Jury Agenda

Posted October 10, 2024

REGULAR SESSION

October 14, 2024 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JURORS COMMENTS

Receive Quarterly Update on the Library from Celise-Reech Harper

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Session on September 10, 2024, Regular Session on September 10, 2024 and Special Session on September 16, 2024, as published in the Official Journal.
2. Motion that approved bills be paid.

APPOINTMENTS TO BE ANNOUNCED ***Melvin Christy on the Rapides Fire District No. 3 Board, Police Jury appointment, for a three (3) year term. Term expired October 10, 2024. (September Agenda) ***Ricky Roy on the Gas Utility District No. 2 Board for a five (5) year term. Term expired October 11, 2024. (September Agenda) ***Mark Scarber on the Gas Utility District No. 2 Board for a five (5) year term. Term expired October 11, 2024. (September Agenda) ***Ralph Roach on the Rapides Parish Library Board, District C Representative, for a five (5) year term. Term expired September 14, 2024. (September Agenda) – Mr. Roach has termed out. ***Jack Daughtry on the Zachary Taylor Parkway Board for a two (2) year term. Term expired August 8, 2024. (July, August, September Agenda) ***Jason Dewitt on the Ward 9 Recreation Board for a five (5) year term. Term will expire November 8, 2024. ***Jim Atkins on the Waterworks 11A Board for a five (5) year term. Term will expire November 8, 2024. REGULAR MEETING OCTOBER 14, 2024 pg. 2

3. Motion to approve the Treasurer’s report as presented in the Committee Meeting on October 7, 2024. (Finance 10/07)
4. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Louisiana Department of Treasury related to Act 776 of 2024 Regular Legislative Session – State Aid to Local Government Entities State General Fund Direct, for road repairs to Philadelphia Road, St. Clair Ryder Road, Nation Road and B. Miller Road and authorize the President to sign same and send a letter of appreciation to the local legislators responsible for securing the funds. (Finance 10/07)
5. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Louisiana Department of Treasury related to Act 776 of 2024 Regular Legislative Session – State Aid to Local Government Entities State General Fund Direct, for debris removal from Bayou Rapides and authorize the President to sign same and send a letter of appreciation to the local legislators responsible for securing the funds. (Finance 10/07)
6. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Louisiana Department of Treasury related to Act 776 of 2024 Regular Legislative Session – State Aid to Local Government Entities State General Fund Direct, for fire protection districts and authorize the President to sign same and send a letter of appreciation to the local legislators responsible for securing the funds. (Finance 10/07)
7. Motion to delete from the various departments and indicated and the various reasons as shown. These are all requested by the various department heads and fire chiefs. Judges Office Asset Number Description Disposal 10731 Recording Equipment Auction 10737 Recording Equipment Auction

Rapides Parish Fire District No. 8 Asset Number Description Disposal 13085 2023 Ford Explorer Damaged in accident Insurance Totaled 10820 Lifepak 12 Auction/Scrapped 12847 Extractor Delt 20lb Auction/Scrapped SN# 1449252C21 13049 Winch Auctioned REGULAR MEETING OCTOBER 14, 2024 pg. 3

Rapides Parish Fire District No. 5 Asset Number Description Disposal 8363 Darley Pump Auctioned SN# 28239 8267 A/C Heat Central Unit Trade-in SN# WGJM008340 9500 Ward Winch Auctioned/Broken SN# 824649 9850 Motorola Mobile Radio Auctioned SN# 4B2B950730 11298 Copy Machine Auction/Broker SN#QTW06908

Rapides Parish Sales Tax Asset Number Description Disposal 10725 Folding Machine Traded in SN# 11DX5358 10819 Printer – DTC 4500 Auctioned SN# B1220510 10907 Security System Broken/Discarded Replaced – 2023 11357 Computer Scrapped 12579 Optiplex Computer Scrapped SN# 1C22P23 12785 Latitude 5510 Laptop Scrapped SN# SHV-024126

Rapides Parish Fire District No. 2 Asset Number Description Disposal 10762 Shed Storm damage 8325 Chainsaw Duplicate tag SN# YA8XC0625RA 9863 Chainsaw Stihl 20 Broken/Discarded SN# 45415202 7125 Portable Building Storm damage 10024 Thermal Imaging Unit Broken/Discarded SN# 38042 10434 Chainsaw- Stihl MS360 Scrapped SN# 276328419 10437 Generator Damaged in storm 8324 Chainsaw Stihl 36 Broken/Discarded SN# 243975251 10025 Thermal Imaging Unit Broken/Discarded SN# 38040 10546 A/C Unit – 5 ton Broken/Discarded SN# 7307M280811149 11008 MSA Firehawk SCBA Broken/Scrapped 11028 MSA Firehawk SCBA Broken/Scrapped 11039 MSA Firehawk SCBA Broken/Scrapped REGULAR MEETING OCTOBER 14, 2024 pg. 4

11046 MSA Firehawk SCBA Broken/Scrapped 11061 MSA Firehawk SCBA Broken/Scrapped 11071 MSA Firehawk SCBA Broken/Scrapped 11080 MSA Firehawk SCBA Lost by vendor No report Filed 8287 Generator – Honda Broken/Discarded SN# 80561034 9398 Chainsaw – Stihl 20 Broken/Scrapped SN# 54930306 9399 Chainsaw – Stihl 20 Broken/Discarded SN# 55836876

Rapides Parish Communication Center Asset Number Description Disposal 11094 Roof Replaced in 2020 342 Watson Console Replaced in 2023 343 Watson Console Replaced in 2023 344 Watson Console Replaced in 2023 345 Watson Console Replaced in 2023 350 Watson Turn Table Replaced in 2023 561 2017 Ford Explorer Damaged in Accident Totaled in 2021 028 Autopatch PR1208 Auctioned - 2024 SN# 01750100 083 Dell Computer Auctioned - 2024 SN# FSGS121 10118 Camera and CCTC Replaced in 2018 299 Radio Analyzer Auctioned – 2024 421 Dictaphone Auctioned – 2024 513 Server Auctioned - 2024 SN# MXQ3370409 514 Server Auctioned – 2024 SN# MXQ337040L 551 HP Probook 650 Auctioned – 2024 SN# 5CG5090TZW 567 Camera System Replaced - 2024 590 Recorder System Replaced – 2024 SN# 103065 378 Computer – Best Power Auctioned – 2024 SN# FEI – 4K09854

Rapides Parish Fire District No. 10 Asset Number Description Disposal 8816 Air Conditioning Unit Replaced in 2017

Rapides Parish Fire District No. 11 Asset Number Description Disposal 10225 Jackrabbit Monitor Salvaged for parts 9690 Lightbar with Ac. Salvaged for parts REGULAR MEETING OCTOBER 14, 2024 pg. 5

Rapides Parish Fire District No. 4 Asset Number Description Disposal 10202 Exhaust Fan with Ventilator Scrapped SN# 4006 10203 Exhaust Fan with Ventilator Scrapped SN# 4007 10212 Exhaust Fan with Ventilator Scrapped SN# 31577 10229 Kenmore Washer Scrapped SN# C60170294 10335 Card Imaging System Scrapped SN# A73330564 10490 AirMask M7 Salvaged for parts SN# LAB 352206 10492 AirMask M7 Salvaged for parts SN# LAB 351179 10494 AirMask M7 Salvaged for parts SN# LAB 352299 10503 AirMask M7 Salvaged for parts SN# LAB 352196 10505 Airmask M7 Salvaged for parts SN# LAB352284 10842 Zoll Autopulse Scrapped SN# 20955 11391 Carriers – Vest Duplicate Tag Issued 11392 Carriers – Vest Duplicate Tag Issued 11393 Carriers – Vest Duplicate Tag Issued 11394 Carriers – Vest Duplicate Tag Issued 11395 Carriers – Vest Duplicate Tag Issued 11396 Carriers – Vest Duplicate Tag Issued 11397 Carriers – Vest Duplicate Tag Issued 11398 Carriers – Vest Duplicate Tag Issued 12280 Radio – Portable Salvaged for Parts SN# 543010821830057 6000 1988 Ford Truck Donated 2022 VIN# 1FDX84A0JV48138 7279 Pillow Air/Bag Scrapped SN# 94009 7280 Pillow Air/Bag Scrapped SN# 94001 7281 Pillow Air/Bag Scrapped SN# 95016 7282 Ram – Jaws of Life Scrapped SN# 01960047 7283 Power Unit for Jaws Scrapped SN# 61272 7284 Rescue Tool for Jaws Scrapped SN# 7575 7365 Fire Hose Tester Salvage for Parts REGULAR MEETING OCTOBER 14, 2024 pg. 6

7674 Tank Pump Scrapped SN# 96B1664 7779 Defibrillator Scrapped SN# 6353643 8377 Skid Unit Scrapped 9964 Radio – Portable Salvaged for Parts SN# 91100595 (Finance 10/07)

