Jury Agenda

Posted January 18, 2024

REGULAR SESSION

JANUARY 22, 2024 3:00 P.M.

CALL TO ORDER

INVOCATION – Rev. Joseph Franklin

POSTING OF COLORS & PLEDGE OF ALLEGIANCE – Rapides Parish Sheriff Department Honor Guard

ROLL CALL

OATH OF OFFICE – Hon. Phillip Terrell, District Attorney, 9th Judicial District

PUBLIC COMMENT ON ANY AGENDA ITEM

JURORS COMMENTS

1. ELECTION OF OFFICERS – Greg Jones, Legal Counsel

President

Vice President

Secretary/Treasurer

2. Special presentation of plaques to President and Vice President.
3. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on December 11, 2023, as published in the Official Journal.
4. Motion that approved bills be paid.
5. Motion to appoint the President for a one (1) year term on the Rapides Area Planning Commission Board, as the Chief Executive Officer. Term will expire January 13, 2025. (12/11/23 appointments to be announced)

REGULAR MEETING

JANUARY 22, 2024

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6. Motion to appoint President for a one (1) year term on the Chamber of Commerce, as Chief Executive Officer. Term will expire January 13, 2025. (12/11/23 appointments to be announced)
7. Motion to appoint President for a one (1) year term on the Regional Infrastructure Beltway Commission, as Chief Executive Officer. Term will expire January 13, 2025. (12/11/23 appointments to be announced)
8. Motion to appoint President for a one (1) year term on the Transportation Policy Committee, as Chief Executive Officer. Term will expire January 13, 2025. (12/11/23 appointments to be announced)

APPOINTMENTS TO BE ANNOUNCED ***Brandon Lee Blaney to the Buckeye Recreation District for a five (5) year term. Term will expire November 10, 2023. (October, November, December Agenda) ***Charles Johnson to the Cocodrie Game and Fish Commission for a four (4) year term. Term will expire January 15, 2024. ***Lane Causey to the Cocodrie Game and Fish Commission for a four (4) year term. Term will expire January 15, 2024. ***Chris Estes to the Cocodrie Game and Fish Commission for a four (4) year term, representing CLECO. Term will expire January 15, 2024. ***Chauncey Nichols to the Fire Protection District No. 17 for a two (2) year term. Term expired January 1, 2024. ***Rodney Noles on the England Economic & Industrial Development District for a six (6) year term. Term will expire October 10, 2023. (October Agenda) ***Craig Smith to the Rapides Area Planning Commission, juror term, for a four

• (4) year term. Term will expire January 1, 2024. ***Jay Scott to the Rapides Area Planning Commission, juror term, for a four (4) year term. Term will expire January 1, 2024. ***Jay Scott to the Transportation Policy Committee, juror term, for a four (4) year term. Term will expire January 1, 2024. ***Jason Dewitt on the Rapides Finance Authority, representing District E. Term will expire October 14, 2026. ***Jason Dewitt on the Communications District, representing Parish and State Government. Term will expire February 18, 2026. ***Jason Dewitt on the Ward 9 Recreation District. Term will expire November 8, 2024.

9. Motion to authorize Rapides Parish Fire District No. 8 to purchase a new apparatus off State Contract No. 4400017445, not to exceed $440,000.00 REGULAR MEETING JANUARY 22, 2024

pg. 3

and secure financing for a term of 5 years , as recommended by the Cotile Volunteer Fire Department Board of Directors and Fire Chief and authorize President to sign all necessary documents. (Finance 01/09)

