Minutes

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, April 11, 2022, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Craig Smith, President, Oliver “Ollie” Overton, Jr., Vice President and Police Jurors: Davron “Bubba” Moreau, Theodore Fountaine, III, Rusty Wilder, Joe Bishop, Sean McGlothlin, David Johnson and Jay Scott

Also present were Theresa Pacholik, Treasurer; Elaine Morace, WIA Operations Director; Linda Sanders, Civil Service Director; Greg Jones, Legal Counsel and Laurel Smith, Secretary.

The invocation was given by Mr. David Johnson.

The Pledge of Allegiance was led by Mr. Joe Bishop.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Craig Smith, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

The first item on the agenda was to recognize and present plaques to the Tioga Lady Indians Powerlifting Team for winning the 2022, Division II State Championship.

Mr. Bubba Moreau and Mr. Craig Smith presented plaques to the Tioga Lady Indians Powerlifting Team.

On motion by Mr. David Johnson, seconded by Mr. Jay Scott, to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on April 11, 2022, as published in the Official Journal. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Jay Scott, that approved bills be paid. On vote the motion carried.

The following resolution was offered by Mr. David Johnson and seconded by Mr. Ollie Overton:

RESOLUTION

A resolution ordering and calling special elections to be held in (i) Road District No. 5A of Rapides Parish, State of Louisiana and (ii) Road District No. 6A of the Parish of Rapides, State of Louisiana, to authorize the levy of special taxes therein; making application to the State Bond Commission and providing for other matters REGULAR MEETING MAY 9, 2022

in connection therewith.

BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of (i) Road District No. 5A of Rapides Parish, State of Louisiana and (ii) Road District No. 6A of the Parish of Rapides, State of Louisiana (the "Districts"), that:

SECTION 1. Election Call. Subject to the approval of the State Bond Commission and under the authority conferred by the Constitution of the State of Louisiana of 1974, including Article VI, Section 32, the applicable provisions of the Louisiana Election Code, and other constitutional and statutory authority, special elections are hereby called and ordered to be held in the Districts on TUESDAY, NOVEMBER 8, 2022, between the hours of six o'clock (6:00) a.m. and eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, and at the said elections there shall be submitted to all registered voters qualified and entitled to vote at the said elections under the Constitution and laws of this State and the Constitution of the United States, the following propositions, to-wit:

ROAD DISTRICT NO. 5A PROPOSITION

(MILLAGE)

Shall Road District No. 5A of Rapides Parish, State of Louisiana (the “District”), levy and collect a special ad valorem tax of forty (40) mills on all the property subject to taxation in said District (an estimated $531,000 reasonably expected at this time to be collected from the levy of the tax for an entire year), for a period of ten (10) years, beginning with the year 2023 and ending with the year 2032, for the purpose of constructing, maintaining, and keeping in repair the public roads, highway, and bridges and constructing and maintaining drainage of roads within said District?

ROAD DISTRICT NO. 6A (WARD 6)

(MILLAGE CONTINUATION)

Shall Road District No. 6A of the Parish of Rapides, State of Louisiana (the "District"), continue to levy and collect a special ad valorem tax of thirty and sixteen hundredths (30.16) mills on all the property subject to taxation in said District (an estimated $123,000 reasonably expected at this time to be collected from the levy of the tax for an entire year), for a period of ten (10) years, beginning with the year 2023 and ending with the year 2032, for the purpose of construction and maintenance of road right-of-way fencing, and construction, maintenance and drainage of roads within said District, said millage to represent a nine and eighty hundredths mills (9.80) increase over the 20.36 mills tax authorized to be levied through the year 2022 pursuant to an election held on April 2, 2011?

SECTION 2. Publication of Notice of Elections. A Notice of Special Elections shall be published in the official journal of the Districts once a week for four consecutive weeks, with the first publication to be made not less than fortyfive (45) days nor more than ninety (90) days prior to the date of the elections, which Notice shall be substantially in the form attached hereto as "Exhibit A" and incorporated herein by reference the same as if it were set forth herein in full.

Notwithstanding the foregoing, prior to the publication of the Notice of REGULAR MEETING MAY 9, 2022

Elections, the President is authorized and directed to make any amendments to the foregoing propositions that may be required to comply with any state or federal regulatory agencies.

