Jury Agenda - Revised 05/10/24 - 2:20 pm

Posted: May 9, 2024 Revised: Posted May 10, 2024 @ 2:20 P.M.

REGULAR SESSION

May 13, 2024 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JURORS COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on April 8, 2024, as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to adopt an “In Memoriam” for the late Mr. Clyde D. Linzay, Jr., former Police Juror of the Rapides Parish Police Jury. (Mr. Smith)

APPOINTMENTS TO BE ANNOUNCED ***Rodney Noles on the Industrial Development Board for a six (6) year term. Term expired October 10, 2023. ***Walter Warwick on the Air Installation Compatible Use Zone (AICUZ) Board for a three (3) year term. Term will expire May 9, 2024. *** Tommy Milo on the Air Installation Compatible Use Zone (AICUZ) Board for a three (3) year term. Term will expire May 9, 2024. ***Hazel Johnson on the Tioga Heritage Museum District for a five (5) year term. Term will expire May 22, 2024. ***Bill Poole on the Cheneyville Recreation District for a five (5) year term. Term will expire June 14, 2024. ***Cade Strong on the Ruby -Wise Recreation District for a five (5) year term. Term will expire June 14, 2024. ***Ramond Lane Lavespere on the Water Works District No. 3 Board for a five

• (5) year term. Term will expire June 14, 2024. ***D. Walton Williams on the Water Works District No. 3 Board for a five (5) year term. Term will expire June 14, 2024. REGULAR MEETING MAY 13, 2024

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4. Motion to authorize Rapides Parish Fire District No. 10 to sell various pieces of diving equipment to Allen Parish Fire District No. 6 for $12,500.00, as approved by both entities. The Fire District no longer has a use for these items and no longer has a dive team. (Finance 05/06)
5. Motion to authorize the Rapides Parish Fire District No. 17 to purchase a Fire Truck from State Contract No. 4400017741, not to exceed $530,000.00, as requested by the Fire District Board. (Finance 05/06)
6. Motion to delete from the Rapides Parish OHSEP Asset Inventory program the items listed below:

Asset No. Description Disposal 125-OEP Microsoft 32gb Tablet Scrap 126-OEP Microsoft 32gb Tablet Scrap (Finance 05/06)

7. Motion to authorize the purchase of a truck off of Louisiana State Contract NO. 4400023795, for the Town of Cheneyville Public Works Department, to be paid from Town’s portion, Road District 3A funds, as recommended by the Mayor. (Finance 05/06)
8. Motion to accept the Public Works Directors annual review of the Rapides Parish Police Jury Stormwater Ordinance, as required by the Stormwater Pollution Prevention Plan and LDEQ Permit. (Public Works 05/06)
9. Motion to grant property owner, Hubert Melder, on Bounds Road access to property through Parish Road Servitude and authorize the Parish President to sign all necessary documents. (Public Works 05/06)
10. Motion to authorize the purchase of a Cold Planer, Louisiana State Contract No. 4400026637, cost not to exceed $27,000.00, as recommended by the Public Works Director. (Public Works 05/06)
11. Motion to hold public hearing on Monday, June 10, 2024 at 3:00 p.m., for (Public Works 05/06) REGULAR MEETING MAY 13, 2024

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12. Motion to award Bid No. 3264 – Various Road Materials, to the lowest bidder, based on availability of materials, as recommended by the Purchasing Agent. (Public Works 05/06)
13. Motion to discuss and authorize the Purchasing Agent to advertise and receive proposals on leasing a Grapple Truck for Public Works. (Public Works 05/06)
14. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill, and for the Rapides Parish Public Works Department to assist and repair potholes on Earl Linzay Road and Stokes Lane, to be paid out of Road District 1A, District H. (Public Works 05/06)
15. Motion to adopt an ordinance to establish or set a 50mph speed limit on Cheneyville-Echo Road, District H and authorize the Public Works Department to erect speed limit signs. (Public Works 05/06)
16. Motion to authorize Rapides Parish Fire District No. 14 to submit application for the 2024 Forestry Grant not to exceed $20,000.00, as requested by the Fire Chief and authorize the President to sign all necessary documents. (Workforce Development & Grants 05/06)
17. Motion for the Workforce Operations Department to hire (1) temporary parttime teacher, up to 32 hours per week, beginning May 14, 2024, until August 30, 2024, to facilitate the Summer Youth Employment Program, $25 hourly, to be paid out of WIOA funds. This instructor will also facilitate the academic component required by the program. (Workforce Development & Grants 05/06)
18. Motion to authorize the Rapides Parish Jury President to sign the Memorandum of Agreement with the Rapides Parish School Board for the purpose of engaging out of school youth. The 2024-2026 Memorandum of Agreement would be effective July 1, 2024 through June 30, 2026. (Workforce Development & Grants 05/06)
19. Motion to confirm boat racing events for 2024, hosted by CLEAN with Southern 3 Cylinder Outlaw Drag Club on Cotile Lake, event dates as follows (weather permitting): June 1-2, July 20-21, August 24-25, boat REGULAR MEETING MAY 13, 2024

pg. 4

landing within the park to be closed on event dates, pending legal counsel approval and authorize the President to sign all necessary documents. (Tourism & Economic Planning 05/06)

20. Motion to grant 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 4 employees effective July 28, 2024, as recommended by Holiday Village Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 4 funds. (Personnel, Health & Elections 05/06)
21. Motion to grant 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 2 employees effective July 28, 2024, to be paid out of Fire Protection District No. 2 funds. (Personnel, Health & Elections 05/06)
22. Motion to receive the required report from Acadian Ambulance under the Contract for March, 2024:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 482 80% 87.14% Pineville - 8 minute 160 80% 80.63% Rapides - 12 minute 203 80% 89.16% Rapides - 20 minute 193 80% 84.97% (Insurance, Ambulance & Fire 05/06)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

23. Motion to adopt a resolution ordering and calling a special election to be held in Road District No. 5A Sales Tax District of the Parish of Rapides, State of Louisiana, to authorize the levy of a sales and use tax therein, making application to the State Bond Commission, and providing for other matters in connection therewith. (Mr. Giles)
24. Motion to adopt a resolution providing for canvassing the returns and declaring the results of the special election held in Road District No. 1A of the Parish of Rapides, State of Louisiana, on Saturday, April 27, 2024, to REGULAR MEETING MAY 13, 2024

pg. 5

authorize the renewal of a special tax therein. (Mr. Moreau)

25. Motion on intent to sell the listed Abandoned/Adjudicated Property as presented by a private attorney:

Tax Debtor Description Monroe Reynolds Lot Fronting 84’ on Highway 454 x 120’ on C/O Tallic Reynolds Parish Road Bearing the municipal address of: 847 Highway 454, Pineville Parcel ID No. 0902752048003601 (Mr. Moreau)

26. Motion to reappoint Mr. Lane Causey to the Cocodrie Game and Fish Commission for a four (4) year term, new term will expire 01/15/2028. (Mr. Giles)
27. Recognize Ms. Fran Phoenix to discuss code violations at 6014 Cavan Circle and within Kellyland Subdivision. (Mr. Scott)
28. Motion to authorize the cleaning and debris removal project of subsurface drainage in the Town of Lecompte, to be paid from the town’s portion of Road District 3A, cost not to exceed $75,000.00, as requested by signed Resolution No. 2024-008 passed by the Town of Lecompte in a meeting held on Monday, May 6, 2024. (Mr. Overton)
29. Motion to rescind motion passed March 11, 2024 to declare a Public Emergency on Lone Pine Road, District H, and authorize installation of H - piles and the reconstruction of the roadway due to roadway “slide” failure, as recommended by Pan American Engineers and authorize the President to sign any necessary documents. Project to be funded by Road District 3A, District H. (Mr. Giles)
30. Motion to authorize to execute an Engineering Agreement with Pan American Engineers, LLC. to develop bidding documents for road slope failure repairs to Lone Pine Road and authorize Pan American Engineers, LLC. to advertise and receive bids for the same. The estimated cost of the project is $330,000.00. Project to be funded from Road District 3A, Distric t H. (Mr. Giles) REGULAR MEETING MAY 13, 2024

pg. 6

31. Motion to authorize the payment for two (2) Rapides Parish Sheriff’s Deputies for security detail at Cotile Lake Recreation for Memorial Day weekend, Saturday, May 25 th, Sunday, May 26 th and Mondy, May 27 th, for the hours of 10:00 am – 8:00 pm. (Mr. Bordelon)
32. Motion to ratify authorization for the submission of two (2) forestr y grants: one (1) Smokey Bear Fire Danger Sign Project and one (1) reimbursable Volunteer Fire Assistance Grant; for Fire District No. 5 – Oakhill VFD and authorize the Fire Chief and Parish President to sign all necessary documents. (Mr. Giles)
33. Motion to accept the donation of used bunker gear from Westlake Chemical to Rapides Parish Fire Dist rict #5 - Oakhill VFD , as recommen ded by the Fire Chief. The gear is no longer usable by Westlake Chemical but can be used by the Fire Department. (Mr. Giles)
34. Motion to amend the FY2024 Police Jury travel budget from $25,000.00 to $45,000.00 for Police Juror travel expenses, for continuing education, said total to be divided equally between the nine (9) Police Jurors. (Mr. Moreau)
35. Motion to authorize the hosting of a Cotile Lake Vendor Festival on September 7, 2024 and Halloween Bash in October, hosted by the Cotile Event Association and authorize the President to sign any necessary documents, pending Legal Counsel approval. (Mr. Bordelon)
36. Motion to grant 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 3 employees effective July 28, 2024 as recommended by Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 funds. (Mr. Moreau)
37. Motion to reject bids for Blue Lake Roadway Improvements due to all bids exceeding the previously approved budget and a request for additional work and approve the revised scope of work, not to exceed $160,000.00, to be paid from Road District 1A Maintenance, as recommended by Pan American Engineers. (Mr. Giles)

REGULAR MEETING

MAY 13, 2024

pg. 7

38. Motion to create a full-time Clerk position for the Rapides Parish Health Unit, starting hourly rate of $16.00 per hour, position to be funded from the Rapides Parish Health Unit Maintenance Fund, as recommended by the Regional Medical Director. (Mr. Bishop)
39. Motion to accept Project No. 3067 – Hurricane Laura Exhibition Hall Roof Replacement and Repairs as “Substantially Complete” with exception of punch list items and authorize the Parish President to sign the Substantial Completion certificate, as recommended by the Engineer, William Aldridge with Ballard CLC, Inc. (Mr. McGlothlin)
40. Motion to accept Project No. 3066 – Hurricane Laura Coliseum Roof Replacement and Repairs as “Substantially Complete” with exception of punch list items and authorize the Parish President to sign the Substantial Completion certificate, as recommended by the Engineer, William Aldridge with Ballard CLC, Inc. (Mr. McGlothlin)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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