8. Motion to extend Bid# 3227 – Bituminous Road Materials (Hot and Cold Mix) for thirty (30) days as Diamond B. Construction was unable to maintain bid price for an additional six (6) months. (Finance 10/07)
9. Motion to authorize the Purchasing Agent to advertise to receive bids for bituminous Road Materials (Hot and Cold Mix) for a six (6) month contract and award to the lowest bidder, to be paid from various Public Works and Road District Maintenance Funds. (Finance 10/07)
10. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Louisiana Department of Treasury related to Act 776 of 2024 Regular Legislative Session – State Aid to Local Government Entities State General Fund Direct, for Fire District No. 6 – equipment purchase and authorize the President to sign same and send a letter of appreciation to the local legislators responsible for securing the funds. (Finance 10/07)
11. Motion to accept Change Order No. 3 for the Hurricane Laura Cotile Lake Recreation Area Bath House Restoration and Repairs Project, to increase total cost by $4,971.90 and increase completion date by 28 days, as recommended by project engineer, Ballard CLC and Pan American Engineers. (Public Works 10/07)
12. Motion to allow Town of Boyce to annex five (5) foot strip down shoulder (no asphalt area) of Old La. Highway 1 from existing corporate limits to Sims Enterprise tract of property. (Public Works 10/07)

REGULAR MEETING

OCTOBER 14, 2024 pg. 7

13. Motion to authorize Ms. Brianna Lambert to perform beautification upgrades, repair the arch and install two (2) benches at Serenity Field Pauper Cemetery, located behind Buhlow Lake, for her Eagle Scout project. (Public Works 10/07)
14. Motion to authorize cleanup of garbage, trash, weeds and debris at 5707 Lanny Street, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Public Works 10/07)
15. Motion to authorize cleanup of garbage, trash, weeds and debris at 1402 Highway 1204, Pineville, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Public Works 10/07)
16. Motion to authorize cleanup of garbage, trash, weeds and debris at 1797 Watson Road, Pineville, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Public Works 10/07)
17. Motion to amend and reenact an ordinance as to change the speed limit on Constant Road, Ward 2, District H from 25 mph to 15 mph, and authorize the Parish Public Works Department to erect speed limit signs. (Public Works 10/07)
18. Motion to award RFQ No. 3300 - Engineering Services at Esler Field to Pan American Engineers as recommended by the Selection Committee. (Public Works 10/07)
19. Motion to adopt a resolution accepting as “Substantially Complete” the Rapides Parish Police Jury District No. A – Districtwide Asphalt Roadway Improvements – 2023, with Apeck Construction, LLC, as recommended by Pan American Engineers, LLC and authorize the President to sign all necessary documents. (Public Works 10/07)

REGULAR MEETING

OCTOBER 14, 2024 pg. 8

20. Motion to adopt a resolution accepting as “Substantially Complete” the Gunter Road/Barron Chapel Road Street Improvements, FP&C Project No. 50-J40-22-01, with Diamond B Construction Company, LLC, as recommended by Pan American Engineers, LLC and authorize the President to sign all necessary documents. (Public Works 10/07)
21. Motion to authorize Pan American Engineers, LLC. to advertise and receive bids for the Belgard Bend Road Widening project. The estimated construction cost of the project is $550,000.00. Project is to be paid from Police Jury District E – Road District 36A funds. (Public Works 10/07)
22. Motion to authorize the President to execute Partial Acceptance of Comfort Station #3 and the Picnic Shelter portion related to the Cotile Recreation Repairs and Improvements Project, under construction by Bayou Rapides Corporation, as recommended by Ballard CLC and Pan American Engineers. (Public Works 10/07)
23. Motion to authorize the Parish President to approve and sign a six (6) month extension for the One Stop Operator contract with Louisiana State University at Alexandria (LSUA), contract to be extended until June 30, 2025, and funded through the WIOA grant funds. Treasurer to amend the budget as necessary. (Workforce & Grants 10/07)
24. Motion to ratify acceptance of a Volunteer Fire Assistance grant administered by the Louisiana Department of Agriculture and Forestry for $8,550.00 for Fire District No. 16. Matching funds to be paid from Fire District No. 16 funds. The purpose of this U.S. Forest Service grant is to assist rural fire departments in building their firefighting capacities. (Workforce & Grants 10/07)
25. Motion to authorize participation in the State Homeland Security Program Grant (EMPG 2024), Grant No. EMT-2024-EP-05015, grant award $56,618.17, to be administered by the Rapides Parish Homeland Security and Emergency Preparedness Office and for the Parish President to sign related documents. (Workforce & Grants 10/07)
26. Motion to authorize participation in the State Homeland Security Program Grant (SHSP 2024), Grant No. EMW-2024-SS-05277, to be administered by REGULAR MEETING OCTOBER 14, 2024 pg. 9

the Rapides Parish Homeland Security and Emergency Preparedness Office and to authorize the Parish President to sign related documents. (Workforce & Grants 10/07)

