Jury Agenda

Posted March 7, 2024

REGULAR SESSION

MARCH 11, 2024 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JURORS COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on February 12, 2024 as published in the Official Journal.
2. Motion that approved bills be paid.

APPOINTMENTS TO BE ANNOUNCED ***Rodney Noles on the Industrial Development B oard for a six (6) year term. Term expired October 10, 2023. ***Jay Scott on the Rapides Area Planning Commission for a four (4) year term. Term expired January 8, 2024. ***Jay Scott on the Transportation Policy Committee for a four (4) year term . Term expired January 8, 2024. ***Walter Warwick on the Air Installation Compatible Use Zone (AICUZ) Board for a three (3) year term. Term will expire May 9, 2024. *** Tommy Milo on the Air Installation Compatible Use Zone (AICUZ) Board for a three (3) year term. Term will expire May 9, 2024. ***Hazel Johnson on the Tioga Heritage Museum District for a five (5) year term. Term will expire may 22, 2024.

3. Motion to extend Bid No. 3028 (MC30) for an additional twelve (12) months, beginning on June 1, 2024 – May 31, 2025, as requested by the Purchasing Agent and approved by the participating Vendor. This is the last extension of the bid allowed by Public Bid Law and must be bid in 2025. (Finance 03/04) REGULAR MEETING MARCH 11, 2024

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4. Motion to extend Bid No. 3029 (CRS2) for an additional twelve (12) months, beginning on June 1, 2024 – May 31, 2025, as requested by the Purchasing Agent and approved by the participating Vendor. This is the last extension of the bid allowed by Public Bid Law and must be bid in 2025. (Finance 03/04)
5. Motion to extend Bid No. 3076 – (Contract Hauling Various Road Materials) for an additional twelve (12) months beginning on April 1, 2024 and ending March 31, 2025 as recommended by the Purchasing Agent and agreed by the Vendor. (Finance 03/04)
6. Motion to authorize the Rapides Parish Fire District No. 10 to purchase radios off the Louisiana State Contract No. 4400025021 not to exceed $95,000.00 and to secure financing as requested by the Fire District Board and Chief. (Finance 03/04)
7. Motion to award Bid No. 3222 – Cotile Recreation Area Bath House Restoration and Repairs Project to Bayou Rapides Corporation for the contract amount of $ 705,215.00 with the three (3) additive alternates included, as recommended by Ballard CLC, Inc Engineering Services. (Finance 03/04)
8. Motion to adopt a resolution authorizing the renewal of a lease between the Red River, Atchafalaya and Bayou Boeuf Levee District (RRABB) and the Rapides Parish Police Jury for a period of ten (10) years, with an option to renew for two (2) additional ten (10) year periods and authorize the Parish President to sign all necessary documents. (Finance 03/04)
9. Motion to declare a Public Emergency on Lone Pine Road, District H, and authorize installation of H-piles and the reconstruction of the roadway due to roadway “slide” failure, as recommended by Pan American Engineers and authorize the President to sign any necessary documents. Project to be funded by Road District 3A, District H. (Public Works 03/04)
10. Motion to adopt a resolution authorizing reimbursement of up to $16,600.00 by LA – DOTD for Elser Field Drainage Rehabilitation – Phase II, AIP No. (Workforce Development & Grants 03/04)

