Committee Agenda

Posted: August 3, 2023

Notice of Regular Committee Meetings to be held on Monday, August 7, 2023, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee……………………………………….………….....3 Chairman: Davron “Bubba: Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….....4 Chairman: Craig Smith
3. Workforce Development and Grants Committee………………….….7 Chairman: Jay Scott
4. Tourism and Economic Planning and Development Committee…….8 Chairman: Rusty Wilder
5. Courthouse, Coliseum and Legal Committee……………….…………9 Chairman: Sean McGlothlin
6. Parochial Board Liaison and Municipal Liaison Committee…….…10 Chairman: Theodore Fountaine, III
7. Personnel, Elections and Health Committee…………………………11 Chairman: Oliver “Ollie” Overton, Jr.
8. Insurance, Ambulance, Fire and Homeland Security Committee.…12 Chairman: David Johnson

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

STANDING COMMITTEE’S

AUGUST 7, 2023

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Recognize Dr. Curtis Lewis, Regional Administrator for Office of Public Health, to introduce the new Region 6 Medical Director, Dr. Christina Lord.

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FINANCE COMMITTEE

AUGUST 7, 2023 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda ite m upon which a vote is to be taken.
2. Treasurer’s Report.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

AUGUST 7, 2023 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda ite m upon which a vote is to be taken.
2. Public Works Director's Report.
3. Discussion on the process and comple tion of work orders for the Public Works Department and organization of the Public Works Department. (Mr. Smith)
4. Motion to authorize the Rapides Parish Police Jury to execute an Engineering Agreement with Pan American Engineers, LLC. for engineering services related to Downs Lane Culvert Replacement and authorize Pan American Engineers, LLC. to advertise and receive bids for the same. The estimated construction cost of the project is $420,000. Project to be paid from Road District 36, District E funds. (Mr. Wilder)
5. Motion to authorize Pan American Engineers, LLC. to advertise and receive bids for the Tiger Lake Road Lane Widening project. The estimated construction cost of the project is $585,000. Project is to be paid from Police Jury District H – Road District 2C funds. (Mr. Johnson)
6. Motion to accept the donation of twen ty-five (25) Speed Limit Signs from the City of Alexandria and authorize the President to sign necessary paperwork. (Mr. Smith)

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7. Motion to enter into a Professional Service Agreement with Pan American Engineers, LLC., for Overall Road Improvements Program 2023, and authorize the President to sign said agreement and all necessary documents. (Mr. Bishop)
8. Motion to accept Task Order B-3-2022 – Concrete Pane l Repairs in the Fairway East Subdivision as “Substantially Complete”, and authorize the Parish President to sign and record the “Task Order Certificate of Acceptance”, and authorize the Parish President to sign a Final Recap Task Order Change Order adjusting the final contract quantities and time period as necessary, as recommended by the Parish Engineer, Pan American Engineers, LLC. (Mr. Bishop)
9. Motion to accept the “Asphalt Ro adway Improvements on Clifton Road” as “Substantially Complete”, and authorize the Parish President to sign and record the “Substantial Completion” certificate, and authorize the Parish President to sign a Final Recap Change Order adjusting the final contract quantities and time period as necessary, as recommended by the Parish Engineer, Pan American Engineers, LLC. (Mr. Wilder)
10. Motion to authorize the Parish Presi dent to request assistance from NRCS to complete an assessment of the following bayous, dams, and other associated irrigation components; Bayou Rapides and Bayou Boeuf. (Mr. Wilder)
11. Motion to authorize the Rapides Pa rish Police Jury to enter into an agreement with T.L. Construction of Alexandria, Louisiana for the Butte LaRose Road Reconstruction proj ect at a cost of $166,965.00 and authorize the Parish President to sign the necessary documents as recommended by Parish Engin eer, Pan American Engineers, Page | 6

the balance paid using Distri ct G, Road District 1B funds. (Mr. McGlothlin)

12. Motion to enter into a contract w ith Durable Piling Restoration for repairs to Libuse Cutoff Road Bridge, for th e amount of $23,070.00, to be paid from Public Works Fund. Repairs we re identified in the last bridge inspection. (Mr. Smith)
13. Motion to authorize Ms. Lana Davi s, at 25 G. Davis Road, Glenmora, LA 71433, as a Hardship Case. (Proper certification has been submitted) (Mr. Johnson)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& GRANTS COMMITTEE

AUGUST 7, 2023 JAY SCOTT, CHAIRMAN

1. Public comment on any agenda ite m upon which a vote is to be taken.
2. Motion to approve the AJC Certif ication Matrix Scoring Criteria approved by the Workforce Investment Council and to be submitted to Louisiana Workforce Commission for approval and evaluation. (Mr. Scott)
3. Motion to change the Rapides Am erican Job Center business operational hours from 7:30 am – 5:30 pm, Monday – Friday, to 8:00 – 4:30, Monday – Friday. (Mr. Scott)
4. Motion to extend employment for one (1) temporary employee for the position of Office Administrator until September 30, 2023, due to shortage of WIOA staff. Funding fo r this position will be paid out of WIOA funds. Authorize the Treasurer to amend budget as necessary. (Mr. Scott)
5. Motion to amend job position title of temporary employee DDWG Office Administrator to Office Administrator/Service Navigator. Funding for this position will be paid from WIOA and Y.E.S. grant. Authorize the Treasurer to amend budget as necessary. (Mr. Scott)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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TOURISM AND ECONOMIC PLANNING

AND DEVELOPMENT COMMITTEE

AUGUST 7, 2023 RUSTY WILDER, CHAIRMAN

1. Public comment on any agenda ite m upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE, COLISEUM AND LEGAL COMMITTEE

AUGUST 7, 2023 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda ite m upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON

& MUNICIPAL LIAISON COMMITTEE

AUGUST 7, 2023 THEODORE FOUNTAINE, III, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

AUGUST 7, 2023 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda ite m upon which a vote is to be taken.
2. Motion to permanently relocated Pr ecinct S11 from the Calvary Baptist Volunteer Fire Department, Station No. 5, located at 3569 Highway 121, Boyce, LA 71409. A copy of this resolution be sent to Secretary of State, Elections Division, Clerk of Court and Registrar of Voters. (Mr. Wilder)
3. Motion to name the Secretary/ Treasurer and Chief Accountant as Ethics designees for the Rapides Parish Police Jury as required by LA R.S. 42:1170(C) (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

AUGUST 7, 2023 DAVID JOHNSON, CHAIRMAN

1. Public comment on any agenda ite m upon which a vote is to be taken.
2. Motion to receive the required re port from Acadian Ambulance under the Contract for June, 2023:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 470 80% 90.21% Pineville - 8 minute 137 80% 85.40% Rapides - 12 minute 172 80% 88.37% Rapides - 20 minute 204 80% 86.76% (Mr. Johnson)

3. Motion to grant a new electric line right-of-way to CLECO Power, LLC, for an electrical service line for the New Fire Station for Fire District No. 9 – Echo/Poland and authorize the President to sign necessary paperwork. (Mr. Johnson)
4. Motion that due to extremely dry conditions, a burn ban will be in effect for Rapides Parish, effective August 7, 2023 and remain in effect until further notice. (Mr. Johnson)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL