Committees Agenda

Posted: February 3, 2022

Notice of Regular Committee Meetings to be held on Monday, FEBRUARY 7, 2022, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee……………………………………….………….....3 Chairman: Oliver “Ollie” Overton, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee….....9 Chairman: Rusty Wilder
3. Workforce Development and Grants Committee…………………....12 Chairman: Jay Scott
4. Tourism and Economic Planning and Development Committee……13 Chairman: Davron “Bubba” Moreau
5. Courthouse, Coliseum and Legal Committee……………….………..14 Chairman: Sean McGlothlin
6. Parochial Board Liaison and Municipal Liaison Committee…….…15 Chairman: Theodore “Teddy” Fountaine
7. Personnel, Elections and Health Committee…………………………16 Chairman: Joe Bishop
8. Insurance, Ambulance, Fire and Homeland Security Committee.…18 Chairman: David Johnson

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

STANDING COMMITTEE’S

FEBRUARY 7, 2022

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Presentation from EDCO about spraying/grass control

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FINANCE COMMITTEE

FEBRUARY 7, 2022 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report.
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated property:

TAX DEBTOR DESCRIPTION

Gray Walk Holding Inc. Lot Seventeen (17) & Adjacent ½ of Lot Sixteen (16), Square “A” Yarbrough Subdivision of J. N. Ball Addition. Bearing the municipal address of:

Mary Lee H. Piper Lot Six (6), Square Six (6), Willow Glen Plantation Subdivision Bearing the municipal address of: (Mr. Wilder)

4. Motion to approve the participation in an upcoming auction to be held on March 5, 2022. (Mr. Overton)
5. Motion to exercise the option to extend Bid No. 2901 – Annual Contract Hauling for twelve (12) months. Extension to begin on April 1, 2022 and go through March 31, 2023, as recommended by the Purchasing Agent. (Mr. Wilder)

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6. Motion to authorize Change Order No. 2 – 2020 Town Wide Asphalt Roadway Improvements Project No. 11656, Town of Lecompte – for an increase of $147,425.68 from the original contract cost of $389,651.61, and increase completion date by 268 days, as recommended by the Project Engineer. (Mr. Overton)
7. Motion to ratify to exercise the option to extend Bid No. 2908 – Annual Bid for Inventory Supplies for twelve (12) months. Extension began on February 1, 2022 through January 31, 2023 as recommended by the Purchasing Agent. This is the last time this bid can be extended. (Mr. Wilder)
8. Motion to increase hourly rate for Fire Chief at Rapides Parish Fire District No. 15 from $25.00 per hour, to $28.00 per hour, not to exceed 34 hours per week, effective January 30, 2022, as recommended by the Taylor Hill Fire Department Board. (Mr. Wilder)
9. Motion to increase hourly rate for one (1) part-time firefighter at Rapides Parish Fire District No. 15 from $15.00 per hour, to $17.00 per hour, not to exceed 32 hours per week, effective January 30, 2022, as recommended by the Taylor Hill Fire Department Board. (Mr. Wilder)
10. Motion to authorize the travel expense policy be adopted by the Jury, to provide the annual travel budget for the entire Jury, and that the President of the Rapides Parish Police Jury is authorized to approve travel expenditures during the year, not to exceed the budgeted amount. (Mr. Smith)

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11. Motion to delete from the Rapides Parish Police Jury – Capital Improvement Projects the below equipment, as it was no longer suitable for public use and new one was purchased. Asset No. Description Disposal 8001 Repeater – Kay Radio Scrap – to be auctioned Purchased in 1998 (Mr. Wilder)
12. Motion to delete from the Rapides Parish Public Works Department’s Asset/Inventory List the equipment listed below, as it will be placed in upcoming auction: Asset No. Description Disposal 9831 2005 Ford F-150 Auction 10543 2009 Ford F-150 Auction 10435 2005 Dodge Ram Auction (Mr. Wilder)
13. Motion to adopt a policy wherein the Rapides Parish Police Jury will require that retainage be withheld from contractor payments for public works construction contracts equal to or greater than $200,000; with such contracts being recorded and clear lien certificates secured prior to final contractor payment. (Mr. Smith)
14. Motion to amend the 2022 Budgets to reflect the actual beginning balances. (Mr. Overton)
15. Motion of Intent to sell the following Abandoned/Adjudicated Properties:

