. Bishop)
7. Motion to adopt a resolution proclaiming the month of April 2024 as Fair Housing Month in Rapides Parish. (Mr. Bishop) Page | 10
8. Motion to adopt a resolution proclaiming the week of April 1-5, 2024, as National Community Development Week in Rapides Parish. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT

ARE NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 11

PERSONNEL, ELECTIONS & HEALTH COMMITTEE

MARCH 4, 2024 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. M otion to approve a $0.50 per hour pay increase for all Rapides Parish Fire District No. 5 – Oakhill VFD employees effective February 25, 2024, as recommended by the Oakhill Volunteer Fire Department Board of Directors and the Fire Chief. (Mr. Giles)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 12

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

MARCH 4, 2024 PARRISH W. GILES, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for January, 2024:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 4 67 80% 88. 22% Pineville - 8 minute 1 56 80% 8 7.82% Rapides - 12 minute 2 07 80% 9 0.34% Rapides - 20 minute 187 80% 8 5.03% (Mr. Giles)

3. Motion to authorize to enter into a Mutual Aid Agreement between Fire District No. 10 and Plainview Volunteer Fire Department and Cravens Call Group, as recommended by the Plainview Volunteer Fire Department Board and authorize the President to sign all necessary documents. (Mr. Giles)
4. Motion to authorize to enter into a Mutual Aid Agreement between Fire District No. 10 and Plainview Volunteer Fire Department and Glenmora Volunteer Fire Department, as recommended by the Plainview Volunteer Fire Department Board and authorize the President to sign all necessary documents. (Mr. Giles)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL