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Council Meeting Info Packet – March 25, 2025

From the Alexandria City Council meeting on March 25, 2025

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Pages: 251
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0 Utility Committee - Public Safety, Works and Transportation Committee Agenda March 25, 2025 Chuck Fowler, Malcolm Larvadain, Jules Green, Jim Villard, Lizzie Felter) 4: 45 P. M.

To consider final adoption of an ordinance authorizing the mayor to enter into a Professional Services Agreements with Pan American Engineers, LLC, Ballard CLC, Incorporated, Kindle, Stone and Associates, Incorporated, Meyer, Meyer, LaCroix and Hixson, Incorporated, Monceaux- Buller and Associates, LLC, ScottMoore, LLC, and Vertex Worx, LLC for Engineering and Surveying Services. Item 25) Alexandria City Council meetings and Council Committee meetings are broadcast live and may be viewed live by the public on Optimum Cable Channel 4. A rebroadcast may be viewed on Optimum Cable Channel 4 and the City of Alexandria website. www. cityofalexandriala. com. TUESDAY, MARCH 25, 2025 CITY COUNCIL CHAMBERS- 5: 00 P. M. PERSONS DESIRING TO ADDRESS THE COUNCIL SHALL INFORM THE PRESIDENT AT THE APPROPRIATE AGENDA ITEM

A. CALL TO ORDER
B. INVOCATION
C. PLEDGE OF ALLEGIANCE
D. ROLL CALL
E. APPROVAL OF MINUTES TAKEN FROM A REGULAR MEETING HELD ON MARCH 11, 2025.
F. PRESENTATION ROOSEVELT JOHNSON- LOVE THE BOOT
G. CONSENT CALENDAR

Introduction of an ordinance authorizing the mayor to accept the low bid submitted for janitorial supplies.
Introduction of an ordinance authorizing the mayor to accept the low bid submitted for construction and maintenance materials.
Introduction of an ordinance authorizing the mayor to enter into a memorandum of agreement with the Department of the Army Joint Readiness Training Center Fort Johnson for military exercises.
Introduction of an ordinance authorizing the mayor to renew the existing contract for Professional Auctioneering Services.
Introduction of an ordinance adopting the Operating Budget for the City of Alexandria for Fiscal Year 2025/ 2026; to make appropriations for the ordinary expenses of all city divisions, departments, offices and agencies, pensions and otherwise providing with respect to the expenditures of appropriations; adopting the Capital Budget for the City of Alexandria for Fiscal Year 2025/ 2026; appropriating funds for the Capital Budget for the City of Alexandria for Fiscal Year 2025/ 2026 and providing for capital expenditures; and other matters with respect to appropriations and the expenditure of funds pertaining thereto.
Introduction of an ordinance authorizing the City Attorney to settle and compromise the matters entitled " Doris Fox, et al. v. City of Alexandria, et al" 9th judicial District Court Civil Suit Number 275,974, Division A and other matters with respect thereto.
Introduction of an ordinance authorizing the City Attorney to settle and compromise the matters entitled " Johnny Jeans, et ux. v. City of Alexandria, et al" 9th judicial District Court Civil Suit Number 268,938, Division C and other matters with respect thereto.
Introduction of an ordinance authorizing the City Attorney to settle and compromise the matters entitled "Marie Sampson v. City of Alexandria, et al" 9th judicial District Court Civil Suit Number 274, 100 Division F and other matters with respect thereto.
Introduction of an ordinance authorizing the mayor to declare Police Vehicle 9843 as surplus and no longer needed or used by the City departments to be disposed of in accordance with Louisiana Law.
Introduction of an ordinance authorizing the mayor to enter into a Cooperative Endeavor Agreement with CHRISTUS Foundation to cosponsor the 2025 Walmart CMN Golf Tournament scheduled for May 2025 at Links on the Bayou benefiting Children's Miracle Network.
Introduction of an ordinance authorizing the mayor to renew the Golf Course Management, Operation and Maintenance Agreement with M2Mitton Management, LLC at its current terms and conditions and other matters with respect thereto.

H. RESOLUTIONS

RESOLUTION authorizing the adoption of Financial Management Policy with regard to Community Development Block Grant Disaster Recovery Mitigation Funds.
RESOLUTION authorizing the mayor to file applications with the Federal Transit Administration, for federal transportation assistance for the City of Alexandria Transit Department.
RESOLUTION to co- sponsor the Westside Habilitation Center March Madness Basketball Tournament, in March 2025 for individuals with disabilities.
RESOLUTION to co- sponsor the Alexandria Museum of Art Jourdan Thibodeaux Trio Concert in March 2025.
RESOLUTION authorizing advertisement for bids for gas meters and itron erts.
RESOLUTION authorizing advertisement for bids for herbicides.
RESOLUTION authorizing advertisement for bids for ready mix concrete.
RESOLUTION authorizing advertisement for bids for operating supplies for the Electric Distribution Department.
RESOLUTION authorizing advertisement for bids for janitorial chemicals.

I. ORDINANCES FOR FINAL ADOPTION 0 SUBJECT TO PUBLIC HEARING

To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for operating supplies for the Gas Department.
To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for cast/ ductile Iron.
To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for operating supplies for the Wastewater Department.
To consider final adoption of an ordinance authorizing the mayor to renew the contract with Clean Earth of Alabama, Incorporated for household hazard waste services for the Utility and Public Works Divisions. II
To consider final adoption of an ordinance authorizing the mayor to enter into a Professional Services Agreements with Pan American Engineers, LLC, Ballard CLC, Incorporated, Kindle, Stone and Associates, Incorporated, Meyer, Meyer, LaCroix and Hixson, Incorporated, Monceaux- Buller and Associates, LLC, ScottMoore, LLC, and Vertex Worx, LLC for Engineering and Surveying Services.

J. PUBLIC HEARING - COMMUNITY DEVELOPMENT

To hold a public hearing taking action on the cost of demolition of one commercial structure located at:
Adjourned Alexandria City Council meetings and Council committee meetings are broadcast live and may be viewed live by the public on Optimum Cable Channel 4. A rebroadcast may be viewed on Optimum Cable Channel 4 and the City of Alexandria, LA website www. cityofalexandriala. com i, TUESDAY, MARCH 25, 2025 CITY COUNCIL CHAMBERS- 5: 00 P. M. PERSONS DESIRING TO ADDRESS THE COUNCIL SHALL INFORM THE PRESIDENT AT THE APPROPRIATE AGENDA ITEM

A. CALL TO ORDER
B. INVOCATION
C. PLEDGE OF ALLEGIANCE
D. ROLL CALL
E. APPROVAL OF MINUTES TAKEN FROM A REGULAR MEETING HELD ON MARCH 11, 2025. PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON MARCH 11, 2025 The Council of the City of Alexandria, Louisiana, met in a regularly scheduled meeting session in the City Council Chambers, on Tuesday, March 11, 2025 at 5: 00 P. M. Those present were the Honorable Cynthia Perry, Gary Johnson, Lizzie Fetter, Chuck Fowler, Jim Villard and Malcolm Larvadain. Jules Green was absent. Also present were Mayor Roy, City Attorney Jonathon Goins, Michael Caffery and Council Staff. The Council of the City of Alexandria, State of Louisiana was duly convened as the governing authority of said City by the Honorable Cynthia Perry, who stated that the Council was ready for the transaction of business. The invocation was pronounced by Ms. Felter and the Pledge of Allegiance was led by Mr. Villard. APPROVAL OF MINUTES On a motion of Mr. Fowler and seconded by Mr. Larvadain the minutes taken from a regular Council Meeting held on February 25, 2025 were unanimously approved by the Council. PRESENTATION Annie Collins presented information on Glass Act Recycling. CONSENT CALENDAR The Council next read all items found under the heading Consent Calendar and assigned them to committees. Mr. Villard moved for the introduction of all items appearing under the heading Consent Calendar. Mr. Johnson seconded the motion. It was unanimously carried by the Council. Bids were received for operating supplies for the Gas Department. Name of Bidders Coburn' s Supply Lafayette Winwater Works Ferguson Enterprises Core and Main The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard and seconded by Mr. Johnson to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR OPERATING SUPPLIES FOR THE GAS DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO. Bids were received for cast/ductile iron. Name of Bidders Coburn' s Supply Lafayette Winwater Works Ferguson Enterprises Zenner USA The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard and seconded by Mr. Johnson to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CAST/ DUCTILE IRON AND CiTI- IER MATTERS WITH RESPECT THERETO. Bids were received for operating supplies for the Wastewater Department. Name of Bidders Coburn' s Supply Lafayette Winwater Works Ferguson Enterprises The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard and seconded by Mr. Johnson to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR OPERATING SUPPLIES FOR THE WASTEWATER DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Johnson the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE CONTRACT WITH CLEAN EARTH OF ALABAMA, INCORPORATED FOR HOUSEHOLD HAZARD WASTE SERVICES FOR THE UTILITY AND PUBLIC WORKS DIVISIONS AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Johnson the following ordinance was introduced to wit: 410 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENTS WITH PAN AMERICAN ENGINEERS, LLC, BALLARD CLC, INCORPORATED, KINDLE, STONE AND ASSOCIATES, INCORPORATED, MEYER, MEYER, LACROIX AND HIXSON, INCORPORATED, MONCEAUX- BULLER AND ASSOCIATES, LLC, SCOTTMOORE, LLC, AND VERTEX WORX, LLC OR ENGINEERING AND SURVEYING SERVICES AND OTHER MATTERS WITH RESPECT THERETO. The Administration requested the above ordinance be amended to read for Engineering Surveying. On a motion of Mr. Fowler and seconded by Mr. Villard the item was amended. On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced as amended to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENTS WITH PAN AMERICAN ENGINEERS, LLC, BALLARD CLC, INCORPORATED, KINDLE, STONE AND O ASSOCIATES, INCORPORATED, MEYER, MEYER, LACROIX AND HIXSON, INCORPORATED, MONCEAUX- BULLER AND ASSOCIATES, LLC, SCOTTMOORE, LLC, AND VERTEX WORX, LLC FOR ENGINEERING AND SURVEYING SERVICES AND OTHER MATTERS WITH RESPECT THERETO. RESOLUTIONS Mr. Fowler moved for the adoption of the following resolution, which was seconded by Ms. Fetter. RESOLUTION NO. 0635- 2025 RESOLUTION TO CO- SPONSOR THE UNITED WAY OF CENTRAL LOUISIANA, LOUISIANA PRISONER REENTRY INITIATIVE OF ALEXANDRIA AT BOLTON AVENUE COMMUNITY CENTER IN APRIL 2025. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Villard, Larvadain, Perry, Johnson, Felter. NAYS: None. ABSENT: Green. This resolution was thereupon declared adopted on this the 11th day of March, 2025. Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Johnson. RESOLUTION NO. 0636- 2025 RESOLUTION TO CO- SPONSOR GIRLS ON THE RUN CENTRAL LOUISIANA SPRING 5K RACE IN MAY 2025. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Felter, Fowler. NAYS: None. ABSENT: Green. This resolution was thereupon declared adopted on this the 11th day of March, 2025. Mr. Villard moved for the adoption of the following resolution, which was seconded by Ms. Felter. RESOLUTION NO. 0637- 2025 RESOLUTION TO CO- SPONSOR THE CHILDREN' S ADVOCACY NETWORK AND CENLA INDIA ASSOCIATION HOLI FEST 2025. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Felter, Fowler. NAYS: None. ABSENT: Green. This resolution was thereupon declared adopted on this the 11th day of March, 2025. ORDINANCES FOR FINAL ADOPTION SUBJECT TO A PUBLIC HEARING The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Fowler. ORDINANCE NO. 11- 2025 AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE STREET AND DRAINAGE IMPROVEMENTS FOR ADRIENNE DRIVE OF THE HOPE HOUSE OF CENTRAL LOUISIANA RESIDENTIAL DEVELOPMENT SUBDIVISION AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Felter, Fowler. NAYS: None. ABSENT: Green. This ordinance was thereupon declared adopted on this the 11th day of March, 2025. The following ordinance, which was previously introduced and laid over for Spublication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Fowler. ORDINANCE NO. 12- 2025 AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE THE EN III Y STATE AGREEMENT FOR THE CAPITAL IMPROVEMENT METROPOLITAN PLANNING ORGANIZATION PROJECT, MASONIC DRIVE, TEXAS AVENUE TO LEE STREET AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Felter, Fowler. NAYS: None. IllABSENT: Green. This ordinance was thereupon declared adopted on this the 11th day of March, 2025. PUBLIC HEARING — COMMUNITY DEVELOPMENT On a motion of Mr. Fowler and seconded by Mr. Villard the public hearing was opened at 5: 24 p. m. Mr. Larvadain moved for the adoption of the following resolution, which was seconded by Mr. Johnson. RESOLUTION NO. 0638- 2025 RESOLUTION TAKING ACTION ON THE CONDEMNATION 25 STRUCTURES. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Larvadain, Perry, Johnson, Fetter, Fowler, Villard. NAYS: None. ABSENT: Green. This resolution was thereupon declared adopted on this the 11th day of March, 2025. On a motion of Mr. Fowler and seconded by Mr. Villard the public hearing was closed at 5: 58 p. m. The President adjourned the meeting at 6: 00 p. m. S/ Cynthia Perry President ATTEST: S/ Donna P. Jones City Clerk
F. CONSENT CALENDA R Introduction of an ordinance authorizing the mayor to accept the low bid submitted for janitorial supplies. AGENDA ITEM FACT SHEET Alexdria This fact sheet is the basisfor a decision by the City Council. ou S ' 1 Please insure that the information is clear, concise and current. Division/ Department: Central Warehouse Date: 01/ 24/ 2025 Title: Resolution Authorizing Permission to Advertise for Bid# 2509- Janitorial Supplies Explanation of Proposal: Additional Information Attached Request permission to advertise for Janitorial Supplies for a twelve month period. Said material will be inventoried by the Central Warehouse Department. Budget: Neutral I Within E Requires V Existing Amendment Account Number: 401- 000000- 141180- 00000 Expense Amount: Central Warehouse Department Account Line Item: Remaining Amount: Authorization: 4ncj4A

1. Division Director
Chief 0 r n fficer 6. Department Head
CityAttorney 7. Purch nt Council Staff Form Information: Sufficient Review: Content n Insufficient [ ] Remarks: EEC, -R7 7, JAI 0 r, ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID# 2509 JANITORIAL SUPPLIES Separate sealed bids for, JANITORIAL SUPPLIES, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, March 25, 2025, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www.cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R.S. 38: 2212. 1 B.(4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www.centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Andre Garsaud, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318- 441- 6185; email to andre. garsaud@cityofalex. com and must be received by 4: 00 PM CST, Thursday March 13, 2025. OR Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, February 14, 2025 Friday, February 21, 2025 Friday, February 28, 2025 RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR JANITORIAL SUPPLIES. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for janitorial supplies. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on March 25, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 11th day of February, 2025. s/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR JANITORIAL SUPPLIES AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for janitorial supplies. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. S SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO Introduction of an ordinance authorizing the mayor to accept the low bid submitted for construction and maintenance materials. le.. i Liww* AGENDA ITEM FACT SHEET 1 r is This fact sheet is the basisfor a decision by the City Council. o• GtS Please insure that the information is clear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: 1/ 23/ 2025 Title: RESOLUTION AUTHORIZING PERMISSION TO ADVERTISE FOR CONSTRUCTION AND MAINTENANCE MATERIALS Explanation of Proposal: Additional Information Attached We request permission to advertise for Construction and Maintenance Materials for use by various City Departments. Questions and/ or clarifications of the bid specifications shall be in written form only, either mailed, faxed or emailed to the attention of Casey Barnes, City of Alexandria Purchasing Department; PO Box 71, Alexandria, LA 71309-0071; Fax 318- 619- 3415; emailed to casey. [email protected]; and must be received by 4:00 PM, Thursday, March 6, 2025. l lBud et• Neutral Iv I Within I Requires g ' Existing I Amendment Account Number: VARIOUS Expense Amount: NA Account Line Item: NA Remaining Amount: NA Authorize • : 4. nonce Di ct M 5. ' vision Director
Chief Operati , f cer 6. Department Head
CityAttorney 7. Purc i t Council Staff Form E . Information: Sufficient _ Review: Content r— Insufficient Remarks: ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID# 2511 — CONSTRUCTION & MAINTENANCE MATERIALS Separate sealed bids for Construction & Maintenance Materials, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, March 25, 2025 and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www.cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R. S. 38: 2212. 1 B.(4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Casey Barnes, City of Alexandria Purchasing Department; PO Box 71, Alexandria, LA 713090071; Fax 318- 619- 3415; email to casev. barnes(&, citvofalex.com; and must be received by 4: 00 PM, Thursday, March 6, 2025. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, February 14, 2025 Friday, February 21, 2025 Friday, February 28, 2025 RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR CONSTRUCTION AND MAINTENANCE MATERIALS. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for construction and maintenance materials. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on March 25, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 11th day of February, 2025. s/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CONSTRUCTION AND MAINTENANCE MATERIALS AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for construction and maintenance materials. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR'S APPROVAL/ VETO Introduction of an ordinance authorizing the mayor to enter into a memorandum of agreement with the Department of the Army Joint Readiness Training Center Fort Johnson for military exercises. AGENDA ITEM FACT SHEET lex 1 r is This fact sheet is the basis fora decision by the City Council. 1 t. IGS Please insure that the information is clear, concise and current. Division/ Department: Mayor' s Office Date: 03/ 10/ 2025 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A MEMORANDUM OF AGREEMENT WITH THE Title: DEPARTMENT OF THE ARMY JOINT READINESS TRAINING CENTER FORT JOHNSON FOR MILITARY EXERCISES Explanation of Proposal: Additional Information Attached IT The intent of the agreement and collaboration is to support upcoming military exercised planned to take place within Alexandria from 15 April to 23 April 2025. Units undet the United States Army Special Operations Training Detachment( SOTD) and the Joint Readiness Training Center RTC) at Fort Johnson, Louisiana( FJLA) will be facilitating training for Special Operations Civil Affairs Units. The pupose of this training is to provide Civil Affairs Soldiers the opportunity to conduct Civil Surveys and Infrastructure Assessments, and to plan, prepare, and conduct meeting engagements with civil leaders. Tvi Neutral Within ri RequiresBudget: Existing I Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4. Finance Director
Mayor S. Division Director
Chief Oper n fficer 6. Department Head
CityA orney 7. Purchasing Agent Council Staff Form Information: Sufficient Review: Content ri Insufficient Remarks: UP I 0 RI r T of DEPARTMENT OF THE ARMY

A. USASOC SPECIAL OPERATIONS TRAINING DETACHMENT( SOTD) in JOINT READINESS TRAINING CENTER 1/4A l AOOP- SOT i 0, , 12 February 2025 The intent of this letter is to gain your acknowledgement and collaboration in support of an upcoming military exercise planned to take place within your areas from 15 April to 23 April 2025. Units under the United States Army Special Operations Training Detachment ( SOTD) and the Joint Readiness Training Center ( JRTC) at Fort Johnson, Louisiana ( FJLA) will be facilitating this training for Special Operations Civil Affairs Units. The purpose of this training is to provide Civil Affairs Soldiers the opportunity to conduct Civil Surveys and Infrastructure Assessments, and to plan, prepare, and conduct meeting engagements with civil leaders. Soldiers will contact you to set up a specific meeting( s) during the training window as the exercise draws nearer ( no less than forty- eight hours prior to the desired IIII meeting). Soldiers will remain flexible and respectful of your schedule and availability, and you maintain the right to cancel your engagement at any time. During your engagement, Soldiers will be asking questions about your facilities' capabilities, limitations, and standard practices, and about physical infrastructure. Furthermore, they will likely request permission to take photos. You may deny such permission at any time. Overseas, this type of information provides Soldiers an understanding of local population needs as well as the status of infrastructure and basic services needed to support military and governmental planning. The notes and photos obtained during their visits are to support the realism of the event and to conduct reviews to enhance the performance of the trainees afterwards. These notes and photos will not be shared with anyone outside of military exercise participants and facilitators and will not be used for commercial purposes of any kind. Soldiers and other participants will wear civilian attire and drive commercial vehicles to minimize civilian attention and mitigate local concerns about this event. The Soldiers participating in the training exercise may carry photographic, optical, and communications equipment ( radios and cell phones), which will be used only for the training exercise. Soldiers will not carry any munitions, firearms, or related material during any portion of the exercise occurring in your area of responsibility. All trainees must carry proper military identification and an exercise card as credentials to confirm their participation in the training exercise. The exercise card has AOOP- SOT contact information for the JRTC Special Operations Training Detachment. Any government or business official may call the number on the card to address any concerns and to provide additional information, if needed. In addition, government or business officials can obtain additional verification of military service or affiliation with the training exercise by calling the JTRTC Operations Group, Plans / Exercise Maneuver Control Office at ( 337) 531- 9549. During the training, all Soldiers participating in the exercise will be under the supervision of active- duty Soldiers performing duties as exercise control teams. The members of these teams are responsible for planning, safety, and exercise coordination with all local agencies and authorities. The Civil Affairs Exercise Control Team Leader is CPT Hudson Jalali at ( 808) 636- 0645. Representatives of my unit are available at any time to provide additional information and respond to concerns. To do so, please contact CPT W. Brent Cox at [email protected], weldon.b. cox.mik socom.mil, or (239) 677-7885. Brett A Carter MAJ, CA SOF Planner, JRTC Ops Group This Memorandum of Agreement serves to acknowledge that a representative of JRTC SOTD/ SOF Plans has coordinated with your business, department, or facility prior to exercise commencement. This letter further acknowledges this unit's request to interview you or your employees and tour your facility, and serves as permission for continued coordination. This memorandum is not legally binding. D f Mayor The City of Alexandria xxx- xxx- xxxx ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A MEMORANDUM OF AGREEMENT WITH THE DEPARTMENT OF THE ARMY JOINT READINESS TRAINING CENTER FORT JOHNSTON FOR MILITARY EXERCISES AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to enter into a memorandum of agreement with the Department of the Army Joint Readiness Training Center Fort Johnston for Military exercises. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or Illvetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town s Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR'S APPROVAL/ VETO Introduction of an ordinance authorizing the mayor to renew the existing contract for Professional Auctioneering Services. AGENDA ITEM FACT SHEET Alex, Tdria This fact sheet is the basis for a decision by the City Council. u S Please insure that the information is dear, concise and current. Division/ Department: Finance/ Purchasing Dept Date: March 5, 2025 Title: Ordinance for the renewal of existing contract for Professional Auctioneering Services Explanation of Proposal: Additional Information Attached For an Ordinance authorizing the Mayor to renew the existing contract with Bonnette Auction Company, LLC and Bristart Autcion, LLC for Professional Auctioneering Services. This contract was originally awarded by Ordinance 42- 2023 at the Auctioneer' s sales commission rate of 10% as quoted. This will be the third( 3) year renewal. This auctioneering service will be used on an" as needed basis" only. Budget: El Neutral Within Requires Existing Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4. Finan e

Ma 5. Division Director
ChiefOpole Officer 6. Department Head
CityAttorney 164 7. Pur s' Age Council Staff Form E Information: Suffi ent u Review: Content piInsufficient E. Remarks: ORDINANCE NO. 48- 2024 AN ORDINANCENC AUTHORI2IIIG THE MAYOR TO RENEW THE CONTRACT WITH BONNETTE AUCTION COMPANY, LLC AND BRISTER AUCTION, LLC FOR PROFESSIONAL AUCTIONEERING SERVICES AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to renew the contract with Bonnette Auction Company, LLC and Brister Auction, LLC for professional auctioneering services. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 2nd day of April, 2024. NOTICE PUBLISHED on the 5th day of April, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: Rubin, Villard, Fetter, Perry, Johnson, Fowler, Washington. NAYS: None ABSENT: None AND THE ORDINANCE was declared adopted on this the 16th day of April 4 and final publication was made in the Alexandria Daily Town I n e 19th day of April, 2024. G Y PRESIDENT MAYOR' APPROVAL/ V to vrc.` rEREO APR tcECEIVE0 APR 19 2024 0O. a co c o co U c s 3o M -. toCr0We-eM N L ZWco O0mi r o , o = g cog p N 0 in y> maQ c Ill CA o N to10iO lc) g to L5r Ci eO Oin c U V a) CO rs 00 ti m o m m m 3 roro3) c-.a C 0 10 N O S CV) 0 m m Ci C O m CL 0 • Co V' m . X P. U G Ir M O vi