10. Motion to delete and sell Asset No. 9066 (2002 Ford) by sealed bid for Rapides Parish Fire District No. 6 , as requested by the Deville Volunteer Fire Department Board of Directors and the Fire Chief. (Finance 01/09)
11. Motion to authorize the President to sign certifications to the Legislative Auditor certifying on behalf of the Governing Body that funds made available during the year from January 1, 2023 to December 31, 2023 , pursuant to LSA -R.S. 48:751-760 have been expended in accordance with the provisions of those statutes and other standards established by law. (Finance 01/09)
12. Motion to authorize the travel expense policy be adopted by the Jury, to provide the annual travel budget for the entire Jury, and that the Pre sident of the Rapides Parish Police Jury is authorized to approve travel expenditures during the year, not to exceed the budgeted amount. (Finance 01/09)
13. Motion to authorize the registration and expenses, in an amount up to $700.00 each, for the Justices of the Peace and Constables for the 202 4 Justices of the Peace and Constables Annual Training course, to be paid out of the General Fund. (Dates to be determined at later time). (Finance 01/09)
14. Motion to authorize the President to sign the engagement letter for Payne, Moore, and Herrington for the 2023 audit. (Finance 01/09)
15. Motion to discuss proposed updates to the Operations Manual for the Rapides Parish Public Works Department. (Public Works 01/09)

REGULAR MEETING

JANUARY 22, 2024

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16. Motion to complete 50 hours of ditching in the Town of Glenmora – Turkey Creek Rd just past Roselawn Cemetery to Evangeline Rd – to perform maintenance to assist in draining Turkey Creek Road, to be paid out of 1A maintenance funds, town’s portion. (Public Works 01/09)
17. Motion to authorize a lease agreement for four (4) Dodge Ram 2500 trucks thru Enterprise Fleet Management for use by the Public Works Department and authorize the Parish President to sign all necessary documents, as recommended by the Public Works Director. (Public Works 01/09)
18. Motion to authorize the Rapides Parish Public Works Department to assist and repair potholes on Perkins Road within the city limits of the Village of Forest Hill, to be paid out of 1A maintenance funds, town’s portion. (Public Works 01/09)
19. Motion to authorize the Parish President to sign the Agreement between the Chief Elected Official and the Rapides Workforce Development Board signifying the roles and responsibilities of the Office of Economic & Workforce Development Board (OEWD) as the fiscal agent and the administrative entity, and the Workforce Operations Department (WOD) as the provider of Title 1 Adult, Dislocated Worker and Youth services authorized by the Workforce Innovation and Opportunity Act (WIOA) of 2014 for the contract term of January 1, 2024 thru January 31, 2025. (Workforce & Grants 01/09)
20. Motion to grant approval to Holloway Heritage RV Park, Lots 1-16, located at 12548 Highway 28 East (Deville), as recommended by the Rapides Area Planning Commission. (Tourism & Economic Planning 01/09)
21. Motion to award Work Order No. 8 – AHUs Replacement at the Rapides Parish Coliseum, under ARPA, to the lowest prospective bidder, SAMS Air Conditioning Maintenance Service, Inc. for a contract amount of $725,000.00 and authorize the President to sign all necessary documents. (Courthouse, Coliseum & Legal 01/09)

REGULAR MEETING

JANUARY 22, 2024

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22. Motion to authorize the Police Jury Legal Counsel to request an opinion from the Attorney General Office on legalities of the Justice of Peace position Ward 3, Second Court. (Courthouse, Coliseum & Legal 01/09)
23. Motion to allow bars to open in Rapides Parish on Sunday, February 11, 2024 and each year thereafter from 12:00 pm to 12:00 am for Super Bowl Sunday. (Courthouse, Coliseum & Legal 01/09)
24. Motion to authorize the President to sign five (5) year renewal lease agreement with Southern Communications, Inc. Lease Agreement, K2 Towers III Site Reference: LA-8 Boyce, for wireless communications tower located at Rapides Parish Fire District No. 14. (Parochial & Municipal Liaison 01/09)
25. Motion to accept the resignation of Mr. Harry Hayes and appoint Mr. Derrick Alexander to fill the unexpired term on the Rapides Finance Authority Board, representing District I. Term will expire September 30, 2028. (Parochial & Municipal Liaison 01/09)
26. Motion to adopt a resolution approving the holding of an election in Fire Protection District No. 12 of the Parish of Rapides, State of Louisiana, on Saturday, April 27, 2024, to authorize the levy of a special tax therein. (Personnel, Elections & Health 01/09)
27. Motion to create the position of part-time Secretary/Firefighter for Rapides Parish Fire District #8 – Cotile VFD, not to exceed thirty-four (34) hours per week, starting hourly rate between $10.00 - $13.00 per hour, depending on experience as recommended by the Cotile Volunteer Fire Department Board and Fire Chief. (Personnel, Elections & Health 01/09)
28. Motion to receive the required report from Acadian Ambulance under the Contract for November, 2023:

