Alexandria City Council

• A. CALL TO ORDER
• B. INVOCATION
• C. PLEDGE OF ALLEGIANCE
• D. ROLL CALL
• E. APPROVAL OF MINUTES TAKEN FROM A REGULAR MEETING HELD ON AUGUST 26, 2025.
• F. CONSENT CALENDAR

1. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for DG Hunter Units 5, 6, 7 and 8 Wartsila overhaul maintenance services.
2. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for turn out gear for the Fire Department.
3. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for plastic refuse bags.
4. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for Consolidated City Compound Metal Roof and Soffit Replacement.
5. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for minimum of one heavy duty electro hydraulic tire changer.
6. Introduction of an ordinance authorizing the mayor to accept the lowest proposal received from Electric Power Systems International, Inc. for testing and maintenance of substation transformers, circuit breakers and related equipment.
7. Introduction of an ordinance authorizing the mayor to renew the existing contract with Xpress Recycling for the sale of scrap metal.
8. Introduction of an ordinance authorizing the mayor to renew the contract with Milliman, Inc. for actuarial services relating to Risk Management Fund.

• G. RESOLUTIONS

9. RESOLUTION authorizing advertisement for bids for wire and cable.
10. RESOLUTION confirming the appointment of Bridget Vaughn to serve as a member of the Alexandria Municipal Fire and Police Civil Service Board nominated by Louisiana State University of Alexandria to serve a three year term.
11. RESOLUTION confirming the appointment of Michael Day to serve as a member of the Alexandria Municipal Fire and Police Civil Service Board nominated by Louisiana State University of Alexandria to complete the three year term of Rafael Romero.

• H. ORDINANCES FOR FINAL ADOPTION SUBJECT TO PUBLIC HEARING

12. To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for the 2025-2028 Water Well Maintenance and Rehabilitation contract.
13. To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for sludge removal and disposal services for the Wastewater Treatment Plant Phase 1.
14. To consider final adoption of an ordinance authorizing the mayor to enter into an agreement with the State of Louisiana, Department of Culture, Recreation and Tourism Office of the Secretary Keep Louisiana Beautiful Initiative.
15. To consider final adoption of an ordinance authorizing the mayor to accept the proposals received for Electric Transmission and Distribution Emergency Services.
16. To consider final adoption of an ordinance authorizing the mayor to execute an amendment to the Cooperative Endeavor Agreement between the State of Louisiana and the City for additional funds for the Louisiana Watershed Initiative Project.
17. To consider final adoption of an ordinance authorizing the mayor to enter into an agreement with Stripe Inc. for payment processing.
18. To consider final adoption of an ordinance authorizing the mayor to enter into an Intergovernmental Agreement with Rapides Parish Law Enforcement District relative to an employee health and wellness clinic venue program and related services.
19. Adjourned Alexandria City Council meetings and Council committee meetings are broadcast live and may be viewed live by the public on Optimum Cable Channel 4. A rebroadcast may be viewed on Optimum Cable Channel 4

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON SEPTEMBER 9, 2025 The Council of the City of Alexandria, Louisiana, met in a regularly scheduled meeting session in the City Council Chambers, on Tuesday, September 9, 2025 at 5:00 P.M. Those present were the Honorable Cynthia Perry, Gary Johnson, Lizzie Felter, Jules Green, Chuck Fowler, Jim Villard and Malcolm Larvadain. Also present were Mayor Roy, City Attorney Jonathon Goins, Michael Caffery and Council Staff. The Council of the City of Alexandria, State of Louisiana was duly convened as the governing authority of said City by the Honorable Cynthia Perry, who stated that the Council was ready for the transaction of business. The invocation was pronounced by Ms. Felter and the Pledge of Allegiance was led by Mr. Fowler. On a motion of Mr. Fowler and seconded by Mr. Green the minutes taken from a regular Council Meeting held on August 26, 2025 were unanimously approved by the Council.

CONSENT CALENDAR

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Fowler moved for the introduction of all items appearing under the heading Consent Calendar. Mr. Villard seconded the motion. It was unanimously carried by the Council. Bids were received for DG Hunter Units 5, 6, 7 and 8 Wartsila Overhaul Maintenance Services. Name of Bidders Wartsilia North America MSHS Pacific Power Group DCS North America KA Innovative Maritime Services MSHS Pacific Power Group (on-line bid)

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler and seconded by Mr. Villard to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR DG HUNTER UNITS 5, 6, 7 AND 8 WARTSILA OVERHAUL MAINTENANCE SERVICES AND OTHER MATTERS WITH RESPECT THERETO.

Bids were received for Turn Out Gear. Name of Bidders Municipal Emergency Services Casco Industries North America Fire Equipment Company, Inc. BGS, LLC

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler and seconded by Mr. Villard to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR TURN OUT GEAR FOR THE FIRE DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO.

Bids were received for plastic refuse bags. Name of Bidders Dispose N Save Interboro Packing Company Economical Janitorial and Paper Supplies, LLC Unipak United Sales USA Corporation Cari Trading Company, LLC Central Poly Corporation Global Packaging Incorporated New York Packaging

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler and seconded by Mr. Villard to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR PLASTIC REFUSE BAGS AND OTHER MATTERS WITH RESPECT THERETO.

Bids were received for Consolidated City Compound Metal Roof and Soffit Replacement. Name of Bidders Ducote Development Group Johnny’s Roofing and Metal Works, Inc. Coleman Roofing and Construction, LLC Morcore Roofing

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler and seconded by Mr. Villard to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CONSOLIDATED CITY COMPOUND METAL ROOF AND SOFFIT REPLACEMENT AND OTHER MATTERS WITH RESPECT THERETO.

Bids were received for minimum of one heavy duty electro hydraulic tire changer. Name of Bidders Grand Automotive Supply, LLC Lift Now Auto Equipment

Upon request from the Administration and a motion of Mr. Fowler and seconded by Mr. Villard, the following item was removed from the agenda: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR MINIMUM OF ONE HEAVY DUTY ELECTRO HYDRAULIC TIRE CHANGER AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL RECEIVED FROM ELECTRIC POWER SYSTEMS INTERNATIONAL, INC. FOR TESTING AND MAINTENANCE OF SUBSTATION TRANSFORMERS, CIRCUIT BREAKERS AND RELATED EQUIPMENT AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH XPRESS RECYCLING FOR THE SALE OF SCRAP METAL AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE CONTRACT WITH MILLIMAN, INC. FOR ACTUARIAL SERVICES RELATING TO RISK MANAGEMENT FUND AND OTHER MATTERS WITH RESPECT THERETO.

RESOLUTIONS

Mr. Villard moved for the adoption of the following resolution, which was seconded by Ms. Felter.

RESOLUTION NO. 0690-2025

RESOLUTION

AUTHORIZING ADVERTISEMENT FOR BIDS FOR WIRE AND

CABLE.

The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Felter, Green, Fowler.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 9th day of September, 2025.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Ms. Felter.

RESOLUTION NO. 0691-2025

RESOLUTION

CONFIRMING THE APPOINTMENT OF BRIDGET VAUGHN TO

SERVE AS A MEMBER OF THE ALEXANDRIA MUNICIPAL FIRE AND POLICE CIVIL SERVICE BOARD NOMINATED BY LOUISIANA STATE UNIVERSITY OF ALEXANDRIA TO SERVE A THREE YEAR TERM. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Villard, Larvadain, Perry, Johnson, Felter, Green.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 9th day of September, 2025.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Villard.

RESOLUTION NO. 0692-2025

RESOLUTION

CONFIRMING THE APPOINTMENT OF MICHAEL DAY TO

SERVE AS A MEMBER OF THE ALEXANDRIA MUNICIPAL FIRE AND POLICE CIVIL SERVICE BOARD NOMINATED BY LOUISIANA STATE UNIVERSITY OF ALEXANDRIA TO COMPLETE THE THREE YEAR TERM OF RAFAEL ROMERO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Villard, Larvadain, Perry, Johnson, Felter, Green.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 9th day of September, 2025.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO A PUBLIC

HEARING

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Johnson. ORDINANCE NO. 95-2025

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR THE 2025-2028 WATER WELL MAINTENANCE AND REHABILITATION CONTRACT AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Felter, Green, Fowler.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 9th day of September, 2025.

Upon request from the Administration and a motion of Mr. Fowler and seconded by Mr. Villard, the following item was delayed for two weeks:

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR SLUDGE REMOVAL AND DISPOSAL SERVICES FOR THE WASTEWATER TREATMENT PLANT PHASE 1 AND OTHER MATTERS WITH RESPECT THERETO.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Ms. Felter. ORDINANCE NO. 96-2025

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE STATE OF LOUISIANA, DEPARTMENT OF CULTURE, RECREATION AND TOURISM OFFICE OF THE SECRETARY KEEP LOUISIANA BEAUTIFUL INITIATIVE AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Felter, Green, Fowler.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 9th day of September, 2025.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard. ORDINANCE NO. 97-2025

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE PROPOSALS RECEIVED FOR ELECTRIC TRANSMISSION AND DISTRIBUTION EMERGENCY SERVICES AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Villard, Larvadain, Perry, Johnson, Felter, Green.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 9th day of September, 2025.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Ms. Felter. ORDINANCE NO. 98-2025

AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE COOPERATIVE ENDEAVOR AGREEMENT BETWEEN THE STATE OF LOUISIANA AND THE CITY FOR ADDITIONAL FUNDS FOR THE LOUISIA NA WATERSHED INITIATIVE PROJECT AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Felter, Green, Fowler.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 9th day of September, 2025.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Johnson. ORDINANCE NO. 99-2025

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH STRIPE INC. FOR PAYMENT PROCESSING AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Felter, Green, Fowler.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 9th day of September, 2025.

Upon request from the Administration and a motion of Mr. Fowler and seconded by Mr. Villard, the following item was delayed for two weeks: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH RAPIDES PARISH LAW ENFORCEMENT DISTRICT RELATIVE TO AN EMPLOYEE HEALTH AND WELLNESS CLINIC VENUE PROGRAM AND RELATED SERVICES AND OTHER MATTERS WITH RESPECT THERETO.

The President adjourned the meeting at 5:17 p.m.

/S/ Cynthia Perry President ATTEST: /S/Donna P. Jones City Clerk

• A. CALL TO ORDER
• B. INVOCATION
• C. PLEDGE OF ALLEGIANCE
• D. ROLL CALL
• E. APPROVAL OF MINUTES TAKEN FROM A REGULAR MEETING HELD ON AUGUST 26, 2025.
• F. CONSENT CALENDAR

1. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for DG Hunter Units 5, 6, 7 and 8 Wartsila overhaul maintenance services.
2. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for turn out gear for the Fire Department.
3. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for plastic refuse bags.
4. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for Consolidated City Compound Metal Roof and Soffit Replacement.
5. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for minimum of one heavy duty electro hydraulic tire changer.
6. Introduction of an ordinance authorizing the mayor to accept the lowest proposal received from Electric Power Systems International, Inc. for testing and maintenance of substation transformers, circuit breakers and related equipment.
7. Introduction of an ordinance authorizing the mayor to renew the existing contract with Xpress Recycling for the sale of scrap metal.
8. Introduction of an ordinance authorizing the mayor to renew the contract with Milliman, Inc. for actuarial services relating to Risk Management Fund.

• G. RESOLUTIONS

9. RESOLUTION authorizing advertisement for bids for wire and cable.
10. RESOLUTION confirming the appointment of Bridget Vaughn to serve as a member of the Alexandria Municipal Fire and Police Civil Service Board nominated by Louisiana State University of Alexandria to IDserve a three year term.
11. RESOLUTION confirming the appointment of Michael Day to serve as a member of the Alexandria Municipal Fire and Police Civil Service Board nominated by Louisiana State University of Alexandria to complete the three year term of Rafael Romero.

• H. ORDINANCES FOR FINAL ADOPTION SUBJECT TO PUBLIC HEARING

12. To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for the 2025- 2028 Water Well Maintenance and Rehabilitation contract.
13. To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for sludge removal and disposal services for the Wastewater Treatment Plant Phase 1. S
14. To consider final adoption of an ordinance authorizing the mayor to enter into an agreement with the State of Louisiana, Department of Culture, Recreation and Tourism Office of the Secretary Keep Louisiana Beautiful Initiative.
15. To consider final adoption of an ordinance authorizing the mayor to accept the proposals received for Electric Transmission and Distribution Emergency Services.
16. To consider final adoption of an ordinance authorizing the mayor to execute an amendment to the Cooperative Endeavor Agreement between the State of Louisiana and the City for additional funds for the Louisiana Watershed Initiative Project.
17. To consider final adoption of an ordinance authorizing the mayor to enter into an agreement with Stripe Inc. for payment processing.
18. To consider final adoption of an ordinance authorizing the mayor to enter into an Intergovernmental Agreement with Rapides Parish Law Enforcement District relative to an employee health and wellness clinic venue program and related services.
19. Adjourned Alexandria City Council meetings and Council committee meetings are broadcast live and may be viewed live by the public on Optimum Cable Channel 4. A rebroadcast may be viewed on Optimum Cable Channel 4 e4 of TUESDAY SEPTEMBER 9, 2025 CITY COUNCIL CHAMBERS- 5: 00 P. M. PERSONS DESIRING TO ADDRESS THE COUNCIL SHALL INFORM THE PRESIDENT AT THE APPROPRIATE AGENDA ITEM

• A. CALL TO ORDER
• B. INVOCATION
• C. PLEDGE OF ALLEGIANCE
• D. ROLL CALL
• E. APPROVAL OF MINUTES TAKEN FROM A REGULAR MEETING HELD ON AUGUST 26, 2025. PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON AUGUST 26, 2025 The Council of the City of Alexandria, Louisiana, met in a regularly scheduled meeting session in the City Council Chambers, on Tuesday, August 26, 2025 at 5: 00 P. M. Those present were the Honorable Cynthia Perry, Gary Johnson, Lizzie Fetter, Jules Green, Chuck Fowler and Jim Villard. Malcolm Larvadain entered meeting at 5: 03 p. m. Also present were Mayor Roy, City Attorney Jonathon Goins, Michael Caffery and Council Staff. The Council of the City of Alexandria, State of Louisiana was duly convened as the governing authority of said City by the Honorable Cynthia Perry, who stated that the Council was ready for the transaction of business. The invocation was pronounced by Mr. Goins and the Pledge of Allegiance was led by Mr. Johnson. IIIOn a motion of Mr. Villard and seconded by Mr. Johnson the minutes taken from a regular Council Meeting held on August 12, 2025 were unanimously approved by the Council. Mr. Cornelius Lawson White, Jr. was given three minutes to speak about law enforcement. CONSENT CALENDAR The Council next read all items found under the heading Consent Calendar and assigned them to committees. Mr. Fowler moved for the introduction of all items appearing under the heading Consent Calendar. Mr. Johnson seconded the motion. It was unanimously carried by the Council. Bids were received for Wastewater Treatment Plant Phase 1. Name of Bidders Kiely Industrial Technologies Spectrum Biotechnologies, LLC SEMS, INC Lemoine Industrial Group Merrell Brothers, INC Synagro American Process Group, LLC The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler and seconded by Mr. Johnson to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR SLUDGE REMOVAL AND DISPOSAL SERVICES FOR THE WASTEWATER TREATMENT PLANT PHASE 1 AND OTHER MATTERS WITH RESPECT THERETO. Upon request from the Administration, the following item was delayed for two weeks: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR DG HUNTER UNITS 5, 6, 7 AND 8 WARTSILA OVERHAUL MAINTENANCE SERVICES AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Johnson the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE STATE OF LOUISIANA, DEPARTMENT OF CULTURE, RECREATION AND TOURISM OFFICE OF THE SECRETARY KEEP LOUISIANA BEAUTIFUL INITIATIVE AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Johnson the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE PROPOSALS RECEIVED FOR ELECTRIC TRANSMISSION AND DISTRIBUTION EMERGENCY SERVICES AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Johnson the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE COOPERATIVE ENDEAVOR AGREEMENT BETWEEN THE STATE OF LOUISIANA AND THE CITY FOR ADDITIONAL FUNDS FOR THE LOUISIANA WATERSHED INITIATIVE PROJECT AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Johnson the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH STRIPE INC. FOR PAYMENT PROCESSING AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Johnson the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH RAPIDES PARISH LAW ENFORCEMENT DISTRICT RELATIVE TO AN EMPLOYEE HEALTH AND WELLNESS CLINIC VENUE PROGRAM AND RELATED SERVICES AND OTHER MATTERS WITH RESPECT THERETO. RESOLUTIONS Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Larvadain. RESOLUTION NO. 0688- 2025 RESOLUTION AUTHORIZING ACCEPTANCE OF THE LOUISIANA COMPLIANCE QUESTIONNAIRE FOR AUDIT YEAR ENDING APRIL 30, 2025. The President called for any discussion, a vote was called for and resulted 0 as follows: YEAS: Villard, Larvadain, Perry, Johnson, Felter, Green, Fowler. NAYS: None. ABSENT: None. This resolution was thereupon declared adopted on this the 26th day of August, 2025. Mr. Johnson moved for the adoption of the following resolution, which was seconded by Mr. Fowler. RESOLUTION NO. 0689- 2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR BRASS 41) FITTINGS. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Johnson, Felter, Green, Fowler, Villard, Larvadain, Perry. NAYS: None. ABSENT: None. This resolution was thereupon declared adopted on this the 26th day of August, 2025. ORDINANCES FOR FINAL ADOPTION SUBJECT TO A PUBLIC HEARING Upon request from the Administration and a motion of Mr. Fowler and seconded by Mr. Villard, the following item was delayed for two weeks: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR THE 2025- 2028 WATER WELL MAINTENANCE AND REHABILITATION CONTRACT AND OTHER MATTERS WITH RESPECT THERETO. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Fowler. ORDINANCE NO. 88- 2025 AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL RECEIVED FROM CBS CLEANING SERVICES FOR JANITORIAL SERVICES FOR CLEANING OF TRANSIT BUSES AND PASSENGER TRANSIT VANS AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Fetter, Green, Fowler. NAYS: None. ABSENT: None. This ordinance was thereupon declared adopted on this the 26th day of August, 2025. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Green and seconded by Mr. Villard. ORDINANCE NO. 89- 2025 AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH SOLSCAPES, LLC FOR ELECTRIC UTILITY RIGHT- OFWAY MAINTENANCE AND OTHER MATTERS WITH RESPECT THERETO. 0 The President called for any discussion, a vote was called for and resulted as follows: YEAS: Green, Fowler, Villard, Larvadain, Perry, Johnson, Felter. NAYS: None. ABSENT: None. This ordinance was thereupon declared adopted on this the 26th day of August, 2025. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard. ORDINANCE NO. 90- 2025 ID AN ORDINANCE AUTHORIZIN G THE MAYOR UPON RECOMMENDATION OF THE CITY ATTORNEY, TO ENTER INTO GENERAL PROFESSIONAL SERVICE AGREEMENTS WITH ZEBULON M. WINSTEAD AND BECKY BECK LEBLANC FOR LEGAL SERVICES AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Villard, Larvadain, Perry, Johnson, Felter. NAYS: Green. ABSENT: None. This ordinance was thereupon declared adopted on this the 26th day of August, 2025. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard. ORDINANCE NO. 91- 2025 AN ORDINANCE AUTHORIZING THE MAYOR UPON RECOMMENDATION OF THE CITY ATTORNEY, TO ENTER INTO PROFESSIONAL SERVICE AGREEMENTS WITH CHARLES E. JOHNSON, MONICA D. DOSS, AND ZEBULON M. WINSTEAD TO ACT AS HEARING OFFICERS AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Villard, Larvadain, Perry, Johnson, Felter, Green. NAYS: None. 0 ABSENT: None. This ordinance was thereupon declared adopted on this the 26th day of August, 2025. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Larvadain. ORDINANCE NO. 92- 2025 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE GRANT PARISH SHERIFF' S OFFICE TO SHARE IN THE USE OF PUBLIC SAFETY EQUIPMENT AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted 0 as follows: YEAS: Fowler, Villard, Larvadain, Perry, Johnson, Felter, Green. NAYS: None. ABSENT: None. This ordinance was thereupon declared adopted on this the 26th day of August, 2025. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Ms. Fetter and seconded by Mr. Larvadain. ORDINANCE NO. 93- 2025 AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE INTERCREDITOR AND SUBORDINATION AGREEMENT IN FAVOR OF ORIGIN BANK AND ENTERPRISE PLACE, A LOUISIANA PARTNERSHIP IN i COMMENDAM AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Felter, Green, Fowler, Villard, Larvadain, Perry, Johnson. NAYS: None. ABSENT: None. This ordinance was thereupon declared adopted on this the 26th day of August, 2025. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Fowler. 0 ORDINANCE NO. 94- 2025 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH SAMSARA FOR THE LICENSE, EQUIPMENT, HARDWARE, SUPPORT AND MAINTENANCE AND ALL MATTERS RELATED THERETO FOR PUBLIC SECTOR VEHICLE COMMUNICATION AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Felter, Green, Fowler. NAYS: None. ABSENT: None. This ordinance was thereupon declared adopted on this the 26th day of August, 2025. 0 Mayor Roy and Councilmembers briefly spoke on recent APD matters. The President adjourned the meeting at 5: 29 p. m. S/ Cynthia Perry President ATTEST: S/ Donna P. Jones City Clerk
• F. CONSENT CALENDAR Introduction of an ordinance authorizing the mayor to accept the low bid submitted for DG Hunter Units 5, 6, 7 and 8 Wartsila overhaul maintenance services. Abb. AGENDA ITEM FACT SHEET lexdiSiaa,- la. Thisfact sheet is the basisfor a decision by the CityCouncil. 1o Please insure that the information is clear, concise and current. di Division/ Department: Utilities/ Electric Production Date: July 7, 2025 Title: Resolution Authorizing Advertisement for Proposals for the DG Hunter Units 5, 6, 7 & 8 - Wartsila Overhaul / Maintenance Services Explanation of Proposal: Additional Information Attached Z. We request permission to advertise for proposals for Wartsila Overhaul / Maintenance Services - Phase II - Units 5, 6, 7 & 8. Proposals are for services and additional parts as necessary for the overhaul and warranty maintenance for four

