Jury Agenda

Posted March 9, 2023

REGULAR SESSION

MARCH 13, 2023 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JURORS COMMENTS

Recognize the Northwood Lady Gator’s Basketball Team for winning t he 2022 - 2023, Division IV Select Championship.

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on February 13, 2023 and Special Session on February 22, 2023, as published in the Official Journal.
2. Motion that approved bills be paid.

APPOINTMENTS TO BE ANNOUNCED ***Henry Blake on the Rapides Housing Authority Board for a si x (6) year term. Term expired October 9, 2022. (From September agenda) ***Henry Corley on the Fire Protection District No. 12 Board for a two (2) year term. Term expired January 14, 2023. ***Matt Johns on the Rapides Area Planning Commission for a five (5) year term. Term will expire April 8, 2023. ***Robert Wooley on the Sewerage District No. 1 Board for a four (4) year term. Term will expire May 10, 2023.

3. Motion to open a Public Hearing to discuss and take action to accept or deny the Industrial Tax Exemption Application: PQ, LLC. Industrial Tax Exemption application #20220369-ITE.

Recognize Ken Bunting, representative for PQ, LLC.

Close Public Hearing (February Committee 2023) REGULAR MEETING MARCH 13, 2023

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4. Motion to authorize the transfer of funds generated from the sale of timber at the Hester Landing Road Debris Burn Site from Public Works Contingencies to the Reseal Account for Ward 4. Funds will be used to repair damage caused by logging equipment. (Finance 03/06)
5. Motion to award Request for Proposal No. 3076 (Contract Hauling Various Road Materials – Annual Bid) to Tommy Russell Enterprises, LLC beginning on April 1, 2023 and ending March 31, 2024 with the option to renew up to thirty-six (36) months total, as recommended by the Purchasing Agent and the Public Works Director. The rates awarded: 0 to 10 Mile Haul 0.70 per yard mile 11 to 20 Mile Haul 0.55 per yard mile 21 and over Mile Haul 0.45 per yard mile Truck Owned – 2 Trucks Hired: 4 (Finance 03/06)
6. Motion to award Bid No. 3075 (Various Bituminous Road Materials – Hot & Cold Mix) to Diamond B. Construction beginning April 1, 2023 and ending September 30, 2023 with the option to renew up to thirty-six (36) months total, as recommended by the Purchasing Agent and the Public Works Director.

Hot Mix 96.50 per ton Cold Mix 108.00 per ton (Finance 03/06)

7. Motion to delete from the Rapides Parish Fire District No. 10 (Plainview) Asset/Inventory Program the following equipment as it is no longer suitable for public use: ASSET NO. DESCRIPTION DISPOSAL 8818 Hose Reel – Yellow Hose To be Auctioned 10136 35 KW Generator To be Auctioned 11248 Husqvarna Chainsaw To be Auctioned SN# 270008 8817 Jaws of Life To be Auctioned 9109 Ram To be Auctioned 9110 Jaws of Life To be Auctioned 8696 1999 Ford Mini-Pumper (damaged) To be Auctioned VIN# 1FDAW57F2XEC60788 9111 Hose Reel – Green Hose To be Auctioned (Finance 03/06) REGULAR MEETING MARCH 13, 2023

pg. 3

8. Motion to delete from the Rapides Parish Fire District No. 7 Asset/Invento ry program the following equipment as it is not suitable for the needs of the Fire District. This equipment will be sold in a sealed bid process to the highest bidder with a minimum bid amount of $250,000.00, as requested by the Ruby-Kolin Fire Department Board. ASSET NO. DESCRIPTION DISPOSAL 12589 2021 Freightliner Rescue To be Auction by VIN# 3ALACYFE3MDMM0566 sealed bid (Finance 03/06)
9. Motion to approve the extension of Bid No. 3028 (MC-30), as requested by the Purchasing Agent and approved by the participating vendor. (Finance 03/06)
10. Motion to approve the extension of Bid No. 3029 (CRS-2), as requested by the Purchasing Agent and approved by the participating vendor. (Finance 03/06)
11. Motion to authorize Mrs. Girlie Thompson, 50 Wilmen Thompson Road , (Public Works 03/06)
12. Motion to adopt an ordinance to amend and reenact Section 20-7 (b)(1) Hardship Cases, so as to increase the maximum monthly income of homeowners who qualify from $1,300.00 dollars to $1,500.00 per month, effective immediately. (Public Works 03/06)
13. Motion to enter into an Intergovernmental Agreement with Ward 10 Recreation District for the Public Works Department to provide labor and equipment to perform approximately ten (10) hours of hauling and spreading of 610 base, to be paid out of Ward 10 Maintenance Funds and authorize the President to sign all necessary documents. (Public Works 03/06)