27. Motion to adopt a resolution to the LA DOTD, Division of Administration, to provide funds for Airport Improvements, Capital Improvement Program Application for State Assistance; certify all servitudes and titles are valid and indefeasible, hold the State harmless for any projects under the Program and authorize the President to sign subsequent related documents required by FAA and the State. (Workforce & Grants 10/07)
28. Motion to authorize participation in the FY 2025 LCDBG Clearance Program for clearance, demolition and the removal of residential or commercial structures on private property found to be detrimental to or endangering public safety, health or welfare and authorize the President to sign all necessary documents. (Workforce & Grants 10/07)
29. Motion to enter into a lease agreement with Steth LLC for the Kilpatrick additional office space for various departments during renovations of the Courthouse and Annex Buildings. Tenant will be responsible for utilities and maintenance. Rate for one year term is $5,000.00 per month; Rate for two-year term is $4,600.00 per month. (Courthouse, Coliseum & Legal 10/07)
30. Motion to extend for an additional one (1) year the resolution of September 18, 2023, that expired September 1, 2024, authorizing Keisler Law Firm to represent on several employee claims against Police Jury and authorize the President to execute any necessary documents. (Courthouse, Coliseum & Legal 10/07)
31. Motion to accept the recommendation of Legal Counsel on J. Gamlin v. State of Louisiana et al; Civil Suit No. 260,394; 9 th JDC; Parish of Rapides; State of Louisiana. (Courthouse, Coliseum & Legal 10/07)
32. Motion to approve negotiations to purchase the building located at 1293 Murray Street, Alexandria, LA, to be used as a Public Records Storage facility, and report final negotiation to the Jury for final approval. (Personnel, Elections & Health 10/07)

REGULAR MEETING

OCTOBER 14, 2024 pg. 10

33. Motion to receive the required report from Acadian Ambulance under the Contract for August 2024:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 499 80% 86.77% Pineville - 8 minute 191 80% 84.29% Rapides - 12 minute 229 80% 91.70% Rapides - 20 minute 214 80% 87.85% (Insurance, Fire & Ambulance 10/07)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

34. Motion to authorize cleanup of garbage, trash, weeds and debris at 1827 Community Lane, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. Scott)
35. Motion to authorize cleanup of garbage, trash, weeds and debris at 5215 Francis Street, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. Scott)
36. Motion to authorize cleanup of garbage, trash, weeds and debris at 521 Bayou Maria Road, Pineville, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. Nelson)
37. Motion to authorize advertising and the hiring of a Purchasing Agent for the Police Jury office due to the upcoming retirement of Ms. Marla West. (Mr. Overton)

REGULAR MEETING

OCTOBER 14, 2024 pg. 11

38. Motion to authorize a two (2) month extension of the current Acadian Ambulance contract pending new request for proposals for ambulance service in Rapides Parish. (Mr. Giles)
39. Motion to authorize Fire District No. 16 – Alfalfa District to submit a grant application to Firehouse Subs Public Safety Foundation, as recommended by the Fire Chief and authorize the Parish President to sign all necessary documents. (Mr. Bordelon)
40. Motion to authorize cleanup of garbage, trash, weeds and debris at 7019 Isabella Drive, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. McGlothlin)
41. Motion to authorize cleanup of garbage, trash, weeds and debris at 6910 Isabella Drive, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. McGlothlin)
42. Motion to authorize cleanup of garbage, trash, weeds and debris at 6231 Antoinette Street, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. McGlothlin)
43. Motion to authorize the Parish President to form a committee to review quotes received for Group Health Insurance for FY 2025 and make a recommendation to the Jury. (Mr. Giles)
44. Motion to discuss and take action against Optimum. (Mr. Smith)
45. Receive an update from Rhett Desselle on the Coliseum Parking Lot. (Mr. McGlothlin)

REGULAR MEETING

OCTOBER 14, 2024 pg. 12

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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