4. of the City' s seven ( 7) Wartsila Electric Production Engines and Generators; being the combined 8, 000 hour, 12, 000 hour and 16, 000 hour maintenance service for each set- up. Bud et• n Neutral / Within Requires g . v Existing Amendment Account Number: 411- 721902- 707000 Expense Amount: Estimated$ 2, 300, 000. 00 Account Line Item: DG Hunter# 5- 11 Major Maintenance Remaining Amount: $ 3, 397, 127 Authorization: 4. Finance Director

1. M S. Divisi tor erg ing Officer 6. Department Head
2. Ci Forney 7. PurchasingAgent Council Staff Form n Information: Sufficient ri Review: Content n Insufficient — Remarks: JUL .) J 7 1 t PAN AMERICAN ENGINEERS, LLC

• I. ADVERTISEMENT FOR REQUEST FOR PROPOSALS/INVITATION TO BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT
• D. G. HUNTER ELECTRICAL POWER PLANT WARTSILA OVERHAUL/ MAINTENANCE SERVICES PHASE II - UNITS 5, 6, 7, & 8 - 2025 Separate sealed proposals for D. G. HUNTER ELECTRICAL POWER PLANT - WARTSILA OVERHAUL/ MAINTENANCE SERVICES - PHASE II - UNITS 5, 6, 7, & 8 - 2025, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, August 26, 2025, and then at said office publicly opened and read aloud. Complete proposal packet and specifications may be obtained at the City of Alexandria' s website, www. cityofalexandriala. com under the heading " Business", and drop down to RFP/RFQ/RFI/ BIDS". There is no charge to download bid documents from the City's website. Pursuant to LA R. S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbiddinq. com . For questions regarding the electronic bidding process, please The City will hold a Non- Mandatory Pre- Proposal Conference on- site to allow potential proposers the opportunity to evaluate existing site conditions and work setting. The PreProposal Conference will be held at the Power Plant, 1011 North 3rd Street, Alexandria, LA 71301 on Wednesday, August 13, 2025 at 11: 00 a. m. Questions and/ or request for clarification of bid specifications are to be in written form only, either mailed or emailed to Thomas C. David, Jr., Pan American Engineers, LLC, 1717 Jackson Street, Alexandria, LA 71301; P. O. Box 8599, Alexandria, LA 71306; Emailed to: TomApaealex. com and must be received within ten ( 10) calendar days of the scheduled receipt of proposals. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbiddinq. com Phone: 318- 449- 5047 PLEASE PUBLISH THREE ( 3) TIMES: July 18, 2025 July 25, 2025 August 1, 2025 RESOLUTION NO. 0676- 2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR DG HUNTER UNITS 5, 6, 7, & 8 WARTSILA OVERHAUL MAINTENANCE SERVICES. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for DG Hunter Units 5, 6, 7, and 8 Wartsila overhaul maintenance services. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on August 26 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 15th day of July, 2025. s/ Donna P. Jones, MMC City Clerk 411 A, ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR DG HUNTER UNITS 5, 6, 7 AND 8 WARTSILA OVERHAUL MAINTENANCE SERVICES AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for DG Hunter units 5, 6, 7, and 8 Wartsila Overhaul maintenance services. SECTION H: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2025/ 2026 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 26th day of August, 2025. NOTICE PUBLISHED on the 29th day of August, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of September, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of September, 2025. CITY CLERK PRESIDENT MAYOR'S APPROVALNETO Donna Jones Sent: Tuesday, August 26, 2025 10: 53 AM The engineer recommended to extend receipt of bids for two additional weeks. An addendum has been sent out and bids will be opened September 9th. Thank you, Marcus Connella Ill Introduction of an ordinance authorizing the mayor to accept the low bid submitted for turn out gear for the Fire Department. AGENDA ITEM FACT SHEET 1\ lEJ11r11 Thisfact sheet is the basis for a decision by the City Council. ot41c s-1G/ Please insure that the information is clear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: JULY 11, 2025 Title: RESOLUTION AUTHORIZING PERMISSION TO ADVERTISE FOR TURN OUT GEAR Explanation of Proposal: Additional Information Attached 1 We request permission to advertise for Turn Out Gear for use by the City of Alexandria Fire Department. Questions and/ or clarifications of the bid specifications shall be in written form only, either mailed, faxed or emailed to the attention of Casey Barnes, City of Alexandria Purchasing Department PO Box 71, Alexandria, LA 71309- 0071; Fax 318- 619- 3415; email to casey. barnes@cityofalex. com by Thurdsay, August 28, 2025. Bud et• I I 1Neutral n Within i Requires g ' I J Existing J Amendment Account Number: 101- 076000- 707002 Expense Amount: N/ A Account Line Item: Turn Out Gear Remaining Amount: N/ A Authorization: 4. Finance Director

1. Mayor 5. Division Director
2. Chief Operating Officer 6. Department Head
3. CityAttorney 7. Purch i g ent 4. Council Staff Form El Information: Sufficient D Review: Content Insufficient ED Remarks: RECrIVEP 411 JUL1 X707.5 S ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID # 2536— Turn Out Gear Separate sealed bids for Turn Out Gear will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, SEPTEMBER 09, 2025 and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www.cityofalexandriala.com under the heading " Business", and drop down to " RFP/ RFQ/RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R.S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Casey Barnes, City of Alexandria Purchasing Department; PO Box 71, Alexandria, LA 713090071; Fax 318- 619- 3415; email to casev. barnes rr cityofalex. com; and must be received by 4: 00 PM CST, Thursday,August 28, 2025. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www.centralbidding. comPO Box 71 915 Third Street, 1' Floor Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, August 01. 2025 Friday, August 08, 2025 Friday, August 15, 2025 RESOLUTION NO. 0677- 2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR TURN OUT GEAR FOR THE FIRE DEPARTMENT. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for turn out gear for the Fire Department BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on September 9, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 29th day of July, 2025. s/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR TURN OUT GEAR FOR THE FIRE DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for turn out gear for the Fire Department. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2025/ 2026 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 9th day of September, 2025. NOTICE PUBLISHED on the 12th day of September, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of September, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of September, 2025. CITY CLERK PRESIDENT MAYOR'S APPROVALNETO Introduction of an ordinance authorizing the mayor to accept the low bid submitted for plastic refuse bags. S ft - AGENDA ITEM FACT SHEET Alex4idria Thisfact sheet is the basisfor a decision by the City Council. oudSr 1 Please insure that the information is clear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: 07/ 08/ 2025 Title: Resolution Authorizing Permission to Advertise for Plastic Refuse Bags Explanation of Proposal: Additional Information Attached 1 Request a Resolution to advertise for Plastic Refuse Bags for use by various City departments. Bids are to remain in effect for a period of twelve months from bid award date. Bud et• n Neutral n Within El I Requires g ' Existing ( I Amendment Account Number: 401- 000000- 141180- 00000 Expense Amount: N/ A Account Line Item: N/ A Remaining Amount: N/ A Authorization: 4. Finance Director
4. Ma 5. Division Director
5. ChiefOperating Officer 6. Department Head
6. City Attorney 7. Purch Council Staff Form Information: Sufficient Review: Content n Insufficient Li Remarks: RFATFVFn JUL 14 7075 ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID# 2532 PLASTIC REFUSE BAGS Separate sealed bids for, PLASTIC REFUSE BAGS, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, September 9, 2025, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www. cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R.S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www.centralbidding.com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Andre Garsaud, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318- 441- 6185; email to andre.garsaud r citvofalex.com and must be received by close of business on Thursday, August 28, 2025. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www.centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, August 1, 2025 Friday, August 8, 2025 Friday, August 15, 2025 RESOLUTION NO. 0678- 2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR PLASTIC REFUSE BAGS. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for plastic refuse bags. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on September 9, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 29th day of July, 2025. s/ Donna P. Jones, MMC City Clerk 0 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR PLASTIC REFUSE BAGS AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for plastic refuse bags. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2025/ 2026 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 9th day of September, 2025. NOTICE PUBLISHED on the 12th day of September, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: ID YEAS: S NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of September, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of September, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVALNETO Introduction of an ordinance authorizing the mayor to accept the low bid submitted for Consolidated City Compound Metal Roof and Soffit Replacement. AGENDA ITEM FACT SHEET 1Zlex dr1a Thisfact sheet is the basisfor a decision by the City Council. ottiScGivl( i/ Please insure that the information is clear, concise and current. Division/ Department: Public Works/ Maint. of Public Buildings Date: 07/ 07/ 2025 Title: Advertisement for Bid- Consolidated City Compound Metal Roof& Soffit Replacement Explanation of Proposal: Additional Information Attached 7 Bidding documents have been completed and are ready for advertisement. The City Council is requested to authorize the Advertisement of Bids for this project. Engineer' s cost estimate is$ 620, 000 Project includes the installation of a' hugger' roof system over 16, 100 square feet of existing building area. The retrofit hugger framing system shall be complete with fascia trim, ridge, etc. and all other items as shown on the drawings and included in the Base Bid. Bud et• n Neutral pi Within Requires g : I I Existing Amendment Account Number: 300- 052301- 707000 Expense Amount: $ 620, 000. 00 Account Line Item: $ 950, 933. 00 Remaining Amount: $ 330, 933. 00 Authorization: 4. Finance Director
7. 5. Division Director f2. Chie ratio 6. Department Head to AG CityAtiorne'y1 i VAIL 7. PurchasingAgent C 7C' o cil Staff Form I Information: Sufficient n Review: Content Insufficient El Remarks: 1I3NflOa RID SECTION 00100 ADVERTISEMENT FOR BIDS CITY OF ALEXANDRIA CONSOLIDATED CITY COMPOUND METAL ROOF & SOFFIT REPLACEMENT Separate sealed bids for the CITY OF ALEXANDRIA CONSOLIDATED CITY COMPOUND METAL ROOF & SOFFIT REPLACEMENT Project will be received by the City of Alexandria, Louisiana by the City Clerk, at the City Council Office, City Hall, 915 Third Street, Alexandria, Louisiana, 71301 until 10: 00 a. m. ( Central Time) on Tuesday, August 26, 2025 and then at said office publicly opened and read aloud. Any bid received after the specified time and date will not be considered. A Mandatory Pre- Bid Conference will be held at 10: 00 a.m. on Thursday, August 7, 2025 at the City of Alexandria Consolidated City Compound located at 2021 Industrial Park Road, Alexandria, LA 71303. The Instructions to Bidders, Bid Form, Agreement Between Owner and Contractor, Forms of Bid Bond, Performance and Payment Bonds, Drawings and Specifications, and other Contract Documents may be examined at the following location: PAN AMERICAN ENGINEERS, LLC Design Professional)

• P. O. BOX 8599 ( 71306) ALEXANDRIA, LOUISIANA 318) 473- 2100 The work is generally described as follows: All work related to the project entitled " City of Alexandria Consolidated City Compound Metal Roof& Soffit Replacement," including the installation of a hugger roof system over 16, 100 sf of existing building area. The retrofit hugger framing system shall be complete with fascia trim, ridge, etc. and all other items as shown on the drawings and included in the Base Bid. Copies ofthe bidding documents shall be obtained from the office ofPan American Engineers, LLC upon deposit of$ 150. 00 for each set of documents; or from the electronic bid submittal option as noted in the Advertisement. The deposit on the first set of documents furnished to bonafide prime bidders will be fully refunded upon return ofthe documents, in good condition, no later than ten( 10) days after receipt of bids. On other sets of documents furnished to bidders, the deposit less actual cost of reproduction will be refunded upon return ofthe documents, in good condition, no later than ten ( 10) days after receipt of bids. Pursuant to Louisiana Revised Statute ( L.R.S.) 38: 2212. E.( 1), Bidders have the option to secure bidding documents and submit bids electronically. Bidding documents may be secured from Central Bidding. Electronic bids for this project may be submitted through Central Bidding. The Central Bidding web address is www.CentralBidding. com. To register, or for assistance with completing an e- bid, contact Central Bidding at 225- 810- 4814 or 866- 570-9620. 00100 - 1 The OWNER reserves the right to reject any or all bids for just cause. Such actions will be in accordance with Title 38 of the L.R.S. In accordance with L.R.S. 38: 2212. B.( 1), the provisions and requirements stated in the Bidding Documents shall not be considered as informalities and shall not be waived. Each Bidder must deposit with the bid, security in the amount of at least five percent ( 5%) of the total bid price, as described in the Instructions to Bidders. Bid bonds shall be written by a surety or insurance company meeting the requirements noted in L.R.S. 38: 2218. The successful Bidder shall be required to furnish a Performance Bond and Payment Bond, in an amount equal to 100% ofthe Contract amount, written by a surety or insurance company meeting the requirements noted in L.R. S. 38: 2219 A.( 1)( a),(
• b) and( c), or for Federally funded projects, must be listed as acceptable on the U.S. Department of Treasury Circular 570. City of Alexandria is an equal opportunity employer. City ofAlexandria encourages all small and minority- owned firms and women' s business enterprises to apply. Any person with disabilities required special accommodations must contact the City of Alexandria no later than seven ( 7) days prior to bid opening. City ofAlexandria
• P. O. Box 71 Jacques M. Roy, Mayor PLEASE PUBLISH THREE ( 3) TIMES: Friday, July 18, 2025 Friday, July 25, 2025 Friday, August 1, 2025 00100 - 2 RESOLUTION NO. 0679- 2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR CONSOLIDATED CITY COMPOUND METAL ROOF AND SOFFIT REPLACEMENT. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for consolidated City Compound Metal Roof and Soffit Replacement. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on September 9, 2025. III PASSED AND ADOPTED at Alexandria, Louisiana, this 29th day of 2025. July, s/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CONSOLIDATED CITY COMPOUND METAL ROOF AND SOFFIT REPLACEMENT. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for consolidated City Compound Metal Roof and Soffit Replacement. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2025/ 2026 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 9th day of September, 2025. NOTICE PUBLISHED on the 12th day of September, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of September, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of September, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/VETO Introduction of an ordinance authorizing the mayor to accept the low bid submitted for minimum of one heavy duty electro hydraulic tire changer. S A - AGENDA ITEM FACT SHEET Alex4Adria This fact sheet is the basis for a decision by the City Council. tiaSta Please insure that the information is clear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: JULY 11, 2025 Title: RESOLUTION AUTHORIZING PERMISSION TO ADVERTISE FOR THE MINIMUM OF ONE( 1) HEAVY DUTY ELECTRO- HYDRAULIC TIRE CHANGER Explanation of Proposal: Additional Information Attached We request permission to advertise for the minimum of one( 1) Heavy Duty Electro- Hydraulic Tire Changer, for use by the City of Alexandria Motor Pool Department. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Robert Leisten, City of Alexandria Motor Pool Department; P. O. Box 71, Alexandria, LA 71309- 0071; Fax: 318- 619- 3415; email to robert. leisten@cityofalex. com; and must be received by 4: 00 PM, Thursday, August 28, 2025. I IBud et• Neutral [ ] Within [ 1 Requires g • Pi Existing I I Amendment Account Number: 101- 043700- 707600 Expense Amount: $ 37, 720. 00 Account Line Item: Machinery and Equipment Remaining Amount: Authorization: 4. Finance Director 1•'°° 5. Division Director

2. ChiefOperating Officer 6. Department Head O1((__3. CityAttorney7 Pu s' Agent 111( 45 --- Council Staff Form E Information: Sufficient Review: Content n Insufficient Remarks: FECFNED JUL 14 2025 ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID # 2537- HEAVY DUTY ELECTRO-HYDRAULIC TIRE CHANGER Separate sealed bids for, the minimum of one ( 1) Heavy Duty Electro- Hydraulic Tire Charger for use by the City of Alexandria Motor Pool, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, September 09, 2025 and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www. ciofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/ RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R.S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or e- mailed to the attention of Robert Leisten, City of Alexandria— Public Works, P. O. Box 71, Alexandria, LA 71309- 0071; Fax# 318- 619-3415; e- mail robert.leisten @cityofalex. com; and must be received by 4: 00pm CST, Thursday, August 28, 2025. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, August 01, 2025 Friday, August 08, 2025 Friday, August 15, 2025 RESOLUTION NO. 0680-2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR MINIMUM OF ONE HEAVY DUTY ELECTRO HYDRAULIC TIRE CHANGER. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for minimum of one heavy duty electro hydraulic tire changer. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on September 9, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 29th day of July, 2025. s/ Donna P. Jones, MMC City Clerk

41. ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR MINIMUM OF ONE HEAVY DUTY ELECTRO HYDRAULIC TIRE CHANGER AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for minimum of one heavy duty electro hydraulic tire changer. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2025/ 2026 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 9th day of September, 2025. NOTICE PUBLISHED on the 12th day of September, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of September, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of September, 2025. CITY CLERK PRESIDENT MAYOR'S APPROVALNETO i Introduction of an ordinance authorizing the mayor to accept the lowest proposal received from Electric Power Systems International, Inc. for testing and maintenance of substation transformers, circuit breakers and related equipment. AGENDA ITEM FACT SHEET Alexidria This fact sheet is the basis for a decision by the cry Council. ouiSla/ Please insure that the information is dear, concise and current. li Division/ Department: Finance/ Purchasing Date: August 22, 2025 Title: Request an Ordinance for Testing& Maintenance of Substation Transformers, Circuit Breakers & Related Equipment Explanation of Proposal: Additional Information Attached For an Ordinance authorizing the Mayor to accept the lowest proposal received for the service of Testing& Maintenance of Substation Transformers, Circuit Breakers& Related Equipment located at the City' s 138kV substations, D. G. Hunter Generating Station and various other City Departments. Proposals were received onMonday, August 18, 2025 at 2: 00 PM. A total of three( 3) proposal were received. It is our recommendation to award Electric Power Systems International, Inc at the Flat Man Hour Labor Rate of$ 97. 00/ per hour; Overtime Rate of

1. 45%; and all other rates as proposed. This service contract shall remain in effect for a period of twelve( 12) months from award date. The City reserves the right to renew this service contract for up to twenty-four months( 24), in twelve( 12) month increments. Neutral Within Requires Budget: Existing Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4. Finance Director
2. a 5. Divisio ctor
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• a. 1E-4 m Ca' * Z4 " C9coSo 2 C N . , 0 3 0 j j Is 0 7 p. m m cil( 9 2 r.- cr 1 §( e io < a I ; \ s° k kct k \ 3 | = ° B 91./ ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL RECEIVED FROM ELECTRIC POWER SYSTEMS INTERNATIONAL, INC. FOR TESTING AND MAINTENANCE OF SUBSTATION TRANSFORMERS, CIRCUIT BREAKERS AND RELATED EQUIPMENT AND OTHER MATTERS WITH RESPECT THERETO. WHEREAS, three proposals were received on Monday, August 18, 2025 at 2: 00 PM. A total of three proposals were received. It is the recommendation of the Administration to award the proposal to Electric Power Stems International, Inc at the float man hour labor rate of 97.00/ per hour. Overtime rate 1. 45% and all other rates as proposed. WHEREAS, this service contract shall remain in effect for a period of twelve months from award date. The City reserves the right to renew this service contract for up to twenty- four months in twelve months increments. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the lowest proposal received from Electric Power Systems International, Inc. for testing and maintenance of substation transformers, circuit breakers and related equipment. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 9th day of September, 2025. NOTICE PUBLISHED on the 12th day of September, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted un this the day of September, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of September, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVALNETO Introduction of an ordinance authorizing the mayor to renew the existing contract with Xpress Recycling for the sale of scrap metal. AGENDA ITEM FACT SHEET Alexladria This fact sheet is the basis for a decision by the City Council. ou S ' 1 Please insure that the information is dear, concise and current. Division/ Department.: Finance/ Purchasing Date: August 22, 2025 Title: Request an ordinance to renew existing contract for the Sale of Scrap Metal Explanation of Proposal: Additional Information Attached For an Ordinance authorizing the Mayor to renew the existing contract with Xpress Recycling for the Sale of Scrap Metal at the quoted Percentage Off the American Metal Market( AMM) Nonferrous Price List for Category I and quoted Percentage Of Ferrous Heavy Melt Scrap metal Price List for Category II per gross ton. This contract was originally awarded by Ordinance# 147- 2024. Contingent upon the availability of funds, the City reserves the right to renew the existing contract for a period of up to twelve( 12) more months. Prices shall remain in effect for twelve( 12) months from bid award Date. Neutral n Within Requires Budget: II Existing Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4. Finance Director

1. May S. Divisio ector
2. Chief Ope Ling ifficer 6. Department Head
3. CityAttorney 1. Purcha ' A t Council Staff Form Information: Sufficient Review: Content J Insufficient Remarks: i > ft,`''' c)c