SECTION 3. Canvass. This Governing Authority shall meet at its regular meeting place, the Police Jury Room of the Rapides Parish Courthouse, 2nd Floor, 701 Murray Street, Alexandria, Louisiana on MONDAY, DECEMBER 12, 2022, at THREE O'CLOCK (3:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special elections.

SECTION 4. Polling Places. The polling places for the precincts set forth in the aforesaid Notice of Special Elections are hereby designated as the polling places at which to hold the said elections, and the Commissioners-inCharge and Commissioners, respectively, will be the same persons as those designated in accordance with law.

SECTION 5. Election Commissioners; Voting Machines. The officers designated to serve as Commissioners-in-Charge and Commissioners pursuant to Section 4 hereof, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, shall hold the said special elections as herein provided, and shall make due returns of said elections for the meeting of the Governing Authority to be held as provided in Section 3 hereof. All registered voters in the Districts will be entitled to vote at the special elections, and voting machines shall be used.

SECTION 6. Authorization of Officers. The Secretary of the Governing Authority is hereby empowered, authorized and directed to arrange for and to furnish to said election officers in ample time for the holding of said elections, the necessary equipment, forms and other paraphernalia essential to the proper holding of said elections and the President and/or Secretary of the Governing Authority are further authorized, empowered and directed to take any and all further action required by State and/or Federal law to arrange for the elections.

SECTION 7. Furnishing Election Call to Election Officials. Certified copies of this resolution shall be forwarded to the Secretary of State, the Clerk of Court and Ex-Officio Parish Custodian of Voting Machines of Rapides Parish and the Registrar of Voters of Rapides Parish, as notification of the special elections, in order that each may prepare for said elections and perform their respective functions as required by law.

SECTION 8. Application to State Bond Commission. Application is made to the State Bond Commission for consent and authority to hold the special elections as herein provided, and in the event said elections carry for further consent and authority to continue to levy and collect the special taxes provided for therein. A certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of this Governing Authority, together with a letter requesting the prompt consideration and approval of this application.

This resolution having been submitted to a vote, the vote thereon was as follows: REGULAR MEETING MAY 9, 2022

YEAS: Rusty Wilder, David Johnson, Sean McGlothlin, Theodore Fountaine, III, Jay Scott, Joe Bishop, Davron “Bubba” Moreau, Oliver “Ollie” Overton, Jr. and Craig Smith NAYS: none ABSENT: none On roll call vote the motion carried 9-0.

And the resolution was declared adopted on this, the 9th day of May, 2022.

/s/ Laurel Smith /s/Craig Smith Secretary President

EXHIBIT "A"

NOTICE OF SPECIAL ELECTIONS

ROAD DISTRICT NO. 5A PROPOSITION

(MILLAGE)

Shall Road District No. 5A of Rapides Parish, State of Louisiana (the “District”), levy and collect a special ad valorem tax of forty (40) mills on all the property subject to taxation in said District (an estimated $531,000 reasonably expected at this time to be collected from the levy of the tax for an entire year), for a period of ten (10) years, beginning with the year 2023 and ending with the year 2032, for the purpose of constructing, maintaining, and keeping in repair the public roads, highway, and bridges and constructing and maintaining drainage of roads within said District?

ROAD DISTRICT NO. 6A (WARD 6)

(MILLAGE CONTINUATION)

Shall Road District No. 6A of the Parish of Rapides, State of Louisiana (the "District"), continue to levy and collect a special ad valorem tax of thirty and sixteen hundredths (30.16) mills on all the property subject to taxation in said District (an estimated $123,000 reasonably expected at this time to be collected from the levy of the tax for an entire year), for a period of ten (10) years, beginning with the year 2023 and ending with the year 2032, for the purpose of construction and maintenance of road right-of-way fencing, and construction, maintenance and drainage of roads within said District, said millage to represent a nine and eighty hundredths mills (9.80) increase over the 20.36 mills tax authorized to be levied REGULAR MEETING MAY 9, 2022

through the year 2022 pursuant to an election held on April 2, 2011?

Said special election for Road District No. 5A Proposition will be held at the polling places at the following precincts of the District which polls will open at six o'clock (6:00) a.m. and close at eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, to wit:

PRECINCTS

C23(PART)

C37A(PART)

C37B(PART)

S07(PART)

S08(PART)

S10AK(PART)

S10LZ(PART)

S11(PART)

S27(PART)

S28(PART)

Said special election for Road District No. 6A Proposition will be held at the polling places at the following precincts of the District which polls will open at six o'clock (6:00) a.m. and close at eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, to wit:

PRECINCTS

S27(PART)

S28(PART)

S29

The polling places for the precincts in the Districts are hereby designated as the polling places at which to hold the said elections, and the Commissioners-inCharge and Commissioners, respectively, shall be those persons designated according to law.

The estimated cost of the Road District No. 5A election as determined by the Secretary of State based upon the provisions of Chapter 8-A of Title 18 and actual costs of similar elections is to be determined.

The estimated cost of the Road District No. 6A election as determined by the Secretary of State based upon the provisions of Chapter 8-A of Title 18 and actual costs of similar elections is to be determined.

Notice is further given that a portion of the monies collected from the taxes described in the Propositions shall be remitted to certain state and statewide retirement systems in the manner required by law.

The said special elections will be held in accordance with the applicable provisions of Chapter 5 and Chapter 6-A of Title 18 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, and the officers appointed to hold the said elections, as provided in this Notice of Special Elections, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, will make due returns thereof to said Governing REGULAR MEETING MAY 9, 2022

Authority, and NOTICE IS HEREBY FURTHER GIVEN that the Governing Authority will meet at its regular meeting place, the Police Jury Room of the Rapides Parish Courthouse, 2nd Floor, 701 Murray Street, Alexandria, Louisiana on MONDAY, DECEMBER 12, 2022, at THREE O'CLOCK (3:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special elections. All registered voters of the Districts are entitled to vote at said special elections and voting machines will be used.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 9th day of May, 2022

ATTEST: /s/ Craig Smith President

/s/ Laurel Smith Secretary

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, of Intent to Sale for the following Abandoned/Adjudicated Properties: TAX DEBTOR DESCRIPTION Marvin L. Stewart Jr. Lot Eleven (11), Square Eighteen (18) SAL Co. Addition Assessment No. 5010054300 Parcel ID No. 2400708630025101 Bearing the municipal address of:

Thomas & Murdell Sewell Lot One-Hundred Eight (108), Dixie Place Subdivision; Fronting 50’ on Aaron Street x 122.61’ Assessment No. 5011228850 Parcel ID No. 2400202530008901 Bearing the municipal address of: 71301

Hill E. Martin et al Lot Twelve (12) and ½ of Lot Thirteen (13), Powell Addition Assessment No. 5010510351 Parcel ID No. 2403707600001101 Bearing the municipal address of: 71301 (REDEEMED)

Nancy G Foster Lot Forty-Three (43), Southern Heights Assessment No. 4011368806 Parcel ID No. 2304508660003901 Bearing the municipal address of: REGULAR MEETING MAY 9, 2022

71301

Bobby Basco Lot One-Hundred One (101), Dixie Place Subdivision Assessment No. 5010020700 Parcel ID No. 2400202530008401 Bearing the municipal address of: 71301

LA Investment Shares, Inc. Lots 85-89, 91-95, 101-113,119-131 Bayou Grosse Park Assessment No. 3160002151 Parcel ID No. 2901300760003701 Bearing no municipal address

Louisiana Investment Shares, Inc. Lots 28-34, 83-84 Bayou Grosse Park Assessment No. 316002300 Parcel ID No. 2901300760001001 Bearing no municipal address

Baty Earnest Lot Twenty-Two (22), Square Five (5), Shop Addition Extension Assessment No. 5010030330 Parcel No. 24056508430007501 Bearing the municipal address of: On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, the following resolution was presented and unanimously adopted:

RESOLUTION

BE IT RESOLVED, that the following millage(s) are hereby levied on the 2022 tax roll on all property subject to taxation by the Rapides Parish Police Jury:

MILLAGE

General Alimony 4.04 Exempted Municipalities 2.02 Fire Protection District No. 2 15.58 Fire Protection District No. 2 Service Area No. 1 16.31 Fire Protection District No. 3 22.57 Fire Protection District No. 4 15.34 Fire Protection District No. 5 41.66 Fire Protection District No. 6 20.02 Fire Protection District No. 7 Maintenance A 26.04 Fire Protection District No. 7 Maintenance B 14.26 Fire Protection District No. 8 44.28 Fire Protection District No. 9 24.02 REGULAR MEETING MAY 9, 2022

Fire Protection District No. 10 Maintenance A 24.40 Fire Protection District No. 10 Maintenance B 29.11 Fire Protection District No. 11 37.77 Fire Protection District No. 11 Service Area No. 1 53.72 Fire Protection District No. 11 Service Area No. 2 53.67 Fire Protection District No. 14 21.93 Fire Protection District No. 15 25.00 Fire Protection District No. 16 15.00 Fire Protection District No. 19 25.00 Road District 1A 25.03 Road District 1B 15.00 Road District 2B Sub-Road District No.2 15.00 Road District 2C 25.10 Road District 3A 32.00 Road District 6A Maintenance A 30.16 Road District 6A Maintenance B 63.07 Road District 7A 5.56 Road District 9B 10.98 Road District 10A 10.04 Road District 36 10.77 Renaissance (Juvenile Corr/Det) 2.06 Coliseum (Maint.) 1.00 Coliseum Bond ($23M) 2.01 Health Unit 1.06 Library (Parish wide) 7.08 Buckeye Recreation District 6.09 Senior Citizens Services 1.06

BE IT FURTHER RESOLVED tha t the proper administrative officials of the Parish of Rapides, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2022, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

YEAS: Rusty Wilder, David Johnson, Sean McGlothlin, Theodore Fountaine, III, Jay Scott, Joe Bishop, Davron “Bubba” Moreau, Oliver “Ollie” Overton, Jr. and Craig Smith NAYS: none ABSENT: none On roll call vote the motion carried 9-0.

On motion by Mr. Rusty Wilder, seconded by Mr. Bubba Moreau, to authorize to advertise to receive bids for MC-30 Liquid Asphalt (Annual Bid), to be paid from various funds as recommended by the Public Works Director and Purchasing Agent. On vote the motion carried.

REGULAR MEETING

MAY 9, 2022

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to authorize to advertise to receive bids for CRS-2 Liquid Asphalt (Annual Bid), to be paid from various funds as recommended by the Public Works Director and Purchasing Agent. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. David Johnson, to exercise the option to extend Bid No. 2641 (Hay Lease) for an additional year (May 1, 2022 thru April 30, 2023), as requested by the Purchasing Agent. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Jay Scott, to accept the Public Works Director's Report. On vote the motion carried.

On motion by Mr. Jay Scott, seconded by Mr. Bubba Moreau, to approve the developer’s requested amendment to Olde Town Subdivision plan in compliance with Rapides Parish ordinances. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Jay Scott, to approve Rapides Parish Roadway Capital Improvement Program 2022-2025, as recommended by the Public Works Director.

Mr. Craig Smith stated this changed once we hired Pan American Engineers to do our roads. A Juror wants to do a road, you call in a task order and they will do the road. We don’t do the list anymore.

Mr. Ollie Overton stated he was wanting to be clear about the task order. He questioned, they don’t do a list anymore, to which Mr. Wesley Miller stated they don’t need anything. Whenever you want some work done on a road, just let them know and they will create a task order.

On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to approve Cooperative Endeavor Agreement with Natchitoches Parish for co-maintenance on co-owned roadway, Setliff Road. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to enter into a Lease Agreement with the Louisiana Workforce Commission (Louisiana Department of Labor) for the rental of approximately 3,546 square feet of shared office space for the Rapides American Job Center located at 5610-B Coliseum Blvd., for a period of five (5) years, commencing August 1, 2022 and ending July 31, 2027 with option to renew for one 5 year period, for an amount of $5,583.33 per month and authorize the President to sign all necessary documents and Treasurer to amend budget as necessary. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Jay Scott, to authorize the Program Completion Public Hearing for the FY 2019 LCDBG Palmer Chapel Road project, to be held June 6, 2022. Public hearing will be held at the Rapides Parish Police Jury Room, 701 Murray Street, 2nd Floor, Suite 201, Alexandria, LA 71301 at 3:00 p.m. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Rusty Wilder, to grant an REGULAR MEETING MAY 9, 2022

extension to the CLECO franchise agreement with the Parish signed on February 9, 2017, through December 31, 2022, to allow contract negotiations to continue.