REGULAR MEETING

MARCH 11, 2024

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11. Motion to adopt a resolution for the Gunter Road/Barron Chapel Road Street Improvements authorizing the Police Jury to be responsible for any cost exceeding funding as secured from the Louisiana Capital Outlay Program and authorize the President to sign any necessary documents. (Workforce Development & Grants 03/04)
12. Motion to adopt a resolution to the LA DOTD, Division of Administration, to provide reimbursement of funds, not to exceed $157,184.00 for Terminal authorize the President to sign all necessary documents, as requested by the Esler Airport Manager. (Workforce Development & Grants 03/04)
13. Motion to renew the lease for the Johnson Branch (Lecompte) Library with the LHS Corporation for a two (2) year period, beginning April 1, 2024 and ending March 31, 2026, as recommended by the Library Board of Control and authorize the President to sign same. (Parochial & Municipal Liaison 03/04)
14. Motion to adopt a resolution proclaiming the week of April 7-13, 2024 as National Library Week and Rapides Parish Library Week in Rapides Parish. (Parochial & Municipal Liaison 03/04)
15. Motion to receive the resignation of Mr. Rodney McNeal from the Sewer District No.1 Board and appoint Mr. Michael Bordelon to fulfill the unexpired term. Term will expire on October 12, 2026. (Parochial & Municipal Liaison 03/04)
16. Motion to adopt a resolution proclaiming the week of April 14 – 20, 2024 as National Public Safety Telecommunicator Week in Rapides Parish. (Parochial & Municipal Liaison 03/04)
17. Motion to adopt a resolution proclaiming the month of April 2024 as National County Government Month in Rapides Parish. (Parochial & Municipal Liaison 03/04)
18. Motion to adopt a resolution proclaiming the month of April 2024 as Fair Housing Month in Rapides Parish. (Parochial & Municipal Liaison 03/04)

REGULAR MEETING

MARCH 11, 2024

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19. Motion to adopt a resolution proclaiming the week of April 1-5, 2024, as National Community Development Week in Rapides Parish. (Parochial & Municipal Liaison 03/04)
20. Motion to approve a $0.50 per hour pay increase for all Rapides Parish Fire District No. 5 – Oakhill VFD employees effective February 25, 2024, as recommended by the Oakhill Volunteer Fire Department Board of Directors and the Fire Chief. (Personnel, Elections & Health 03/04)
21. Motion to receive the required report from Acadian Ambulance under the Contract for January, 2024:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 467 80% 88.22% Pineville - 8 minute 156 80% 87.82% Rapides - 12 minute 207 80% 90.34% Rapides - 20 minute 187 80% 85.03% ( Insurance, Ambulance & Fire 03/04)

22. Motion to authorize to enter into a Mutual Aid Agreement between Fire District No. 10 and Plainview Volunteer Fire Department and Cravens Call Group, as recommended by the Plainview Volunteer Fire Department Board and authorize the President to sign all necessary documents. (Insurance, Ambulance & Fire 03/04)
23. Motion to authorize to enter into a Mutual Aid Agreement between Fire District No. 10 and Plainview Volunteer Fire Department and Glenmora Volunteer Fire Department, as recommended by the Plainview Volunteer Fire Department Board and authorize the President to sign all necessary documents. ( Insurance, Ambulance & Fire 03/04)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

24. Motion to authorize Rapides Parish Fire District No. 5 to purchase SCBA’s off Sourcewell Contract No. 032620 and secure financing as requested by the Oakhill Board of Directors. (Mr. Giles) REGULAR MEETING MARCH 11, 2024

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25. Motion to authorize to receive Request for Proposals for Drug Screening Services as requested by the Parish Secretary/Treasurer and Purchasing Agent. (Mr. Moreau)
26. Motion to ratify authorization for the submission of a grant application for the FY 2022 Juvenile Justice and Delinquency Prevention (JJDP) Program, CFDA No. 16.540, NAIN No. 15PJDP-22-GG-04923-TITL, 100% funding by the grant and authorize the President to sign all necessary documents. (Mr. Bishop)
27. Motion to amend Hunt, Guillot and Associates, LLC contract for Grant Management and Administration services related to FEMA funding and reimbursements (FEMA DR 4559 -Hurricane Laura), to extend contract through December 31, 2024 and authorize the Parish President to sign the necessary documents. (Mr. Bishop)
28. Motion to approve an increase of work hours for the Part-Time Inspector at the Public Works Department from twenty-five (25) hours per week to twenty-seven (27) hours per week and an hourly pay rate increase from $22.00 per hour to $23.00 per hour as recommended by the Public Works Director. (Mr. Smith)
29. Motion to extend Bid No. 3044 – (Contract Spraying) for an additional twelve (12) months beginning on March 1, 2024, and ending February 28, 2025, as recommended by the Public Works Director and agreed by the vendor. (Mr. Smith)
30. Motion to extend River Runs Dirt Service, LLC Mowing Contract (District

• A) – for an additional twelve (12) months beginning on March 30, 2024 and ending March 31, 2025, and to remove the minimum guarantee clause, as recommended by the Public Works Director, contingent on vendor approval. Funding to be allocated as follows: 75% from Fund 03 – Public Works Operating Fund and 25% from the corresponding Road District Fund. (Mr. Smith)