• i. tl o 0 0 0 0 0 0 0 0 0 Co) d o o o o o y . O a r4 O O O O O O O O O O r Co to In l[) ) n O LO In LI) ee, N C XW Q N Q Z.' co O D d c C C p ' O it) O O O et p N N N N N d 5 M U) U) O '
• a) a a a a a a a O O) U) W y o, o . . . . . . . 7 . J J > m c) m a_ a. V pp p pI"-- V N ' 8 p N N N N 0 U U U H N F a 0 0 0 0 0 0 0 O m m m
• V) V N 0 N N t0 o X wa W N coV) E N N N U - a a: W a: .. a W0 a. a. a_ c o 1%3 c c o w rn c 0 o a. > Al 0 4w 0 0 X N W O O) m M N Z N v N U a a O Z y v U JV N CL W - y U W O N OU J 2 V) Q 0 S U' O U a) t m ¢, c U O W m N
• a) y m W U 0 U.. CL 7 c a C N E 2 ~ m V 5 o m m 0 W Z E e ez z Z o o k V Q Q Q U Z o w c aw D o m z E nca m 0 J Z E m 0 " c U X 2 Op d E N c E ORDINANCE NO. 147- 2024 AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE PROPOSAL RECEIVED FROM XPRESS RECYCLING FOR THE SALE OF SCRAP METAL FOR THE ELECTRIC DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the proposal received from Xpress Recycling for the Saleof Scrap Metal for the Electric Department. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to becomelaw without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provisionor item of this ordinance or the application thereof is held invalid, suchinvalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or herebydeclared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances orparts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 20th day of August. NOTICE PUBLISHED on. the 23rd day of August, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereonbeing as follows: YEAS: Fowler, Washington, Rubin, Villard, Fetter, Perry, Johnson. NAYS: None ABSENT: None AND THE ORDINANCE was declared adopted on this the 17th day ofSeptember, 2024 and final publication was made in the Alexandria DailyT alk on the 20th day of September, 2024. e1?/ ft C R PRESIDENT 19fA ORYS APPROVAL 18bELIVERED SEP 18 RECEIVED SEP 19 2024' ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH XPRESS RECYCLING FOR THE SALE OF SCRAP METAL AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to renew the existing contract with Xpress Recycling for the sale of scrap metal. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION ID: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 9th day of September, 2025. NOTICE PUBLISHED on the 12th day of September, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: 0 NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of September, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of September, 2025. CITY CLERK PRESIDENT MAYOR'S APPROVALNETO Introduction of an ordinance authorizing the mayor to renew the contract with Milliman, Inc. for actuarial services relating to Risk Management Fund. sm* - fir. AGENDA ITEM FACT SHEET Alex drla Thisfact sheet is the basisfor a decision by the City Council. ouiSA/ Please insure that the information is dear, concise and current. Division/ Department: Finance/ Finance Date: August 29, 2025 Title: Authorization for the Mayor to renew the contract with Milliman for Actuarial Services Explanation of Proposal: Additional Information Attached D This will authorize the Mayor to renew the existing contract with Milliman Inc. for actuarial services relating to the City' s Risk Management Fund. This is the City' s self-insurance fund which handles claims for General Liability, Auto, Worker' s Compensation and Property. I I Bud et• Neutral I I Within ( Requires g ' Existing I I Amendment Account Number: 101- 030100- 531110- 0 Expense Amount: $ 11, 500 Account Line Item: Professional Fees Remaining Amount: $ 532, 000 Authorization: 4. Finance Director

1. Mayor` 5. Division Director
2. Chief 0p ng Officer 6. Department Head
3. Ci yAttorney 7. Purchasing Agent Council Staff Form E Information: Sufficient I I Review: Content Insufficient Remarks: s LM 0 101 W. Renner Road USA milliman. com August 28, 2025 Mr. David Johnson Risk Manager City of Alexandria Dear David: This letter will confirm the scope and cost of Milliman' s annual actuarial analysis of the self- insured workers compensation (WC), auto liability( AL), and general liability( GL) programs for the City of Alexandria, Louisiana ( City), for the fiscal year ending 2025. SCOPE OF SERVICES The scope of our analysis will include the following: An estimate of the unpaid losses and allocated loss adjustment expenses ( ALAE) as of May 5, 2025 for the three reviewed coverages. A projection of the self-insured loss and ALAE funding for the next two prospective fiscal years for each coverage. A calculation of loss cost relativities for each fund within the City for each coverage. An allocation of unpaid losses and ALAE and funding requirements to funds within the City. At the conclusion of our analysis, we will issue a draft report which explains the details of our analysis and results. Once we have received your feedback on the draft report, we will issue our final report. COST OF SERVICES We agree to perform the above analysis for a fixed cost of$ 11, 500, plus any project- related expenses which should be minimal). In projects of this nature, it is not unusual for the client to request additional services or to change the scope of the assignment. If you request additional work, or if other work becomes necessary due to data availability or unexpected results, additional charges may apply. To the extent possible, we will discuss with you any likely additional charges before proceeding. All work will be subject to the terms and conditions of the Consulting Services Agreement between Milliman and the City dated September 4, 2019. Offices in Principal Cities Worldwide Mr. o M i I i i ma n Actuarial Consulting Services August 28, 2025 We appreciate the opportunity to work with you and the City again this year. Please let me know if you have any questions regarding our analysis. Sincerely, Ave,;( - / 9e7, David M. Lang, FCAS, MAAA Principal On behalf of the City of Alexandria, Louisiana, I authorize Milliman, Inc. to undertake this analysis under the terms described above. Signature: Name: Title: Offices in Principal cities Worldwide Page 2 of 2 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE CONTRACT WITH MILLIMAN, INC. FOR ACTUARIAL SERVICES RELATING TO RISK MANAGEMENT FUND AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to renew the contract with Milliman, Inc. for actuarial services relating to Risk Management fund. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 9th day of September, 2025. NOTICE PUBLISHED on the 12th day of September, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of September, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of September, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVALNETO

• G. RESOLUTIONS RESOLUTION authorizing advertisement for bids for wire and cable. AGENDA ITEM FACT SHEET0 Alex1 e dna. Thisfact sheet is the basis for a decision by the City Council. oti Sl Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING , Date: 8/ 19/ 2025 Title: RESOULUTION AUTHORIZING PERMISSION TO ADVERTISE FOR WIRE & CABLE Explanation of Proposal: Additional Information Attached Z Request a Resolution to advertise for Wire& Cable for use by the City of Alexandria Electric Distribution Department. Bids are to remain in effect for a period of twelve months from bid award date. ElI I Neutral I Within Requires Budget: f ' 1 Existing I I1 Amendment IIII Account Number: 401- 141720- 0 Expense Amount: N/ A Account Line Item: N/ A Remaining Amount: N/ A Authorization: 4. Finance Directory,

1. Mayor 5. Division Dirk' r Gr
2. Chief° per, Ong Olicer 6. Department Head
3. CityAtey 7. Pur n ent A.---- ----- °---- Council Staff Form O Information: Sulfide Review: Content Insufficient O Remarks: Ill AUG 2 5 20?5 t:. G s ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID # 2534 WIRE & CABLE Separate sealed bids for, WIRE & CABLE, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, OCTOBER 21, 2025, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www.cityofalexandriala.com under the heading " Business", and drop down to " RFP/ RFQ/RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R. S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Andre Garsaud, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318- 441- 6185; email to andre.garsaud a,cityofalex.com and must be received by close of business, Thursday, October 2, 2025. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, September 12, 2025 Friday, September 19, 2025 Friday, September 26, 2025 RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR WIRE AND CABLE. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids wire and cable. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on October 21, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 9th day of September, 2025. s/ Donna P. Jones, MMC City Clerk Yy RESOLUTION confirming the appointment of Bridget Vaughn to serve as a member of the Alexandria Municipal Fire and Police Civil Service Board nominated by Louisiana State University of Alexandria to serve a three year term. 0 AGENDAITEM FACT SHEET A ex n. ria This fact sheet is the basis for a decision by the City Council. Please insure that the information is dear, concise and current. 40#- otAiScO.' 1a, Division/ Department: Personnel/ Human Resources Date: September 2, 2025 Title: A resolution appointing Mrs. Bridget Vaughn to the Alexandria Municipal Fire and Police Civil Service Board. Explanation of Proposal: Additional Information Attached Mr. Vaughn has been nominated by Louisiana State University to serve as a member of the Alexandria Municipal Fire and Police Civil Service Board. She will serve a full three( 3) year term. Budget: Neutral Within Requires g : Existing Amendment Account Number: Expense Amount: III Account Line Item: Remaining Amount: Authorization: 4. Finance Director ees..-;.- ' ,4
4. Division Dior iii
5. Chief0 e ling Officer• 6. Department Head L/-•
6. Ci ` A orney 7. Purchasing Agent L c t.__. co it Staff Form Information: Sufficient ri Review: Content Insufficient n Remarks: ID SE 0 ", 95 8 r d Office of the Chancellor z.- 8100 Highway 71 South edu0 L of ALEXANDRIA August 19, 2025 Ms. Lisa Harris City of Alexandria P.O. Box 71 Dear Ms. Harris, On behalf of LSUA, I would like to nominate the following individuals to be considered to serve on the Alexandria Fire and Police Civil Service Board. o Mr. Michael Day- Retired Investment Professional o Mrs. Bridget Corley Vaughn— Local Business Owner, Little Cakes with Big Attitude Thank you for the opportunity to nominate members to serve on the Fire and Police Civil Service Board. IIIPlease feel free to contact me if you need additional information. Respectfully, ia,J 6"./zo-Il Paul Coreil, Ph. D. Chancellor Louisiana State University of Alexandria Ill RESOLUTION NO. RESOLUTION CONFIRMING THE APPOINTMENT OF BRIDGET VAUGHN TO SERVE AS A MEMBER OF THE ALEXANDRIA MUNICIPAL FIRE AND POLICE CIVIL SERVICE BOARD. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby confirms the appointment of Bridget Vaughn to serve as a member of the Alexandria Municipal Fire and Police Civil Service Board nominated by Louisiana State University of Alexandria for a full three year term. THIS RESOLUTION having been submitted in writing, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: 0 PASSED toAND ADOPTED at Alexandria, Louisiana, this 9 day of September, 2025. s/ Donna P. Jones, MMC City Clerk RESOLUTION confirming the appointment of Michael Day to serve as a member of the Alexandria Municipal Fire and Police Civil Service Board nominated by Louisiana State University of Alexandria to complete the three year term of Rafael Romero. AGENDA ITEM FACT SHEET Alextidria This fact sheet is the basis for a decision by the City Council. Please insure that the information is clear, concise and current. OUGS 1a/ Division/ Department: Personnel/ Human Resources Date: September 2, 2025 Title: A resolution appointing Mr. Michael Day to the Alexandria Municipal Fire and Police Civil Service Board. Explanation of Proposal: Additional Information Attached Mr. Day will replace current member, Mr. Rafael Romero as a member of the Alexandria Municipal Fire and Police Civil Service Board. He will complete the three( 3) year term. Mr. Day is nominated by Louisiana State University at Alexandria. Budget: Neutral Within Requires g • Existing Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4. Finance Direct
7. 5. Division Director
8. Chief Oper r g Officer 6. Department Head
9. CIO/ Adorn e,Je
10. PurchasingAgent CO/ t/ C ' Coun it Staff Form Information: Sufficient Review: Content Insufficient Remarks: ra ckf a ,, Mb Office of the Chancellor 8100 Highway 71 South 318) 473- 6444 I www. lsua. edu L S U of ALEXANDRIA August 19, 2025 Ms. Lisa Harris City of Alexandria P.O. Box 71 Dear Ms. Harris, On behalf of LSUA, I would like to nominate the following individuals to be considered to serve on the Alexandria Fire and Police Civil Service Board. Mr. Michael Day- Retired Investment Professional Mrs. Bridget Corley Vaughn— Local Business Owner, Little Cakes with Big Attitude Thank you for the opportunity to nominate members to serve on the Fire and Police Civil Service III Board. Please feel free to contact me if you need additional information. Respectfully, ffeiki9 Paul Coreil, Ph. D. Chancellor Louisiana State University of Alexandria Ill RESOLUTION NO. RESOLUTION CONFIRMING THE APPOINTMENT OF MICHAEL DAY TO SERVE AS A MEMBER OF THE ALEXANDRIA MUNICIPAL FIRE AND POLICE CIVIL SERVICE BOARD. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby confirms the appointment of Michael Day to serve as a member of the Alexandria Municipal Fire and Police Civil Service Board nominated by Louisiana State University of Alexandria to complete the three year term of Rafael Romero. THIS RESOLUTION having been submitted in writing, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: 1- NAYS: ABSENT: PASSED AND ADOPTED at Alexandria, Louisiana, this 9th day of September, 2025. s/ Donna P. Jones, MMC City Clerk

• H. ORDINANCES FOR FINAL ADOPTION SUBJECT TO PUBLIC HEARING To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for the 2025- 2028 Water Well Maintenance and Rehabilitation contract. AGENDA ITEM FACT HE Alexgdria S ET This fact sheet is the basis for a decision by the City Council. GS Please insure that the information is clear, concise and current. Division/ Department: Utilities/ Wastewater Date: August 12, 2025 Title: An Ordinance authorizing the Award of Bids for the 2025- 2028 Water Well Maintenance and Rehabilitation project. Explanation of Proposal: Additional Information Attached Bids for the 2025- 2028 Water Well Maintenance and Rehabilitation project were received on August 12, 2025. The lowest responsive bid was received from Layne Christensen Company in the amount of 1, 486, 630. 00 to be constructed. The bidder has a valid Louisiana Contractor' s license and bid bond. The bid has been examined by the Engineer. A letter recommending award is attached along with a certified bid tabulation for 2025- 2028 Water Well Maintenance and Rehabilitation project. I IBud et• Neutral IriI Within Iri! Requires g ' I Existing Amendment Account Number: Expense Amount: woo Account Line Item: so. 00 Remaining Amount: $ 0. 00 Authorization: 4. finance Director 1MMa

5. Division iredor
6. Chief er ting Officer 6. Department Head
7. Ci Attorney 7. Purchasing Agent Council Staff Form E Information: Sufficient ri Review: Content Insufficient U Remarks: r air ; . P' ' ; t . .. c

• V. 7,7-:':-'.ate,;_.,,,„, i,:.: 1,,,,,,,,_ULiii1* LIJuI1 tir e: S K„ M£' "' t :,} 5, 4 ft. T s: a,: F' 2 4^+{ '#' +" k.; c y @; F. G. -,: y 4; . 3 , K-aL?- u. ' a w 4+^ r3. t § e' fit,o v" Y:- ¢ e'", K y r ' rr s 1t1)sillfrT x sr; a- , ' $:' m aLw„rz', s " k€ s a Tie tam, „'. " aS;, su .-, r ..., ,. . a r ;, x l ., ,.,3,,,,,„.:,,,, 4f,:- , t '- rx-. , xw ; t a G Ta''' ,, s-" a° . r-^ '*' sr ' . .-°' mss:;."" z, r, August 12, 2025 Mr. Barrett Dezendorf, Superintendent of Water Operations City of Alexandria City of Alexandria, Louisiana Contract Award MMLI-1 File No.: 010- 7907 Dear Mr. Dezendorf: The bids received in connection with the 2025- 2028 Water Well Maintenance and Rehabilitation project, have been reviewed and checked for accuracy. A certified tabulation of all bids received is enclosed. The lowest responsive bid was submitted by Layne Christensen Company for the Total Base Bid in the amount of 1, 486, 630. 00. The bidder has a valid Louisiana Contractor' s License and bid bond, and has completed previous projects of a similar scope and nature. Therefore, the bidder appears to be responsible and to have adequate resources to construct the project. Subject to the receipt of all required documents, the availability of funds and the concurrence of the City, we recommend award of the construction contract to Layne Christensen Company for the Total Base Bid in the amount of$ 1, 486, 630. 00. Enclosed is an Agenda Item Fact Sheet for contract award. If you concur with this recommendation, please forward the Agenda Item Fact Sheet with attachments to the administration for Council action. Once the award has passed and been signed and approved by the Mayor, please return one copy of the City Ordinance to our office so that we may process the contract documents. Should you have any questions or require any additional information, please contact me at 318- 448- 0888 or by email to heath. nicguffeei mmlh. com. Sincerely, Heath McGuffee, P.E. Enclosures III Alexandria, La. • Ruston, La. 1,LLItL11 .,. 1. I t 00 lut si a Plaec 4lexandna, L ottistatix 71. t)3

1. Ph ( it 18) 448- 0SNB Fax:( 318) Q4Fi-10885 leser, M1cier, Li$rci0ix& IrIixs<ni, Inc t w+t:nutillt. ram ngineers and Land Surveyors ntnilh@ntntlli. ecnn ADDENDUM NO. 1 PROJECT: 2025- 2028 Water Well Maintenance and Rehabilitation MML& H Project No. 7907. 00 OWNER: City of Alexandria ADDENDUM DATE: August 5, 2025 BID DATE: Tuesday, August 12, 2025, at 10: 00 a.m. Item 1. 1 Louisiana Uniform Public Works Bid Form: The Louisiana Uniform Public Works Bid Form is hereby replaced in its entirety with the attached Louisiana Uniform Public Works Bid Form Item 1. 2 Purchase and Provide Specialty Item or Equipment: Paragraph 4. 19 below is hereby added to Specification 33 01 21 Water Well Maintenance to establish a pay item for Purchase and Provide Specialty Item or Equipment not Included in Other Pay Items.
2. 19 PURCHASE AND PROVIDE SPECIALTY ITEM OR EQUIPMENT NOT INCLUDED IN OTHER PAY ITEMS ( PASS THROUGH): If requested by the City, the Contractor shall furnish such specialty item or equipment as may be required by the work and agreed to in advance by the City. The specialty item or equipment will be measured by the " Approved Invoice Dollar Amount". This is a " pass through" item in that the specialty item or equipment will be purchased from a third party. The Contractor shall provide the actual invoice along with its partial pay estimate. The Contractor will be reimbursed for the actual cost of the specialty item or equipment along with no more than 15% mark- up for overhead and profit. Item 1. 3 Stainless Steel Line Shaft: Specification 33 01 21 Water Well Maintenance, Part 2 — PRODUCTS, 2. 05 LINE SHAFT has been modified to call for 416 stainless steel for the entire shaft in lieu of 410. Item 1. 4 Acknowledgement of Addendum: Bidders are reminded that receipt of Addendum No. 1 must be acknowledged on the Bidder' s Proposal Form. Meyer, Meyer, LaCroix& ' i* S ^. k k III t ' 1 ,,,,, A.,,,,, ,, c.,, Fp,,,„ , 11-- t na Flo. 38 t Heitth McGuffee, P. E. s h"" ' ' 0 4 1'e," t zivili: 1. 4 a. • Ruston, L. LOUISIANA UNIFORM PUBLIC WORK BID FORM Alexandria. Louisiana 71301 Rehabilitation Owner to provide name and address of owner) Owner to provide name ofproject and other identOnng information) The undersigned bidder hereby declares and represents that she/ he; a) has carefully examined and understands the Bidding Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project, all in strict accordance with the Bidding Documents prepared by: Meyer. Meyer. LaCroix& 1- lixson. Inc. and dated: June 2025. Owner to provide name ofentity preparing bidding documents.) Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: ( Enter the number the Designer has assigned to each of the addenda that the Bidder is acknowledging) Addendum No. 1 TOTAL BASE BID: For all work required by the Bidding Documents( including any and all unit prices designated" Base Bid" but not alternates) the sum of: One Million Four Hundred Eighty Six Thousand Six Hundred Thirty Dollars ($ 1, 486, 630. 00 ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated as alternates in the unit price description. Alternate No. i (Owner to provide description ofalternate and state whether add or deduct) for the lump sum of: N/ A Dollars ($ N/A _ Alternate No. 2( Owner to provide description ofalternate and state whether add or deduct) for the lump sum of: N/ A Dollars ( S N/ A__ Alternate No. 3( Owner to provide description ofalternate and state whether add or deduct) for the lump sum of': N/ A Dollars ($ N/ A NAME OF BIDDER: Layne Christensen Company 70578 LOUISIANA CONTRACTOR' S LICENSE NUMBER: 10071 NAME OF AUTHORIZED SIGNATORY OF BIDDER: Bill Stuckey TITLE OF AUTHORIZED SIGNATORY OF BIDDER: General Manager SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER**: THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA UNIFORM PUBLIC WORK BID FORM: The Unit Price Form shall be used if the contract includes unit prices. Otherwise, it is not required and need not be included with the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed. A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work as prescribed by LA R. S. 38: 2212( B)( 5). BID SECURITY in the form of a bid bond, certified check or cashier' s check as prescribed by LA RS 38: 2218( A) is attached to and made a part ofthis bid. 1 Addendum No. 1 z° o' E„ TT c o

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0. 4 Ili ui E O z 0 C/ 1 c. 3_ 3 to a W '- W W = C W O = O I G G U i L ai C S 1. C. C O O o - 3 - d O O O O O 8 c u CO z z 7C 7C R J T # J i_ J J < y Ov a z F1 at c j: o o F- o j c E O a b F. v_ H o ff o g a D e NMF" v mz ? 2 mE ,, mk c,

• a. R o c p * 4 S 2 a 5 2 a a @ vQ. ¢ spa Da © a Da Da V) 0 w Q o z z z z z R F O U z O z O O z z w : 4.. 1! T a til o A A 371 AGENDA ITEM FACT SHEET Alex dna Thisfact sheet is the basisfora decision by the City Council. ti S ' 1G Please insure that the information is dear, concise and current. Division/ Department: Utility Date: June 11, 2025 Title: A resolution authorizing the advertisement for bids for the 2025- 2028 Water Well Maintenance anRehabilitation contract. Explanation of Proposal: Additional Information Attached The City employs an annual water well maintenance contract to complete necessary repairs and maintenance related to the 50 City owned water wells. The contract is awarded every 3 years. If mutually agreed to by the Cityand the low bidding contractor, the initial contract is renewable for up to 2 additional terms( 3 year total). This resolution authorizes advertising of the contract initial term. It is critically important that a reliable supply of potable water remain available. Due to the ever increasing age andmechanical nature of water wells, periodic repairs and maintenance must be performed on an" on- call" basis. Budget: n Neutral v Within IElI Requires Existing I Amendment Account Number: Expense Amount: Pursuant to funds available Account Line Item: Remaining Amount: Authorization: 4. Finance Director

1. Mayor 5. Divisio ' rector f
2. ChiefOp itin, Officer 6. Deportment H 3.', iy ttarney 7. Purchasing Agent Council Staff Form Information: Sufficient n Review: Content Insufficient El Remarks: JUti 2 r. ZO ADVERTISEMENT FOR BIDS III Separate sealed bids will be received by the Council of the City of Alexandria, Louisiana at the City Council Meeting Chambers, Alexandria City Hall, 915 Third Street, until 10: 00