Mr. Sean McGlothlin stated we are giving them an extension to the end of the year, are we all needing negotiations, because this expired.

Mr. Greg Jones, Legal Counsel stated that it had expired, it expired in February and they had met with CLECO and this will be a short extension.

Mr. Craig Smith stated that basically, they have extended the contract to the end of this year. We will finish our negotiations and present it.

Mr. McGlothlin stated things are different now.

On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. David Johnson, to acknowledge the appointment of Ms. Connie Thomas, appointed by the Fire Protection District No. 18 Board, Member elect, to fill the unexpired term of the late Mr. Robert Jones. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Jay Scott, to acknowledge the reappointment of Mr. Frank Willis, nominated by the City of Alexandria to the Air Installation Compatible Use Zone Appeal Board (AICUZ), for a three (3) year term. Term will expire May 13, 2025. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to create the position of Internal Auditor I, to the employable positions under Rapides Parish Civil Service for the Rapides Parish Police Jury Finance Department. On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Bubba Moreau, to receive the required report from Acadian Ambulance under the Contract for March 2022: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 502 80% 91.43% Pineville - 8 minute 159 80% 87.42% Rapides - 12 minute 211 80% 85.78% Rapides - 20 minute 170 80% 84.12% On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, that the following item(s) were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote:

YEAS: Davron “Bubba” Moreau, Joe Bishop, Craig Smith, Rusty Wilder, Oliver “Ollie” Overton, Jr., Sean McGlothlin, David Johnson, Theodore Fountaine, III and Jay Scott REGULAR MEETING MAY 9, 2022

NAYS: none ABSENT: none On roll call vote the motion carried 9-0.

On motion by Mr. Bubba Moreau, seconded by Mr. David Johnson, to authorize a community clean-up in District D in the Wardville area on May 13, 2022. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to accept the following Olde Town Subdivision, Phase I, roads for parish maintenance per the plat signed by the Parish President and Public Works Director, resolution dated April 11, 2022, subject to the three (3) year Developer warranty period. Acceptance conditional upon any additional roads/streets being submitted to Rapides Area Planning Commission and the Parish for approval. Red River Court Bexley Court Worthington Court Olde Town Court On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Rusty Wilder, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 18-4.2

• (E) AND (G) SPEED LIMITS SO AS TO REDUCE THE 35 MPH

THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 9th day of May, 2022, that Section 18-4.2 (e) and (g) of the Rapides Parish Code of Ordinances is hereby amended and reenacted to change from 35 mph to a 25 mph speed limit on Moreno Road, District H, Ward 4:

Chapter 18. MOTOR VEHICLES AND TRAFFIC

Section 18-4.2. Speed limits designated on certain streets:

• (e) Thirty-five miles per hour. It shall be unlawful for any person to drive or operate a vehicle upon the following parish roads in Rapides Parish in excess of thirty-five (35) miles per hour.

...

Moreno Road, District H, Ward 4 ... BE IT FURTHER ORDAINED by the Rapides Parish Police Jury that Section 18-4.2 (g) of the Rapides Parish Code of Ordinances is hereby amended and reenacted to amend the limits to 25 mph speed limit Moreno Road, District H, Ward 4, as follows:

• (g) Twenty-five miles per hour. It shall be unlawful for any person to drive or REGULAR MEETING MAY 9, 2022

operate a vehicle upon the following parish roads in Rapides Parish in excess of twenty-five (25) miles per hour.

...

Moreno Road, District H, Ward 4 ...

(l). Whoever violates the provisions of this section shall be punished by a fine not to exceed one hundred dollars ($100.00), or imprisoned in the Rapides Parish Jail for a period not to exceed thirty (30) days, or both.

BE IT FURTHER ORDAINED that this ordinance is to be effective immediately.

BE IT FURTHER ORDAINED in all other respects Section 18-4.2 of the Rapides Parish Code of Ordinances shall remain unchanged.

BE IT FURTHER ORDAINED that the Parish Highway Department is hereby authorized to erect speed limit signs.

THUS DONE AND SIGNED on this 9th day of May, 2022.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to award the Roadside Open Ditch Maintenance Annual Contract to Descant’s Excavating & Construction Services, LLC (prime contractor – lowest proposer) and to River Runs Dirt Service, LLC (secondary contractor – second lowest proposer) and to authorize the Parish President to execute contracts, task orders, and change orders as recommended by Pan American Engineers, LLC.

Mr. Craig Smith, President, stated there was a bid proposal put out for ditching and culvert setting. The contracts were opened and looked at. He asked the Jurors if they would like to look at the bids before it passes, table it or whatever. Mr. Smith stated he was probably going to do a special before the next meeting and this could be laid over and visit this again.

Motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to table the item until everyone gets a chance to look at the numbers.

On vote the motion was tabled.

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, to authorize the Rapides Parish Jury President to sign the Intergovernmental Agreement with the Rapides Parish School Board for the purpose of engaging out of school youth. The 2022 – 2024 Intergovernmental Agreement would be effective July 1, 2022 through June 30, 2024.

The Rapides Parish School Board experiences a large number of students who drop out of high school each year. The Rapides Workforce Development Board and the Rapides Parish School Board are collaborating to remain connected with these youth and provide services. As a drop out, these former students are automatically eligible for services through the Workforce Innovation and Opportunities Act (WIOA) which may help them REGULAR MEETING MAY 9, 2022

return to school, obtain a HiSET (secondary diploma of equivalency), gain employment, join the military, or a combination thereof. Once the student has expressed desire to leave school, a pre-counseling session can be arranged by the School Board liaison to inform the student and his/her parents of the services that can be provided to the student after the student exits the school system. Once the former student is enrolled for WIOA services, the staff will provide case management to ensure the participant’s success. There is no anticipated expense to Rapides Parish Police Jury through this collaboration. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Joe Bishop, to increase the starting base pay for Rapides Parish District No. 2 Civil Service employees, from $975.00 per pay period to $1,035.00 per pay period and for the increase to be allocated for all classified positions according to the salary plan, effective May 8, 2022, as recommended by Fire Chief Joseph Glorioso. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. David Johnson, to discuss and possibly take action contracting with Hathorn Storage to store Rapides Parish Police Jury Administration and Finance files with an initial setup fee estimated at $2,600.00 and thereafter a monthly fee of estimated $800.00.

Mr. Joe Bishop questioned if this contract was for a long period of time, to which Mr. Sean McGlothlin stated all the storage currently at Steamatic is needing to be moved.

Ms. Pacholik stated there is no term on the contract. Mr. Greg Jones, Legal Counsel can look over it. It is a month-to-month contract.

Discussion ensued.

On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Bubba Moreau, to authorize Rapides Parish Fire District No. 14 to submit a grant application, through the Louisiana Department of Agriculture and Forestry, for firefighting enhancement and communications, as requested by the Flatwoods Volunteer Fire Department Board of Directors, not to exceed $20,000.00 and authorize the President to sign necessary documents. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. David Johnson, to increase hourly rate for one (1) part-time firefighter from $13.00 per hour to $14.00 per hour and one (1) part-time firefighter from $14.00 per hour to $15.50 per hour, effective May 8, 2022, as recommended by the Cotile Volunteer Fire Department Board. On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Ollie Overton, to enter into an Intergovernmental Agreement with the Village of Forest Hill to authorize the Rapides Parish Highway Department to repair culverts on Blue Lake Road within the Village of Forest Hill, to be paid out of Road District 1A Maintenance Funds, towns portion and authorize the President to sign same. On vote the motion REGULAR MEETING MAY 9, 2022

carried.

Mr. Greg Jones, Legal Counsel, stated the next motion, was brought to his attention by Mr. David Johnson, that this would require an ordinance change before you could go forward. Basically, he just needs to have authorization to proceed to do research and bring back a recommendation to the Jury. There is a terrible problem in Mr. Johnson’s District with, supposedly out of the Parish, oil and gas guys that are coming into the southern end of our parish, tearing up roads with heavy equipment.

On motion by Mr. Ollie Overton, seconded by Mr. David Johnson, to authorize Mr. Jones to research the oil and gas/timber contractors, to post a continuing bond with the Parish, prior to commencing operations to provide reimbursement to the Parish or any damages incurred by Parish Roads as a result of the contractor’s operations and bring a recommendation back to the Jury. On vote the motion was tabled.

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, to create an Assistant Chief position for Rapides Parish Fire District No. 6 – Deville, with an annual salary of $12,000.00, effective May 8, 2022, as recommended by the Deville Volunteer Fire Department Board. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, the following resolutions were presented and unanimously adopted:

RESOLUTION

AUTHORIZING REIMBURSEMENT FOR

RAPIDES PARISH LOSS OF REVENUES & COVID-19 RELATED

EXPENSES UNDER

Coronavirus State & Local Fiscal Recovery Funds Final Rules

WHEREAS, the COVID-19 Pandemic began in early 2020 and continued unabated through December 2021, with hundreds of deaths and thousands of hospitalizations here in Rapides Parish, while the Parish and its statutory agencies were required to continue to provide day-to-day operations and public services and responses for public safety and public health & welfare during the pandemic;

AND WHEREAS, The Parish of Rapides has been allocated a total of $25,182,604.00 in funds under the ARPA. The “Coronavirus State & Local Fiscal Recovery Funds Final Rules” issued by the U.S. Department of the Treasury (CSLFRF Final Rules) in January, 2022, and effective on April 1, 2022;

AND WHEREAS, the “Coronavirus State & Local Fiscal Recovery Funds Final Rule” (CSLFRF Final Rules) issued by the U.S. Department of the Treasury and effective on April 1, 2022, (U.S. 31 CFR Sec. 35-35.12,Dept of the Treasury) provide for the guidelines for the COVID-19 Pandemic replacement of governmental loss of revenues, expenditures, and construction of capital improvements, and water and sewer infrastructure improvements, and specifically include and provide, but are not limited to the following provisions:

“WATER & SEWER INFRASTRUCTURE” The Coronavirus State and Local Fiscal Recovery Funds may be used to make REGULAR MEETING MAY 9, 2022

necessary investments in water and sewer infrastructure. State, local, and Tribal governments have a tremendous need to address:

The consequences of deferred maintenance in drinking water systems and removal, management, and treatment of sewage and stormwater, along with additional resiliency measures need to adopt the climate change.

REPLACING LOST PUBLIC SECTOR REVENUE

Replace lost public sector revenue, using this funding to provide government services up to the amount of revenue loss due to the pandemic.

• • Recipients may determine their revenue loss by choosing between two options: A standard allowance of up to $10 million in aggregate, not to exceed their award amount, during the program
• • Recipients may use funds up to the amount of revenue loss for government services; generally, services traditionally provided by recipient governments are government services, unless Treasury has stated otherwise.

RESPONDING TO THE PUBLIC HEALTH AND ECONOMIC IMPACTS OF COVID-19 Support the COVID-19 public health and economic response by addressing COVID-19 and its impact on public health as well as addressing economic harms to households, small businesses, nonprofits, impacted industries, and the public sector.

• • Recipients can use funds for programs, services, or capital expenditures that respond to the public health and negative economic impacts of the pandemic;
• • Public Health eligible uses include COVID-19 mitigation and prevention, medical expenses, behavioral healthcare, and preventing and responding to violence.

SPENDING ON GOVERNMENT SERVICES

GOVERNMENT SERVICES are generally defined to include: Health Services; General Government, administration, staff, and administrative facilities; Provision for police, fire, and other public safety services;”

GOVERNMENTAL SERVICES & CAPITAL IMPROVEMENTS

• (a) SPENDING ON GOVERNMENT SERVICES “Recipients can use SLFR FUNDS on government services up to the revenue loss amount, whether that be the standard allowance or the calculated using the above approach. Government services generally include any service traditionally provided by a government unless Treasury has stated otherwise. Some common examples are: Health Services; General government administration, staff, and administrative facilities; Provision for police, fire, and other public safety services; Road building and maintenance, and other infrastructure;
• (b) RESPONDING TO THE PUBLIC HEALTH EMERGENCY COVID-19 Mitigation and Prevention. The pandemic has broadly impacted Americans and recipients can provide services to prevent and mitigate COVID-19 to the general public or to small businesses, nonprofits, and impacted industries in general. Enumerated eligible uses include: *Ventilation system installation and improvement. REGULAR MEETING MAY 9, 2022

AND WHEREAS, the CSLFRF Final Rules specifically provided: “Recipients may determine their revenue loss by choosing between two options:

• • A standard allowance of up to $10 million in aggregate, not to exceed their award amount, during the program.”

AND WHEREAS, after several meetings and preparation, on March 14, 2022, the Rapides Parish Police Jury formally passed, at a regular public meeting, a RESOLUTION selecting and adopting the “standard allowance” of up to $10,000,000.00 for the Pandemic replacement of governmental loss of revenues, expenditures, and construction of capital improvements, and water and sewer infrastructure improvements, including a “Final Rule Funding Proposed Plan” which identified a formal listing of 13 categories for expenditures that are within compliance with the “Coronavirus State & Local Fiscal Recovery Funds Final Rules” (CSLFRF Final Rules) issued by the U.S. Department of the Treasury and effective on April 1, 2022, (U.S. 31 CFR Sec. 35-35.12,Dept of the Treasury;

AND WHEREAS said Rapides Parish Police Jury itemized “Final Rule Funding Proposed Plan” adopted on March 14, 2022, by formal Resolution (see attached “EXHIBIT A”), specifically included the categories and projects listed below herein under this Resolution;

NOW THEREFORE BE IT RESOLVED THAT BY THE POLICY JURY OF THE PARISH OF RAPIDES, pursuant to the “Coronavirus State & Local Fiscal Recovery Funds Final Rules” issued by the U.S. Department of the Treasury (CSLFRF Final Rules), effective on April 1, 2022, does hereby approve and adopt and authorize the following:

1. The Payment of $1,250,000 of local match (being 14.2% of estimated project cost) to Water Works District No. 3 of Rapides Parish, to be applied towards the Louisiana Water Sector Program funded project, to be paid from Parish ARPA funds, upon receipt of invoice from the State;
2. The Payment of $505,000 of local match (being 20.6% of estimated project cost) to Elmer Melder Calcasieu Water System, Inc. to be applied towards the Louisiana Water Sector Program funded project, to be paid from Parish ARPA funds, upon receipt of invoice from the State;
3. The reimbursement from ARPA funding to the Rapides Parish Police Jury for certified COVID-19 Pandemic loss of revenues and eligible expenses totaling $700,000.00, to be or utilized for the benefit of public services to the citizens of Rapides Parish and their health, welfare, & safety;
4. The Parish President to execute the Pan American Engineers, LLC Work Order No.2 –Courthouse HVAC upgrades;
5. The Parish President to execute Pan American Engineers, LLC Work Order No. 3 – Relocation of RPPJ administrative offices and meeting room;
6. The Parish President to execute Pan American Engineers, LLC Work Order No. 4 – Courthouse Elevator Improvement;

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MAY 9, 2022

7. The Parish President to execute Pan American Engineers, LLC Work Order No. 5 – Courthouse 1st Floor and Window Renovation;
8. The Parish President to execute Pan American Engineers, LLC Work Order No. 6 – Courthouse Restroom Renovations; AND
9. The Parish President and/or Treasurer, are hereby authorized as necessary and appropriate, to execute any documents in connection with the above listed items 1-8 and does hereby order and instruct the Parish Treasurer to provide the appropriate distributions and line item credits to the accounts of the affected agencies.

THIS RESOLUITON PASSED, ADOPTED, AND APPROVED ON THIS THE 9TH DAY OF MAY, 2022, IN RAPIDES PARISH, STATE OF LOUISIANA.

On motion by Mr. Joe Bishop seconded by Mr. Ollie Overton,, to add the following motion(s) to the agenda, received after the Jury Meeting agenda was posted in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by unanimous vote:

YEAS: Rusty Wilder, David Johnson, Sean McGlothlin, Theodore Fountaine, III, Jay Scott, Joe Bishop, Davron “Bubba” Moreau, Oliver “Ollie” Overton, Jr. and Craig Smith NAYS: ABSTAINED: none ABSENT: none On roll call vote the motion carried unanimously.

On motion by Mr. Ollie Overton, seconded by Mr. David Johnson, to authorize to advertise for the purchase of a Service Truck for Rapides Parish Fire District No. 18 and to secure financing if necessary and authorize President to sign all necessary documents as requested by District Board meeting held on May 6, 2022. On vote the motion carried.

There being no further business, motion by Mr. David Johnson, seconded by Mr. Rusty Wilder, the meeting was adjourned at 3:38 p.m.