31. Motion to extend River Runs Dirt Service, LLC Mowing Contract (District

• B) – for an additional twelve (12) months beginning on November 4, 2023 and ending November 3, 2024, and to remove the minimum guarantee REGULAR MEETING MARCH 11, 2024

pg. 6

clause, as recommended by the Public Works Director, contingent on vendor approval. Funding to be allocated as follows: 75% from Fund 03 – Public Works Operating Fund and 25% from the corresponding Road District Fund. (Mr. Smith)

32. Motion to extend River Runs Dirt Service, LLC Mowing Contract (District

• C) – for an additional twelve (12) months beginning on March 30, 2024, and ending March 31, 2025, and to remove the minimum guarantee clause, as recommended by the Public Works Director, contingent on vendor approval. Funding to be allocated as follows: 75% from Fund 03 – Public Works Operating Fund and 25% from the corresponding Road District Fund. (Mr. Smith)

33. Motion to extend T&L Hunt Contracting, LLC Mowing Contract (District

• D) – for an additional twelve (12) months beginning on November 4, 2023 and ending November 3, 2024 and to remove the minimum guarantee clause, as recommended by the Public Works Director, contingent on vendor approval. Funding to be allocated as follows: 75% from Fund 03 – Public Works Operating Fund and 25% from the corresponding Road District Fund. (Mr. Smith)

34. Motion to extend T&L Hunt Contracting, LLC Mowing Contract (District E) – for an additional twelve (12) months beginning on May 24, 2023, and ending May 23, 2024, as recommended by the Public Works Director, contingent on vendor approval. Funding to be allocated as follows: 75% from Fund 03 – Public Works Operating Fund and 25% from the corresponding Road District Fund. (Mr. Smith)
35. Motion to extend T&L Hunt Contracting, LLC Mowing Contract (District F) – for an additional twelve (12) months beginning on November 4, 2023 and ending November 3, 2024, and to remove the minimum guarantee clause, as recommended by the Public Works Director, contingent on vendor approval. Funding to be allocated as follows: 75% from Fund 03 – Public Works Operating Fund and 25% from the corresponding Road District Fund. ( Mr. Smith)
36. Motion to extend T&L Hunt Contracting, LLC Mowing Contract (District

• H) – for an additional twelve (12) months beginning on May 24, 2023, and ending May 23, 2024, as recommended by the Public Works Director, contingent on vendor approval. Funding to be allocated as follows: 75% from Fund 03 – Public Works Operating Fund and 25% from the corresponding Road District Fund. (Mr. Smith) REGULAR MEETING MARCH 11, 2024

pg. 7

37. Motion to extend T&L Hunt Contracting, LLC Mowing Contract (District I) – for an additional twelve (12) months beginning on November 4, 2023 and ending November 3, 2024, and to remove the minimum guarantee clause, as recommended by the Public Works Director, contingent on vendor approval. Funding to be allocated as follows: 75% from Fund 03 – Public Works Operating Fund and 25% from the corresponding Road District Fund. (Mr. Smith)
38. Motion to authorize the Purchasing Agent to advertise for bids for the purchase of an Engine/Tanker/Service truck for Rapides Parish Fire District No. 7, secure financing, and award to the lowest bidder, per recommendation of the Ruby Kolin VFD Board of Directors. (Mr. Smith)
39. Motion to authorize the Rapides Parish Police Jury to enter into an agreement with Pineland Equipment Group, LLC for the culvert replacements on Downs Lane project at a cost of $518,670.00, project to be funded by Road District 36A, District E and authorize the Parish President to sign the necessary contract documents, change orders, etc., as recommended by Parish Engineer, Pan American Engineers, LLC. (Mr. Bordelon)
40. Motion to adopt an ordinance to amend and reenact Section 18-4.4 (a) Through Truck Traffic, so as to prohibit through truck traffic on McNary Cutoff Road, Ward 4, District H and authorize the Public Works Department to erect signs on the parish-maintained portion and the Village of McNary’s portion as requested by the Mayor. (Mr. Giles)
41. Receive an update on the ARPA plan. (Mr. Smith)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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