• A. M. local time on Tuesday, August 12, 2025, and then at said office publicly opened and read aloud for: 2025 - 2028 WATER WELL MAINTENANCE AND REHABILITATION The Bidding Documents may be examined at the office of the Engineer: MEYER, MEYER, LACROIX & HIXSON, INC. TELEPHONE ( 318) 448- 0888 Bidding documents on a USB flash drive may be obtained from the office of the Engineer at a cost per copy of $ 40. 00, which represents the cost of reproduction and handling, and is nonrefundable. Any requests for bid documents must be accompanied by payment in full. Prime Bidders must obtain Bidding Documents from the Engineer. Bids received from rContractors utilizing any other Bidding Document source will be returned unopened. The contract will be awarded to the lowest responsible, responsive bidder with the right reserved by the City to reject any or all Bids for just cause as defined by LA R. S. 2214( B). No bidder may withdraw his bid within 45 days after the actual date of opening thereof. All bidders shall attend a Mandatory Pre- Bid Conference to be held at the Office of the Engineer at 100 Engineer Place, Alexandria, Louisiana on July 22, 2025 at 1: 00 p. m., local time. Only bids from those bidders in attendance at the mandatory pre- bid conference will be considered at the bid opening. All prospective bidders shall be present at the beginning of the pre-bid conference and shall remain in attendance for the duration of the conference. Preference is hereby given to materials, supplies and provisions produced, manufactured or grown in Louisiana, quality being equal to articles offered by competitors outside of the State. Each bid must be accompanied by bid security made payable to Owner in an amount of 5 percent of bidder's maximum bid price and in the form of a certified check, cashier's check or a bid bond. The successful bidder will be required to obtain a Performance Bond and a Payment Bond each in the amount of 100% of the contract amount. All bonds shall be executed by such sureties as are named in U. S. Department of the Treasury Circular 570. A bond signed by an agent or attorney- in-fact must be accompanied by a certified copy of that individual' s authority to bind the surety. Bidders shall be licensed in the classification of Municipal and Public Works Construction or Specialty: Water Well Drilling. Bids must be filed prior to the above hour and date with the undersigned at City Hall. Bidders have the option to submit bids electronically. Bidders seeking to submit bids electronically shall register online at www. centralauctionhouse. com. Bidders choosing to submit electronic bids online will be charged a fee by electronic bidding website. Additionally, contractors shall obtain a digital signature certificate prior to submitting bids online. Electronic bids shall be accompanied by the bid security and power- of-attorney required by this solicitation. Bidders electing to submit bids electronically shall follow procedures as established by the electronic bidding website. Proper and timely submission of an electronic bid is the responsibility of the Bidder. Bidders are encouraged to complete the electronic bid documents in advance of bid closing. Late bids due to malfunction of internet infrastructure, certificate service providers, electronic bid bond providers, or other interruptions shall not be accepted. The City of Alexandria is not responsible for damages, lost revenue, etc., for bids not timely received due to malfunctions or breakdown of the either the internet or the electronic bidding service. Telephone or facsimile bids are invalid and shall not receive consideration. Address for Address for Address for CourierPostal Delivery or Overnight Delivery Electronic Delivery Ms. Donna Jones, City Clerk Ms. Donna Jones, City Clerk www.centralauctionhouse. com Phone( 318) 449-5047 IS/ DONNA JONES CITY CLERK PLEASE PUBLISH: July 9, 16, and 23, 2025 RESOLUTION NO. 0674- 2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE 2025- 2028 WATER WELL MAINTENANCE AND REHABILITATION CONTRACT. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for the 2025- 2028 Water Well Maintenance and Rehabilitation Contract. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on August 12, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 1st day of July, III 2025. s/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR THE 2025- 2028 WATER WELL MAINTENANCE AND REHABILITATION CONTRACT AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for 2025- 2028 Water Well Maintenance and Rehabilitation Contract. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2025/ 2026 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 12th day of August, 2025. NOTICE PUBLISHED on the 15th day of August, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of September, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of September, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVALNETO To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for sludge removal and disposal services for the Wastewater Treatment Plant Phase 1. AGENDA ITEM FACT SHEET lex Ur-1C1 This fact sheet is the basis for a decision by the City Council. o GS Please insure that the information is clear, concise and current. Division/ Department: Utilities/ Wastewater Date: July 7, 2025 Title' Resolution Authorizing Advertisement of Bids for Sludge Removal and Disposal Services, Wastewater Treatment Plant( Phase 1) Explanation of Proposal: Additional Information Attached r Bidding Documents have been completed and ready for the Advertisement for Bids. The City Council is requested to authorize the Advertisement of Bids for this project. Engineer' s Construction Cost Estimate is$ 3, 250, 000. I IBud et• Neutral II Within IriI Requires g . Existing ' Amendment Account Number: 411- 812501- 707000 Expense Amount: Estimated$ 3, 250, 000. 00 Account Line Item: WWTP Primary Cell 2- Sludge Remaining Amount: $ 3, 429, 500 Removal Authorization: 4. Finance Direct

1. MaytJ 5. Division Director
2. Chief ratin 6. Department Head
3. Ci, rAttorney 7. PurchasingAgent Council Staff Form r- Information: Sufficient Review: Content n Insufficient E. Remarks: JUL. 0 8 gin H U pa z O n 12. b X w, d 8 8 m y i Q8 x 7 O e g $ U, U• E E g 8 8 o c r a a ! < 8 8 x 8 0 8 g c n m Il O a E n c g o Q LL. e V CO GM 9' YI Q j 6p U q o H N v E TO c U o W C m c 0 N C i a O V•: ( LL c : 8<< $ x . o mt 2 o= 11 v u ,>' a ORDINANCE NO. 159- 2024 AN ORDINANCE AUTHORIZING THE MAYOR TO AWARD THE PROFESSIONAL SERVICES CONTRACT TO PAN AMERICAN ENGINEERS, LLC FOR SLUDGE REMOVAL PROJECT AT THE WASTEWATER TREATMENT PLANT AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to award the Professional Services Contract to Pan American Engineers, LLC for sludge removal project at the Wastewater Treatment Plant. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that If any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 17th day of September NOTICE PUBLISHED on the 20th day of September, 2024 THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: Rubin, Villard, Felter, Johnson, Fowler, Washington. NAYS: None ABSENT: Perry AND THE ORDINANCE was declared adopted on this the 1g day of ober, 2024 and final publication was made in the Alexandria Daily Town T n the 4th day of October, 2024. PRESIDENT t8 DELIVERED 0CT 02 2024 APPROVAL RECEIVED OCT 0 2 2024 SECTION 00100 ADVERTISEMENT FOR BIDS CITY OF ALEXANDRIA, LOUISIANA SLUDGE REMOVAL AND DISPOSAL SERVICES WASTEWATER TREATMENT PLANT PHASE I) Separate sealed bids for the SLUDGE REMOVAL AND DISPOSAL SERVICES WASTEWATER TREATMENT PLANT ( PHASE I) Project will be received by the City of Alexandria, Louisiana by the City Clerk, at the City Council Office, City Hall, 915 Third Street, Alexandria, Louisiana, 71301 until 10: 00 A.M. (Central Time) on Tuesday, August 26, 2025 and then at said office publicly opened and read aloud. Any bid received after the specified time and date will not be considered. The Instructions to Bidders, Bid Form, Agreement Between Owner and Contractor, Forms of Bid Bond, Performance and Payment Bonds, Drawings and Specifications, and other Contract Documents may be examined at the following location: PAN AMERICAN ENGINEERS, LLC Design Professional)

• P. O. BOX 8599 ( 71306) ALEXANDRIA, LOUISIANA 318) 473- 2100 The work to be performed under this contract generally includes hydraulic dredging of the Aerated Lagoon Wastewater Treatment Plant at the City of Alexandria Wastewater Treatment Plant at Hudson Street in Alexandria, to remove sludge, on- site dewatering of sludge with either belt press, centrifuge or other approved methodologies; and hauling of dewatered sludge to off-system landfill. Copies of the bidding documents shall be obtained from the office of Pan American Engineers, LLC upon deposit of$ 150. 00 for each set of documents; or from the electronic bid submittal option as noted in the Advertisement. The deposit on the first set of documents furnished to bonafide prime bidders will be fully refunded upon return of the documents, in good condition, no later than ten ( 10) days after receipt of bids. On other sets of documents furnished to bidders, the deposit less actual cost ofreproduction will be refunded upon return ofthe documents, in good condition, no later than ten( 10) days after receipt of bids. Pursuant to Louisiana Revised Statute ( L.R.S.) 38: 2212. E.( 1), Bidders have the option to secure bidding documents and submit bids electronically. Bidding documents may be secured from Central Bidding. Electronic bids for this project may be submitted through Central Bidding. The Central Bidding web address is www. CentralBidding. com. To register, or for assistance with completing an e- bid, contact Central Bidding at 225- 810- 4814 or 866- 570- 9620. 00100 - 1 of 2 The OWNER reserves the right to reject any or all bids for just cause. Such actions will be in accordance with Title 38 of the L.R. S. In accordance with L.R. S. 38: 2212. B.( 1), theprovisions and requirements stated in the Biddingq Documents shall not be considered as informalities and shall not be waived. Each Bidder must deposit with the bid, security in the amount of at least five percent ( 5%) of the total bid price, as described in the Instructions to Bidders. Bid bonds shall be written by a surety or insurance company meeting the requirements noted in L.R. S. 38: 2218. The successful Bidder shall be required to furnish a Performance Bond and Payment Bond, in an amount equal to 100% ofthe Contract amount, written by a surety or insurance company meeting the requirements noted in L.R.S. 38: 2219 A.( 1)( a), ( b) and ( c), or for Federally funded projects, must be listed as acceptable on the U. S. Department of Treasury Circular 570. City of Alexandria is an equal opportunity employer. City of Alexandria encourages all small and minority-owned firms and women' s business enterprises to apply. Any person with disabilities required special accommodations must contact the City of Alexandria no later than seven( 7) days prior to bid opening. City of Alexandria
• P. O. Box 71 Jacques M. Roy, Mayor PLEASE PUBLISH THREE ( 3) TIMES: July 18, 2025 July 25, 2025 August 1, 2025 00100 - 2 of 2 RESOLUTION NO. 0675- 2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR SLUDGE REMOVAL AND DISPOSAL SERVICES FOR THE WASTEWATER TREATMENT PLANT PHASE 1. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for sludge removal and disposal services for the Wastewater Treatment Plant Phase 1 . BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on August 26 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 15th day of July, 2025. s/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR SLUDGE REMOVAL AND DISPOSAL SERVICES FOR THE WASTEWATER TREATMENT PLANT PHASE 1 AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for sludge removal and disposal services for the Wastewater Treatment Plant Phase 1 . SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2025/2026 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 26th day of August, 2025. NOTICE PUBLISHED on the 29th day of August, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of September, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of September, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVALNETO To consider final adoption of an ordinance authorizing the mayor to enter into an agreement with the State of Louisiana, Department of Culture, Recreation and Tourism Office of the Secretary Keep Louisiana Beautiful Initiative. y AGENDA ITEM FACT SHEET Alexgti9:4014/ 1ria This fact sheet is the basis fora decision by the City Council. Please insure that the information is dear, concise and current. Division/ Department: Community Services Date: August 7, 2025 Title' Ordinance authorizing the Mayor to enter into an agreement with the State of Louisiana, Department of Culture, Recreation and Tourism Office of the Secretary Keep Louisiana Beautiful Initiative Explanation of Proposal: Additional Information Attached An Ordinance authorizing the Mayor to enter into an agreement between the City of Alexandria and the State of Louisiana, Department of Culture, Recreation and Tourism Office of the Secretary Keep Louisiana Beautiful Initiative related to the 2025- 26 Greener Grounds Grant Program. Budget: Neutral Within Requires g • Existing Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4. Finance Director

1. Mao 5. ' ' ' Director
2. Chief Oper ing r 6. epartment ad a N V A rn A.
3. Ciry tto ey 7. PurchasingAgent 2.s+ Council Staff Form El Information: Sufficient Review: Content Insufficient 7 Remarks: AUG 13 2025 Docusign Envelope ID: 66A928CD- 9737- 4700- B25C- E5F4CB5COBD2 Grant# KLB 2526 GGG- 06 Grantee: City of Alexandria Grant Award: $ 9, 992 2025- 26 KEEP LOUISIANA BEAUTIFUL GREENER GROUNDS GRANT PROGRAM GRANT AGREEMENT between STATE OF LOUISIANA DEPARTMENT OF CULTURE, RECREATION AND TOURISM OFFICE OF THE SECRETARY KEEP LOUISIANA BEAUTIFUL INITIATIVE AND CITY OF ALEXANDRIA BE IT KNOWN, the State of Louisiana, Office of the Lieutenant Governor, Department of Culture, Recreation and Tourism, Keep Louisiana Beautiful Initiative( hereinafter sometimes referred to as the" Grantor" or the" State") and City of Alexandria, 915 3' d St., Alexandria, Louisiana 71301 ( hereinafter sometimes referred to as the Grantee") do hereby enter into this grant agreement(" Agreement") under the terms and conditions set forth herein, in the Keep Louisiana Beautiful( KLB) 2025- 26 Greener Grounds Grant Guidelines, and in the attached Exhibits, which by this reference are incorporated herein.

1. Background

• A. The Louisiana Department of Culture, Recreation and Tourism ( DCRT) is an executive branch department placed in the Office of the Lieutenant Governor in the State of Louisiana. The DCRT is responsible for planning, developing, and implementing improved opportunities for the enjoyment of cultural and recreational activities by the people of Louisiana and for greater development of their cultural and physical potential... ( and) the statewide development and implementation of cultural, recreational, and tourism programs; and planning for the future leisure needs of the people." ( La. R. S. 36: 201)
• B. The Keep Louisiana Beautiful Initiative, created by Act 16 of the 2022 Regular Session of the Louisiana Legislature ( La. R. S. 49: 1131 et seq.), further authorizes the DCRT to assist local governments, industries, and other organizations that aid in anti- litter efforts in Louisiana.
• C. Through the Keep Louisiana Beautiful 2025- 26 Greener Grounds Grant Program (" Program"), DCRT will award grants that provide reimbursement- based financial assistance to Louisiana parishes and municipalities that organize large-scale community special events, and to non- profit organizations that organize not-for-profit, large outdoor events including but not limited to festivals, concerts and parades. Eligible events must be held outdoors in Louisiana with attendance open to all Louisiana citizens and must meet a minimum requirement of 1, 000 attendees per day. The Program will award grants up to a maximum of$ 10, 000 per grant award for eligible expenses incurred in the 2025- 26 fiscal year to provide funding for resources, and to provide education via the Greener Grounds Guidebook and Greener Grounds Workbook, to aid event organizers in incorporating practical ways to plan and manage operations resulting in improved waste reduction, increased recycling and litter prevention at large Louisiana outdoor events. KLB 2025- 26 Greener Ground Grant Agreement 1 of 15
• D. Grants awarded through the Program are paid through requests for reimbursements. III
• E. The Grantee applied for and was awarded a grant to carry out the activities described in Exhibit B( the Project") and be reimbursed for the approved expenses contained in Exhibit C( the" Budget"). The grant award is subject to execution of this Grant Agreement.
• F. The State' s support of the activities described herein is in accordance with the statutory mission and purposes, specifically its obligation to implement litter abatement programs.

2. Scope of Grant- Supported Activities

• A. As provided in greater detail in the attached Exhibit A: KLB Grant Program: Guidelines which by this reference is incorporated herein, the Grantee hereby agrees to carry out the activities and submit the deliverables set forth herein.
• B. The Grantee agrees to carry out the approved Project described in Exhibit B: KLB Grant Program: Approved Project Description and request reimbursement only for those Project- related expenses included in Exhibit C: KLB Grant Program: Approved Budget attached to this Agreement.

3. Payment Terms

• A. In consideration of the premises and covenants described herein and in greater detail in Exhibit A, and subject to the execution and approval of this Agreement by all parties, the State shall make payment in accordance with the terms set forth in this section.
• B. Subject to the State' s receipt and approval of original invoices submitted by the Grantee, the state hereby agrees to pay the Grantee up to a maximum amount of NINE THOUSAND NINE HUNDRED and NINETY- TWO DOLLARS and NO CENTS($ 9,992. 00). IIIC. If progress and/ or completion of grant- supported activities to the reasonable satisfaction of the State are obtained, payment will be made as follows:
• i) The Grantee may request a reimbursement payment subject to the Grantee' s submission of the Final Report including documentation of eligible expenses actually incurred and paid for by the Grantee for an amount up to the maximum amount of the Grant Award, subject to:

1. The Grantee' s completion of all grant- supported activities to the reasonable satisfaction of the State
2. The Grantee' s submission and the State' s approval of all deliverables ii) Reimbursements will be made by ACH or check made payable to the Grantee and delivered according to the Grantee' s vendor information registered with the State.

• D. The Grantee shall be liable for all grant funds not used in accordance with the terms and conditions of this Agreement. If it is determined by the Grantor or by an audit that grant funds were expended on expenses other than those allowed under the terms and scope of this Agreement, the Grantee agrees to repay the State.
• E. The State may refuse payment and/ or reconcile payment to the performance and/ or supporting documentation in the event the premises and/ or covenants described herein are not met. IllF. Travel expenses shall not be reimbursed under this Agreement. KLB 2025- 26 Greener Ground Grant Agreement 2 of 15

4. Term of Agreement

• A. This Agreement shall begin on August 1, 2025, and shall terminate on May 15, 2026.
• B. This Agreement is effective upon execution by the parties.
• C. Should the Grantee proceed with the Project and/ or incur expenses prior to receiving a fully executed Agreement and notice to proceed, it does so at its own risk.

5. Deliverables

• A. Final Report. The Grantee shall submit the completed Final Report to the Grantor with all requested requirements fulfilled on or before May 15, 2026. The Final Report shall be submitted via the online reporting system used by the State and provided to the Grantee for this purpose. Failure to submit the required deliverables by the designated deadline may deem the Grantee ineligible for reimbursement and ineligible to apply for Keep Louisiana Beautiful grants in the subsequent year.
• B. The Grantee shall include in its Final Report:
• i) A copy of the grant announcement press release ii) Copies of letters announcing the grant to legislators iii) Photographs of the required social media posts iv) A copy of the completed Greener Grounds Workbook
• v) Photographs showing the required use of the KLB logo on all materials purchased with grant funds including print materials, educational materials, signage, banners, and other items created for and associated with the Project vi) Evidence of the Grantee' s participation in KLB' s 2026 Love the Boot Week vii) Details of the required 15% match of the grant award in cash donations, in- kind products or services, and/ or equivalent volunteer hours viii) A Reimbursement Request and supporting documentation

6. Agreement Monitor The State' s Agreement Monitor is Nancy Watkins, Undersecretary, Department of Culture, Recreation and Tourism. The State' s Agreement Monitor( or her supervisor, successor, or designee) will ensure that all terms of this Agreement are met prior to authorizing the release of payment.
7. Entire Agreement/ Order of Precedence Clause

• A. This Agreement and the attached Exhibits A, B and C, which by this reference are incorporated herein, constitute the entire Agreement between the parties with respect to the subject matter.
• B. In the event of any inconsistent or incompatible provisions, this signed Agreement( excluding Exhibits A, B and C) shall take precedence, followed by the provisions of Exhibit A, then Exhibits B and C.

8. Accountability The Grantee shall establish accountability measures and financial controls to ensure any and all activities and expenditures funded through this Agreement are documented, timely, and accurately reported, and are consistent with the terms and conditions of the Agreement and all applicable laws, rules, and ordinances. The KLB 2025- 26 Greener Ground Grant Agreement 3 of 15 uocusign tnvelope IU: b6A9Ztf(; U- yes/- 4fuu-tsz5c;- t5r4Vrs5Vutsuz Grantee agrees to be responsible to the State for any funds that are misused and/ or result in findings of fraud, waste, or abuse.
9. Regulations

• A. The Grantee is responsible for administering the award in accordance with state and federal laws, regulations, and provisions of the Agreement.
• B. By signing this Agreement, the Grantee acknowledges that it is informed of, understands, and agrees to comply with the applicable requirements.

10. Suspension and Debarment

• A. By signing the Agreement, the Grantee certifies that it is not suspended or debarred.
• B. The suspension and debarment listing is located on the System for Award Management( SAM) portal at https:// www. sam. gov. From the home page, select Search Records, then utilize the Quick Search, enter the DUNS Number, and/ or enter the CAGE Code.

11. Amendments Any modification to the provisions of this Agreement shall be in writing, signed by all parties, and approved by the required authorities.
12. Non- Discrimination

• A. The Grantee agrees to abide by the requirements of the following as applicable and amended: Title VI of the Civil Rights Act of 1964 and Title VII of the Civil Rights Act of 1964; the Equal Employment Opportunity Act of 1972; Federal Executive Order 11246; the Rehabilitation Act of 1973; the Vietnam Era Veteran' s Readjustment Assistance Act of 1974; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; the Fair Housing Act of 1968; and the Americans with Disabilities Act of 1990.
• B. The Grantee agrees not to discriminate in its employment practices and shall render services under this Agreement without regard to race, color, religion, sex, sexual orientation, national origin, veteran status, political affiliation, disability, or age in any matter relating to employment. Any act of discrimination committed by the Grantee, or failure to comply with these statutory obligations when applicable, shall be grounds for termination of this Agreement.

13. Workplace The Grantee agrees to abide by the requirements of the Drug- Free Workplace Act of 1988.
14. Anti- Lobbying The funds provided hereunder shall not be used directly or indirectly to pay for any personal service, advertisement, telegram, telephone, letter, printed or written matter, or other device intended or designed to influence in any manner a legislator, to favor or oppose, by vote or otherwise, any legislation or appropriation by Congress or any state or local legislature, whether before or after the introduction of any bill or resolution proposing such legislation or appropriation, but this shall not prevent officers or employees of the State, the Grantee, or any public entity from communicating to members of Congress or any state or local legislature, at its request, through the proper official channels, requests for any legislation, law, ratification, policy, or appropriations which it deems necessary for the efficient conduct of the public business. KLB 2025- 26 Greener Ground Grant Agreement 4 of 15 Docusign Envelope IL): eitiA9MUD- 9/ 3/- 4/ UU- I32bU- Ebl- 4L; I: S0LUI: SLIL
15. Termination for Cause Should the State determine that the Grantee has failed to comply with the Agreement' s terms, the State may terminate this Agreement for cause by giving the Grantee written notice specifying the Grantee' s failure. If the State determines that the failure is not correctable, then this Agreement shall terminate on the date specified in such notice. If the State determines that the failure may be corrected, the State shall give a deadline for the Grantee to make the correction. If the State determines that the failure is not corrected by the deadline, then the State may give additional time for the Grantee to make the correction or the State may notify the Grantee of the Agreement termination date.
16. Termination for Convenience The State may terminate this Agreement at any time without penalty by giving thirty( 30) days' written notice to the Grantee of such termination or negotiating with the Grantee a termination date. The Grantee shall be entitled to payment for deliverables in progress, to the extent the State determines that the work is acceptable.
17. Remedies

• A. Any claim or controversy arising out of this Agreement shall be resolved by the provisions of La. R. S. 39: 1673.
• B. If the Grantee fails to perform in accordance with the terms and conditions of this Agreement, or if any lien or claim for damages, penalties, costs, and the like is asserted by or against the State, then, upon notice to the Grantee, the State may pursue all remedies available to it at law or equity, including retaining monies from amounts due the Grantee and proceeding against any surety of the Grantee. 411 18) Fiscal Funding The continuation of this Agreement is contingent upon the legislative appropriation of funds to fulfill the requirements of the Agreement or accruing to the State from other sources. If the legislature fails to appropriate sufficient monies to provide for the continuation of the Agreement, or if such appropriation is reduced by the veto of the governor or by any means provided in the appropriations act to prevent the total appropriation for the year from exceeding revenues for that year, or for any other lawful purpose, and the effect of such reduction is to provide insufficient monies for the continuation of the Agreement, the Agreement shall terminate on the date of the beginning of the first fiscal year for which funds are not appropriated.