REGULAR MEETING

MARCH 13, 2023

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14. Motion to adopt an ordinance to establish 25 mph speed limit on Satcher Road, Ward 2, District F, and authorize the Parish Highway Department to erect speed limit signs. (Public Works 03/06)
15. Motion to award and authorize the President to sign the proposal from ACA, LLC for $76,500.00 to install a Potable Water Booster Pump for the Rapides Parish Courthouse and Jail. (Courthouse, Coliseum & Legal 03/06)
16. Motion to amend the appointment term of Mr. Rick Reno to the Alexandria/Pineville Area Convention & Visitor’s Bureau. Amended term will expire December 31, 2023. (Parochial Board & Municipal Liaison 03/06)
17. Motion to appoint Mr. Stan Miller, nominees of Louisiana Christian University, to the Rapides Parish Civil Service Board for a three (3) y ear term to fill the vacant and expiring term of Jason Leatherman. Term will expire April 14, 2026. (Personnel, Elections & Health 03/06)
18. Motion to receive the required report from Acadian Ambulance under the Contract for January, 2023: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 386 80% 84.46% Pineville - 8 minute 141 80% 82.27% Rapides - 12 minute 184 80% 90.76% Rapides - 20 minute 210 80% 85.71% (Insurance, Ambulance, Fire & Homeland Security 03/06)
19. Motion to adopt proclamation declaring National Public Safety Telecommunicators Week in Rapides Parish for April 9-15, 2023. (Insurance, Ambulance, Fire & Homeland Security 03/06)

REGULAR MEETING

MARCH 13, 2023

pg. 5

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

20. Motion to rescind the RPPJ motion that awarded the following contracts for Mowing Services Annual Contract (2022 Procurement #2) (RFP No. 3061) on October 10 th, 2022 (The awardee, L & R Contractors, LLC, is no longer able to provide the services due to relocating out of the state): Description Contract Amount (Cost Per Mile for Both Sides of Roadway) Bidder Mowing, District A $450.00 L & R Contractors, LLC Mowing, District C $450.00 L & R Contractors, LLC (Mr. Smith)
21. Motion to award the following contracts for Mowing Services Ann ual Contract (2022 Procurement #2) (RFP No. 3061) to River Runs Dirt Services, LLC, the 2 nd lowest bidder (The 1 st lowest bidder, L & R Contractors, LLC, is no longer able to provide the services due to relocating out of the state) as recommended by Pan American Engineers, LLC and authorizes the Parish President to execute contracts, task orders, and change orders between RPPJ and River Runs Dirt Services, LLC: Description Contract Amount (Cost Per Mile for Both Sides of Roadway) Bidder Mowing, District A $575.00 River Runs Dirt Services, LLC Mowing, District C $575.00 River Runs Dirt Services, LLC (Mr. Smith)
22. Motion to add the position of Accounting Clerk to the employable pos itions under Rapides Parish Civil Service Public Works Department pending Rapides Parish Civil Service approval. (Mr. Overton)
23. Receive recommendation from the Interview Committee for the OEWD Executive Director position. (Mr. Bishop) REGULAR MEETING MARCH 13, 2023

pg. 6

24. Motion to increase the starting base pay for Rapides Parish Fire District No. 4 Civil Service Firefighters, from $1,033.85 per pay period to $1,085.54 per pay period, Chief of Administration from $1,536.72 per pay period to $1,648.00 per pay period, effective February 26, 2023, as recommended by the Fire Chief and Holiday Village Fire Department Board. (Mr. Bishop)
25. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, for the Rapides Parish Highway Department, to provide labor and equipment, to perform fifty (50) hours of pot hole patching on various roads, as requested by the Town of Glenmora, to be paid out of Town’s portion of Road District 1A Maintenance Funds and authorize the President to sign. (Mr. Johnson)
26. Motion to authorize the Rapides Parish Police Jury to execute an Engineering Agreement with Pan American Engineers, LLC. to develop bidding documents for the Hoyt Road Improvements Project and authorize Pan American Engineers, LLC. to advertise and receive bids for the same. The estimated cost of the project is $315,000. (Mr. Wilder)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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