REGULAR MEETING

JANUARY 22, 2024

pg. 6

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 497 80% 89.34% Pineville - 8 minute 141 80% 86.52% Rapides - 12 minute 198 80% 92.42% Rapides - 20 minute 155 80% 90.97% (Insurance, Ambulance & Fire 01/09)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

29. Motion to authorize Rapides Parish Fire District No. 5 – Oakhill VFD to submit a grant application to Firehouse Subs for the purchase of a hose drying cabinet and an extractor for maintaining gear as requested by the Fire Chief and authorize the President to sign all necessary documents. (Mr. Overton)
30. Motion to allow Rapides Parish Fire District No. 17 to maintain possession of Asset# 12862 (2007 Fire Truck) as it is deemed repairable by the Department and requested by the Board and authorize the President to sign all necessary documents. The truck caught fire on November 16, 2023 and is considered a total loss by the insurance company. (Mr. Overton)
31. Motion to authorize the Purchasing Agent to advertise to receive bids on Hot and Cold Mix (Bituminous Material) for the annual contract to be paid from Public Works Department Fund and applicable Road District Maintenance Funds as recommended by the Purchasing Agent. (Mr. Overton)
32. Motion to exercise the option to extend Bid No. 2641 (Hay Lease) for an additional year (May 1, 2024 thru April 30, 2025), as requested by the Purchasing Agent. (Mr. Smith)

REGULAR MEETING

JANUARY 22, 2024

pg. 7

33. Motion to approve adding $0.25 per hour for the following approved listed certifications for Rapides Fire District No. 7 employees: Driver Operator Engine, Driver Operator Mobile Water, Rope Rescue Awareness, Rope Rescue Operations, Rope Rescue Technicians, Incident Safety Officer, Live Fire Instructor, Live Fire Instructor in Charge, Officer 3, Instructor 3, Hazmat Tech, Hazmat Incident Commander, Fire Investigator, beginning with the first pay period of 2024, as recommended by the Ruby Kolin Volunteer Fire Department Board of Directors and Fire Chief. (Mr. Smith)
34. Motion to approve the increase of base pay for Rapides Parish Fire District No. 7 part time employees as follows: Base pay with no certifications will go from $10.50 to $11.00. Base pay with EMR/EMT-B or firefighter will go from $11.90 to $12.00, beginning with the first pay period of 2024, as recommended by the Ruby Kolin Volunteer Fire Department Board of Directors and Fire Chief. (Mr. Smith)
35. Motion to adopt an ordinance to establish or set a 15mph speed limit on Gwen Parkway, Ward 7, District E, and authorize the Public Works Department to erect speed limit signs. (Mr. Bordelon)
36. Motion to authorize the hosting of a Mardi Gras Vendor Event and Parade at Cotile Recreation Area on February 3, 2024 from 10:00 am – 10:00 pm and authorize the Parish President to sign all necessary documents, pending legal counsel approval. (Mr. Bordelon)
37. Motion to approve the amended budget for calendar year 2023 and proposed budget for calendar year 2024 for the North Louisiana Criminalistics Laboratory Commission, as requested by the North Louisiana Criminalistics Laboratory Commission. (Mr. Bishop)
38. Motion to authorize the Parish President to submit a FY 2023/2024 Local Government Assistance Program Application (LGAP) up to $100,000 to go towards the purchase of a records storage building. (Mr. Bishop) REGULAR MEETING JANUARY 22, 2024

pg. 8

39. Motion to adopt a resolution to submit a project proposal for Parish Drainage Improvements under the Hometown Revitalization Program and Resilient Communities Infrastructure Program and authorize the Parish President to sign all necessary documents. (Mr. Bishop)
40. Motion to authorize the Parish President to send a ninety (90) day written notice cancelling the current vending services contract for the Rapides Parish Courthouse. (Mr. McGlothlin)
41. Motion to authorize the Purchasing Agent to advertise and receive proposals for vending services for the Rapides Parish Courthouse. (Mr. McGlothlin)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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