19. Record Ownership All records, reports, documents, and other material delivered or transmitted to the Grantee by the State shall remain the property of the State and shall be returned by the Grantee to the State, at the Grantee' s expense, at termination or expiration of this Agreement. Copies of all material related to this Agreement and/ or obtained or prepared by the Grantee in connection with the fulfillment of the terms of this Agreement shall become the property of the State and shall be delivered by the Grantee to the State upon the State' s request and at the Grantee' s expense at termination or expiration of this Agreement.
20. Auditing

• A. Any authorized agency of the state government( e.g. Office of the Legislative Auditor, Inspector General' s Office, etc.) and of the federal government has the right to inspect and review all books and records pertaining to services rendered and/ or activities carried out under this Agreement for a period of five (5) years from the date of final payment under the Agreement and any subcontract. The Grantee and any KLB 2025- 26 Greener Ground Grant Agreement 5 of 15 Docusign Envelope ID: 66A928CD- 9737- 4700- B25C- E5F4CB5C0BD2 subcontractor( s) shall maintain such books and records for this five-year period and cooperate fully with Ill the authorized auditing agency. The Grantee and any subcontractor( s) shall comply with federal and state laws authorizing an audit of their operations as a whole or of specific program activities.
• B. In accordance with La. R. S. 24: 513( H)( 2)( a), the Grantee " shall designate an individual who shall be responsible for filing annual financial reports with the legislative auditor and shall notify the legislative auditor of the name and address of the person so designated."
• C. Pursuant to La. R. S. 24: 513( J)( 1)( c), the financial statements of the Grantee shall be audited as follows: Amount received in revenues and Audit requirements other sources in any one fiscal year 75, 000 or less Not required to have an audit but must file a certification with the legislative auditor indicating it received $ 75, 000 or less in funds for the fiscal year. More than $ 75, 000 but less than The Grantee shall obtain an annual compilation of its financial 200, 000 statements, with or without footnotes, in accordance with the Louisiana Governmental Audit Guide. At its discretion, the legislative auditor may require an audit of its books and accounts. 200, 000 or more but less than The Grantee shall obtain an annual review of its financial 500, 000 statements to be accompanied by an attestation report in accordance with the Louisiana Governmental Audit Guide. At its discretion, the legislative auditor may require an audit of its IIIbooks and accounts. 500, 000 or more The Grantee shall obtain an annual audit.
• D. The Grantee must submit the required documentation to the Legislative Auditor and must notify the State in writing once the documentation has been sent. The transmittal to the State should include the type of audit requirement( i. e. certification, financial statement compilation, review, or audit), the date it was submitted to the Legislative Auditor' s office, the due date, and must disclose any adverse conditions discovered as part of the review/ audit. If an audit was conducted ($ 500, 000 or more received), then the auditor' s opinion and audit findings must be listed in the transmittal.
• E. Non- Federal entities that expend $ 750, 000 or more during a year in federal awards shall have a single or program- specific audit conducted for that year in accordance with the Single Audit Act Amendments of 1996( 31 U. S. C. 7504- 7507 and 2 C. F. R. § 200, Subpart F). Non- federal entities that expend less than 750,000 for a fiscal year in federal awards are exempt from federal audit requirements for that year, but records must be available for review by appropriate officials of the federal agency, State, and General Accounting Office.

21. Taxes The Grantee hereby agrees that the responsibility for payment of taxes from the funds thus received under this Agreement shall be the Grantee' s obligation and identified under federal tax identification number 726000014. III KLB 2025- 26 Greener Ground Grant Agreement 6 of 15
22. Assignment of Interest III

• A. The Grantee may assign its interest in the proceeds of this Agreement to a bank, trust company, or other financial institution. Within ten ( 10) calendar days of the assignment, the Grantee shall provide notice of the assignment to the State and the Office of State Procurement. The State will continue to pay the Grantee and will not be obligated to direct payments to the assignee until the State has processed the assignment.
• B. Except as stated in the preceding paragraph, the Grantee shall transfer an interest in the Agreement by assignment, novation, or otherwise, only with prior written consent of the State. The State' s written consent of the transfer shall not diminish the State' s rights nor the Grantee' s responsibilities and obligations.

23. Indemnity and Insurance

• A. The Grantee shall indemnify and hold harmless the State against any and all claims, demands, suits, and judgments of sums of money to any party for loss of life or injury or damage to person or property growing out of, resulting from, or by reason of any intentional, reckless, or negligent act or omission, operation, or work of the Grantee, its agents, servants, or employees while engaged upon or in connection with the services or activities performed by the Grantee hereunder.
• B. The Grantee shall purchase and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the activities hereunder by the Grantee, its agents, representatives, employees, or subcontractors. The cost of such insurance shall be included in the total Agreement amount. Insurance shall be placed with insurers with an A. M. Best' s rating of no less than A-: VI. The types and amounts of insurance shall comply with the requirements set forth in the State of Louisiana Office of Risk Management Procedures Ill Manual for Insurance Language in Contracts and Indemnification Agreements, https:// www.doa. la. gov/ media/ lugfisel/ contract- manual- 12- 2019. pdf.
• C. In the event the Grantee is not required to provide or elects not to provide workers compensation coverage, the parties hereby agree that the Grantee, its owners, agents, and employees will have no cause of action against, and will not assert a claim against, the state of Louisiana, its departments, agencies, agents, and employees as an employer, whether pursuant to the Louisiana Workers Compensation Act or otherwise, under any circumstance. The parties also hereby agree that the state of Louisiana, its departments, agencies, agents, and employees shall in no circumstance be, or be considered as, the employer or statutory employer of the Grantee, its owners, agents, and employees. The parties further agree that the Grantee is a wholly independent contractor and is exclusively responsible for its employees, owners, and agents. The Grantee hereby agrees to protect, defend, indemnify, and hold the state of Louisiana, its departments, agencies, agents, and employees harmless from any such assertion or claim that may arise from the performance of this Agreement.

24. Penalties If the State determines that the Grantee fails or has failed to comply with the terms and/ or conditions set forth herein, the Grantee shall become ineligible to receive any remaining payments under the Agreement and/ or receive any new grants from the State during the first complete grant cycle following the determination of non- compliance. The Grantee shall submit to the State a full accounting of the grant funds expended. The State will issue a written determination specifying the amount of grant funds, if any, that must be returned to the State by the Grantee. Subsequent failure of the Grantee to meet the State' s requirements for the timely and appropriate resolution of non- compliance findings shall result in legal IIIIIaction, including but not limited to, reporting all monies not returned to the State by the Grantee to the KLB 2025- 26 Greener Ground Grant Agreement 7 of 15 appropriate state agencies, the Attorney General, the Legislative Auditor, and state and local law enforcement agencies. If the Grantee defaults on the Agreement, breaches the terms of the Agreement, or ceases to do business, it shall be required to repay funds to the State, in accordance with the terms set by the State.
25. Force Majeure Neither party hereto shall be liable to the other party for any failure, inability, or delay in performing its obligations under the Agreement if caused by an act of God, war, strike, lock-out, fire, terrorism or threat of terrorism ( or any security measure connected thereto), pandemic( or any government restrictions connected thereto), or any other events or circumstances not within the reasonable control of the party affected, whether similar or dissimilar to any of the foregoing, but due diligence shall be used in mitigating any losses.
26. Governing Law This Agreement shall be governed by and interpreted in accordance with the laws of the state of Louisiana, including but not limited to La. R. S. 39: 1551- 1755; rules and regulations; executive orders; standard terms and conditions; special terms and conditions; and this Agreement. Venue of any action brought, after exhaustion of administrative remedies, with regard to this Agreement shall be in the Nineteenth Judicial District Court, Parish of East Baton Rouge, state of Louisiana.
27. E- Verify The Grantee acknowledges and agrees to comply with the provisions of La. R. S. 38: 2212. 10, as applicable, and federal law pertaining to E- Verify in the performance of services under this Agreement.
28. Grantee' s Cooperation IllThe Grantee has the duty to fully cooperate with the State and provide any and all requested information, documentation, etc. to the State when requested. This applies even if this Agreement is terminated and/ or a lawsuit is filed. Specifically, the Grantee shall neither limit nor impede the State' s right to audit, nor shall the Grantee withhold State- owned documents.
29. Confidentiality

• A. The Grantee shall protect from unauthorized use and disclosure all information relating to the State' s operations and data ( e. g. financial, statistical, personal, technical, etc.) that becomes available to the Grantee in carrying out this Agreement. The Grantee shall use protecting measures that are the same or more effective than those used by the State. The Grantee is not required to protect information or data that is publicly available outside the scope of this Agreement; already rightfully in the Grantee' s possession; independently developed by the Grantee outside the scope of this Agreement; or rightfully obtained from third parties.
• B. Under no circumstance shall the Grantee discuss and/ or release information to the media concerning this Agreement without prior express written approval of the State.

30. Continuing Obligation The Grantee has a continuing obligation to disclose any suspensions or debarment by any government entity, including but not limited to General Services Administration (GSA). Failure to disclose may constitute grounds for suspension and/ or termination of this Agreement and debarment from future Agreements. III KLB 2025- 26 Greener Ground Grant Agreement 8 of 15 Docusign Envelope ID: 66A928CD- 9737- 4700-B25C- E5F4CB5C0BD2
31. Eligibility Status The Grantee, and each tier of Sub- grantees, shall certify that it is not on the List of Parties Excluded from Federal Procurement or Non- procurement Programs promulgated in accordance with Executive Orders 12549 and 12689, " Debarment and Suspension," as set forth at 24 C. F. R. § 24.
32. Code of Ethics The Grantee acknowledges that Chapter 15 of Title 42 of the Louisiana Revised Statutes( La. R. S. 42: 1101 et seq., Code of Governmental Ethics) may apply to the Grantee in the performance of the activities called for in this Agreement. The Grantee agrees to immediately notify the State if potential violations of the Code of Governmental Ethics arise at any time during the term of this Agreement.
33. Severability If any term or condition of this Agreement or the application thereof is held invalid, such invalidity shall not affect other terms, conditions, or applications which can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of this Agreement are declared severable.
34. Cybersecurity Training

• A. In accordance with La. R. S. 42: 1267( B)( 3) and the state of Louisiana' s Information Security Policy, if the Grantee, or any of its employees, agents, or subcontractors will have access to state government information technology assets, the Grantee' s employees, agents, or subcontractors with such access must complete cybersecurity training annually, and the Grantee must present evidence of such compliance annually and upon request. The Grantee may use the cybersecurity training course offered by the Louisiana Department of State Civil Service without additional cost.
• B. For purposes of this section, " access to state government information technology assets" means the possession of credentials, equipment, or authorization to access the internal workings of state information technology systems or networks. Examples would include but not be limited to State- issued laptops, VPN credentials to access the state network, badging to access the state' s telecommunications closets or systems, or permissions to maintain or modify IT systems used by the state. Final determination of scope inclusions or exclusions relative to access to state government information technology assets will be made by the Office of Technology Services. III KLB 2025- 26 Greener Ground Grant Agreement 9 of 15 Docusign Envelope ID: 66A928CD- 9737- 4700- B25C- E5F4CB5C0BD2

35. Execution This Agreement is not effective until executed by all parties. The parties agree and consent to the use of electronic signatures solely for the purposes of executing the Agreement and any related transactional document. Such electronic signature shall be deemed to have the same full and binding effect as a handwritten signature. City of Alexandria X Date Jacques Roy Mayor 318- 449- 5225 Jacques. rov@icitvofalex. com Department of Culture, Recreation and Tourism X Date Nancy Watkins Undersecretary 225) 342- 8201 nwatkins@crt. la. gov KLB 2025- 26 Greener Ground Grant Agreement 10 of 15 Docusign Envelope ID: 66A928CD- 9737- 4700- 625C- E5F4CB5C0BD2 Exhibit A• KLB Greener Grounds Grant Program: Guidelines
36. Through the 2025- 26 Greener Grounds Grant Program (" Program"), DCRT will award grants that provide reimbursement- based financial assistance to Louisiana parishes and municipalities that organize large- scale community special events, and to non- profit organizations that organize not-for-profit, large outdoor events including but not limited to festivals, concerts and parades. Eligible events must be held outdoors in Louisiana with attendance open to all Louisiana citizens and must meet a minimum requirement of 1, 000 attendees per day. The Program will award grants up to a maximum of$ 10, 000 per grant award for eligible expenses incurred in the 2025- 26 fiscal year to provide funding for resources, and to provide education via the Greener Grounds Guidebook and Greener Grounds Workbook.
37. Eligible expenses are costs associated with aiding event organizers in incorporating practical ways to plan and manage operations resulting in improved waste reduction, increased recycling and litter prevention at large Louisiana outdoor events.
38. Examples of eligible and ineligible expenses in the KLB Greener Grounds Grant Program include:

• A. Eligible for Funding:
• i) Trash receptacles- permanent or disposable ii) Recycling receptacles— permanent or disposable iii) Trash/ Recycling bins and bags iv) Waste Station signage and banners
• v) Litter prevention and recycling signage and banners vi) Litter prevention and recycling education attendees vii) Promotions strictly regarding litter prevention, recycling, and waste reduction efforts at event viii) T- shirts for volunteers working waste stations and grant efforts- not to exceed 10% of total grant budget ix) Water and food for volunteers working waste stations/ grant efforts- not to exceed 10% of total grant budget
• x) Litter removal supplies such as litter grabbers, shovels, and rakes xi) Expenses related to labor provided by not- for- profit organizations for servicing of collection containers— not to exceed 15% of total grant budget.
• B. Ineligible for Funding:
• i) Rental of dumpsters, roll- offs, or other large solid waste and recycling containers ii) Expenses related to servicing the collection containers provided by for- profit organizations iii) Transportation, handling, and/ or tipping fees associated with waste, recycling and composting KLB 2025- 26 Greener Ground Grant Agreement 11 of 15 iv) Any supplies, education, activities or marketing efforts not exclusively related to litter prevention, recycling and waste reduction efforts at the event.

4. Terms and Requirements: Failure to abide by all the requirements and/ or submit the completed Final Report by May 15, 2026, will result in non- reimbursement for this grant and ineligibility during the next grant cycle. To be awarded a grant, applicants agree to the following:

• A. A Grant Agreement ( Agreement) must be signed between the Louisiana Department of Culture, Recreation and Tourism' s( DCRT) Appointing Authority and the grant recipient ( Grantee) before reimbursable work can begin on the grant project. Grantees must abide by the approved grant budget as documented in the Agreement.
• B. All Grantees must attend a mandatory informational webinar before KLB will issue an Agreement.
• C. A minimum 15% cash match, in- kind donation or equivalent volunteer hours value is required.
• D. Community engagement and volunteer support are required.
• E. Grantees must review the Greener Grounds Litter Prevention and Waste Reduction Manual.
• F. Grantees must adopt litter prevention and waste reduction practices for the event. Examples include glass ( back of house), plastic bottle and aluminum can recycling; composting; and creation of Waste Stations with proper signage and maintenance schedule. III
• G. Grantees must complete the Greener Grounds Workbook and upload it with the Final Report and reimbursement request. The entire event planning committee should complete the workbook together. The Greener Grounds Workbook, along with The Greener Grounds Guidebook, which details how to complete The Greener Grounds Workbook is found at Greener Grounds Grant- Keep Louisiana Beautiful
• H. A grant award acknowledgement letter must be sent to Grantee' s state representatives and senator. A copy must be submitted with the Final Report.
• I. A press release announcing the award of the KLB grant must be sent to local media. A copy must be submitted with the final report.
• J. Two social media posts must be made:
• i) Within 30 days of the Agreement being executed, Grantees must announce on grantee social media channels the award of a KLB Greener Grounds Grant and how the grant will help the community. Tag Keep Louisiana Beautiful and the Lieutenant Governor on Facebook, Instagram, and Twitter @keeplouisianabeautiful and @louisianaltgov. ii) At the grant project' s end, Grantees must make a second social media post with photographs highlighting the grant' s impact on the event' s litter and waste management efforts. Tag Keep Louisiana Beautiful and the Lieutenant Governor on Facebook, Instagram, and Twitter III@keeplouisianabeautiful and @louisianaltgov. KLB 2025- 26 Greener Ground Grant Agreement 12 of 15 Docusign Envelope ID: 66A928CD- 9737- 4700- B25C- E5F4CB5C0BD2 iii) Photos of both media posts must be uploaded in the Final Report.
• K. Changes in the grant scope and/ or budget as outlined in the Agreement must be pre- approved by KLB.
• L. Grantees must include the KLB logo on all grant- related print materials, banners, t-shirts, signs and other marketing and promotional materials.
• M. A completed Final Report that includes the completed Greener Grounds Workbook, photographs, copy of press release, copy of acknowledgement letters, photos of social media posts and reimbursement request with proper receipts and documentation must be submitted to KLB by May 15, 2026. The Final Report may be submitted before the deadline upon project completion but will not be accepted after May 15, 2026.
• N. Grantees must register for, conduct, and submit a report for a KLB Love the Boot Week event scheduled for April 18- 26, 2026. KLB 2025- 26 Greener Ground Grant Agreement 13 of 15 Docusign Envelope ID: 66A928CD- 9737- 4700- 625C- E5F4CB5COBD2 Exhibit B KLB Greener Grounds Grant Program: Approved Project Description City of Alexandria- Alex Winter Fête The Alex Winter Fête festival will take place for 3 days on December 4— 6, 2025 in Downtown Alexandria. It will have approximately 25 food vendors, 75 Arts and Crafts vendors along with 50 Indie Village Vendors. Indie Village is comprised of unique gifts and handmade goodies from LOCAL artisans. Anchored by an ice- skating rink and snow alley, Alex Winter Fete rings in the holiday season with a winter wonderland. Snow falls from the sky as live music fills the air from two stages. The festival footprint surrounded by Polar Express themed train rides and hayrides with Hot Cocoa. Other attractions include Santa' s Village with Mr. and Mrs. Clause, Jolly Junction, Winter Wander-land Scavenger Hunt, an Ugly Sweater 5K, and a luminary procession. Approximately 200 employees and 100 volunteers work together to create the Alex Winter Fete Experience. Grant funds will used to create manned ' Recycling Stations', encouraging festival goers to deposit glass and aluminum waste separate from other waste. T- shirts worn by volunteers and staff will encourage recycling. Radio advertisements will include promotion of recycling. Signage in our Beer Garden will encourage aluminum and glass recycling prior to exit. Social Media ad' s will promote the importance of these recycling efforts to our community and for future generations. Billboards will feature our goal of creating a " Green" festival. Reusable Cups promo cups will replace all Styrofoam in the Beer Garden and other beverage Vendors. IIII III KLB 2025- 26 Greener Ground Grant Agreement 14 of 15 Docusign Envelope ID: 66A928CD- 9737- 4700- B25C- E5F4CB5C0BD2 Exhibit C KLB Greener Grounds Grant Program: Approved Budget City of Alexandria- Alex Winter Fête Approved Budget Items Amount Disposable Recycling Receptacles 318. 00 Reusable Trash Receptacles 1, 550. 00 Advertising( Litter Prevention/ Awareness) 500. 00 Litter Grabbers 1, 800. 00 Gloves 192. 00 Waste Station Directional Signage 351. 96 Waste Station Signage- Pole Banner 343. 98 Waste Station Signage- Coroplast Box 250. 00 Waste Station Signage- Ink MS41 382. 00 Waste Station Signage- 3M Inkjet Vinyl 445. 06 Volunteer T- Shirts 1, 000. 00 Waste Station Signage- Grommets 60. 00 Blue Recycling Bags 97.00 Standard Garbage Bags 112. 00 Reusable Stadium Cups 2,590. 00 Total 9, 992. 00 KLB 2025- 26 Greener Ground Grant Agreement 15 of 15 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE STATE OF LOUISIANA, DEPARTMENT OF CULTURE, RECREATION AND TOURISM OFFICE OF THE SECRETARY KEEP LOUISIANA BEAUTIFUL INITIATIVE AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to enter into an agreement with the State of Louisiana, Department of Culture, Recreation and Tourism Office of the Secretary Keep Louisiana Beautiful Initiative. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 26th day of August, 2025. NOTICE PUBLISHED on the 29th day of August, 2025. ' '. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of September, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of September, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVALNETO To consider final adoption of an ordinance authorizing the mayor to accept the proposals received for Electric Transmission and Distribution Emergency Services. III 11) AGENDA iTEM FACT SHEET Ale drii Thisfact sheet is the basisfor a decision by the City Council atAiS Please insure that the information is clear, concise and current. Division/ Department: Finance Date: August 14, 2025 Title: Request for an Ordinance for Electric Transmission & Distribution Emergency Services Explanation of Proposal: Additional Information Attached ' 1 For an Ordinance authorizing the Mayor to accept and award proposals for Electric Transmission& Distribution Emergency Services for use by the Electric Distribution Department in the event of an emergency. On Thursday, August 7, 2024, at 2: 00 PM, proposals were received in the Purchasing Department. A total of nine( 9) proposals were received with one Incomplete Packet. It is our recommendation to award multiple awards due to possible scheduling conflicts with only one vendor, at the hourly personnel and equipment rates as proposed. All hourly personnel and equipment rates shall be held firm for a period of twelve( 12) months from award date.( See attached for the Mutiple Vendors). Budget:• Neutral Within Requires Existing Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4. Finance Director ajar 5. Division Director Liz._