Tax Debtor Description Kadence Properties, LLC Lot Nineteen (19), Square Twelve (12), Fairgrounds and Machine Shop Addition Page | 6

Bearing the municipal address of:

Charles Perry Lot Six (6), Square Two (2) Southeastern Service Subdivision Bearing the municipal address of: Alexandria

Inspiration Enterprises Lot Fifteen (15), Square Sixteen (16), S. A. Guy Addition Bearing the municipal address of:

C/O Annie Mae Nursing Home Twenty (20) on Taylor Hill Section Twelve (12) Bearing no municipal address of: Goff Road, Alexandria

Karla D. Brouillette Lot One (1), Square Eight (8), I. W. Ball Addition Bearing the municipal address of:

Sandra J. Piper et al Lot Twelve (12), Square Eight (8),

• I. W. Ball Addition Bearing the municipal address of:

Jimmie Deramus Lot One (1), Steve Johnson Property on Church Street Bearing the municipal address of: (Mr. Overton)

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16. Motion to delete from Rapides Parish Fire District No. 2 the equipment listed below, as it no longer suitable for public use and will be auctioned: Asset No. Description Disposal 11714 Manlift To be auctioned Acquired in 2017 (Mr. Overton)
17. Motion to delete from OEWD/WOD Asset Inventory the following furnishings/equipment that are either broken or no longer suitable for program use and authorize disposal at Public Auction held on March 5, 2022. Description RPPJ Tag Number XXPC SHUTTLE CPU G001325 XXPC SHUTTLE CPU G001333 XXPC SHUTTLE CPU G001393 XXPC SHUTTLE CPU G001402 XXPC SHUTTLE CPU G001405 XXPC SHUTTLE CPU G001407 KEI XXPC CPU G001438 D-VT 930 SERVER/PROCESSOR G001324 KEI IMPRESSION MONITOR IMPRESSION KEYBOARD K2A HP KEYBOARD HP KEYBOARD HP KEYBOARD HP LASER JET PRO MFP M281fdw PRINTER HP LASER JET 7515 PHOTOSMART PRINTER HP LASER JET 6700 PRINTER/SCANNER SHARP PROJECTOR G001172 HON BLACK 4 DRAWER FILE CABINET RPPJ00005495 HON BEIGE 4 DRAWER FILE CABINET RPPJ00006326 HON BLACK 4 DRAWER FILE CABINET RPPJ00004195 HON BEIGE 4 DRAWER FILE CABINET RPPJ00003986 HON BLACK 4 DRAWER FILE CABINET RPPJ00005511 HON BLACK 4 DRAWER FILE CABINET RPPJ00004237 HON BEIGE 4 DRAWER FILE CABINET RPPJ00005517 HON BEIGE 4 DRAWER FILE CABINET RPPJ00003987 HON BLACK 4 DRAWER FILE CABINET RPPJ00005544 Page | 8

HON BEIGE 4 DRAWER FILE CABINET RPPJ00005847 HON BEIGE 4 DRAWER FILE CABINET RPPJ00003938 HON BLACK 2 DRAWER FILE CABINET RPPJ00005702 BLACK EXECUTIVE CHAIR MAROON ARM CHAIR (Mr. Scott)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

FEBRUARY 7, 2022 RUSTY WILDER, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to authorize the Rapides Parish Police Jury to enter into an agreement with Merrick, LLC to correct the erosion problems adjacent to Grandpierre Road and authorize the Parish President to sign the necessary documents, as recommended by Parish Engineer, Pan American Engineers, LLC. (Mr. Moreau)
4. Motion to adopt an ordinance to establish a 25 mph speed limit on Davide Willis Road, Ward 6, District H and authorize the Parish Highway Department to erect speed limit signs. (Mr. Johnson)
5. Motion to authorize the Parish President to execute Task Order B-3-2022 – Fairway East Subdivision Concrete Roadway Improvements under the Contract “B” Concrete Pavement and Sidewalk Improvements 2021/2022 (Indefinite Delivery/Indefinite Quantity Contract) between the Rapides Parish Police Jury and Progressive Construction Company, LLC, with an estimated cost of $15,000, as recommended by Parish Engineer, Pan American Engineers, LLC. (Mr. Moreau)
6. Motion to authorize the Rapides Parish Police Jury to enter into an agreement with ACM Contracting, for asphalt roadway repairs/overlay of Pellon Street and Choctaw Drive, at a cost of $29,675 and authorize the Parish President to sign the necessary documents, as recommended by Parish Engineer, Pan American Engineers, LLC. (Mr. Bishop) Page | 10
7. Motion to accept Task Order B-2-2021 – Concrete Pavement and Catch Basin Repair on Cloverleaf Blvd. as “Substantially Complete”, and authorize the Parish President to sign and record the “Substantial Completion” certificate, and authorize the Parish President to sign a Final Recap Task Order Change Order adjusting the final contract quantities and time period as necessary, as recommended by the Parish Engineer, Pan American Engineers, LLC. (Mr. Scott)
8. Motion to adopt an ordinance to establish a 25 mph speed limit on Oak Drive, Ward 4, District H and authorize the Parish Highway Department to erect speed limit signs. (Mr. Johnson)
9. Motion to adopt an ordinance to establish a 25 mph speed limit on Pine Drive, Ward 4, District H and authorize the Parish Highway Department to erect speed limit signs. (Mr. Johnson)
10. Motion to adopt an ordinance to establish a 25 mph speed limit on Forest Drive, Ward 4, District H and authorize the Parish Highway Department to erect speed limit signs. (Mr. Johnson)
11. Motion to adopt an ordinance to establish a 25 mph speed limit on Hill Drive, Ward 4, District H and authorize the Parish Highway Department to erect speed limit signs. (Mr. Johnson)
12. Motion to adopt an ordinance to establish a 25 mph speed limit on Park Drive, Ward 4, District H and authorize the Parish Highway Department to erect speed limit signs. (Mr. Johnson) Page | 11
13. Motion to adopt an ordinance to establish a 25 mph speed limit on Audubon Drive, Ward 4, District H and authorize the Parish Highway Department to erect speed limit signs. (Mr. Johnson)
14. Motion to adopt an ordinance to establish a 15 mph speed limit on Russell Court, Ward 1, District F and authorize the Parish Highway Department to erect speed limit signs. (Mr. Overton)
15. Motion to adopt an ordinance to amend and reenact Chapter 6 1/2Buildings and Construction-Article V-Construction on Parish Lakes-Section 6 1/2-31-Regulations (c) to change the following:

• (c) No structure shall extend more than forty (40) feet, perpendicular to the water line, from the spillway elevation of the lake. Structures may not extend into cleared boat rows or dredged areas. Additionally, no structure shall exceed fifteen (15) feet in h eight as measured from the floor of the structure. Furthermore, structures may be prohibited, or their dimensions restricted, in coves, to prevent inaccessibility of other existing or potential landowners or the public. Structures must be set back a minimu m of twenty-five (25) feet ten (10) feet from projected property lines of adjacent landowners. Projected property lines are to be depicted by extending the property lines which are perpendicular to the shore and are not intended to portray ownership. Where interpretation is needed as to the exact location of the projected property lines, (for example where there appears to be a conflict between the mapped boundary and the actual field conditions), the RAPC shall make the necessary interpretation. (Mr. Smith)

16. Motion to grant approval to McVay Subdivision Extension, located at Paradise Road & Herman Lane, Ball/Tioga, as recommended by Rapides Area Planning Commission, approved by Parish Engineer, Pan American Engineers, and Legal Counsel and authorize signing of the plat. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& GRANTS COMMITTEE

FEBRUARY 7, 2022 JAY SCOTT, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the President to sign the Agreement between the Chief Elected Official and the Rapides Workforce Development Board signifying the roles and responsibilities of the Office of Economic & Workforce Development (OEWD) as the fiscal agent and administrative entity, and the Workforce Operations Department (WOD) as the provider of Title I Adult, Dislocated Worker, and Youth services authorized by the Workforce Innovation and Opportunity Act of 2014 (WIOA). This Agreement must be resigned every year a new Chief Elected Official (President) is selected by the Rapides Parish Police Jury. (Mr. Scott)
3. Motion for the Workforce Operations Department to hire two (2) temporary part-time teachers, 29 hours per week, beginning in March or April ending September 30, 2022, to facilitate the Summer Youth Employment Program, $20 hourly to be paid out of WIOA funds. These instructors will also facilitate the academic component required by the Program. (Mr. Scott)
4. Motion to approve project Amendment #3 for the Gustav/Ike CDBG Disaster Recovery Pineville Utility Conflicts Project (40PARA3304) to transfer funding to pay all remaining project expenses. (Mr. Overton)
5. Motion to approve project Amendment #4 for the Gustav/Ike CDBG Disaster Recovery Spanish Bayou/Huffman Creek Project (40PARA3305) to transfer funding to pay all remaining project expenses. (Mr. Overton) Page | 13

6 Motion to approve project Amendment #7 for the Gustav/Ike CDBG Disaster Recovery North Bank-Grant Project (40PARA3301) to reduce the project budget to transfer funding to other Gustav/Ike CDBG-DR projects. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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TOURISM AND ECONOMIC PLANNING

AND DEVELOPMENT COMMITTEE

FEBRUARY 7, 2022 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE, COLISEUM AND LEGAL COMMITTEE

FEBRUARY 7, 2022 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. McGlothlin)
3. Motion to grant to Cameron Communications a nonexclusive cable television franchise in the unincorporated areas of Rapides Parish, as approved by Legal Counsel. Agreement is for 15 years, effective February 12, 2022. (Mr. Johnson)
4. Motion to request Legal Counsel to research the structure of the Rapides Finance Authority Board and postpone any appointments to this board until Legal Counsel can present an opinion to the Jury. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON

& MUNICIPAL LIAISON COMMITTEE

FEBRUARY 7, 2022 THEODORE “TEDDY” FOUNTAINE, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

FEBRUARY 7, 2022 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to appoint Jason Dewitt to the Rapides Finance Authority Board to fill the unexpired term of the late Barry Hines, representing District E. Term will expire October 14, 2026. (Mr. Wilder)
3. Motion to appoint Michael Herron to the Gravity Drainage District No. 1 Board to fill the unexpired term of the late Mr. John Bradas. Term will expire December 12, 2024. Request that a letter of appreciation be sent to the family of John Bradas for his years of loyal service and dedication to the Gravity Drainage District Board. (Mr. McGlothlin)
4. Motion to appoint Linda McMann to the Alexandria/Pineville Convention & Visitors Bureau for a one (1) year term. Term will expire February 8, 2022. (Mr. Overton)
5. Motion to waive the thirty (30) day announcement rule and reappoint Reginald Allen to the Cheneyville Recreation District for a five (5) year term. Term will expire March 10, 2022. (Mr. Johnson)
6. Motion to waive the thirty (30) day announcement rule and reappoint Lee Stanley to the Cheneyville Recreation District for a five (5) year term. Term will expire March 10, 2022. (Mr. Johnson) Page | 18
7. Motion to reappoint TC Barfield to the Cheneyville Recreation District for a five (5) year term. T erm will expire February 13, 2022. (Mr. Johnson)
8. Motion to adopt a resolution approving the issuance, sale and delivery of Water Revenue Bonds of Waterworks District No. 3 of Rapides Parish, Louisiana, and providing for other matters relating thereto. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

FEBRUARY 7, 2022 DAVID JOHNSON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for December 2021:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 456 80% 91.66% Pineville - 8 minute 143 80% 84.62% Rapides - 12 minute 205 80% 92.20% Rapides - 20 minute 173 80% 87.86% (Mr. Johnson)

3. Motion to increase the starting base pay for Rapides Parish Fire District No. 2 Civil Service employees, from $900.00 per pay period to $975.00 per pay period and for the increase to be allocated for all classified positions according to the salary plan, effective February 13, 2022, as recommended by Fire Chief Joseph Glorioso. (Mr. McGlothlin)
4. Motion to authorize to enter into an Automatic Aid Agreement with LeCompte Volunteer Fire Department, Echo/Poland Volunteer Fire Department, Rapides Parish Fire District No. 18, Rapides Parish Fire District No. 12 and Rapides Parish Fire District No. 9 for structural fire response, as recommended by the Echo/Poland Volunteer Fire Department and authorize the President to sign same. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL