City Council Minutes – January 7, 2020

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON JANUARY 7, 2020. The Council of the City of Alexandria, Louisiana, met in a regularly scheduled meeting session at its regular meeting place, on Tuesday, January 7, 2020 at 5:00 P.M. Those present were the Honorable Jules Green, Malcolm Larvadain, Jim Villard, Chuck Fowler, Gerber Porter, Harry Silver, Joe Fuller. Also present were Mayor Hall, City Attorney David Williams and Council Staff. The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Jules Green, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Mr. Nolley and the Pledge of Allegiance was led by Mr. Silver. APPROVAL OF MINUTES On a motion of Mr. Fuller and seconded by Mr. Villard the minutes taken from a regular Council m eeting held December 10 , 2019 were unanimously approved by the Council. CONSENT CALENDAR The Council next read all items found under the heading Consent Calendar and assigned them to committees. Mr. Villard moved for the adoption or introduction of all items appearing under the heading of Consent Calendar. Mr. Fowler seconded the motion. It was unanimously carried by the Council. On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH KYTE CONSU LTING LLC OF RUSTON TO PROVIDE AN INDEPENDENT PERSPECTIVE ON VARIOUS STRATEGIC OPTIONS REG ARDING CITY’S UTILITIES SYSTEM AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH PAN AMERICAN ENGINEERS FOR IMPROVEMENTS TO THE ENVIRONMENTAL SERVICE LABORATORY AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN EXPRESS SPONSORED AGREEMENT WITH LOUISIANA STATE UNIVERSITY (LSU) ON BEHALF OF THE STEPHENSON DISASTER MANAGEMENT INSTITU TE AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH CYCLOMEDIA TECHNOLOGY, INC. FOR STREET IMAGER Y SOLUTIONS AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced, to wit: AN ORDINANCE DECLARING CERTAIN ITEMS AS SURPLUS AND NO LONGER NEEDED OR USED BY CITY DEPARTMENTS TO BE SOLD AT A PUBLIC AUCTION SCHEDULED FOR SATURDAY, FEBRUARY 29, 2020 AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced, to wit: AN ORDINANCE AMENDING THE 2019 -2020 CAPITAL BUDG ET ADDING FUNDS FOR HORSESHOE DRIVE IMPROVEMENTS AND OTHER MATERS WI TH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced, to wit: AN ORDINANCE AMENDING THE 2019 -2020 CAPITAL BUDGET FOR BUS BENCHES/SHELTERS AND SHOP EQUIPMENT AND OTHER MATERS WITH R ESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced, to wit: AN ORDINANCE AMENDING THE 2019 -2020 OPERATING BUDGET FOR STORM RESPONSE AND OTHER MATERS WITH RESPECT THERETO. RESOLUTIONS

Mr. Fuller moved for the adoption of the following resolution, which was seconded by Mr. Larvadain.

RESOLUTION NO. 0001-2020

RESOLUTION DECLARING TUESDAY, DECEMBER 24, 2019 A CITY HOLIDAY FOR CITY EMPLOYEES.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter, Silver.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 7th day of January 2020.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Fuller.

RESOLUTION NO. 0002-2020

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS F OR ANNUAL REQUIREMENTS CONTRACT FOR WATER, WASTEWATER, NATURAL GAS A ND GENERAL (SITE RELATED) SYSTEMS.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Porter, Silver, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 7 th day of January 2020.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

Upon request from the Administration, the following item was del ayed for two weeks:

AN

ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH TETRA TECH FOR EMERGENCY DEBRIS REMOVAL AND MON ITORING SERVICES AND OTHER MATTERS RELATED THERETO.

Upon request from the Administration, the following item was del ayed for two weeks: AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE CURRENT CONTRACT WITH CROWDER GULF, LLC AND CERES ENVIRONMENTAL FOR DI SASTER DEBRIS REMOVAL, REDUCTION AND DISPOSAL SERVICES AND OTHER MATTERS RELATED THERETO.

Upon request from the Administration, the following item was delayed for two weeks:

AN

ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE CURRENT CONTRACT WITH LOTT OIL COMPANY FOR BULK FUEL FOR VEHICLES AND EQUIPMENT AND OTHER MATTERS RELATED THERETO.

COMMITTEES

There were no reports from Legal Affairs Committee, Utility Committee, Personnel/Insurance Committee, Public Safety, Works and Transportation Committee and A&E Committee. Finance Committee Chair, Mr. Fuller mentioned that Director of Finance David Crutchfield had given his two weeks’ notice so he thanked him for working with the Council. He said David Crutchfield had done a good job and that he hates to see him go.

Economic Workforce and Planning Development Committee Chair, Mr. Fuller thanked the administration for acknowledging AFCO Inc. and Roy O. Martin for expanding in the community. He also asked for and update on the Weiss and Goldring Building at the next Committee Meeting.

Community Affairs, Services and Events Committee Chair, Mr. Larvadain said he had attended WinterFête and it looked like it was well attended. He asked for a follow up report at the next Committee Meeting.

Property and Zoning Committee Chair, Jim Villard asked for a report in two weeks on the Johnny Downs Complex.

Mr. Green announced that the next meeting would be held on January 21, 2020.

/S/ Jules R. Green President ATTEST: /S/ Donna P. Jones City Clerk