2. Chief Oper ing fcer 6. Department Head I al."( Y ^ 7. Purchasing Agent 4 ( A; Council Staff Form Information: Sufficient Review: Content n Insufficient E Remarks: RFP# 1930P — Emergency Services Transmission & Distribution RECOMMEND AWARD BE MADE AS FOLLOWS: DISTRIBUTION CREW HOURLY RATES — MDR Construction, Inc Chain Electric Company Linetec Services, LLC Shelton Energy Solutions, LLC Platinum Power, LLC Collective Strategic Resources, LLC Ferreira Power South, LLC T& M Environmental LLC — Incomplete Bid- Only for Per Diemal Services, ncomp e Pike Electric — Incomplete Packet TRANSMISSION CREW HOURLY RATES — Chain Electric Company Shelton Energy Solutions, LLC Linetec Services, LLC Collective Strategic Resources, LLC Ferreira Power South, LLC i RFP# 1930P — Emergency Services Transmission & Distribution TRANSMISSION CREW HOURLY RATES ( continued) T& M Environmental Services, LLC — Incomplete Bid - Did Not Bid on Every Item MDR Construction, Inc. — No Bid Platinum Power, LLC — No Bid Pike Electric — Incomplete Packet m U 0 m b 3= Z o N V T - min

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August 7. 2025; Using Department: Electric Distribution Department Chain Electric Company LA Contractors License# 29190 I I I Transmission Crew Hourly Rates Classification _ ST Rate _ OT Rate ST Biilin OT Billing Comments General Foreman 123. 11 128. 04_ 4, 924. 40 _ 5, 121. 60 Transmission crew inside LA- 0 Crew Foreman 106. 95 111. 23 4, 278. 00_ 4,449. 20 Transmission crew outside LA- 2 in MS; Major event 10 Senior Lineman 100. 49 104. 50 4, 019. 60 4, 180. 00 Discount on equipment- No Apprentice Lineman II 87. 54 91. 04 3, 501. 60 3, 641. 60 Apprentice Lineman I _ 87. 54 91. 04 3, 501. 60 3, 641. 60 Truck Driver/ Operator 77. 85 80. 96- 3, 114. 00 3, 238. 40 Groundman 55. 20 57. 41 2,208. 00 2, 296. 40 Per Diem 1. 25. 00 3, 125. 00 Subtotal Labor: $ 28,672. 20 $ 26, 568. 80 Transmission Equipment Hourly Rates Equipment Tvpe 51f3 j OT Rate ( STBillin9 I OT Billing CComments 75' Bucket Truck — 79.28 6,342. 40 Altec A77T _ 10 Ton Digger 91. 90 7, 352. 00 Altec 4065 30 Ton Boom Truck 108. 12 8, 649. 60 Altec AC38- 127 4x4 Crew Cab Pickup 31. 53 2, 522. 40 Ford F350 —- Haul Truck 116. 72 9, 337. 60 Mack CH613 Stretch Float Trailer- 75' 16. 18 1, 294. 40 Dorsey 65' Bucket Truck 69. 38 5, 550. 40 Altec A77-TE93 Off-Road Bucket- 4x4 150. 16 12, 012. 80 Marcoka w/ Altec D40/ 65 Off-Road Digger- 4x4 150. 16 12, 012. 80 Marcoka w/Altec D40/65 Rear Easement Pole Setter 59.84 4, 787. 20 Skylift/ Patriot Rear Easement Bucket 59. 84 4, 787. 20 Altec/ Skylift Pioneer Skidder 0. 00 0. 00 40 Ton Crawler Crane 170. 45 13, 636. 00 Mantis 8012 50 Ton Lowboy Trailer 29. 06 2, 324. 80 Various Ill Dozer- D6 92. 90 7, 432. 00 Cat D6 50 Ton RT Crane 156. 12 12, 489. 60 Terex PT55 Subtotal, Equipment: $ 110,531. 20 Labor: $ 55, 241. 00 Equipment: $ 110, 531. 20 Per Diem: $ 7,000.00 Total Estimated Cost: $ 172, 772. 20 Cost Per Manhour: $ 308. 52 RFP#& Name: # 1930P- Electric Transmission& Distribution Emergency Services Opening Date: Thursday, August 7, 2025: 2: 00 PM CDT sing Department: Electric Distribution Department Shelton Energy Solutions; LA Contractors License# 63377 I I I I I Transmission Crew Hourly Rates Classification ST Rate OT Rate ST Billing OT Billing —_ Comments General Foreman 174. 19 252. 58 6, 967. 60 10, 103. 20 Transmission crew inside LA- 5 Crew Foreman 126. 91 184. 02 5, 076. 40 7, 360. 80 Transmission crew outside LA- 5 Senior Lineman 119. 30 172. 99 4, 772. 00 6, 919. 60 Discount on equipment- No Apprentice Lineman II 94. 56 137. 11 _ 3, 782. 40 _ 5, 484. 40 Apprentice Lineman I 79. 63 115. 46 3, 185. 20 4, 618. 40 Truck Driver/ Operator 94. 56 108. 24 3, 782. 40 4, 329. 60 Groundman 54. 75 79. 39 2, 190. 00 3, 175. 60 Per Diem 200. 00--- 5, 000. 00 Subtotal Labor: $ 34, 756. 00 $ 4.1, 991. 60 Transmission Equipment Hourly Rates Equipment Type ST Rate I OT Rate I ST Billing I OT Billing [ Comments _ 75' Bucket Truck 78. 84 6, 307. 20 10 Ton Digger 78. 84 6, 307. 20 30 Ton Boom Truck 104. 25 8, 340. 00 4x4 Crew Cab Pickup 25. 25 2, 020. 00 Haul Truck 111. 58 8, 926. 40 Stretch Float Trailer- 75' 18. 25 1, 460. 00 65' Bucket Truck 62. 29 4,983. 20 Off- Road Bucket- 4x4 167. 81 13, 424. 80 Off- Road Digger- 4x4 167. 81 13, 424. 80Anki Rear Easement Pole Setter 67. 74 5, 419. 20 ear Easement Bucket 67. 74 5, 419. 20 Skidder 0. 00 0. 00 40 Ton Crawler Crane 167. 81 13, 424. 80 50 Ton Lowboy Trailer 29. 00 2, 320. 00 Dozer- D6 97. 80 7, 824. 00 50 Ton RT Crane 175. 50 14, 040. 00 Subtotal, Equipment: $ 113, 640. 80 Labor: $ 76, 747. 60 Equipment: $ 113, 640. 80 Per Diem: $ 11, 200. 00 Total Estimated Cost: $ 201, 588.40 Cost Per Manhour: $ 359. 98 III RFP#& Name: # 1930P- Electric Transmission & Distribution Emergency Services Opening Date: Thursday, August 7, 2025; 2:00 PM CDT sing Department: Electric Distribution Department Linetec Services, LLC LA Contractors Lic# 60986 l- - Transmission Crew Hourly Rates Classification ST Rate OT Rate _ ST_Billing OT Billing Comments General Foreman 138. 20 228. 03 5, 528. 00 9, 121. 20 Transmission Crews in LA- 3 Crew Foreman 120. 02 198. 04 4, 800. 80 7, 921. 60 Transmission Crews out of LASenior Lineman 110. 78 182. 79 4,431. 20 7, 311. 60 Discount on Equipment- No Apprentice Lineman II 103. 27 170. 40 4, 130. 80 6, 816. 00 Apprentice Lineman I 95.07 156. 86 3, 802. 80 6, 274. 40TruckDriver/ Operator 82. 35 135. 88 3, 294. 00 5, 435. 20 Groundman 66. 99 110. 53 2,679. 60 4, 421. 20 Per Diem 185. 00 4,625. 00 Subtotal Labor: $ 33, 292. 20 $ 47,301. 20 Transmission Equipment Hourly Rates Equipment Type j ST Rate I OT Rate L ST Billing I OT Billing (- Comments 75' Bucket Truck 95. 19 7, 615. 20 10 Ton Digger 81. 96 6, 556. 80 30 Ton Boom Truck 93. 99 7, 519. 20 4x4 Crew Cab Pickup 29. 73 2, 378. 40 Haul Truck 135. 27 10, 821. 60 Stretch Float Trailer- 75' 24. 05 1, 924.00 65' Bucket Truck 0. 00 0. 00 ff-Road Bucket- 4x4 — 187. 04 14, 963. 20 ff-Road Digger- 4x4 187. 04 14, 963. 20 Rear Easement Pole Setter — 0. 00 0. 00 Rear Easement Bucket 0. 00 0. 00 Skidder 0. 00 0. 00 40 Ton Crawler Crane 227. 11 18, 168. 80 50 Ton Lowboy Trailer 37. 60 3, 008. 00 Dozer- D6 92. 18 7, 374. 40 D4 50 Ton RT Crane 227. 11 18, 168. 80 40 TON Subtotal, Equipment: $ 113, 461. 60 Labor: $ 80, 593. 40 _ Equipment: $ 113, 461. 60 Per Diem: $ 10, 360. 00 Total Estimated Cost: $ 204, 415. 00 Cost Per Manhour: $ 365. 03 III RFP#& Name: # 1930P- Electric Transmission& Distribution Emergency Services _ ___ —__ Opening Date: Thursday. August 7. 2025: 2: 00 PM CDT sing Department: Electric Distribution Department _ lip T I ---- Collective Strategic Resources, LLC LA Contractor License# 66880 Transmission Crew Hourly Rates Classification _ _ ST Rate OT Rate ST Billing OT Billing Comments General Foreman_— 144. 63 188. 02 _ 5, 785. 20 7, 520. 80 Transmission crew inside LA- 10- 15 Crew Foreman 140. 96 183. 25 5, 638. 40 7, 330. 00— Transmission crew outside LA- 50+ Senior Lineman _ _ 137. 94 179. 32 —_ 5, 517. 60 _ 7, 172. 80 Discount on equipment- No __ ___ Apprentice Lineman II — 115. 93 150. 71 -_ 4, 637. 20 6, 028. 40 Apprentice Lineman I 113. 28 _ 147. 26 4, 531. 20 5, 890. 40 Truck Driver/ Operator 110. 64 143. 83 _ 4, 425. 60 5, 753. 20 Groundman 78. 71 102. 32 3, 148. 40 4, 092. 80 Per Diem 175. 00 - _ 4, 375. 00 Subtotal L_abor: $ 38, 058. 60 $ 43, 788. 40 Transmission Equipment Hourly Rates Equipment Type ST Rate I OT Rate 1 ST Billing I OT Billing [ J_ Comments 75' Bucket Truck 90. 00 7, 200. 00 10 Ton Digger 150. 00 12, 000. 00 30 Ton Boom Truck 110. 00 8, 800. 00 4x4 Crew Cab Pickup 35. 10 2, 808. 00 Haul Truck 83. 57 6, 685. 60 Stretch Float Trailer- 75' 35. 25 2, 820. 00 65' Bucket Truck 68. 75 5, 500. 00 Off- Road Bucket- 4x4 200. 97 16, 077. 60 Off- Road Digger- 4x4 200. 97 16, 077. 60 Rear Easement Pole Setter 65. 79 5, 263. 20 ear Easement Bucket 65. 79 5, 263. 20 kidder 150. 00 12, 000. 00 40 Ton Crawler Crane 146. 28 11, 702. 40 50 Ton Lowboy Trailer 42. 40 3, 392. 00 Dozer- D6 107. 50 8, 600. 00 50 Ton RT Crane 150. 00 12, 000. 00 Subtotal, Equipment: $ 136, 189. 60 Labor: $ 81, 847. 00 Equipment: $ 136, 189. 60 _ Per Diem: $ 9, 800. 00 Total Estimated Cost: $ 227, 836. 60 Cost Per Manhour: $ 474. 66 III RFP#& Name: # 1930P- Electric Transmission& Distribution Emergency Services Opening Date: Thursday. August 7, 2025: 2:00 PM CDT Ssing Department: Electric Distribution Department Ferreira Power South, LLC; LA Contractor License# 76261 T- I I r .__ L Transmission Crew Hourly Rates Classification ST Rate OT Rate ST Billing OT Billing Comments General Foreman 156. 03 219. 00 6, 241. 20 8, 760. 00 Transmission crew inside LA- Yes/ 5 Crew Foreman _ 150. 39 211. 00 6, 015. 60 8,440. 00 Transmission crew outside LA- Yes/ 50 Senior Lineman 147. 57 207. 00 5, 902. 80 8, 280. 00 Discount on equipment- No Apprentice Lineman II 144. 04 202. 00 - 5, 761. 60 8, 080. 00 Apprentice Lineman I 144. 04_ 202. 00 5, 761. 60 8, 080. 00 Truck Driver/ Operator 120. 75 169. 00 4,830. 00 6, 760. 00 Groundman 119. 01 166. 54 4,760. 40 6, 661. 60 Per Diem 180. 00 4, 500.00 Subtotal Labor: $ 43, 773. 20 $ 55, 061. 60 Transmission Equipment Hourly Rates J i Equipment Type ST Rate I OT Rate I ST Billing I OT Billing I Comments 75' Bucket Truck 91. 86 7, 348. 80 10 Ton Digger 110. 79 8, 863. 20 30 Ton Boom Truck 62. 06 4, 964. 80 4x4 Crew Cab Pickup 34. 57 2, 765. 60 Haul Truck 93. 50 7, 480. 00 Stretch Float Trailer- 75' 81. 50 6, 520. 00 65' Bucket Truck _ 89. 69 7, 175. 20 Off- Road Bucket- 4x4 160. 44 12, 835. 20 Off- Road Digger- 4x4 160. 44 12, 835. 20 Rear Easement Pole Setter 142. 98 11, 438. 40 ear Easement Bucket _ 142. 98 11, 438. 40 kidder 79. 64 6, 371. 20 40 Ton Crawler Crane 103. 72 8, 297. 60 50 Ton Lowboy Trailer — 86. 23 6, 898. 40 Dozer- D6 182. 16 14, 572. 80 50 Ton RT Crane 128. 15 10, 252. 00 Subtotal, Equipment: $ 140, 056. 80 Labor: $ 98, 834. 80 Equipment: $ 140, 056. 80 Per Diem: $ 10, 080. 00 Total Estimated Cost: $ 248,971. 60 Cost Per Manhour: $ 518. 69 III RFP#& Name: # 1930P- Electric Transmission& Distribution Emergency Services Opening Date: Thursday, August 7, 2025: 2: 00 PM CDT _ sing Department: Electric Distribution Department I__ T L T& M Environmental Services, LLC# LA License# 58044 l - I I l l Transmission Crew Hourly Rates Classification ST Rate OT Rate ST Billing OT Billing Comments General Foreman _ 64. 00 96. 00 2, 560. 00 3, 840. 00 Transmission crew inside LA- 2 Crew Foreman 56. 25 84. 38 2, 250. 00 3, 375. 20 Transmission crew outside LA- 0 Senior Lineman 0. 00 0. 00 0. 00 0. 00 Discount on equipment- No Apprentice Lineman II 0. 00 0. 00 0. 00 0. 00 Apprentice Lineman I 0. 00 0. 00 0. 00 0. 00 Truck Driver/ Operator 50. 75 76. 13 2,030. 00 3, 045. 20 Groundman 39. 00 76. 13 1, 560. 00 3, 045. 20 Per Diem 0. 00Subtotal Labor: $ 8, 400. 00 $ 13, 305. 60 1— Transmission Equipment Hourly Rates Equipment Type ST Rate I OT Rate I ST Billing I OT Billing I- Comments 75' Bucket Truck 0. 00 0. 00 10 Ton Digger 0. 00 0. 00 30 Ton Boom Truck 0. 00 0. 00 4x4 Crew Cab Pickup 22. 00 1, 760. 00 Ford F- 250/ F350 Haul Truck 81. 50 6, 520. 00 Freightliner Coronado Stretch Float Trailer- 75' 0. 00 0. 00 Kaufman; Included with Haul Truck 65' Bucket Truck 0. 00 0. 00 Off- Road Bucket- 4x4 0. 00 Off- Road Digger- 4x4 0. 00 Rear Easement Pole Setter _ 0. 00S ear Easement Bucket 0. 00 kidder 0. 00 40 Ton Crawler Crane 0. 00 50 Ton Lowboy Trailer 0. 00 Dozer- D6 0. 00 50 Ton RT Crane 0. 00 Subtotal, Equipment: $ 8, 280. 00 Labor: $ 21, 705. 60 _ Equipment: $ 8, 280. 00 Per Diem: $ Total Estimated Cost: $ 29, 985. 60 Cost Per Manhour: $ 53. 55 III RFP#& Name: # 1930P- Electric Transmission& Distribution Emergency Services Opening Date: Thursday. August 7, 2025; 2: 00 PM CDT — sing Department: Electric Distribution Department MDR Construction LA Contractors License# 24277 Transmission Crew Hourly Rates Classification ST Rate OT_ Rate ST Billing _ OT Billing Comments _ _ _ General Foreman 0. 00_ Crew Foreman
6. 00 0. 00 0. 00 NO BID
7. 00 0. 00 0. 00 0. 00 ____ _ Senior Lineman 0. 00 0. 00 0. 00 0. 00 — Apprentice Lineman II _ — 0. 00_ 0. 00_ 0. 00 0. 00 Apprentice Lineman I 0. 00 _ 0. 00 _ 0. 00 0. 00_-__ Truck Driver/ Operator 0. 00 0. 000. 00- 0. 00— — y^ Groundman 0. 00 0. 00 _ 0. 00 0. 00_____ _ Per Diem 0. 00 Subtotal Labor: $ Transmission Equipment Hourly Rates v Equipment Type ST Rate I OT Rate I ST Billing I OT Billing ' comments 75' Bucket Truck 0. 00 0. 00 10 Ton Digger 0. 00 0. 00 30 Ton Boom Truck 0. 00 0. 00 4x4 Crew Cab Pickup 0. 00 0. 00 Haul Truck 0. 00 0. 00 Stretch Float Trailer- 75' 0. 00 0. 00 65' Bucket Truck 0. 00 0. 00 Off- Road Bucket- 4x4 0. 00 0. 00 Off- Road Digger- 4x4 0.00 0. 00 Rear Easement Pole Setter 0. 00 0. 00 ear Easement Bucket 0. 00 0. 00 kidder 0. 00 0.00 40 Ton Crawler Crane 0. 00 0.00 50 Ton Lowboy Trailer _ 0. 00 0. 00 Dozer- D6 0. 00 0.00 50 Ton RT Crane 0. 00 0. 00 Subtotal, Equipment: $ Labor: $ Equipment: $ Per Diem: $ Total Estimated Cost: $ Cost Per Manhour: $ III Opening Date: Thursday. August 7, 2025: 2: 00 PM CDT iikUsing Department: Electric Distribution Department latinum Power, LLC; LA Contractor License# 77410 _ Transmission Crew Hourly Rates Classification ST Rate OT Rate _ ST Billing OT Billing Comments General Foreman 0. 00 0. 00 0. 00 0. 00 NO BID Crew Foreman 0. 00_ 0. 00 0. 00 0. 00
8. 00 0. 00Senior Lineman 0. 00 0. 00 i Apprentice Lineman II 0. 00 0. 00 0. 00 0. 00 Apprentice Lineman I 0. 00 0. 00 0. 00 0. 00 Truck Driver/ Operator 0. 00 0. 00 0. 00 0. 00 Groundman 0. 00 0. 00 0. 00 0. 00 Per Diem 0. 00 Subtotal Labor: $ Transmission Equipment Hourly Rates Equipment Type ST Rate I OT Rate L ST Billing I OT Billing [ Comments 75' Bucket Truck 0. 00 0. 00 10 Ton Digger 0. 00 0. 00 30 Ton Boom Truck 0. 00 0. 00 4x4 Crew Cab Pickup 0. 00 0. 00 Haul Truck 0. 00 0. 00 Stretch Float Trailer- 75' 0. 00 0. 00 65' Bucket Truck 0. 00 0. 00 Off- Road Bucket- 4x4 0. 00 0. 00 Off- Road Digger- 4x4 0. 00 0. 00 Rear Easement Pole Setter 0. 00 0. 00 Rear Easement Bucket 0. 00 0. 00 kidder 0. 00 0. 00 40 Ton Crawler Crane 0. 00 0. 00 50 Ton Lowboy Trailer 0. 00 0. 00 Dozer- D6 0. 00 0. 00 50 Ton RT Crane 0. 00 0. 00 Subtotal, Equipment: $ Labor: $ Equipment: $ Per Diem: $ Total Estimated Cost: $ Cost Per Manhour: $ III RFP#& Name: # 1930P- Electric Transmission& Distribution Emergency Services Opening Date: Thursday. August 7, 2025: 2:00 PM CDT sing Department: Electric Distribution Department L I __ I _ - - Pike Electric Transmission Crew Hourly Rates Classification ST Rate OT Rate ST Billing OT Billin —_ Comments General Foreman `-- 0. 00 0. 00 0. 00 0. 00 INCOMPLETE PACKET Crew Foreman 0. 00 0. 00 0. 00 0. 00 Senior Lineman 0. 00 0. 00 0. 00 0. 00 Apprentice Lineman II 0. 00 0. 00 0. 00 0. 00 Apprentice Lineman I 0. 00 0. 00 0. 00 0. 00 Truck Driver/ Operator 0. 00 0. 00 0. 00 0. 00 Groundman 0. 00 0. 00 0. 00 0. 00 Per Diem 0. 00 i_ Subtotal Labor: $ Transmission Equipment Hourly Rates Equipment Type ST Rate I OT Rate I ST Billing I OT Billing [ Comments 75' Bucket Truck 0. 00 0. 00 10 Ton Digger 0. 00 0. 00 30 Ton Boom Truck 0. 00 0. 00 4x4 Crew Cab Pickup 0. 00 0. 00 Haul Truck 0. 00 0. 00 Stretch Float Trailer- 75' 0. 00 0. 00 65' Bucket Truck 0. 00 0. 00 Off- Road Bucket- 4x4 0. 00 0. 00 Off- Road Digger- 4x4 0. 00 0. 00 Rear Easement Pole Setter 0. 00 0. 00 ear Easement Bucket 0. 00 0. 00 Skidder 0. 00 0. 00 40 Ton Crawler Crane -- 0. 00 0. 00 50 Ton Lowboy Trailer _ 0. 00 0. 00 Dozer- D6 0. 00 0. 00 50 Ton RT Crane 0.00 0. 00 Subtotal, Equipment: $ Labor: $ Equipment: $ Per Diem: $ Total Estimated Cost: $ Cost Per Manhour: $ I k a. e O a.

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E RFP#& Name: # 1930P- Electric Transmission& Distribution Emergency Services Opening Date: Thursday, August 7, 2025; 2:00 PM CDT Using Department: Electric Distribution Department MDR Construction LA Contractors License# 24277 Distribution Crew Hourly Rates Classification ST Rae OT Rate ST Ruling OT Billing Comments General Foreman — — 90. 00 135. 00 3, 600. 00_ 5, 400. 00__ __ Distribution crew inside LA 10 Crew Foreman -- _ 84. 00 126. 00 _ 3, 360. 00 5, 040. 00 _ Distribution crewoutside LA- 92 — Senior Lineman ,— — 76. 00 114. 00 - 3, 040. 00 _ 4, 560. 00 Discount on equipment_ No Hot Apprentice _ 72. 00 108. 00 2, 880. 00 4, 320. 00 Cold Apprentice 68. 00 102. 00 2, 720. 00 4, 080. 00 Truck Driver/ Operator — — 62. 00 93.00 - 2, 480. 00__ _ 3, 720. 00 Ground Man 58. 00 87.00 2, 320. 00 3, 480. 00 Per Diem Subtotal Labor. $ 20, 400. 00 $ 30, 600. 00 Distribution Eouioment Hourly Rates Equipment Type ST Rate I OT Ra e l ST Billing I OT Billing I— mentsCom _ 50' Bucket Truck w/Tools 55' Bucket Truck w/ Tools 55' Material Handler w/Tools 63.00 5, 040. 00 Single Axle Digger w/Tools 63.00 5, 040. 00_ Tandem Axle Digger w/Tools S ngle Axle Pole Trailer 21. 00 1, 680. 00 Tandem Axle Pole Trailer 4x2 Crew Cab Pickup F150 27. 00 2, 160. 00 4X4 Crew Cab Pickup F250 32. 00 2, 560. 00 16' Material Trailer 17. 00 1, 360. 00 Off Road Bucket 105. 00 8, 400. 00 Off Road Digger 105. 00 8, 400. 00 Rear Easement Pole Setter 53.00 4, 240. 00 Rear Easement Bucket 53.00 4, 240. 00 Dozer- D6 or equal 105. 00 I 8, 400. 00_ Subtotal, Equipment $ 51, 520. 00 Labor: $ 51, 000. 00' Equipment: $ 51, 520. 00_ Per Diem: $ Total Estimated Cost: $ 102, 520. 00 Cost Per Manhour: $ 256. 30 Note: Evaluation criteria assumes a 5-person crew including, 2 bucket trucks, f1 digger derrick, 1 crew truck, 1 material trailer and 1 pole trailer working an 80- hour week. II Chain Electric Company LA Contractors License# 29190 Distribution Crew Hourly Rates Classification ST Rate OT Rate ST Billing OT Billing Comments General Foreman 123. 11 128. 04 4,924. 40 5, 121. 60 Distribution crew inside LA- 8 Crew Foreman 106. 95 _ 111. 23 4, 278. 00 _ 4, 449. 20^ Distribution crew outside LA- 3 Senior Lineman 100. 49 104. 50 4, 019. 60 4, 180. 00 Discount on equipment- No — Hot Apprentice 87. 54 91. 04 - 3, 501. 60 3,641. 60 —— Cold Apprentice 87. 54 91. 04 3, 501. 60- 3, 641. 60 Truck Driver/ Operator 77. 85 80. 96 3, 114. 00 3, 238. 40 Ground Man 55. 20 57. 41 2, 208. 00 2, 296. 40 Per Diem 125. 00 - 3, 125. 00 Subtotal Labor: $ 28, 672. 20 $ 26,568.80 Distribution Equipment Hourly Rates Equipment Type ST Rate I OT Rate I ST Billing ] OT Billing Comments 50' Bucket Truck w/Tools 51. 03 4, 082. 40 Altec AA55 55' Bucket Truck w/ Tools 51. 03 4, 082. 40 Altec AA755 or M55 55' Material Handler wiTools 51. 03 4, 082. 40 Altec AA755MH pr AA55MH Single Axle Digger w/ Tools - 57. 33 4, 586. 40 Altec DM47 or DC47 Tandem Axle Digger wlTools 91. 90 7, 352. 00 Altec D30/ 60 Single Axle Pole Trailer 40' 12. 63 1, 010. 40 Various Tandem Axle Pole Trailer 40' 13. 88 1, 110. 40 Various 4x2 Crew Cab Pickup F150 31. 65 2,532. 00 F250 or F350 4x4 Crew Cab Pickup F150 31. 65 2, 532. 00 F250 or F350 16' Material Trailer 12. 63 1, 010. 40 Various Ill Off Road Bucket 150. 17 12, 013. 60 Marcoka w/Altec AA55 Off Road Digger 150. 17 12, 013. 60 Marcoka w/ Altec DM47 Rear Easement Pole Setter _ 59. 84 4, 787. 20 Skylift Mini 33 Rear Easement Bucket 59. 84 4, 787. 20 Altec/ Skylift Mini Airborist 53 Dozer- D6 or equal 92. 90 I 7, 432. 00 Cat D6 Subtotal, Equipment: $ 73,414.40 Labor: $ 55,241. 00 Equipment: $ 73, 414. 40 Per Diem: $ 5,000. 00 Total Estimated Cost: $ 133, 655. 40 Cost Per Manhour: $ 334.14 — — Note: Evaluation criteria assumes a 5- person crew including, 2 bucket trucks, 1 digger derrick, 1 crew truck, 1 material trailer and 1 pole trailer working an 80- hour week. III RFP#& Name: # 1930P- Electric Transmission& Distribution Emergency Services _ 4 Opening Date: Thursday, August 7, 2025; 2: 00 PM CDT I IllUsing Department: Electric Distribution Department Linetec Services, LLC. LA. Contractors Licence# 60986 I I Distribution Crew Hourly Rates Classification ST Rate OT Rate ST Billing OT Billing Comments General Foreman 128. 33 _ 186. 07 _ 5, 133. 20 7, 442. 80 Distribution crew inside LA- 24 Crew Foreman 111. 45 161. 60 4, 458. 00 6, 464. 00 Distribution crew outside LA- 283 Senior Lineman 102. 87 149. 16 4, 114. 80 5, 966. 40 — Discount on equipment- No _ Hot Apprentice 95. 89 139. 05 3, 835. 60 5, 562. 00 Cold Apprentice 88. 28 128. 00 _ 3, 531. 20 _ 5, 120. 00 Truck Driver/ Operator 76. 47 110. 88 3, 058. 80 4, 435. 20^ Ground Man 62. 20 90. 19 2, 488. 00 3, 607. 60 Per Diem 185. 00 - 4, 625. 00 Subtotal Labor: $ 31, 244. 60 $ 38, 598. 00 Distribution Equipment Hourly Rates Equipment Type ST Rate I OT Rate I ST Billing ( OT Billing i Comments 50' Bucket Truck w/Tools 57. 79 4, 623. 20 55' Bucket Truck w/Tools _ 57. 79 4, 623. 20 55' Material Handler w/Tools Single Axle Digger wlfools 60. 26 4,820. 80 Tandem Axle Digger w/ Tools 75. 89 6, 071. 20 Single Axle Pole Trailer 40' 22. 27 1, 781. 60 Tandem Axle Pole Trailer 40' 22. 27 1, 781. 60 4x2 Crew Cab Pickup F150 _ 26. 62 2, 129. 60 III 4X4 Crew Cab Pickup F250 27. 52 2, 201. 60 16' Material Trailer 18. 56 1, 484. 80 Off Road Bucket 173. 18 13, 854. 40 Off Road Digger 173. 18 13, 854. 40 Rear Easement Pole Setter 68. 04 5, 443. 20 Rear Easement Bucket 68. 04 5, 443. 20 Dozer- D6 or equal 85. 35 6, 828. 00 D4 Subtotal, Equipment: $ 74, 940. 80 Labor: $ 69, 842. 60 Equipment: $ 74, 940. 80 r Per Diem: $ 7, 400. 00 Total Estimated Cost: $ 152, 183. 40 Cost Per Manhour: $ 380. 46 Note: Evaluation criteria assumes a 5-person crew including, 2 bucket trucks, 1 digger derrick, 1 crew truck, 1 material trailer and 1 pole trailer working an 80- hour week. RFP#& Name: # 1930P- Electric Transmission& Distribution Emergency Services — Opening Date: Thursday, August 7, 2025; 2: 00 PM CDT Using Department: Electric Distribution Department iL— Shelton Energy Solutions; LA Contractors License# 63377 T— Distribution Crew Hourly Rates Classiflcatiog ST Rae OT Rate ST Billing—' OT Billing— Comm nts General Foreman _ 174. 19 252. 58 6, 967. 60_ 10, 103. 20 __ Distribution crew inside LA- 10 Crew Foreman _ 126. 91 184.02 5, 076. 40_ 7, 360. 80 __ Distribution crewoutside LA- 30 E TX _ Senior Lineman_— -- 119. 30 _ 172. 99 4, 772. 00 _ 6, 919. 60 Discount on equipment- No —__ Hot Apprentice 94. 56 137. 11 3, 782. 40 5, 484. 40 __

79. 63 115. 46 3, 185. 20 4, 618. 40Cold Apprentice Truck Driver/ Operator 74. 65 108. 24 2, 986. 00_ 4, 329. 60 Ground Man 54. 75 79. 39 _ 2, 190. 00 3, 175. 60 i_ Per Diem 200. 00 - 5, 000. 00 Subtotal Labor. $ 33,959. 60 $ 41, 991. 60 Distribution Equipment Hourly Rates EgupmentTyoe ST Rate OT Rate.— ST Billina OT Billing l__ , Comments i_ _ 50' Bucket Truck w/Tools _ 53. 93 4, 314. 40 55' Bucket Truck w/Tools 53.99 4, 319. 20 55' Material Handler w/Tools 53. 93 4, 314. 40 Single Axle Digger w/Tools 56. 63 4, 530. 40 Tandem Axle Digger w/Tools _ 62. 29 4, 983. 20 Single Axle Pole Trailer 5. 50 440. 00 Tandem Axle Pole Trailer 8. 50 680. 00 4x2 Crew Cab Pickup F150 23.50 1, 880. 00 4X4 Crew Cab Pickup F250 25.25 2,020. 00 16' Material Trailer 5.50 440. 00 Off Road Bucket 167.81 13, 424. 80 Off Road Digger 167. 81 13, 424. 80 Rear Easement Pole Setter 67. 74 5, 419. 20 Rear Easement Bucket 67.74 5, 419. 20 Dozer- D6 or equal 97.80 ( 7, 824. 00 Subtotal, Equipment: $ 73, 433. 60 III Labor: $ 75, 951. 20 Equipment: $ 73, 433. 60 Per Diem: $ 8,000. 00 Total Estimated Cost: $ 157, 384. 80 Cost Per Manhour. $ 393.46 Note: Evaluation criteria assumes a 5-person crew including, 2 bucket trucks, 1 digger derrick, 1 crew truck, 1 material trailer and 1 ole trailer working an 80- hour week. RFP#& Name: # 1930P- Electric Transmission& Distribution Emergency Services Opening Date: Thursday, August 7, 2025; 2: 00 PM CDT III Using Department: Electric Distribution Department Platinum Power, LLC; LA Contractor License# 77410 Distribution Crew Hourly Rates Cslassiflcation ST Rate__ OT Rate T Billin OT Biliin Comments General Foreman 147.95 179. 14 5, 918. 00_ 7, 165. 60 Distribution crew inside LA- 1 Crew Foreman 114.43 145. 10 4,577. 20 5, 804. 00 Distribution crewoutside LA 2 Senior Lineman 105. 38 131. 18 4, 215. 20 5, 247. 20 Discount on equipment- No Hot Apprentice 105. 38 131. 18 4, 215. 20 5, 247. 20_ Cold Apprentice 99.96 120. 12 3, 998. 40 4, 804. 80 Truck Driver/ Operator 92. 30 114. 20 3, 692. 00_ 4, 568. 00 Ground Man 72. 70 104. 20 2,908. 00 4, 168. 00 Per Diem 168. 00 - 4, 200. 00 Subtotal Labor. $ 33, 724.00 $ 37, 004. 80 Distribution Eouloment Hourly Rates Eguigtnent Type ST Rite_j OT Rate[ T BilliSng I OT Billing L__ ICom smen 50' Bucket Truck w/ Tools 60. 59 4,847. 20 Freightliner M2- 106 55' Bucket Truck w/ Tools 60. 59 4,847. 20 Freightliner M2- 106 55' Material Handler wlfools 60. 59 4,847. 20 Freightliner M2- 106 Single Axle Digger w/Tools 61. 80 4, 944. 00 Freightliner M2-106 47' Digger Tandem Axle Digger w/Tools _ 92. 50 7, 400. 00 International DT65H Single Axle Pole Trailer 11. 02 881. 60 CZ Engineering CZ10KP Tandem Axle Pole Trailer 12. 50 1, 000. 00 CZ Engineering CZ12KP 4x2 Crew Cab Pickup F150 24. 00 1, 920. 00 F- 150, Silverado 1500 or Similar _ 4X4 Crew Cab Pickup F250 25. 00 2,000. 00 Ford, F- 250, Silverado 2500 or Similar' 16' Material Trailer 12. 00 960. 00 Wicked ET8220TA5 Off Road Bucket 140. 00 11, 200. 00 Skylift Pioneer or Similar Off Road Digger r 140. 00 11, 200. 00 Skylift Patriot or Similar Rear Easement Pole Setter 73. 13 5, 850. 40 Altec DB41 B Rear Easement Bucket 73. 13 5, 850. 40 Altec TDA58 Dozer- D6 or equal 225. 00 I 18, 000. 00 Cat D6 LGP or Smaller Subtotal, Equipment: $ 85, 748. 00 Labor. $ 70, 728. 80 III Equipment: $ 85, 748. 00 Per Diem: $ 6,720. 00 Total Estimated Cost: $ 163, 196. 80 Cost Per Manhour: $ 407. 99 I Note: Evaluation criteria assumes a 5- person crew including, 2 bucket trucks,_ 1 digger derrick, 1 crew truck, 1 material trailer and 1 pole trailer workin an 80- hour week. III RFP#& Name: # 1930P- Electric Transmission& Distribution Emergency Services Opening Date: Thursday, August 7, 2025; 2: 00 PM CDT Using D partment: Electric Distribution Department__ Collective Strategic Resources, LLC LA Contractor License# 66880 Distribution Crew Hourly Rates Ciaesification ST Rate OT ate ST Biking— OT Billing Comntsme General Foreman 144.63 _ 188. 02 5, 785. 20 7, 520. 80 Distribution crew inside LA- 25- 30 Crew Foreman 140. 96 183. 25 5, 638. 40 7, 330. 00 Distribution crewoutside LA- 500+ Senior Lineman 137. 94 179. 32 5, 517. 60_ 7, 172. 80 Discount on equipment- No Hot Apprentice 115. 93 _ 150. 71 4, 637. 20 6, 028. 40 Cold Apprentice 113. 28 147. 26 _ 4, 531. 20 5, 890. 40 Truck Driver/ Operator 110. 64 143. 83 4, 425. 60 5, 753. 20 Ground Man 78.71 102. 32 3, 148. 40 4, 092. 80 Per Diem 175. 00 - 4, 375. 00 r Subtotal Labor. $ 38, 058. 60 $ 43, 788. 40DistributionEquipment Hourly Rates Equipment Type ST Rate j OT Rate TSBilling I OT Billing I Comments 50' Bucket Truck w/ Tools 60. 22 4, 817. 60 55' Bucket Truck wiTools 68. 78 5, 502. 40 55' Material Handler w/Tools 68. 78 5, 502. 40 Sin gleAxle Digger w/ Tools 69. 99 5, 599. 20 Tandem Axle Digger w/Tools 74. 40 5, 952. 00SingleAxle Pole Trailer 15. 71 1, 256. 80 Tandem Axle Pole Trailer 15. 71 1, 256. 80 4x2 Crew Cab Pickup F150 35. 10 2, 808. 00 4X4 Crew Cab Pickup F250 35. 10 2, 808. 00 16' Material Trailer 15. 71 1, 256. 80 Off Road Bucket 200. 97 16, 077. 60 Off Road Digger 200. 97 16, 077. 60 Rear Easement Pole Setter 65. 79 5, 263. 20 Rear Easement Bucket 65. 79 5, 263. 20 Dozer- D6 or equal 103. 20 I 8, 256. 00 Subtotal, Equipment: $ 87, 697. 60 Labor. $ 81, 847. 00 III Equipment: $ 87, 697. 60 Per Diem: $ 7, 000. 00 Total Estimated Cost: $ 176, 544. 60 Cost Per Manhour: $ 441. 36 I Note: Evaluation criteria assumes a 5-person crew including, 2 bucket trucks, 1 digger derrick, 1 crew truck, 1 material trailer and 1 pole trailer working 80- hour week. III RFP#& Name: # 1930P- Electric Transmission& Distribution Emergency Services Opening Date: Thursday, August 7, 2025; 2:00 PM CDTII Using Department: Electric Distribution Department— Ferreira Power South, LLC; Louisiana Contractor License# 76261 I I Distribution Crew Hourly Rates Classification Mad I OT Rate ST Billing OT Billing Comments General Foreman 156.03 219. 00 6, 241. 20 8, 760. 00 Distribution crew inside LA- Yes/ 5 L___ Crew Foreman 150. 39 211. 00 6. 015. 60__ 8, 440. 00 _ Distribution crewoutside LA- Yes/ 50 Senior Lineman _ 147. 57 207. 00 5, 902. 80 8, 280. 00 Discount on equipment- No Hot Apprentice 144. 04 202. 00 5, 761. 60 _ 8, 080. 00 Cold Apprentice 144. 04 202. 00 5, 761. 60 8, 080. 00 Truck Driver/ Operator 120. 75 169. 00 4, 830. 00 6, 760. 00 Ground Man 119. 01 166. 54 4, 760. 40 6, 661. 60 Per Diem 180. 00 - 4, 500. 00 Subtotal Labor: $ 43, 773. 20 $ 55, 061. 60 Distribution Equipment Hourly Rates Equipment Type ST Rae I OT Rate I ST Billing I OT Billing r Comments 50' Bucket Truck w/Toois 86. 86 6, 948. 80 55' Bucket Truck w/ Toois 88. 86 7, 108. 80 55' Material Handler w/Tools 88. 86 7, 108. 80 Single Axle Digger w/Tools 88. 86 7, 108. 80 Tandem Axle Digger w/Tools 90. 86 7, 268. 80 Single Axle Pole Trailer 31. 00 2, 480. 00 Tandem Axle Pole Trailer 31. 00 2, 480. 00 4x2 Crew Cab Pickup F150 34. 57 2, 765. 60 4X4 Crew Cab Pickup F250 34. 57 2, 765. 60 16' Material Trailer 30. 00 2, 400. 00 Off Road Bucket 160. 44 12, 835. 20 Off Road Digger 160. 44 12, 835. 20 Rear Easement Pole Setter 142. 98 11, 438. 40 Rear Easement Bucket 142. 98 v 11, 438. 40 Dozer- D6 or equal fififCl 14, 572. 80 Subtotal, Equipment: $ 111, 555. 20 Labor: $ 98, 834. 80 Equipment: $ 111, 555. 20 Per Diem: $ 7, 200. 00 Total Estimated Cost: $ 217, 590. 00 Cost Per Manhour. $ 543. 98 Note: Evaluation criteria assumes a 5-person crew including, 2 bucket trucks, 1 digger derrick, 1 crew truck, 1 material trailer and 1 pole trailer working an 80- hour week. RFP#& Name: # 1930P- Electric Transmission& Distribution Emergency Services Opening Date: Thursday, August 7, 2025; 2:00 PM CDT III Using Department: Electric Distribution Department T& M Environmental Services, LLC# LA License# 58044 Distribution Crew Hourly Rates Classification ST Rate OT Rae ST Billing OT Billing_ Comments General Foreman _ Distribution crew inside LA- 0 — — Crew Foreman 0. 00 0. 00 Distribution crewoutside LA- 0 Senior Lineman 0. 00 _ 0. 00 Discount on equipment- No Hot Apprentice 0. 00 0. 00 Cold Apprentice Truck Driver/ O erator _ 0. 00 0. 00 Ground Ma_n 0. 00 0. 00 Per Diem 140. 00 - 3, 500. 00 Subtotal Labor. $ 3, 500. 00 $ _ Distribution Equipment Hourly Rates Eouipment Type T Ratg OT Rate I T Billin I OT Billing [_ Comments 50' Bucket Tuck wlToois NO BID 55' Bucket Truck w Tools 55' Material Handler w/ Tools Single Axle Digger w/ Tools Tandem Axle Digger w/ Tools Single Axle Pole Trailer Tandem Axle Pole Trailer 4x2 Crew Cab Pickup F150 4X4 Crew Cab Pickup F250 16' Material Trailer Off Road Bucket Off Road Digger Rear Easement Pole Setter Rear Easement Bucket Dozer- D8 or equal 1 Subtotal, Equipment: $ Labor. $ 3, 500. 00 Equipment: $ Per Diem: $ 5, 600. 00 N Total Estimated Cost: $ 9,100. 00 Cost Per Manhour. $ 22.75 I Note: Evaluation criteria assumes a 5-person crew including, 2 bucket trucks, 1 digger derrick, 1 crew truck, 1 material trailer and 1 pole trailer working an _ 80-hour week. RFP#& Name: # 1930P- Electric Transmission& Distribution Emergency Services Opening Date: Tuesday, August 7, 2025; 2: 00 PM CDT Using Department: Electric Distribution Department — Pike ElectricDistribution Crew Hourly Rates Classification ST Rete OT Rae — ST Billing QT Billing_— mmen General Foreman INCOMPLETE PACKET Crew Foreman 0.00 0. 00 Senior Lineman — 0. 00 0. 00--- — — — — ------ Hot Apprentice 0.00_ 0. 00 —— Cold Apprentice Truck Driver/ Operator 0.00 0. 00 Ground Man 0.00 0. 00 Per Diem Subtotal Labor: $ Distribution Eouioment Hourly Rates Eouioment Type ST Rate j OT Ra e I ST Billing J OT Billing 1 — Commen s 50' Bucket Truck w/Tools 55' Bucket Truck w/Tools 55' Material Handler w/ Tools Single Axle Digger w/ Tools Tandem Axle Digger w/ Tools — Single Axle Pole Trailer Tandem Axle Pole Trailer 4x2 Crew Cab Pickup F150 — 4X4 Crew Cab Pickup F250 16' Material Trailer Off Road Bucket Off Road Digger Rear Easement Pole Setter Rear Easement Bucket Dozer- D6 or equal J Subtotal, Equipment: $ Labor. $ y Equipment: $ Per Diem: $ iTotal Estimated Cost:_ $ Cost Per Manhour: $ I Note: Evaluation criteria assumes a 5-person crew including, 2 bucket trucks, 1 digger derrick, 1 crew truck, 1 material trailer and 1• ole trailer worker an 80- hour week. III ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE PROPOSALS RECEIVED FOR ELECTRIC TRANSMISSION AND DISTRIBUTION EMERGENCY SERVICES AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the proposals received for Electric Transmission and Distribution Emergency Services. Distribution crew hourly rates MDR Construction, Inc. Chain Electric Company Linetec Services, LLC Shelton Energy Solutions, LLC Platinum Power, LLC Collective Strategic Resources, LLC Ferreira Power South, LLC T& M Environmental Services, LLC- Incomplete Bid- only for per diem Pike Electric — Incomplete packet Transmission Crew hourly rates Chain Electric Company Shelton Energy Solutions, LLC Linetec Services, LLC Collective Strategic Resources, LLC Ferreira Power South, LLC T& M Environmental Services, LLC — Incomplete Bid — Did not bid on every item. MDR Construction, Inc. — No Bid Platinum Power, LLC — No bid Pike Electric — Incomplete Packet SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2025/ 2026 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 26th day of August, 2025. NOTICE PUBLISHED on the 29th day of August, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of September, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of September, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVALNETO To consider final adoption of an ordinance authorizing the mayor to execute an amendment to the Cooperative Endeavor Agreement between the State of Louisiana and the City for additional funds for the Louisiana Watershed Initiative Project. 0 AGENDA ITEM FACT SHEET 11I x 1 rii Thisfact sheet is the basisfor a decision by the City Council. oG.lS Please insure that the information is clear, concise and current.l Division/ Department: Planning/ Engineering Date: 13 August 2025 Title: ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE COOPERATIVE ENDEAVOR AGREEMENT BETWEEN THE STATE OF LOUISIANA- OFFICE OF COMMUNITY DEVELOPMENT( OCD) AND THE CITY FOR ADDITIONAL FUNDS FOR THE LOUISIANA WATERSHED INITIATIVE( LWI) PROJECT Explanation of Proposal: Additional Information Attached The Office of Community Development has agreed to commit an additional$ 2M of funding for the construction of the flood- proofing measures along Hynson Bayou; the City is required to commit a 20% matching fund of$ 440, 000. Neutral Within Requires Budget: El Existing Amendment Ill Account Number: 300- 252205- 707000 Expense Amount: $ 440, 000. 00 312- 252205- 707000 Account Line Item: $ 249, 499. 75 Remaining Amount: $ 249, 499. 75 4, 340, 000. 00 3, 900, 000. 00 Authorization: 4. Finance Director
80. M 5. Division Director
81. Chief Ope mg i i er 6. De ment ea t___
82. C_: money 7. urcha ing Agent Council Staff Form Information: Sufficient n Review: Content n Insufficient E Remarks: rF VFP s " z IP Auc, 1 9 2075 A1exandi r OttSu 1t / August 29, 2025 Office of Community Development State of Louisiana Division of Administration

• P. O. Box 94095 Flood Protection Pump Stations Application No. 0192 Dear Ms. Dabney, As a local funding commitment to the above referenced project, the City Council has authorized the allocation of$ 440, 000. Attached is copy of the City Council Ordinance No. - 2025. If you have any questions or concerns on this matter, please feel free to contact my office. Yours very truly, City of Alexandria Jacques M. Roy, Mayor David Gill, Chief of Staff/ Director of Public Works Michael J. Wilkinson, P. E., City Engineer Pan American Engineers, LLC City of Alexandria k 915 3" d Street Mayor p' '` Tel ( 318) 449- 5000— Fax( 3i8) 449- 5229 ORDINANCE NO. 2025 AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE COOPERATIVE ENDEAVOR AGREEMENT BETWEEN THE STATE OF LOUISIANA- OFFICE OF COMMUNITY DEVELOPMENT ( OCD) AND THE CITY FOR ADDITIONAL FUNDS FOR THE LOUISIANA WATERSHED INITIATIVE ( LWI) PROJECT FOR THE CHATLIN LAKE CANAL AND HYNSON BAYOU FLOOD PROTECTIONS PUMP STATIONS PROJECT AND COMMITMENT OF LOCAL FUNDS AND OTHER MATTERS WITH RESPECT THERETO. WHEREAS; The LWI project for the Outfall to the Red River has been determined to not be hydraulically viable for prevention of neighborhood flooding in the Chatlin Lake Canal area; and, WHEREAS; The Outfall to the Red River project was allocated $ 10, 000, 000 by OCD; and WHEREAS; The City has proposed an alternate program of flood protection measures utilizing low lift pumping equipment that directs water from flooded neighborhoods into the high banks of Chatlin Lake Canal, which project has a current estimate of cost totaling $ 12, 440,000; and, WHEREAS; OCD has agreed to reallocate $ 10, 000, 000 to the Chatlin Lake/ Hyson Bayou Pump Stations project and to allocate an additional $ 2, 000, 000 previously allocated for contingencies, resulting in a total of$ 12, 000, 000 allocated to this project; and, WHEREAS; LWI program regulations require City Council Resolutions authorizing Amendments to the Cooperative Endeavor Agreement and a commitment of local funds; and, WHEREAS; The City is now requested to commit funding of$ 440, 000 for the balance of current estimated project cost. SECTION I: BE IT ORDAINED, etc., by the Council of the City of Alexandria, Louisiana in legal session convened, that the Council hereby authorizes the Mayor to execute an Amendment to the Cooperative Endeavor Agreement between the State and the City for the Chatlin Lake/ Hyson Bayou Pump Stations project and to commit additional funds totaling $ 440, 000 to match the OCD funding totaling $ 12, 000, 000 for the project. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoes by the Mayor, upon expiration of the time for the ordinance s to become law without signature by the Mayor. 0 SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinance in conflict herewith are hereby repealed THIS ORDINANCE NOTICE PUBLISHED on the of 2025 THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this day of 2025 and final publication was made in the Alexandria Daily Town Talk on the day of 2025. CITY CLERK PRESIDENT MAYORS APPROVALNETO To consider final adoption of an ordinance authorizing the mayor to enter into an agreement with Stripe Inc. for payment processing. 0 i AGENDA ITEM FACT SHEET lex d r This fact sheet is the basis for a decision by the City Council. o GS Please insure that the information is clear, concise and current. Division/ Department: Finance Date: August 19, 2025 Title: An Ordinance to Enter into an Agreement with Stripe Inc for Payment Processing Explanation of Proposal: Additional Information Attached 11 This will allow the Mayor to enter into an agreement with Stripe, Inc. for payment processing. I IBud et• Neutral II Within IriI Requires g . Existing f ' Amendment IllAccount Number: 401- 210500- 531110- 0 Expense Amount: Account Line Item: Professional Fees Remaining Amount: Authorization: 4. Finance Director

1. M 5. Division Director 2 Chief Ope : in dicer 6. Department Head, d(
2. CityAttttorney 7. Purchasing Agent 1---- Le.'"--%1 i— 1- - 4.-.4(.. 411 M-177 Council Staff Form El Information: Sufficient Review: Content Insufficient O Remarks: 7« 17: 1• AUG 1 9 207.5 stripe STRIPE SERVICES FEE SCHEDULE- DIRECT Stripe Stripe, Inc., a Delaware corporation User City of Alexandria, Louisiana Stripe The Stripe Services Agreement located at https:// stripe. com/ us/ legal/ ssa Agreement Territory United States location of User' s Stripe Account) Payout Currency USD Effective Date Date of final signature Initial 24 months Term Stripe Stripe Authorized By: Signature User Authorized User Signature By: This Stripe Services Fee Schedule(" Fee Schedule"), effective as of the effective date stated above Effective Date"), is entered into by the Stripe entity and the user entity stated above( respectively, Stripe" and" User"). The parties agree as follows:
3. Fees. Stripe will charge the fees listed below for the Services that Stripe provides to User in respect of its Eligible Accounts under the Stripe agreement listed above(" Stripe Agreement") in the territory listed above(" Territory"). Stripe may deduct the fees from the relevant Stripe Account balance, or collect the fees as the Stripe Agreement otherwise allows. STRIPE CONFIDENTIAL INFORMATION 1 of 7 Blended Credit?&DebitCard Fees a fi For each:,Transaction Stttpe w)l1 charge User the applicable pera enrage of the T, sactiO Amount plus the applicable fixed fee fisted itt the<table ber* p l_"' max,'£_ ' c 1 .- a kiii-. v ., axamI- - ' t x X-{ t 4 3 t s s r % r' . f Card typo centa9e of Transaction f=ixed Fee Antopre Cards- non- AMEX 2. 60% 0.300 USD Cards- AMEX 2. 90% 0. 300 USD 11.:,¢ t r•'' « d ;+, 3Y YG. iL,. . s, J > S x'.. +rs.-: Card Typo here@n oftTranleactionf 4 mOunt e F:, Fee rf All Cards 2. 50% 0. 050 USD III z-r,':,',:"-lail.,,-E; U, it',.,1.Z*-,,':1-'.'n'-r-,-IF,:::•; R ::, 5--`':-"", -;::;,:'''•:::::2;•':::::::.,,:': Other Payment Methods Fees For eaclt Transaction,1Stnpe In IItchatge: Clset fine apphearble percentage of the xT'ransaction Amountplus the applicable fixed fee llsteal to the table below Other Payment Territo y Percet rage of Fi* ed Method Type tnaacpo nmdupt Link Instant Bank United States 0.30 USD Payments
4. 20% Foreign Exchange Feet InternationCal ard Fee For eaetr instance where funds-are converted from one,currency to another; Stripewill carghe the v foreign' exchange fee li"sted in the tabble betow For each T Transaction. on a payment card issued outside. the Ternito,> Sttipe wiltcharge Userthe - international card fee listed in the table be v..; IIIType Fees STRIPE CONFIDENTIAL INFORMATION 2 of 7 Foreign Exchange Fee 1. 00% of the converted amount International Card Fee( Terminal 1. 50% of the Transaction Amount Transactions) International Card Fee( Non- Terminal 1. 50% of the Transaction Amount Transactions) Other Fees .; Type Fees Link Payment Method Dispute Fee 15. 000 USD per disputed payment 3D Secure 0. 030 USD per 3D Secure Lookup Adaptive Acceptance 0. 080% of the aggregate Transaction Amount for all card Transactions, charged daily Card Account Updater 0.250 USD per Automatic Card Update Card Dispute Countered Fee 15. 00 USD per disputed payment where User contests the dispute( fee returned if dispute is resolved in User's favor) Card Dispute Received Fee 15. 00 USD per disputed payment Type fees Terminal Use Fee( Compact)- mPOS readers 2.000 USD per Compact Active Device per including: Stripe Reader M2 and BBPOS month Wisepad 3 Card Dispute Countered Fee 15. 00 USD per disputed payment where User contests the dispute( fee returned if dispute is resolved in User' s favor) Card Dispute Received Fee 15. 00 USD per disputed payment STRIPE CONFIDENTIAL INFORMATION 3 of 7 Stripe Radar Stripe' s proprietary fraud.scoring system( including both real tune andtransaction leyet scoring). ..; Type Fees Radar for Fraud Teams 0. 070 USD per Screened Event Radar( Standard) 0. 050 USD per Screened Event
5. Definitions. As used in this Fee Schedule, the following terms have the meanings specified below: 3D Secure Lookup" means an instance in which a 3D Secure eligibility check on a Customer' s Payment Method is completed successfully. Active Device" means a Stripe Terminal Product( as defined in the terms governing User' s use of the Stripe Terminal Services) that initiates at least 1 Terminal Transaction in a month. Automatic Card Update" means an instance in which User receives a card update message relevant to a Customer' s card ( e.g., a message containing an automatic update of a Customer' s account details, an instruction to contact a Customer for updated information). Compact Active Device" means an Active Device that is an mPOS reader, including Stripe Reader M2, BBPOS Wisepad 3, and any other reader Stripe specifies. Direct Rate" means a rate that User directly has negotiated with a Payment Method Provider, and which the Payment Method Provider charges Stripe for User's Transactions. Direct Rate Information" means accurate, complete and current information about User' s Direct Rate and the Transactions to which the Direct Rate applies. Eligible Accounts" means all User' s Stripe Accounts in the Territory that User has identified to Stripe as eligible for the fees outlined in this Fee Schedule either before the Effective Date or at or around the time of account creation. Financial Partner" means a third party that provides financial services and with which Stripe interacts to provide the Services. Link" is as defined in the Link Terms on or accessible from the Stripe Legal Page. Link Instant Bank Payments" means the payment method type that allows a Customer to submit payment to User or a Connected Account via the Link using the Customer' s bank account. STRIPE CONFIDENTIAL INFORMATION 4 of 7 Link Payment Method" is as defined in the Link Terms on or accessible from the Stripe Legal Page. Payout Currency" means the currency(ies) User has elected to have funds settled into its bank account( s), listed in the table at the beginning of this Fee Schedule. Pricing Page" means https:// stripe. com/[ countrycode]/ pricing, as updated from time to time where"[ countrycode]" means the two-letter abbreviation for the country where User's Stripe Account is located). Screened Event" means an instance in which User submits via the Services an authorization or charge for screening by Stripe Radar. Smart Advanced Active Device" means an Active Device that is a Desktop or SmartPOS reader and designated by Stripe to be a Smart Advanced Active Device, including Stripe Reader S700. Smart Standard Active Device" means an Active Device that is a Desktop or SmartPOS reader and designated by Stripe to be a Smart Standard Active Device, including BBPOS WisePOS E. Stripe Legal Page" means https:// stripe. com/[ countrycode]/ legal, as updated from time to time, where"[ countrycode]" means the two- letter abbreviation for the jurisdiction where the User' s Stripe Account is located. Terminal Transaction" means a Transaction submitted via a Stripe Terminal Product( as defined in the terms governing User's use of the Stripe Terminal Services). Transaction Amount" means the total amount Stripe processes for a Transaction.
6. Usage Commitment. User will ensure that Stripe is User' s sole provider of payment processing services. If User breaches this usage commitment and fails to cure the breach within 30 days after Stripe notifies User of the breach, then in addition to all other available remedies, Stripe may charge User the then- current fees on the Pricing Page instead of the fees listed in this Fee Schedule. User' s usage commitment does not apply to Payment Methods that Stripe does not support.
7. Directly- Negotiated Payment Method Rates.
8. 1 If User has a Direct Rate, then upon Stripe's request, User will provide to Stripe the Direct Rate Information so that Stripe can validate the accuracy of the fees that the III Payment Method Provider charges Stripe for User' s Transactions. STRIPE CONFIDENTIAL INFORMATION 5 of 7 III4.2 If a Direct Rate results in a Payment Method Provider imposing higher or lower fees on Stripe than the Payment Method Provider would otherwise impose for User' s Transactions, Stripe may at its discretion, and in certain circumstances the Payment Method Provider may require Stripe to, adjust its User-facing fee(s) to incorporate the Direct Rate and pass through the impact of the associated cost increase or reduction to User. Stripe' s reduction of any User- facing fee( s) due to a Direct Rate is conditioned on

• a) User providing to Stripe the Direct Rate Information promptly after Stripe' s request; and( b) if the fee adjustment requires amendment to this Fee Schedule( for example, the Direct Rate contemplates a new fee structure), the parties entering into that amendment.

5. Term. The term of this Fee Schedule begins on the Effective Date and continues for the initial term referenced in the table at the beginning of this Fee Schedule( the" Initial Term"), after which this Fee Schedule will automatically renew for subsequent 24- month periods( each, a Renewal Term"), unless either party provides notice of non- renewal at least 30 days prior to the end of the Initial Term or applicable Renewal Term. Notwithstanding anything to the contrary in this Fee Schedule or the Stripe Agreement, neither party may terminate this Fee Schedule or the Stripe Agreement for convenience. This Fee Schedule will automatically terminate if the Stripe Agreement terminates.
6. Confidentiality. This Fee Schedule is Stripe' s confidential information. User may not share its content, including the pricing, with any third party without Stripe' s prior written permission.
7. Marketing and Promotional Activities. III User will participate in marketing activities as agreed by the parties in relation to User' s use of the Services, including reference calls, written or video case studies, press releases, and provision of executive quotes. Stripe may use and distribute materials from the marketing activities on its website, social media channels, sales presentations, and written communications.
8. Exclusive Endorsement Rights. User will not( a) endorse or act as a reference for services offered by a payment processing provider other than Stripe( an" Alternative Provider"); or( b) allow an Alternative Provider to use User' s name or logo publicly or in customer-focused marketing materials. If an Alternative Provider uses User' s name or logo in violation of this section, User will ensure that the Alternative Provider immediately removes User' s name, brand and any other identifying information from the public display or marketing materials.
9. Interpretation. Unless specified as business days, all references in this Fee Schedule to days, months or years mean calendar days, calendar months or calendar years.
10. Pricing Page. The fees in this Fee Schedule supersede the corresponding fees listed on the Pricing Page during the term of the Fee Schedule. If following termination of this Fee Schedule there is no corresponding fee for a Service listed on the Pricing Page, then( a) Stripe may terminate User' s access to that Service at any time, and( b) if Stripe permits User to continue to access that Service, then Stripe will charge User the fees set out in this Fee Schedule for that Service for as long as there is no corresponding fee listed on the Pricing Ill Page. The then- current fees on the Pricing Page apply to the extent not superseded by fees in STRIPE CONFIDENTIAL INFORMATION 6 of 7 this Fee Schedule or another existing fee schedule that applies to Stripe and User, or if User uses Services in a country other than the Territory. The then- current fees on the Pricing Page also apply( a) to User's Stripe Accounts in the Territory which are not Eligible Accounts; and

• b) in any case where User uses a bank account settlement currency other than the Payout Currency, unless Stripe at its discretion chooses to convert and apply the corresponding fees listed in this Fee Schedule.

11. General. This Fee Schedule incorporates the terms of the Stripe Agreement by reference. To the extent this Fee Schedule conflicts with existing fee schedules between Stripe and User, this Fee Schedule will govern to the extent of the conflict. This Fee Schedule may not be modified except in a writing signed by the parties. Except as modified in this Fee Schedule, the Stripe Agreement and any existing fee schedules remain in full force and effect. Capitalized undefined terms used in this Fee Schedule have the meaning given them in the Stripe Agreement. STRIPE CONFIDENTIAL INFORMATION 7 of 7 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH STRIPE INC. FOR PAYMENT PROCESSING AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to enter into an agreement with Stripe Inc., for payment processing. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2025/ 2026 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 26th day of August, 2025. NOTICE PUBLISHED on the 29th day of August, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of September, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of September, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO i To consider final adoption of an ordinance authorizing the mayor to enter into an Intergovernmental Agreement with Rapides Parish Law Enforcement District relative to an employee health and wellness clinic venue program and related services. A1xiiidria u.s r This fact sheet is the basis for a decision by the City Council. Please insure that the information is clear, concise and current. AGENDA ITEM FACT SHEET N7o'p UG7 o tJ TITLE: OF AN ORDINANCE TO AUTHORIZE THE MAYOR, ON BEHALF OF THE CITY OF ALEXANDRIA, TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE RAPIDES PARISH LAW ENFORCEMENT DISTRICT CRPSO") RELATIVE TO AN EMPLOYEE HEALTH AND WELLNESS CLINIC VENUE, PROGRAM AND RELATED SERVICES AND' BE TO PROVIDE WITH RESPECT THERETO. 7b evr+4ERwLSis EXPLANATION OF PROPOSAL The City and the Rapides Parish Sheriff' s Office will cooperate with an employee health and wellness clinic venue, program and related services. RPSO employees may participate and use the clinic program and services. The City provides the place or venue and the Sheriff' s office will pay for part of the occupancy, utility and related building services. The City and RPSO have each separately contracted with the third- party provider Medical Analysis, LLC for certain services. The City and Sheriff's office may cooperate with the clinic, program and related services at the venue. COST/ BUDGET ACCOUNT NUMBER AMOUNT IN LINE ITEM AMOUNT OF EXPENSE AMOUNT REMAINING TIME DEADLINE: COUNCIL DISTRICT - APPROyED
12. or 5. Chief Operating Officer
13. Division Director I
14. Department Head
15. City Attorne
16. Director of Finance Review by: Form Content Information is: Council Staff Sufficient Insufficient i V ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH RAPIDES PARISH LAW ENFORCEMENT DISTRICT RELATIVE TO AN EMPLOYEE HEALTH AND WELLNESS CLINIC VENUE PROGRAM AND RELATED SERVICES AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to enter into an intergovernmental agreement with Rapides Parish Law Enforcement District relative to an employee health and wellness clinic venue program and related services. SECTION II BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 26th day of August, 2025. NOTICE PUBLISHED on the 29th day of August, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day ofP September, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of September, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVALNETO Adjourned Alexandria City Council meetings and Council committee meetings are broadcast live and may be viewed live by the public on Optimum Cable Channel 4. A rebroadcast may be viewed on Optimum Cable Channel 4 and the City of Alexandria, LA website www. cityofalexandriala. com ai