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u. k IX a a ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT FOR PROFESSIONAL AUCTIONEERING SERVICES AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to renew the existing contract for Professional Auctioneering Services with Bonnette Auction Company, LLC and Bristart Auction, LLC. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO Introduction of an ordinance adopting the Operating Budget for the City of Alexandria for Fiscal Year 2025/ 2026; to make appropriations for the ordinary expenses of all city divisions, departments, offices and agencies, pensions and otherwise providing with respect to the expenditures of appropriations; adopting the Capital Budget for the City of Alexandria for Fiscal Year 2025/ 2026; appropriating funds for the Capital Budget for the City of Alexandria for Fiscal Year 2025/ 2026 and providing for capital expenditures; and other matters with respect to appropriations and the expenditure of funds pertaining thereto. ORDINANCE 2025 AN ORDINANCE ADOPTING THE OPERATING BUDGET FOR THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2025/ 2026; TO MAKE APPROPRIATIONS FOR THE ORDINARY EXPENSES OF ALL CITY DIVISIONS, DEPARTMENTS, OFFICES AND AGENCIES, PENSIONS AND OTHERWISE PROVIDING WITH RESPECT TO THE EXPENDITURES OF APPROPRIATIONS; ADOPTING THE CAPITAL BUDGET FOR THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2025/ 2026; APPROPRIATING FUNDS FOR THE CAPITAL BUDGET FOR THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2025/ 2026 AND PROVIDING FOR CAPITAL EXPENDITURES; AND OTHER MATTERS WITH RESPECT TO APPROPRIATIONS AND THE EXPENDITURE OF FUNDS PERTAINING THERETO. WHEREAS, the Operating and Capital Budgets for the City of Alexandria (together, the " Budget") involve the need for using fund balance/ retained earnings to balance revenues with expenditures. The use of said funds is to cover the deficit between needed services and expenditures, balanced against the projected revenues, in order to effectively plan for the normal and extraordinary expenses to operate City government and its services and programs, thereby requiring conservative budgeting and careful monitoring of the City's financial condition. WHEREAS, this Budget additionally takes into account the national economy' s recent unpredictability and market volatility coupled with Louisiana' s proposed restructuring of tax revenue for local governments. NOW THEREFORE: SECTION I. BE IT ORDAINED BY THE Council of the City of Alexandria, Louisiana, in legal session convened, that the Council adopts and fully appropriates the 2025/ 2026 Operating and Capital Budgets for the City as evidenced by the proposed " City of Alexandria Annual Budget 2025- 2026," to make appropriations for the ordinary and capital expenses of all city divisions, departments, offices and agencies, pensions and otherwise, provided by the individual appropriation items as detailed therein and the respective budgets included therein, a copy of which is referred to and attached hereto for greater accuracy and clarity and which line items as set out in the proposed " City of Alexandria Annual Budget 2025- 2026" are incorporated by reference herein as if each is fully stated verbatim and appropriated line for line in this section in its entirety. SECTION II. BE IT FURTHER ORDAINED, etc. that the 2025- 2026 budget FY 2026) authorized number of employees for each division, department, office and agency of the City of Alexandria is hereby indicated, in detail, in this ordinance; and, provided further, that the number of authorized positions approved for each division, department, office and agency may be individually changed by the Mayor by transfer or in conjunction with an administrative reorganization under Section 4- 11 of the Home Rule Charter of the City of Alexandria. SECTION III. BE IT FURTHERMORE ORDAINED, etc. that the budget ordinance shall provide for each and every division, department, office and agency of the City and any transfers of funds or expenditures by or within any division, department, office or agency shall comply with Section 5- 05 ( d) of the Home Rule Charter of the City of Alexandria or otherwise by transfers which net no additional expenditure. SECTION IV. BE IT FURTHERMORE ORDAINED, etc. that for FY 2026 the rate for electricity and natural gas sold by the City of Alexandria Utility System to the City of Alexandria shall be equal to the fuel cost only. SECTION V. BE IT FURTHERMORE ORDAINED, etc. that for FY 2026 pensions and other fringe benefits are funded as detailed in the Budget for each respective division, department, office and agency, except as otherwise modified herein by specific provision; and, further providing the Section 457 deferred compensation and retirement contribution plan for the Mayor and certain unclassified employees is funded as provided in the Budget. SECTION VI. BE IT FURTHERMORE ORDAINED, etc. that the salaries of all positions shall continue under the salary plan of the Alexandria Civil Service Commission approved by the City Council, and further salaries and fringe benefits of all positions shall be as designated in the FY 2026 Annual Budget, or as amended, except that no across-the-board per cent salary increase for a position in the classified service pay plan shall be awarded, without the Mayor' s authorization, to any position held under a probationary rule, or to any person failing to meet the requirements of administratively defined good standing, or for any special assigned position; provided, however, that the Police Department and Fire Department personnel, in the past or future, who may be covered by collective bargaining agreements with the City, the Chief of Fire, the deputy administrative fire chief, and all Assistant Chiefs of the Fire Department and the First Assistants, and the Chief of the Police Department, and any deputy chiefs of police, if personnel are excepted from recognition by collective bargaining agreements, shall be paid in accordance with the schedules and designations set out in the respective department appropriation, and except for promotions, no wage increases shall be granted to any employees unless funds are appropriated for that purpose, the General Fund being required to use both Prior Year Revenues and transfers from the Utility System Fund to balance revenue with expense, if in the opinion of the Mayor such funds are necessary; and further provided that each member of the fire department who has three years continuous service and otherwise who qualifies for a statutory wage increase as mandated by R.S. 33: 1992( B) shall be, by the appropriation in this budget ordinance for positions in the Public Safety, fire department budget line items for positions, deemed to have received such longevity pay increase by the funds budgeted and appropriated. SECTION VII. BE IT FURTHERMORE ORDAINED, etc. the implementation of this budget shall be May 1, 2025, except as otherwise provided herein or in the opinion of the Mayor when implementation of line items hereunder are z'o deemed necessary for such purposes necessary- to administer salaries and other fringe benefits, including determining the ability of the City to administer additional salaries and other fringe benefits contained in collective bargaining ( if any); and further otherwise that this ordinance shall become effective upon signature by the Mayor, or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without a signature by the Mayor, subject to retroactive application as provided by this section and accepted by Generally Accepted Accounting Practices ( GAAP). SECTION VIII. BE IT FURTHERMORE ORDAINED, etc. that the City hereby prioritizes the capital budget and authorizes the Administration to promulgate such rules as reasonably needed to achieve economies of scale and aid in local economic successes. Categories of priority shall be as follows: PRIORITY ONE ( I) Priority I ( P- I) projects include Projects Nehemiah and Reignite, any remnant SPARC projects, R. I.V.E. R. Act projects ( pertaining to the Weiss and Goldring initiative and LSUA medical allied health complex) as funded in the fiscal year as primary projects, coupled with utilities, drainage and transportation projects of high need and city- wide, multidistrict application. These priorities would include projects such as drainage, utility transmission, and Project ABC needs. The City' s Five-Year Capital Improvements Plan should contain 51% or more in P- I projects for the fiscal year. There shall be $ 500, 000 in contingency in P- I to commence the fiscal year. Further best planning practices, in compliance with the American Society of Civil Engineers ( ASCE), Principles for Infrastructure Stimulus Investment," are those projects supported by economic stimulus investment criteria, such as: Projects must create and sustain employment increases; Investments must provide long term benefits to the public ( such as congestion relief or drainage needs); Long term maintenance and upkeep needs of all infrastructure projects, existing and new, must be taken into account; and To ensure accountability and transparency, auditing programs should be able to IIIestablish measurable stated outcomes. In order to ensure the above criteria are met, the following principles will guide Priority I selection decisions: The project should deliver measurable improvements in public safety, health, and quality of life; The project should provide substantial, broad- based economic benefit; The project should be designed and built in a sustainable and cost- effective manner, and proper consideration must be given to life-cycle costs; and The project should have a significant environmental benefit such as area restoration, improved air quality through reduced congestion and better watershed management through eliminating vulnerabilities in a system. While funds in P- I may be re- allocated as such projects are matched with other funds or become certified to be economically feasible, this Priority should exhaust itself before considering Priority II or III, and the P- I category shall allow the transfer into it from P- II as P- Is are completed or de- prioritized, subject to the minimum 51% rule. P- IIs, however, should be funded and prioritized simultaneously with P- Is since PIIs that are readily feasible may be of high value as economic development projects and not otherwise on a P- I track. PRIORITY TWO ( II) Projects in this category would be prioritized as P- Is but are not because of one or more of the following reasons: The project is awaiting a funding match from another entity. The project is a high value economic development project, but is not strictly speaking a project meeting P- I requirements. The project does not involve public safety, drainage, or high ASCE ratings. The project can be independently phased in different priorities. The project is a " stand alone" phase completing already-finished other phases, which were of greater import. PRIORITY THREE ( III) Other projects provided for in the Five-Year Capital Improvements Plan shall be considered prioritized here, and these projects may move into P- I or P- II status generally in order, but not necessarily, depending on funding availability or other feasibility determinations. These projects may be categorized and listed in the Five- Year Capital Improvements Plan, but may not be actively worked by the City Planning Division. P- IIIs shall be reviewed, however, at least twice yearly for priority assessment, along with P- Is and P- IIs, to ensure proper oversight and movement toward completion. City Council members shall be advised of the status of these projects on a more often basis as requested. PRIORITY Indeterminate ( P- ind) All remaining projects shall be grouped as P- ind and may be in the Five-Year Capital Improvements Plan or capital budget of the City, or may be included on a master needs list maintained by the City Planning Division. These projects are neither scheduled for regular review nor given priority, but are instead a list of requested projects that have been initially vetted or requested by the City Council or public based on preliminary feasibility, efficacy and need. SECTION IX. BE IT FINALLY ORDAINED, etc. that if any provision or item of III this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items, or applications of this ordinance which can be given effect without the invalid provisions, items or applications, and to this end the provisions of this ordinance are hereby declared severable. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED ON THE 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this and final publication was made in The Town Talk on the CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO DELIVERED: DATE: TIME: RECEIVED: DATE: TIME: 0 Introduction of an ordinance authorizing the City Attorney to settle and compromise the matters entitled " Doris Fox, et al. v. City of Alexandria, et al" 9th judicial District Court Civil Suit Number 275, 974, Division A and other matters with respect thereto. AGENDA ITEM FACT S Alexidria. HEET Thisfactsheet is the basisfora decision by the City Council. Please insure that the information is dear, concise and current. oueSiGdla/ Division/ Department: Legal Division Date: March 18, 2025 Title' An Ordinance to Accept the Recommendation of the City Attorney to Authorizing the City Attorney to Settle and Compromise the Matter" Doris Fox, et al. v. City of Alexandria, et al."( 9th judicial District Court Civil Suit No. 275, 974; Div. A) and Other Matters with Respect Thereto. Explanation of Proposal: Additional Information Attached El The City Attorney respectfully requests that an Executive Session be convened to discuss this agenda item. I IBud et• Neutral Within Requires g : Existing Amendment Account Number: 551- 020101- 531606- 0 Expense Amount: Account Line Item: Claims- Auto Remaining Amount: Authorize 4. Finance Director t r 5. Division Director

ChiefOp at' gter 6. Department Head
CityA orney 7. Purchasing Agent Council Staff Form El Information: Sufficient 111 Review: Content n Insufficient L1 Remarks: ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO SETTLE AND COMPROMISE THE MATTERS ENTITLED " DORIS FOX, ET AL.

V. CITY OF ALEXANDRIA, ET AL" 9TH JUDICIAL DISTRICT COURT CIVIL SUIT NUMBER 275, 974, DIVISION A AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the City Attorney to settle and compromise the matters entitled " Doris Fox, et al v. City of Alexandria, et al" 9th Judicial District Court Civil Suit number 275, 974, Division A. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and
A. published, was then submitted to a final vote as' a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO 1.4 Introduction of an ordinance authorizing the City Attorney to settle and compromise the matters entitled ` Johnny Jeans, et ux. v. City of Alexandria, et al" 9th judicial District Court Civil Suit Number 268, 938, Division C and other matters with respect thereto. AGENDA ITEM FACT SHEET Alex, d48' 164./ 1r1a Thisfact sheet is the basis for a decision by the GO/ Council. Please insure that the information is dear, concise and current. Division/ Department: Legal Division Date: March 18, 2025 Title: An Ordinance to Accept the Recommendation of the City Attorney to Authorizing the City Attorney to Settleand Compromise the Matter" Johney Jeans, et ux. v. City of Alexandria, et al."( 9th Judicial District Court Civil Suit No. 268, 938; Div. C) and Other Matters with Respect Thereto. Explanation of Proposal: Additional Information Attached El The City Attorney respectfully requests that an Executive Session be convened to discuss this agenda item. Budget: I I Neutral El Within 71 Requires Existing Amendment Account Number: 551- 020450- 531606- 0 Expense Amount: Account Line Item: Claims- Auto Remaining Amount: Authorization: 4. Finance Director

Ma 5. Division Director 2 ChiefOp ting Officer 6. Department Head ak3.City ttorney r
Purchasing Agent Council Staff Form El Information: Sufficient El Review: Content Insufficient Remarks: ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO SETTLE AND COMPROMISE THE MATTERS ENTITLED " JOHNNY JEANS, ET UX. V. CITY OF ALEXANDRIA, ET AL" 9TH JUDICIAL DISTRICT COURT CIVIL SUIT NUMBER 268, 938, DIVISION C AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the City Attorney to settle and compromise the matters entitled ` Johnny Jeans, et ux v City of Alexandria, et al" 9th Judicial District Court Civil Suit Number 268, 938, Division C. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shaWljnot affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO Introduction of an ordinance authorizing the City Attorney to settle and compromise the matters entitled " Marie Sampson v. City of Alexandria, et al" 9th judicial District Court Civil Suit Number 274, 100 Division F and other matters with respect thereto. AGENDA ITEM FACT SHEET AlexgdiSiadia/ r This factsheet is the basis fora decision by the CityCouncil. ti Please insure that the information is dear, concise and current. Division/ Department: Legal Division Date: March 18, 2025 Title' An Ordinance to Accept the Recommendation of the City Attorney to Authorizing the City Attorney to Settle and Compromise the Matter" Marie Sampson v. City of Alexandria, et al."( 9th Judicial District Court Civil Suit No. 274, 100; Div. F) and Other Matters with Respect Thereto. Explanation of Proposal: Additional Information Attached El The City Attorney respectfully requests that an Executive Session be convened to discuss this agenda item. Bud et• Neutral Within I Requires g : Existing Amendment Account Number: 551- 020401- 531606- 0 Expense Amount: Account Line Item: Claims- Auto Remaining Amount: Authorization: 4. Finan ire r
Mayor d on
Chief 0• Ii • . 16(43. City Attorney 7. Purchasing Agent Council Staff Form El Information: Sufficient El Review: Content D Insufficient Remarks: ll' t Ci ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO SETTLE AND COMPROMISE THE MATTERS ENTITLED " MARIE SAMPSON V. CITY OF ALEXANDRIA, ET AL" 9T" JUDICIAL DISTRICT COURT CIVIL SUIT NUMBER 274,100 DIVISION FAND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the City Attorney to settle and compromise the matters entitled " Marie Sampson v. City of Alexandria, et al" 9th judicial District Court Civil Suit number 274, 100 Division F. 41, SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO Introduction of an ordinance authorizing the mayor to declare Police Vehicle 9843 as surplus and no longer needed or used by the City departments to be disposed of in accordance with Louisiana Law. AGENDA ITEM FACT SHEET Alex4adria. Thisfact sheet is the basisfor a decision by the City Council. otiaSr( r/G Please insure that the information is dear, concise and current. oprerDivision/ Department: Finance/ Purchasing Date: 3. 06. 25 Title: An ordinance declaring Police Vehicle 9843 as surplus and no longer needed or used by the city departments to be disposed of in accordance with Louisiana Law. Explanation of Proposal: Additional Information, gched Police Vehicle 9843, which was scrapped bythe Police Department was inadvertentlyleftsur lus list for Ordinance 03-2025. Due to condition of vehicle, the Administration recommends declaring surplus instead allowing for continued deterioration. Neutral Within Requires Budget: Existing Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4. Fi anc r
Mayor , S. DI ion Di or ief Operati 0 er 6. Department Head itik
CityAttorney 7. Pu Council Staff Form Information: Sufficien Review: Content Insufficient Remarks: ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO DECLARE POLICE VEHICLE 9843 AS SURPLUS AND NO LONGER NEEDED OR USED BY THE CITY DEPARTMENTS TO BE DISPOSED OF IN ACCORDANCE WITH LOUISIANA LAW AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to declare Police Vehicle 9843 as surplus and no longer needed or used by the City Department to be disposed of in accordance with Louisiana Law. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon IIIbeing as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO Introduction of an ordinance authorizing the mayor to enter into a Cooperative Endeavor Agreement with CHRISTUS Foundation to cosponsor the 2025 Walmart CMN Golf Tournament scheduled for May 2025 at Links on the Bayou benefiting Children' s Miracle Network. AGENDA ITEM FACT SHEET Ale) TiSnals/ a/ dria. This fact sheet is the basisfor a decision by the CiryCouncil. e Please insure that the information is dear, concise and current. Division/ Department: Community Services Date: March 13, 2025 Title. Ordinance to enter into a Cooperative Endeavor Agreement with CHRISTUS Cabrini Foundation to co- sponsor the 2025 Walmart CMN Golf Tournament scheduled for May 2025 at Links on the Bayou benefiting Children' s Miracle Network. Explanation of Proposal: Additional Information Attached El An ordinance to enter into a Cooperative Endeavor Agreement with CHRISTUS Cabrini Foundation to co- sponsor the 2025 Walmart CMN Golf Tournament scheduled for May 2025 at Links on the Bayou benefiting Children' s Miracle Network. In- kind services- Tournament management services at Links on the Bayou. $ 40 per player=$ 3, 000 Bud et. I Neutral I I Within I1- 1 Requiresg : I I Existing I I Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4. Finanp Dire • rI 1.---- r';..
Div: ol ector v r HitfOffice 6. Deportment Heal
CityAttorney 7. Purchasing A8ent Council Staff Form El Information: Sufficient E Review: Content [ 1 Insufficient E. Remarks: Cynthia Graham no- reply@cityofalexandriala. com on behalf of City of Alexandria, LA via City of Alexandria, LA < no- reply@cityofalexandriala. com> Sent: Thursday, February 20, 2025 10:47 AM EXTERNAL] Form submission from: Community Partnership Request Submitted on Thursday, February 20, 2025- 10: 47am Submitted by anonymous user: 162. 71. 241. 16 Submitted values are: Section I.== Name/ Organization: CHRISTUS Cabrini Foundation City: Alexandria State: LA Zip: 71301 Phone: 318- 528- 4506 Fax: Contact Name: Kellie Veillon Contact Email: kellie. veillon@christushealth. org Non- profit? Yes Are you a Governmental Entity? No Event: Walmart Charity Golf Tournament for Children' s Miracle Network Date of Event: May 20, 2025 Organization' s Mission: Children' s Miracle Network at CHRISTUS St. Frances Cabrini Hospital raises funds and awareness for local children's health needs and services in Central Louisiana. The CHRISTUS Cabrini Foundation was established in 1983 by a dedicated group of community leaders to raise and manage money to support the exemplary health care provided by CHRISTUS St. Frances Cabrini Hospital. In 1987, the hospital earned the prestigious designation of CHILDREN' S MIRACLE NETWORK HOSPITAL serving children in 14 parishes throughout Central Louisiana. The Foundation is a freestanding, tax-exempt organization. Its independent governing board assures that the donors' wishes are followed, recognition is given and funds are well utilized. Through the charitable support of the community, the Foundation has been able to assist the Hospital in implementing and growing state- of-the- art pediatric centers of excellence and delivering cost-effective treatment quickly and safely to local families. Because of this community' s generous support, our hospital continues to make significant strides in the medical technology and education to provide the highest level of pediatric healthcare services to the residents of Central Louisiana. Type of Program/ Activity: Children' s Miracle Network at CHRISTUS St. Frances Cabrini Hospital Foundation is a 501-3C not-for-profit recipient of the funds raised through the Walmart Charity Golf Tournament. These funds will directly impact the sickest local children in need of charitable care, lifesaving equipment and in- patient, outpatient and community health services. Event Sponsors: Walmart is sponsoring and hosting the charity golf tournament and donating 100% of the funds raised to our local Children' s Miracle Network Hospital, CHRISTUS St. Frances Cabrini. Other Funding: Walmart plans to contact several of their vendors for support. They will be asking Coca- Cola, Frito Lay, Tony' s Chacheres, etc. Section II.== Amount Requested: 3, 000 Property Requested: Links on the Bayou Golf Course Walmart worked with the Links on the Bayou Golf Pro( Joey) to secure the May 20, 2025 date for the tournament] In- Kind Service Requested: Complete tournament management services, including: a] Green fees for all players

b) Cart feeds for all players c] Tournament Management Package including event scoring, proximity markers, registration table, cart staging complete with golfer' s names, rule & pin sheet Section Funding Category: Aid to the Needy Section IV.== If you are a for-profit applicant, what is the expected private benefit to you, your partners, or members of a club if any part of any fundraising goes to an organization and part to some charitable cause? What is percentage breakdown shown in actual projections? : N/ A as we are a NOT- FOR- PROFIT and are open to the public What is ( are) the goal( s) of this project? ( In one sentence) : The goal of this Walmart Charity Golf Tournament is to raise vital monies to fund free health care services and life- saving equipment for Cabrini Hospital' s Neonatal Intensive Care Unit, Pediatric Therapy Center& 17 School Based Health Centers. If a governmental entity, is the cooperative endeavor or intergovernmental agreement sought pursuant to local services law, joint emergency preparedness, exchange of surplus property for public safety purposes, or other? ( State " other" reason.) : N/ A as we are not a governmental entity. If the use of public funds or property is for social welfare for the aid and support of the needy, how are targeted candidates screened? If not screened, how are they targeted for participation? :

In our 17 School Based Health Centers all students have the option to register( free of charge) for School Based Health Center Services regardless of income or ethnicity and with zero out of pocket expenses.
In our Neonatal Intensive Care Unit, all babies utilize the life saving equipment, regardless of race, income or their ability to pay.
In our Pediatric Therapy Center, all children utilize the life changing therapy equipment, regardless of race, income or their ability to pay. Section V.== Does your request or endeavor involve a nearly equal benefit to the citizens you seek to serve when compared to the money or property expended or sought to be used by the public entity? If so, how?: The cost of providing healthcare for an average of 267 students per day and for close to 10,000 students annually is an astronomical weight when compared to the costs associated with Links on the Bayou potential in- kind donation. If you cannot show a fair market value dollar-for-dollar match, does your plan or request involve a continuing program or relationship which has a future value attached? How so? : There are a plethora of future benefits for our Cenla citizens. They include: a] Students will miss fewer days of school as they are diagnosed sooner and will be treated with life saving shots and medications at school. b] Cenla' s tiniest lives will receive the highest level of Neonatal Intensive Care unit care available in the state. c] Parent' s will take less time off work while their child' s School Based Health Center cares for their child- which in turn helps our businesses and economy stay afloat. d] Cenla' s children will receive one of a kind, individualized research- based therapies to treat a variety of disabilities and conditions. What are your real and substantial obligations to achieve the proportionate return to the City of Alexandria at some point in the future? : Our obligation to return benefits to the City of Alexandria is realistic as CHRISTUS Cabrini Hospital has been a designated CHILDREN' S MIRACLE NETWORK HOSPITAL for almost 37 years and plans to continue its services for another 37- God willing. What is( are) the expected outcome(s) or benefits(s) to the public from the event to be funded? Specify the number of persons anticipated to be served and the service(s) to be provided. : CHRISTUS Cabrini Hospital' s CHILDREN' S MIRACLE NETWORK provides health care services and lifesaving equipment to an average of 270 kids per day or close to 10, 000 children per year, between our high level 3, regional Neonatal Intensive Care Unit, Pediatric Therapy Center and our 17 School Based Health Centers. Describe the history of this program and its success. : CHILDREN' S MIRACLE NETWORK at CHRISTUS Cabrini Hospital has existed for close to 38 years. It has funded our nationally recognized regional Level 3 Neonatal Intensive Care Unit, the only Pediatric Therapy Center of this immense scale and scope within 90 miles of Alexandria and the largest number of School Based Health Centers in the state. Economic Development Projections== Projected number of out- of-town participants and guests: 75 Identify broadcast, web and regional print promotions to be utilized: Walmart Market 134 will be marketing this tournament in 11 Walmart stores and through the hospital' s online database. Average number of days stay by out-of-town guests to this event: An average of 75 people will stay 1 night in Alexandria Number of People: 180 Number of Days: 1 Signature: Kellie Veillon The results of this submission may be viewed at: https:// urldefense. com/ v3/ https:// www. cityofalexandriala. com/ node/ 6740/ submission/ 3534_;!! CluDejhSHLMa! d8X HpsuMVhJn5x5ghBuS7rTzSeD- Q70VmKXwxpvbp2z4Uca- fWP8VOzc3T9INW5GyIILjkfNzuZGMmC_ aggfJxvFIHrW8Cv9kx1Tw$ CITY OF ALEXANDRIA, LOUISIANA COOPERATIVE ENDEAVOR AGREEMENT WITH CHRISTUS CABRINI FOUNDATION THIS COOPERATIVE ENDEAVOR, made and entered into this day of 2025 by and between the City of Alexandria, Louisiana, herein referred to as " City" and CHRISTUS Cabrini Foundation, officially domiciled at 3300 Masonic Drive, Alexandria, Louisiana, 71301, hereinafter referred to as " CHRISTUS." ARTICLE I WITNESSETH:
1 WHEREAS, Article VII, Section 14( c) of the Constitution of the State of Louisiana provides that" for a public purpose, the state and its political subdivisions... may engage in cooperative endeavors with each other, with the United States or its agencies, or with any public or private association, corporation, or individual;" and
2 WHEREAS, Ordinance No. which was adopted in accordance with the Charter of the City of Alexandria, Louisiana, authorizes the cooperative endeavor for sponsorship of the 2024 Walmart CMN Golf Tournament for the benefit of CHRISTUS Cabrini Foundation, as set forth in the Community Partnership Request Form, which is attached to this agreement and made a part hereof as Attachment A;
3 WHEREAS, the City desires to cooperate with the CHRISTUS in the implementation of the Project as hereinafter provided;
4 WHEREAS, the public purpose is described as a program of social welfare for the aid and support of the needy, in that the primary mission of CHRISTUS to implement and grow state- of-the-art pediatric centers of excellence and delivering cost-effective treatment quickly and safely to local families;
5 WHEREAS, CHRISTUS has provided all required information in accordance with the city' s policies and procedures on accountability and other considerations for services and facility usage hereunder; NOW THEREFORE, in consideration ofthe mutual covenants herein contained the parties hereto agree as follows: ARTICLE II SCOPE OF SERVICES
1 CHRISTUS shall hold a golftournament at Links on the Bayou on
2 Deliverables:
Manage the Walmart CMN Golf Tournament.
3 CHRISTUS shall include a written report detailing how the funds allocated under this agreement were utilized.
4 Budget: The City' s contribution to CHRISTUS shall not exceed the sum of Three Thousand Dollars ($ 3, 000. 00). This is the total contribution that has been budgeted or approved for this program by City subject to the additional terms set out in this agreement. CHRISTUS agrees and stipulates that the funding for such service provided by the City creates no obligation on the City except as is expressed and limited in this agreement. CHRISTUS is and shall remain at all times an independent contractor and the City has no responsibility for any additional obligation not expressly assumed by this agreement. ARTICLE III CONTRACT MONITOR
1 The Contract Monitor for this contract is the Director of Community Services, or the successor to this position or the Mayor of the City ifthe Mayor so directs.
2 Monitoring Plan: During the term ofthis agreement, CHRISTUS shall discuss with City' s Contract Monitor the progress and results of the project, ongoing plans for the continuation of the project, any deficiencies noted, and other matters relating to the project. Contract Monitor shall review and analyze CHRISTUS' plan to ensure CHRISTUS' compliance with contract requirements. The Contract Monitor shall also review and analyze the CHRISTUS' written Progress Reports and any work product for compliance with the Scope of Services; and shall
Compare the Reports to Goals/ Results and Performance Measures outlined in this contract to determine the progress made;
Contact CHRISTUS to secure any missing deliverables;
Maintain telephone and/ or e-mail contact with CHRISTUS on contact activity and, if necessary, make visits to CHRISTUS' site in order to review the progress and completion of CHRISTUS' services, to assure that performance goals are being achieved, and to verify information when needed.
Assure that expenditures or reimbursements requested are in compliance with the approved budget. Contract Monitor shall coordinate with the Director ofFinance for payments or reimbursements to CHRISTUS and shall contact CHRISTUS for further details, information or documentation when necessary. CHRISTUS shall inform Contract Monitor of any problems, delays or adverse conditions that will materially affect the ability to attain program objectives, prevent the meeting of time schedules and goals, or preclude the attainment of project results by established time schedules and goals. CHRISTUS' disclosure shall be accompanied by a statement describing the action taken or contemplated by CHRISTUS, and any assistance that may be needed to resolve the situation. ARTICLE IV ADDITIONAL TERMS
1 Provided CHRISTUS' progress and/or completion of services are to the reasonable satisfaction of the City and Contract Monitor, various city services, funding and facilities shall be made available by the City to CHRISTUS. 4.2 The City is providing only certain services, funding, or facilities and is not in any way a joint venturer with CHRISTUS. CHRISTUS is an independent contractor who is not a partner with the City. The agreement herein shall not create a stipulation pour autrui under Louisiana law and same is expressly repudiated and acknowledged as so repudiated by CHRISTUS.
3 The CHRISTUS shall provide insurance for events/ projects and name the City as an additional insured.
4 The rights and obligations of the parties and any claims or disputes relating thereto shall be governed by and construed in accordance with the laws of the State of Louisiana. The parties agree that the venue of any lawsuit brought pursuant to this agreement shall be in the 9th Judicial District, Rapides Parish, Louisiana. 4.5 The invalidity, illegality or unenforceability of any portion of any provision of this agreement or the occurrence of any event rendering any portion or provision of this agreement void shall in no way affect the validity or enforceability of any other portion or provision of this agreement. Any void provision shall be deemed severed from this agreement, and the balance of this agreement shall be construed and enforced as if this agreement did not contain the particular portion or provision held to be void. ARTICLE V TERMINATION FOR CAUSE II5.1 The City may terminate this agreement for cause based upon the failure of CHRISTUS to comply with the terms and/or conditions ofthe agreement; provided that the City shall give CHRISTUS written notice specifying CHRISTUS' failure. If within thirty( 30) days after receipt of such notice, CHRISTUS shall not have either corrected such failure or, in the case which cannot be corrected in thirty ( 30) days, begun in good faith to correct said failure and thereafter proceeded diligently to complete such correction, then the City may, at its option, place CHRISTUS in default and the agreement shall terminate on the date specified in such notice. CHRISTUS may exercise any rights available to it under Louisiana law to terminate for cause upon the failure ofthe City to comply with the terms and conditions of this agreement; provided that CHRISTUS shall give the City written notice specifying the City' s failure and a reasonable opportunity for the City to cure the defect. ARTICLE VI TERMINATION FOR CONVENIENCE
1 Either party may terminate the agreement at any time by giving the other party written notice of said intention to terminate at least thirty (30) days before the date of termination or termination sought ifbefore the term expires. Upon receipt of notice, CHRISTUS shall, unless the notice directs otherwise, immediately discontinue the work in connection with Ill the performance of this agreement. CHRISTUS shall be entitled to payment for deliverables in progress; to the extent work has been performed satisfactorily. Upon receipt of such notice, all actions on behalf of the City shall cease and a proper accounting for time, activity, and status of items shall be rendered forthwith to ensure no detriment to the City occurs. This agreement is therefore terminable at the will of either party, without the need for cause.
2 For purposes ofthis Article, the Mayor ofthe City ofAlexandria is authorized to terminate this contract without further Council approval. ARTICLE VII OWNERSHIP
1 All records, reports, documents and other material delivered or transmitted to CHRISTUS by the City shall remain the property of the City, and shall be returned by CHRISTUS to the City, at CHRISTUS' expense, at termination or expiration of this agreement. All records, reports, documents, or other material related to this agreement and/ or obtained or prepared by CHRISTUS in connections with performance ofthe services contracted herein shall become the property of the City, and shall, upon request, be returned by CHRISTUS to the City at CHRISTUS' expense at the termination or expiration ofthis agreement. III ARTICLE VIII ASSIGNMENT
1 CHRISTUS shall not assign any interest in this agreement and shall not transfer any interest in same ( whether by assignment or novation) without prior written consent of the City, provided however, that claims for money due or to become due to CHRISTUS from the City may be assigned to a bank, trust company, or other financial institution without such assignment or transfer shall be furnished promptly to the City. ARTICLE IX FINANCIAL DISCLOSURE AND AUDIT
1 CHRISTUS in consideration of the receipt of public funds and services from the City, which receipt is acknowledged, shall be subject to any audit in accordance with R.S. 24: 513 or any audit as required by the City and CHRISTUS shall make all books and records available on demand for audit by the City, its auditors, the Louisiana Legislative Auditor or any other auditor as required by law. CHRISTUS acknowledges that any commingling of public funds with other funds does not avoid the audit obligation of either CHRISTUS or the City and all funds and programs may be audited as required by the City or the Louisiana Legislative Auditor. ARTICLE X AUDITOR' S CLAUSE
1 It is hereby agreed that the Legislative Auditor of the State of Louisiana, and/ or the City auditors shall have the option ofauditing all records and accounts ofCHRISTUS that relate to this agreement.
2 Records and Fiscal Controls. All payroll and financial records pertaining in whole or in part to this agreement shall be clearly identified and readily accessible to the City. Such records and documents shall be retained for as required by law; provided, any records and documents that are the subject of audit findings shall be retained for a longer time until such audit findings are resolved. CHRISTUS, contractors and any subcontractors paid from public funds shall maintain all books and records pertaining for a period of 3 years after the date of final payment.
3 Access to Records. The City and its duly authorized representatives shall have access to the books, documents, papers and records of CHRISTUS that relate to this agreement. ARTICLE XI AMENDMENTS
1 Any alteration, variation, modification, or waiver of provisions of this agreement shall be valid only when it has been reduced to writing, executed by all parties and approved by the Mayor of the City.
2 This agreement may be amended by written mutual consent of the respective parties without further council approval including additions to the scope and extensions of the term of the agreement.
3 Any amendments may be made without further need for a new ordinance, except that a change to the contracting party, object of the agreement, or remuneration/ rate of compensation and overall fiscal limitations provided by Article II shall not occur without Council approval. ARTICLE XII FISCAL FUNDING CLAUSE
1 The continuation of this agreement is contingent upon the appropriation of funds to fulfill the requirements of the agreement by the City. If the City fails to appropriate sufficient monies to provide for the continuation ofthe agreement; or ifsuch appropriation is reduced by the veto ofthe Mayor or by any means provided in the Budget Ordinance ofthe City to prevent the total appropriation for the year from exceeding revenues for that year, or for any other lawful purpose, and the effect of such reduction is to provide insufficient monies for the continuation of the agreement, the agreement shall terminate on the first day ofthe month for which funds are not appropriated. ARTICLE XIII TERM OF CONTRACT
1 This agreement shall be valid from the date of its execution by all parties and shall terminate December 31, 2025, unless terminated earlier by either party in accordance with the contract. No funds or services available under the terms ofthis contract may be utilized by CHRISTUS for any purpose prior to the date of execution of this agreement. ARTICLE XIV DISCRIMINATION CLAUSE
1 CHRISTUS agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran' s Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and CHRISTUS agrees to abide by the requirements of the Americans with Disabilities Act of 1990. CHRISTUS agrees not to discriminate in its employment practices, and will render services under this contract without regard to race, color, religion, sex, sexual orientation, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by CHRISTUS, or failure to comply with these statutory obligations when applicable shall be grounds for termination of this agreement. ARTICLE XV INDEMNIFICATION
1 At all times hereunder, CHRISTUS agrees to defend, indemnify, and hold harmless the City of Alexandria, its officers, agents, employees, and assigns from and against any and all claims, actions or causes of action, damages and liabilities arising out of CHRISTUS' negligent acts, gross negligence, errors, or omissions in performing the services pursuant to this agreement. ARTICLE XVI NOTICE
1 All notices, demands, requests, or other communications which may be or are required to be given by any party to any other party pursuant to this agreement shall be in writing and shall be hand delivered, mailed by first class, registered or certified mail, return receipt requested, postage prepaid, sent by overnight express mail, postage prepaid, return receipt requested or transmitted by telegram or facsimile, addressed as follows: CHRISTUS Cabrini Foundation City Attorney City of Alexandria

P. O. Box 71

2 Each party may designate by notice in writing a new address to which any further notice, demand, request or communication shall thereafter be so given, served or sent. Notice shall be deemed given for all purposes at such times as it is delivered to addressee( with the return receipt, the delivery receipt, or with respect to a facsimile, the answer back being deemed conclusive evidence of such delivery) or at such time as delivery is refused by the addressee upon presentation. ARTICLE XVII CITY' S TRADEMARK PROPERTY
The City of Alexandria names, logos and seals are trademarked property of the City, and may not be used in any film, video, photograph or other product created under this Agreement without the express prior written permission ofthe City' s Public Information Officer or authorized designee. The Public Information Officer' s office is at City Hall, 915 Third Street, 2nd Floor, Alexandria, Louisiana 71301. Contractor agrees to comply with this restriction. For the consideration and under the conditions set forth above CHRISTUS agrees to perform the services hereunder for the City of Alexandria. The undersigned represents and warrants that he or she has all rights and authority to enter into this Agreement on behalf of the Contracting Party and to bind Contracting Party to the terms set forth above. THUS DONE AND SIGNED in duplicate originals this day of 2025, before the undersigned competent witnesses. WITNESSES: CHRISTUS CABRINI FOUNDATION By: EXECUTIVE DIRECTOR NOTARY PUBLIC Notary No.: THUS DONE AND SIGNED in duplicate originals on this day of 2025, before the undersigned competent witnesses. WITNESSES: THE CITY OF ALEXANDRIA By: MAYOR JACQUES M. ROY NOTARY PUBLIC Notary No. ATTACHMENT A Progress Report To be submitted quarterly showing progress achieved. Duplicate pages as needed) Organization: Contact Name: Telephone: ( ) Fax: ( ) Goal: Complete Objective( s): Activity( Activities) Performed: Performance Measure( s): III III ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A COOPERATIVE ENDEAVOR AGREEMENT WITH CHRISTUS FOUNDATION TO CO- SPONSOR THE 2025 WALMART CMN GOLF TOURNAMENT SCHEDULED FOR MAY 2025 AT LINKS ON THE BAYOU BENEFITING CHILDREN' S MIRACLE NETWORK AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to enter into a Cooperative Endeavor Agreement with CHRISTUS Foundation to co- sponsor the 2025 Walmart CMN Golf Tournament scheduled for May 2025 at Links on the Bayou Benefiting Children' s Miracle Network. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR'S APPROVAL/ VETO S S Introduction of an ordinance authorizing the mayor to renew the Golf Course Management, Operation and Maintenance Agreement with M2Mitton Management, LLC at its current terms and conditions and other matters with respect thereto. s AGENDA ITEM FACT SHEET JAl Thisfactsheet is the basisfor a decision by the Ciry Council. 1.1cjacEIri S Please insure that the information is dear, concise and current. Division/ Department: Community Services Date: March 17, 2025 Title' An ordinance authorizing the Mayor to renew the Golf Course Management, Operation and Maintenance Agreement(" Agreement") with M2Mitton Management, LLC at its current terms and conditions of the Agreement entered into by Ordinance fi ° t?ntil a new Agreement is entered into and other matters with rtp zA t* errro Explanation of Proposal: Additional Information Attached 71 City as owner of certain recreational facilities, including a golf course, has a Golf Course Management, Operation and Maintenance Agreement(" Agreement") with a third party to perform functions outside of Civil Service. The City will be releasing a Request for Information/ Qualifications(" RFI/ Q") for the Agreement. This information will be pivotal to engage in a long term Agreement with a third party for management, operation and maintenance of the recreational facilities, including the golf course. During the RFI/ Q process the City would like to continue the Agreement M2Mitton Management, LLC. n Neutral Within Requires Budget: I Existing Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4 ion • +i r
Mg : 5. Di ' irector
Chief 0,' ran Officer 6. Department d
City' ttorney 7. Purchasing Agent Council Staff Form Information: Sufficient E Review: Content n Insufficient E Remarks: a GOLF COURSE MANAGEMENT, OPERATION, AND MAINTENANCE AGREEMENT BEFORE US, the undersigned notaries public, and in the presence of the undersigned competent witnesses, personally came and appeared: M2 MITTON MANAGEMENT, L.L.C., whose taxpayer identification number is 72- 1483014, Box 29006, Shreveport, Louisiana 71149, herein represented by Michael J. Mitton,( Manager) and; CITY OF ALEXANDRIA, LOUISIANA, herein represented by its Mayor, Jacques M. Roy, duly authorized by Ordinance# a - -2015( the City) who after being first duly sworn declared: WHEREAS, the City has constructed and is the owner of a golf course ( Links on the Bayou) located off Vandenburg Drive in Rapides Parish, Louisiana( the golf course) and has constructed adjacent thereto the Johnny Downs Complex, consisting of various baseball and soccer fields and desires to provide for the professional maintenance of the various fields and green spaces associated thereto; and WHEREAS, the City is the owner of the par 3 Bringhurst golf course facility and complex on Masonic Drive: and WHEREAS. M2, who has expertise in service, management, and maintenance of golf courses and green spaces generally, is the current manager of the Links on the Bayou complex by virtue of a contract with the City dated January 31, 2002 and amended and restated October . 2006 and maintains the golf course; WHEREAS, the City is providing equipment and maintenance facilities for its golf course and other properties located adjacent thereto and M2 is providing service, expertise, labor and supervision for the existing Golf Course facility maintenance and an economy of scale would justify retention of the Contractor to provide certain services for expertise and maintenance of the Johnny Downs complex baseball and soccer fields and related green spaces; and WHEREAS, the parties continue the relationship and to add professional services for maintenance of its Par 3 golf course and related green spaces for the Bringhurst Golf Course to provide for services for expertise and maintenance of the Bringhurst Golf Course and related green spaces. THEREFORE, the parties agree as follows:
The Links; Johnny Downs Complex and the Bringhurst Par 3 Golf Course and related consulting management services

A. The Links on the Bayou Manager shall manage, operate, and maintain the golf course known as" The Links on the Bayou"(" the Links") located on the premises owned by the City and situated in Rapides Parish, State of Louisiana, and described in that Act of Cash Sale filed January 7, 2000, at Book 1574, Page 712, Conveyance Records of Rapides Parish, Louisiana. The term" premises" refers to the immovable property, together with all buildings and improvements thereon and all rights, ways, and privileges thereunto appertaining, subject to such exceptions as may be set forth herein.
B. Johnny Downs Complex and Fields M2 shall, in addition, maintain the Johnny Downs Complex baseball and soccer fields and associated green spaces located on the premises owned or leased by the City and situated in Rapides Parish, State of Louisiana, and described in the plat attached hereto( hereinafter referred to as the" immovable property").
C. The Bringhurst Par 3 Golf Course M2 shall, in addition, maintain the Bringhurst Par 3 golf course and associated green spaces located on Masonic Drive and owned by the City.
D. Consulting Management Services M2 may from time to time provide other consulting services requested by the City relating to grass and turf management on properties owned or leased by the City and agrees to provide such services for the consideration set out in this agreement.

Term The term of this agreement shall commence on the 19th day of June 2015, and end on April 30, 2020,( the" initial term"). The City and Manager may renew this agreement at the end of the initial term for an additional period of 5 years, beginning May 1. 2020, and ending on April 30, 2025( the" renewal term") on the same terms and conditions as set forth herein. The initial term and the renewal term are collectively referred to herein as the" term."
Budget and Compensation The City shall pay Manager( 1) for variable operating expenses, which may include salaries allocated to this management agreement, accounting services and other personnel cost, including but not limited to FICA and tax obligations, worker' s compensation premiums and other employee benefits, in accordance with the Budget,( 2) and a management fee of Nine Thousand Eighty Three dollars and 34/ 100($ 9, 083. 34) per month.

A. Variable Operating Expenses

The Budget for the period beginning on the effective date of this agreement and ending April 30, 2016, is attached hereto as Appendix I and is incorporated herein by reference.
At least 90 days prior to the beginning of the City fiscal year( which begins May 1), Manager shall present to the City for review and approval a Proposed Budget for the Links, the Johnny Downs Complex and the Bringhurst par 3 golf course which shall include a detailed operating budget and detailed capital reserve budget, including income and expenses, for the operation, management, and maintenance of the premises for the ensuing fiscal year. The Proposed Budget shall set forth assumptions, projections, and limitations with respect to all aspects of the management, operation, and maintenance of the links golf course and the premises, for maintenance of the Johnny Downs Complex and the par 3 Bringhurst golf course. The Proposed Budget shall set out the items budgeted for the Johnny Downs Complex and the par 3 Bringhurst golf course as a separate entity for budget purposes including, but not limited to, capital and equipment, operations, events, promotions, labor, and supplies. If the City fails to approve the Proposed Budget prior to commencement of the fiscal year, the Budget in effect for the preceding fiscal year shall remain in effect until the City approves a new Budget. If the new Budget approved by the City is not acceptable to Manager, Manager shall notify the City in writing within 14 days of any objections thereto, and the City shall have 90 days thereafter to attempt to resolve Manager' s objections to the new Budget. If the new Budget cannot be agreed upon between Manager and the City within 30 days, either party may terminate this agreement by 30 days' notice in writing to the other party.
Upon receipt of the variable operating expenses by Manager from the City, Manager shall deposit the amount in such bank accounts as Manager deems necessary( the operating accounts"). The City shall have access to operating accounts and records of operating accounts for audit and review purposes. Manager shall use the operating accounts solely to pay the variable operating expenses as set forth in the Budget. Any unexpended funds remaining in the operating accounts, including interest earned on the deposits, at the end of each fiscal year shall be carried forward for use in the following fiscal year or shall be returned to the City, at the City' s option.

B. Management Fee Manager shall invoice the City for the management fee on a monthly basis. On or before the 5` h day of each month, Manager shall send the City its invoice representing the fee for services rendered during the previous month. Within 30 days after receipt of the invoice, the City shall remit the management fee to Manager.
C. Gross Golf Revenue At the same time that Manager invoices the City for the monthly management fee, Manager shall send the City a statement which shall set forth the amount of gross golf revenue received for the previous month at the Links golf course. The term" gross golf revenue" shall mean the total of all amounts received by Manager and its agents, employees, subcontractors, lessees, and concessionaires from any sources whatsoever for the operation, management, or maintenance of the Links golf course, the Links golf course facilities, and the premises, including, but not limited to, green fees, season tickets, golf cart rental fees, practice ball fees, and driving range fees; however, the term" gross golf revenue" shall not include the variable operating expenses received from the City, the management fee, proceeds from pro shop sales or any other sale of golf equipment or golf apparel, proceeds from any vending machine sales of golf equipment or golf apparel, any amount received for golf lessons, any amount received by anyone as a tip or gratuity, or any concession revenue. As used herein, the term" concession revenue" includes the following:
a) proceeds from the operation of the grill or any other sale of food or beverages including alcoholic beverages),
b) proceeds from any vending machine sales of food or beverages,
c) any taxes received by Manager and its agents, employees, subcontractors, lessees, and concessionaires on any of the foregoing, received by Manager or by any of its agents, employees, subcontractors, lessees, or concessionaires.

Funds Control

A. Manager shall remit to the City all gross golf revenue from the Links daily. Manager shall account to the city for all gross golf revenue. All gross golfrevenue shall be the property of the City.
B. Manager shall account for all monies received from the City.
C. The City shall audit Manager' s operations as of the end of each City fiscal year during the initial and any renewal terms and at such other times as the City deems appropriate.

Use of The Links Premises

A. In addition to the management, operation, and maintenance of the Links golf course, the pro shop, and golf equipment and apparel concessions as set forth in this agreement, Manager shall provide at the Links the usual and customary services provided at golf courses, including, but not limited to, regular and group golf play, free automobile parking facilities for golf patrons, and golf cart rental.
B. Manager shall offer programs, including junior golf activities, first tee programs, adult recreational leagues, school use, outings, and annual and special tournaments, that are feasible to promote the sport of golf as a public recreational opportunity. Manager shall endeavor to devote the daily tee times to golf play by the general public. including citizens of the city of Alexandria. Service to the citizens of the city of Alexandria shall be of paramount importance.
C. Manager shall comply with all laws and ordinances. Any rules proposed by Manager shall be subject to approval by the City Council prior to implementation.
D. Manager shall secure and pay for all federal, state, and local licenses and permits required for the sale or rental of apparel or equipment. Manager shall assure that any person who operates the grill, related food and beverage services, and any vending machines dispensing food and beverages shall secure and pay for all necessary federal, state, or local licenses for the sale of alcohol, food, or beverages.
E. The premises shall not be used for any illegal purpose or in violation of any federal, state, or local law, regulation, or ordinance, and the premises shall not be used in any manner to create any nuisance or trespass or in violation of any applicable insuring agreement.
F. Manager, and its agents, employees, subcontractors, lessees, and concessionaires, shall cooperate with the City in the event the City conducts recreational or community related activities at the golf course or golf course facilities. The City shall conduct such activities in a manner so as to have minimal interference with regular golf operations.

The Links Golf Course Fees and Charges

A. The Links basic green fee and the basic golf cart rental fee shall be established by ordinance of the City. Any change in the amount of the basic green fee or in the amount of the basic golf cart rental fee shall be subject to approval by the City Council.
B. Subject to the terms of the Manual, the golf professional, participants in the marshal/ starter program, the golf course superintendent, visiting golf professionals, visiting golf course superintendents, and such other persons as are listed in the Manual shall be exempt from payment of the green fee.
C. The green fee and the golf cart rental fee for participants in special events such as tournaments shall be set forth in the Manual.
D. Manager shall have the right to adjust all other fees and charges.

Promotions and Marketing Manager shall promote the use of the Links golf course through a marketing plan approved by the City and in accordance with the Budget. The Manager shall exercise its best efforts to secure promotion of the golfing facilities by Alexandria- Pineville Tourist and Visitors Bureau or its successor, the Louisiana Department of Culture Recreation and Tourism or its successor, and the Greater Alexandria Economic Development Authority( GAEDA) and such other public and private organizations as the City and Manager shall agree upon. All expenses and charges incurred by Manager pursuant to Manager' s obligations under this paragraph shall be included in the Budget and shall be paid by the City.
Daily Operations The Links golf course shall be operated on the days and at the times as set forth in the Manual. Manager may close the golf course because of weather conditions and maintenance schedules as set forth in the Manual. Manager shall exercise reasonable judgment in the event Manager determines, in accordance with the Manual, to close the golf course. In the event Manager deems it necessary to close the golf course, Manager shall notify the City immediately and shall specify the date and time of closing and the anticipated duration of the closing. Manager shall not be required to provide notice in the event Manager deems it necessary to close the facility in accordance with the Manual because of weather conditions or maintenance requirements. S9. Maintenance and Repairs of the Golf Courses and Facilities

A. Buildings and Structures Manager shall, consistent with all applicable federal. state, and local laws and regulations, keep and maintain all building structures of every kind which may be a part of the Links golf course facilities. including club house. pro shop, restroom facilities, maintenance facilities, and storage buildings, in good condition, ordinary wear and tear, force majeure. and damage caused by the City excepted. Manager shall, consistent with all applicable federal, state, and local laws and regulations, keep the Links golf course facilities clean and in a sanitary condition. The City may inspect the golf course and golf course facilities at any time without notice. Manager shall correct any unclean or unsanitary conditions without delay upon demand by the City. The City shall remove and dispose of all waste generated in the operation of the Links golf course and the golf course facilities, including waste attributable to the operation of the concessions. Manager shall, consistent with all applicable federal, state, and local laws and regulations, collect the waste and deposit it into such containers as shall be provided by the City in order to facilitate the removal and disposal of the waste by the City. The City shall promptly make repairs to the Links golf course facilities and any improvements or fixtures, including air conditioning and heating plant. Manager acknowledges that the City may be required to comply with the provisions of the applicable public bid laws in order to make repairs. M2 shall, consistent with all applicable federal, state, and local laws and regulations, and in accordance with generally accepted best management practices, keep and maintain golf courses, baseball fields, soccer fields and other associated green spaces, in a good decent, safe Sand sanitary condition, ordinary wear and tear, force majeure, and damage caused by the City, excepted. The City shall remove and dispose of all waste generated in the operation of the Johnny Downs Complex fields and facilities, including waste attributable to the operation of the concessions. In the event additional supplies, or materials, not anticipated in the original budget for each year are reasonably necessary in order for M2 to perform the maintenance required by this paragraph, M2 shall notify the City in writing and furnish the City with a list of all required supplies and materials. The City shall furnish such supplies and materials to M2. M2 acknowledges that the City may be required to comply with the provisions of the applicable public bid laws or the applicable purchasing or procurement laws in order to obtain such supplies and materials.
B. Golf Courses and Baseball and Soccer Fields M2 shall provide all labor, whether by its agents, employees, subcontractors, lessees, concessionaires, or otherwise, that is reasonably necessary to assure the proper condition of the Links golf course and the par 3 Bringhurst golf course, the Johnny Downs Complex baseball fields, soccer fields and other green spaces in accordance with generally accepted best management practices. M2 shall winterize and care for the golf courses, baseball fields, soccer fields and other green spaces during any off-season months, such care to include, but not be limited to, necessary preventive maintenance to the irrigation system and application of pesticides, herbicides, or fungicides. All work done by IN/ 14 in connection with the general maintenance necessary to maintain the proper playing condition of the golf courses, baseball fields, soccer fields and other green spaces and the winterizing and winter care of the golf courses, baseball fields, soccer fields and other green spaces shall be in accordance with generally accepted standards in the industry. II/ In the event additional supplies or materials not anticipated in the original budget for each year are reasonably necessary in order for M2 to perform the maintenance required by this paragraph, M2 shall notify the City in writing and furnish the City with a list of all required supplies and materials. The City shall furnish such supplies and materials to M2 . M2 acknowledges that the City may be required to comply with the provisions of the applicable public bid laws or the applicable purchasing or procurement laws in order to obtain such supplies and materials. IY12 shall keep and maintain any computerized irrigation system. pump house, trees and shrubs, and green areas and other turf in good condition, in accordance with generally accepted best management practices. M2 shall be responsible for winter maintenance, ordinary wear and tear, force majeure, and damage caused by the City excepted. M2 may from time to time provide such other consulting management services as requested by the City for other grass and turf requirements as set out in Paragraph 1( D) and the City may supply such materials and supplies as recommended and shall reimburse M2 for labor and other overhead and incidental expenses consistent with the reimbursement protocol of this agreement.
C. Parking Lots and Roads The City shall be responsible for maintenance of parking lots and public roads located on the Links premises. Manager acknowledges that the City may be required to comply with the provisions of the applicable public bid laws in order to make repairs.
D. Turf Consultant The City may hire, at its own expense, a turf consultant to evaluate the condition and quality of the Links golf course, the par 3 Bringhurst golf course or the Johnny Downs Complex at any time when the City deems it to be necessary or desirable. Manager or Manager' s designee shall have the right to be present at any time a turf consultant is on the golf course.
E. Capital Improvements If it becomes necessary to perform any capital improvements on the Links or other premises managed, Manager shall notify the City, and the City shall be responsible therefor. For purposes of this agreement, capital improvements shall include, but not be limited to, utility installation, structural improvements to storm sewer or water main. structural improvements to buildings, and repairs necessitated by natural disaster or force majeure. Manager shall be responsible for the cost of the capital improvements if the damage is caused by the negligence or fault of Manager or its agents, employees, subcontractors, lessees. or concessionaires. Manager acknowledges that the City may be required to comply with the provisions of the applicable public bid laws in order to make capital improvements. The City may make capital improvements it deems necessary or desirable at any time without expense to Manager. The City shall give reasonable advance notice to Manager of the date or time of any work which the City intends to conduct on the premises. The City shall obtain Manager' s approval and consent prior to making any improvement which may have a material impact on Manager' s operations under this agreement, which approval and consent shall not be unreasonably be withheld. Manager acknowledges that the premises managed may be subject to servitudes or other rights in favor of persons other than the City or Manager, including public utilities, and Manager shall not interfere with the lawful exercise of any servitude or other right by the owner thereof. Manager shall permit the City to enter upon the premises for the purpose of installing, removing. inspecting, or maintaining public utilities which may be the obligation of the City.
F. Damage to Premises In the event any part of the Links premises or other premises managed is damaged by fire, casualty, vandalism, natural disaster, force majeure, or any other cause and all or part of the premises are thereby rendered unfit, the City and Manager shall negotiate in good faith regarding whether any provision ofthis agreement shall be modified or suspended.
G. Alterations by Manager Manager shall not make any major alteration, including any addition, repair, or permanent decorations, restorations, or improvements to the Links premises or other premises managed, unless Manager shall have first submitted plans and specifications therefor to the City for approval. Major alterations include any substantial change to the physical appearance, playing condition, or intended purpose of the golf course grounds, buildings, bridges, shelters. parking lots, roads, cart paths, or irrigation systems. Any public work which may require the City to comply with the provisions of the applicable public bid laws shall be deemed to be a major alteration. The City may authorize Manager to make a major alteration subject to the provisions of the applicable public bid laws and conditioned upon the furnishing of a performance bond, letter of credit, or other lawful security in favor of the City by Manager which shall guarantee the satisfactory completion of any work and the payment of any debts and claims arising therefrom. Any major alterations made by Manager shall become the property of the City.
H. Cooperation M2 and its agents, employees, subcontractors, lessees, and concessionaires, shall cooperate with the City or its sub- leasees in the event the City or sub- leasees conducts recreational or community related activities at the par 3 Bringhurst golf course, Johnny Downs Complex baseball and soccer fields.
I. Emergency Entry In the event of any emergency or other condition on the Links premises or any other premises managed, the golf courses, or the golf course facilities which presents a danger to the public or which may result in damage to the premises, the golf course, or the golf course facilities, the City may enter thereon and take such action as may be necessary to correct such condition.

Food and Pro Shop Concessions

A. Manager shall contract with one or more persons ( the food concessionaire) to operate the Links grill, related food and beverage services, and any vending machines dispensing food and beverages. Any contract shall be subject to the approval of the City and shall require that the food concessionaire pay the City such sums as the City. Manage, and the food concessionaire shall agree upon. The City shall not be responsible for any damage to the inventory or other property of the food concessionaire unless the damage is caused by the City.
B. The records of the food concessionaire shall be subject to review by the City. The food concessionaire shall maintain adequate records of the receipt of all concession revenue, and the records may be subject to audit by the City or by the legislative auditor in the manner provided by law.
C. Manager shall operate a golf pro shop at the Links for the sale of golf equipment and golf apparel and teaching golf lessons. The City shall not be responsible for any damage to the pro shop inventory unless such damage is caused by the City.

Security Interest Manager shall keep the premises. the golf course, the golf course facilities, all buildings and other improvements, and every part thereof, free and clear of any mortgage, lien, privilege, and security interest of any kind or nature whatsoever.
Machinery, and Equipment

A. The City shall furnish all equipment necessary for the operation and maintenance of the golf courses and the Johnny Downs complex and related premises. Manager shall maintain the equipment in good condition, ordinary wear and tear excepted. The City may inspect this equipment at any time.
B. The City shall provide at least 70 golf carts for use at the Links golf course. The golf carts shall be maintained by Manager in good condition, ordinary wear and tear excepted.
C. Manager acknowledges that the City may be required to comply with the provisions of the applicable public bid laws or the applicable purchasing or procurement laws in order to acquire equipment.
D. All equipment furnished by the City shall remain the property of the City, and no equipment shall be disposed of except in the manner provided by law.
E. M2 may require other equipment for the par 3 Bringhurst golf course and the Johnny Downs Complex maintenance and the City will provide reasonable and necessary equipment task for that purpose. A maintenance shed shall be provided at the Bringhurst facility.

Personnel and Relationship of Parties

A. This agreement is for consulting and professional services. There shall he no relationship of employer and employee between the City and Manager. For all purposes under this contract:

Manager warrants that it has or will hire or contract with persons who are qualified to perform the work required by this agreement. No such person shall be deemed to be an employee of the City.
Except as otherwise expressly provided in this agreement, any person hired by or contracted to Manager to perform any services shall be an agent, employee, subcontractor, lessee, or concessionaire of Manager who shall have the sole right to control, hire, and discharge such person.
Any sum due and payable to Manager shall be paid as a gross sum, and no withholdings or deductions shall be made by the City for any purpose.
Manager shall pay when due all salaries, wages, and any other sums to any of its agents, employees, subcontractors, lessees, or concessionaires. Manager shall have exclusive responsibility for the payment of any federal and state income taxes, social security taxes, unemployment compensation taxes, and any other taxes or withholdings required by law with respect to such persons.
The City shall not, directly or indirectly, solicit, induce, or attempt to induce any employee or other person associated with Manager to leave the employment of or to discontinue his association with Manager.

B. Manager shall provide a GCSAA ( Golf Course Superintendent' s Association of America) Class" A" Golf Course Superintendent. The golf course superintendent shall supervise golf course maintenance, and he shall have at least a four-year degree in agronomy or related field, have a minimum of 3 years' experience as a golf course superintendent or assistant golf course superintendent, be a member of the Golf Course Superintendent' s Association of America, and shall be duly licensed to dispense or apply any chemicals necessary for the proper maintenance of the golf course. The golf course superintendent shall be replaced by Manager on 30 days written notice from the City if he fails to comply with the specifications set forth in the Manual.
C. Manager shall provide a golf professional for the Links.
D. Any agent, employee, subcontractor, lessee, or concessionaire of Manager who uses, directs, or supervises the use of any pesticide, herbicide, or fungicide shall be licensed and certified pursuant to any applicable federal or state laws and regulations, or he shall be under the direct supervision of a person who is so licensed and certified.
G. Manager shall maintain a workforce sufficient to staff the Links course at all times that the course is open.
F. Manager shall comply with all federal and state laws which prohibit employment discrimination.

Inspection and Accounting

A. Manager shall keep or cause to be kept reasonable books. records, journals, accounts, and ledgers as set forth in the Manual or as directed by the City.
B. Manager shall prepare monthly financial statements which shall be delivered to the City no later than the 25`" day of the following month. The financial statements shall include, at a minimum, the following:
I) an income statement reflecting all income and expense activity for the preceding month;

a statement reflecting all cash receipts and disbursements for the preceding month;
a variance report reflecting the status of all accounts in an actual versus approved budget format.

C. The City may, at any time and upon reasonable notice to Manager, inspect and verify the books, records, journals, accounts, and ledgers of Manager. The City may, without expense to Manager, have an independent audit performed upon the books, records, journals, accounts, and ledgers. Manager acknowledges that the books, records, journals, accounts, and ledgers may be subject to audit by the legislative auditor.
D. The City shall have access to the managed premises, or any part thereof, at any time upon reasonable notice to Manager.

Statistical Records and Information Manager will provide the City appropriate statistical records regarding activity at and use of the premises by the public on a monthly basis in the manner set forth in the Manual.
Performance/ Fidelity Bond Manager shall furnish the City, at the City' s cost, a bond issued by a surety company authorized to do business in the state of Louisiana in a form acceptable to the City in the amount of at least$ 50, 000. 00 and guaranteeing Manager' s faithful performance of its obligations under this Agreement.
Insurance A. The City shall maintain a policy of public liability insurance insuring the City and naming the Manager and Mike Mitton as an additional insured for any claims by any person who maybe injured or otherwise damaged as a result of the operations of the golf course, the Johnny Downs playing fields and the Bringhurst par 3 golf course and any other playing field the Manager may consult or manage for the city. The policy shall provide general public liability for the fields and golf courses and shall have minimum limits as from time to time decided by the City. The city policy shall he primary over any valid and collectable insurance. if any, provided by the Manager and shall waive subrogation in favor of the Manager. B. Manager shall maintain a policy of public liability insurance insuring Manager and the City against claims by any person who may be injured or otherwise damaged as a result of the operations of the Links on the Bayou golf course club house located at 271 Vandenburg Drive. Alexandria, LA with a business description " officemanagement operation for Golf Courses". The policy of insurance shall insure against risk from acts or failures to act of the Manager and its agents, employees, subcontractors, lessees. and concessionaires. The policy shall be written by an insurance company licensed to do business in the state of Louisiana and shall include the City as a named insured. Manager shall furnish the City with a copy of the insurance policy and any endorsements thereon. The policy shall provide Commercial General Liability Insurance with at least general aggregate policy limits of$ 1, 000, 000. 00; damages to premises rented limits of$ 100, 000; medical expenses limit of$ 5, 000 and such other terms and conditions acceptable to the City and the Manager.

C. Manager shall maintain in effect a policy of insurance providing workers' compensation and employers' liability coverage. The policy of insurance shall include the City as a named insured.
D. The City may maintain in effect a policy of insurance, such as the St. Paul Eagle 3 policy or its equivalent, providing coverage against loss by vandalism, theft, or other loss, damage or destruction of the physical facilities and equipment as the City may deem appropriate.
E. Manager and the City may from time to time during the terms of this contract provide other insurance provisions or coverages agreeable to the parties.

Indemnity and Waiver of Subrogation Manager shall for any claim, cause of action or right of action arising out of or related to the care, custody and control of the Links on the Bayou golf club house indemnify. defend, and hold harmless the City from and against any and all actions, claims, demands, losses, costs( including attorney fees and litigation expenses), damages, expenses, and liability of any kind or nature whatsoever as a result of injury or death of any person or damage to any property which may arise from and in any manner grow out of any act of fault or negligence by Manager, its agents, employees, subcontractors, lessees, or concessionaires. Manager shall maintain in effect a policy of liability insurance providing coverage for Manager' s liability under this provision. The City hereby releases Manager and Manager hereby releases the City, and their respective officers, agents, employees, subcontractors, lessees, or concessionaires, from any claims or demands for damages. loss, expense. or injury to persons or property to the extent, but only to the extent, that such damages, loss, expense, or injury is covered by insurance and to the extent, but only to the extent, that such insurance is not prejudiced thereby or the expense of such insurance is not thereby increased.
Utility Charges The City shall pay all charges for gas, sewer, water, electric, and sanitation utilities. Manager shall pay all charges for telephone or other utilities service.
Taxes

A. Manager and its agents, employees, subcontractors, lessees, and concessionaires shall pay all taxes that may be lawfully levied. Manager shall pay all license or permit fees required by law for the conduct of its operations.
B. The premises are owned or leased by the City and are exempt from ad valorem taxes.

Signs Manager may erect a scoreboard at the Links and sell advertising space thereon. Except as authorized herein, Manager shall not erect or display, or permit to be erected or displayed, any permanent sign or advertising matter on the premises without the written consent of the City, which consent shall not be unreasonably withheld.
Compliance with Laws Manager shall comply with all applicable federal, state, and local laws, statutes, rules. ordinances. or orders.
Rules The rules for the use and operation of the Links golf course premises, including reservations, outings, leagues. tee times, tournament play, locker usage, and the like shall be set forth in the Manual.
Default and Termination

A. In the event either party to this agreement( the defaulting party) defaults in the performance of any obligation under this agreement, the the other party ( the nondefaulting party) may terminate this agreement as hereinafter provided. Upon discovery of the defaulting party' s default, the nondefaulting party shall provide the defaulting party with written notice describing the default and giving the defaulting party 30 days during which to cure the default. If the default has not been corrected at the expiration of the 30 day period, the nondefaulting party may, at its option, by further notice to the defaulting party declare this agreement to be terminated. Notice under this provision shall be in writing and delivered to the defaulting party. If the default is of such a nature that it cannot be rectified within 30 days, the defaulting party may apply to the nondefaulting party for a reasonable extension of time to correct the default. A waiver by the nondefaulting party of any one event of default shall not constitute a waiver or forbearance of any subsequent event of default.
B. Upon termination of this agreement for any reason, all Links pro shop inventory shall be purchased by the City at the invoice cost paid by Manager.

Possession on Termination Upon termination of this agreement, the City shall be entitled to immediate possession of the premises and other property owned by the City, and Manager shall cooperate with the City to facilitate an orderly transfer of the premises and other property to insure that there is a minimal interruption of golf course operations. At the termination of this agreement, Manager shall surrender the premises to the City in as good or better condition than they were in at the beginning of the initial term of this agreement, ordinary wear and tear, force majeure, and damage caused by the City excepted.
Expropriation In the event that expropriation proceedings result in the taking of any portion of the premises or the golf course facilities to such an extent that further usage of the facilities for golf purposes is impossible or significantly impaired, then this agreement shall be modified or terminated as to that part of the premises or facilities involved, and the City and Manager agree to negotiate in good faith to adjust the terms of this agreement to account for such taking.
Assignment and Subleasing Manager shall not assign or otherwise transfer its obligations under this agreement without the prior written consent of the City. Any assignment or transfer of more than 50% of the stock or other ownership interest in Manager shall be deemed an assignment or transfer within the meaning of this prohibition.
Licenses and Permits Manager and its agents, employees, subcontractors, lessees, and concessionaires shall obtain any necessary license and permit for the sale of alcoholic beverages, food, beverages, and tobacco and any other applicable license or permit required for the operations conducted by Manager and its agents, employees, subcontractors, lessees, and concessionaires.
Hazardous Materials and Environmental Compliance The City represents that it has no knowledge of any hazardous or dangerous substances or materials stored, buried, discharged, or present on the premises. The City shall hold Manager harmless against liability, loss, or damage of any kind or nature occasioned by the presence of hazardous or dangerous substances or materials on the premises on the effective date of this agreement. This paragraph shall have no application in the event of the storage, burial, discharge, or presence of hazardous or dangerous substances or materials on the premises as a result of the act or omission of Manager or its agents, employees, subcontractors, lessees, or concessionaires. As used herein, hazardous or dangerous substances shall include, but not be limited to. pesticides, herbicides, fungicides, fertilizers, or other substances or materials used in the operation and maintenance of golfing facilities.
Notice and Authority Any notice required or permitted to be made under this agreement shall be given to the parties in the following manner: Notice to the City shall be sent by Certified Mail to: Mayor City of Alexandria

P. O. Box 71 Notice to Manager shall be sent by Certified Mail to: Michael J. Mitton, President M2 Mitton Management, L. L.C. Box 29006

Applicable Law This agreement shall be governed by the law of Louisiana.
Entire Agreement This agreement, together with the Budget and the Manual, constitutes the entire agreement of the parties and except for the provision of Paragraph 34, supersedes and replaces all prior negotiations, understandings, and agreements, written or oral. The Budget which is attached hereto as Appendix I is made a part of this agreement. The Budget is subject to change by the consent of Manager and the Golf Course Committee which shall be established by the City. The Manual which shall be prepared pursuant to agreement between Manager and the City shall be attached hereto as Appendix II and made a part of this agreement. The Manual shall be subject to change by the consent of Manager and the Golf Course Committee which shall he established by the City.
City' s Agent; Contract Monitor. The City appoints, as its sole and exclusive mandatary and agent. the Mayor to continuously represent and act for and on behalf of the City in any and all matters relating to the administration of the City's rights, powers, duties and obligations under this Agreement. On any matter that requires a decision to be made by the City about the City' s rights, powers, duties and obligations under this Agreement, the Mayor shall be the sole and exclusive agent and mandatary for the City to make such decisions. The Mayor shall have the right and privilege to appoint one or more substitutes, including the Finance Director, to fulfill or perform any act or agency on behalf of or in the name of the Mayor who shall be designated as a Contract Monitor. The Mayor shall have the power and authority to execute any amendment of this Agreement in his opinion within the enabling authority of any Ordinance passed by the City authorizing the agreement.
Survival Clause The representations, warranties, and agreements of each of the parties contained in the Agreement between the City and the manager dated January 31, 2002, as amended from time to time thereafter, shall survive this Agreement.
Fiscal Funding Manager understands and agrees the City annually appropriates funds for contractual and capital expenditures and the City Council may but is not required to make appropriations on an annual basis to fund the services and expenses under this agreement and Manager agrees to cooperate with the Contract Monitor who may notify Manager of any action material to an appropriation for the services and expenses undertaken hereunder. THUS DONE AND SIGNED in the presence of the undersigned witnesses and me, Notary Public, at Alexandria, Rapides Parish, Louisiana this . 24 day of June, 2015. CITY OF ALEXANDRIA, LOUISIANA 46.7"-tai WITNESS 131teOg N& ARPBLIC Twyu Cgs 1 II/ THUS DONE AND SIGNED in the presence of the undigned wisses and me, Notary Public, at Alexandria, Rap ides Parish, Louisiana this ‘. 1 day ofAnti. 2015. M2- MITTON MANAGEMENT, L.L.C. WITNESS BY MICHAEL . Mk ' ON NOTAR0,/,% IC 16 osy(ty Golf Revenue Charts 2020- 2021 2021- 2022 2022- 2023 2023-2024 2024- 2025 May 61, 168. 00 64, 898. 00 $ 87, 221. 00 $ 92, 169.00 $ 78, 397. 00 June 57, 010. 00 61, 130. 00 $ 72, 753. 00 $ 91, 215.00 $ 95, 905. 00 July 59, 500. 00 82, 468. 00 $ 88, 860. 00 $ 86,526.00 $ 76, 187. 00 August 65, 070. 00 59, 900. 00 $ 78, 412. 00 $ 64, 928.00 $ 86,477. 00 September $ 57, 371. 00 60, 429. 00 $ 70, 167. 00 $ 60, 316. 00 $ 60, 060. 00 October 60, 600. 00 68, 504. 00 $ 81, 274.00 $ 62, 386. 00 $ 72, 300. 00 November $ 49, 802. 00 52, 795. 00 $ 33, 168. 00 $ 51, 693. 00 $ 53,618. 00 December $ 37,818. 00 50, 298. 00 $ 43, 692. 00 $ 50, 783. 00 $ 55,801. 00 January 33,814.00 37, 268. 00 $ 45, 029. 00 $ 32, 164. 00 $ 39, 105. 00 February $ 28,554.00 45, 909. 00 $ 49, 407. 00 $ 59, 339. 00 March 68,482. 00 74,270. 00 $ 65, 853. 00 $ 63, 475. 00 April 86, 087. 00 93,609. 00 $ 85, 169. 00 $ 102, 296. 00 thru January Total 665, 276. 00 $ 751, 478. 00 $ 801, 005. 00 $ 817, 290.00 $ 617, 850. 00 Goal 700, 000. 00 $ 750, 000. 00 $ 800, 000.00 $ 825,000. 00 $ 850, 000. 00 34,724. 00 1, 478. 00 1, 005.00 -$ 7, 710. 00 Golf Revenues 2020/ 21 thru 2024/ 25 Fiscal Years 900, 000. 00 800, 000. 00 4 700, 000. 00 600, 000. 00 04, : 4.44-===.-, 0.. 46, 500, 000. 00 I jr 400, 000. 00 t 300, 000. 00 4, 4.1 200, 000. 00 100, 000. 00rilsx R p . 0.00 2020- 2021 2021- 2022 2022- 2023 2023- 2024 2024- 2025 Total Rounds Played 2020- 21 2021- 22 2022- 23 2023- 24 2024- 25 Thru January 18, 092 23, 102 24, 215 26, 610 20, 316 Rounds Played 2020/ 21 thru 2024/ 25 Fiscal Years 30, 000 25, 000 c
000 y 10, 000 4,, III 5, 000 1:: 2,,l' 7,1*,, , 4,,,. i., 2020- 21 2021- 22 2022- 23 2023- 24 2024- 25 Facilty Rounds Usage by type 2020- 2021 2023- 2024 1 Daily Fee 11927 1 Daily Fee 11846 2 Passholder 4032 2 Passholder 11501 3 Tournament 1250 3 Tournament 1741 4 Employee/ Marshal 883 4 Employee/ Marshal 1522 total 18092 total 26610 2021- 2022 1 Daily Fee 13184 2024-2025 2 Passholder 6503 1 Daily Fee 8075 3 Tournament 1854 2 Passholder 8708 4 Employee/ Marshal 1561 3 Tournament 2368 total 23102 4 Employee/ Marshal 1165 total 20316 2022- 2023 1 Daily Fee 13367 2021- 2022 2 Passholder 7442 3 Tournament 1868 4 Employee/ Marshal 1538 total 24215

07c1 207. 1

r. r, „ 2023- 2024 Daily Fee Tournament Employee/ Marshal 2022- 2023 Daily Fee Passholcler Tournament Employee/ Marshal 2024- 202 5 Daily Fee a Passholcler lownanienl Employee/ Marshal SDaily Fee Passholclei Tournament Employee/ Marshal Economic Benefits of Links on the Bayou III Economic Impact ( GAEDA) The 2025 Tournament Schedule will have approximately 2400 rounds of golf from outside of the Central Louisiana area. 2400 x$ 140( GAEDA per golfer) $ 336, 000 Estimated another 2500 daily fee rounds of golf will play at Links on the Bayou from outside CENLA. 2500 x$ 140( GAEDA per golfer)=$ 350, 000 Factors not included in impact are spouses and families traveling with players while in CENLA. From 2020- 2025 Links on the Bayou has had guests from 39 different states. Approximately 4000 of our annual 26, 000 rounds are from golfers outside of Central Louisiana. The golf course has an annual estimated economic impact of nearly$ 1 million into the Alexandria economy from out of town golfers and guests. St. Andrews Property Tax IIIApproximate Properties 125 Average Tax Combined for Parish per$ 3500 x 125=$ 437, 500 Average City Property Taxes$ 800 x 125=$ 100, 000 Average Recreation Tax$ 200 x 125=$ 25, 000 St Andrews was annexed and developed around the golf course property utilizing the benefits and natural scenery that help maintain and enhance property values. St Andrews directly benefits from a well maintained and managed golf course and directly contributes back to the city property taxes. IIIIM2 Mitton Management Employee Breakdown Staff consist of 40- 45 employees throughout the year including the specialized positions of Class A PGA Golf Professional and Class A Golf Course Superintendent. Links on the Bayou Clubhouse and Golf Course Maintenance: 25 total Full Time Employees 11 Part Time Employees: 14 Johnny Downs Turf Maintenance: 3 total Full Time: 1 Part Time: 2 Bringhurst Course Maintenance and Marshals: 13 total Full Time: 0 Part Time: 13 III L NKS ON THE BAVO 2025 Tournament Calendar updated 1. 27. 25 February 7- Corey Jeansonne outing, 10am reverse sg. 44 players February' 9, Super Bowl Scramble 12i'30pm'( Links event; 80- 100' players) February 22- North LA Amateur Tour Kickoff 9am tee times ( 80- 100 players) March 6- Tioga High School fundraiser event, 12: 30sg March 7- Assemblies of God. 8: 30am reverse sg, 20- 30 players March 11- high school Junior event 3pm shotgun, 30- 40 players) March 14- FOP Golf time tbd (am) 40- 60 players March 16- Carencro Golf association 8: 30sg, 100- 120 players March 18 high school Junior event 3pm shotgun, 60- 70 players) March 21- OLPS 1pm shotgun, 60- 90 players March 22- 23 Bayou Rapides Junior Inv. 10: 00 tee times Saturday, 8: 30sg Sun. 80- 100 players March 28 St. Rita 1pm sg, 80- 100 players March 31- April 5- WAPT April 6- Senior Am Tour (80- 100 players) 8: 30sg April 8- high school Junior event 12: 30pm shotgun, 60- 70 players) April 10- YWCA Girls on the Run 1pm sg ( 60-80 players) April 11- Sheriff wood 1pm sg, ( 100+ players) April 12- Eagle Am tour, 9am tee times (75- 100 players) April 24 Keith Fountain Tournament 1pm shotgun ( 60- 80 players) April 25 LSUA Tournament 1 pm sg ( outside event, 80- 100 players) April 27- POA Tournament, 1 pm sg ( outside event, 80- 100 players) April 28- High School regional, morning tee times 60- 80 players. April 27- 28- Brink and Links, ( links event, 50-60 players) May 2- Sheriff Craft Tournament, 9: 00 sg ( outside event, 90- 120 players) May 3- 4- Member/ Member event, am tee times ( Links event 24- 36 players) May 5- Scott Golf Association 8: 00am sg 40-50 players May 17. 18 Couple' s Scramble 1pm sat4sgf 8:30am Sunday sg( 60 100 players) May 23- Pineville Rotary Club 1pm sg (, 80- 100 players) May 29- Pineville High Golf tmt 1pm sg ( 80- 100players) May 31 FCC Pollock 8: 30 reverse sg, 30- 40 players May 1 Ju'n 1 Club Championsh p, ( Links£event 30' 40 plaa ers) June 1- 2- Senior Amateur Tour ( new 2da r ave'fit, 80- 100 players) June 6- Hopehouse 1pm sg ( 80- 100 players) June 13- ASH Alumni Golf Tournament, 1: 00 shotgun 80- 100 players June 20- RPAC golf 1pm sg ( 60- 80 players) Ju e 2122x Red River 4 ball, am tee times 80. 120players June 29- North LA Amateur Tour, (outside event 80- 100 players) July 11- 12 Me$mberxG( 1est am tee times( 244' 40aplayers) July 26- Hacker' s Cup, 7: 30am- 12: 30pm shotgun ( 180- 200 players) course closed August 2i3, Battle ontheBayou, am tee Imes ( Linksevent 80 100 players) August 8- Cajun wheelers 1pm sg ( 60- 100 players) August 10- Branch Golf Assoc., ( outside event, 50- 75 players) August 23- 24 Brink and Links (Sunday @ links 8: 30 reverse sg )40-60 players August 29 LA Engineers Assoc. 1pm shotgun, 40- 60 players September 5 7 Men' sCity.Championship, (Links event 5Q 60 players) September 12 State Trooper' s tournament, ( outside event 80- 100 players) 1pm sg September 19- Distran Crest 80- 100 players, 8am shotgun September 25- 26 LGA State SR 4 Ball; AM TEE TIMES October 2- Doug Young Memorial 8: 30am sg; 40- 60 players October 3 Calvary deacons' 80- 100, 1pm sg October 4- 5- Knights of Columbus ( 1pm sat sg; 8am sun sg) 70- 90 players October 13 Bishops Tournament 12: 00 shotgun 100+ players Octobe- 18.19 Men' s Sr y hampionshi ," Omar City, Ladies:City( Links event, 50-60 players) ovember 1S perir tendent' s Revenge, ( Linksevent 70 90 players)N Nover ber 29 Turkey Shoot 4 Ball,( Links evejrrt 50, 60 players,) December 20 Pala fear P43+,( Links event 50 60 players) Highlighted°,dates are Links onthe Bayou in house events. Events with majority or all of the field consist of out of town players. S ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE GOLF COURSE MANAGEMENT OPERATION AND MAINTENANCE AGREEMENT WITH M2MITTON MANAGEMENT, LLC AT ITS CURRENT TERMS AND CONDITIONS AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to enter renew the Golf Course Management Operation and Maintenance Agreement with M2Mitton Management, LLC at its current terms and conditions. 0 SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of 1- 4. April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO RESOLUTIONS RESOLUTION authorizing the adoption of Financial Management Policy with regard to Community Development Block Grant Disaster Recovery Mitigation Funds. II i AGENDA ITEM FACT SHEET Alex4idna This fact sheet is the basis for a decision by the City Council. ouisla/ Please insure that the information is dear, concise and current. opPrii Division/ Department: Planning/ Engineering Date: 7 March 2025 Title: Resolution for the Adoption of Financial Management Policy with regard to CDBG- DR/ MIT funds Explanation of Proposal: Additional Information Attached E The City is in receipt of federal funding and will in the future from the LA Community Development Block Grant Disaster Recovery- Mitigation ( CDBG- DR/ MIT) and requested the city to adopt and maintain the policies in order to be in compliance with Federal awards. Budget: 1111 Neutral Within I 1 Requires Existing ' 1 Amendment IIIAccount Number: N/ A Expense Amount: N/ A Account Line Item: N/ A Remaining Amount: N/ A Authorization: 4. Finance Director

Mayo 5. Divi n fired 2 Chief Op ti g. 6. De ent ea
Ci torney VII)
Purcha ngAgent Z_-- ."------- /' Council Staff Form r1 Information: Sufficient Review: Content n Insufficient Li Remarks: GRANTEE NAME) FINANCIAL MANAGEMENT of CDBG- DR/ MIT GRANT FUNDS The fundamental purpose of( GRANTEE NAME)' s financial management policy is to ensure the appropriate, effective, timely and honest use of funds. GRANTEE NAME) ensures that:
Internal controls are in place and adequate;
Documentation is available to support accounting record entries;
Financial reports and statements are complete, current, reviewed periodically; and,
Audits are conducted in a timely manner and in accordance with applicable standards. In establishing its financial management system, ( GRANTEE NAME) follows 2 CFR Part 200. 300 " Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards" as well as Disaster Recovery CDBG Regulations which are governed by both 2 CFR Part 200 and 24 CFR Part 570, OCD- DRU requirements and Treasury Circular 1075. ( GRANTEE NAME) understands that the failure to account for and manage Disaster Recovery CDBG funds accordingly may result in sanctions imposed by the OCD- DRU and/ or HUD. GRANTEE NAME)' s financial management system ensures:
Accurate, current, and complete disclosure of financial results;
Records that identify adequately the source and application of grant funds;
Comparison ofactual outlays with amounts budgeted for the grant;
Procedures to minimize the amount of time elapsed between the transfer of funds from the US Treasury and the disbursements by the grantee;
Procedures for determining reasonableness and allowable costs;
Accounting records that are supported by appropriate source documentation; and,
A systematic method to assure timely and appropriate resolution ofaudit findings and recommendations. Additionally the functions, served by the ( GRANTEE NAME)' s financial management system, are:
Recording ofall financial transactions;
All expenditures are related to allowable activities in the CEA approved by the OCD-DRU; and,
All expenditures of Disaster Recovery CDBG funds are in compliance with applicable laws, rules, and regulations. Procedures for Financial Administration GRANTEE NAME) ensures that all grant funds are documented appropriately to establish that funds have not been used in violation of the restrictions and prohibitions of applicable statutes 2 CFR 200. 300). Accounting Records The accounting for the Disaster Recovery CDBG program is on a modified accrual basis. ( GRANTEE NAME)' s system provides the functionality to track receipts and expenditures and generate financial statements on an as- requested basis. Additionally, ( GRANTEE NAME) tracks and reports on each project within each program of the grant separately. Support Documents Accounting records are supported by cancelled checks, paid bills, invoices, purchase vouchers, payrolls, deposit slips, time and attendance records, CEA and sub- grant award documents, etc. 2 CFR 200. 300). Payments are not made without invoices and vouchers physically in hand. GRANTEE NAME)' s documentation explains the basis of the costs incurred and the actual dates of the expenditure. Record Keeping Financial records are retained for a period of five years after final closeout of the State' s Disaster Recovery grant by HUD, with access guaranteed to state officials, their representatives, or HUD representatives. System of Internal Controls GRANTEE NAME)' s incorporates internal controls such as the development of policies, procedures, defined job responsibilities, personnel, and records that allow the ( GRANTEE NAME) to maintain adequate oversight and control of its cash, property, and other assets. Through these tools ( GRANTEE NAME)' s ensures the following: Effectiveness and efficiency of operations; Reliability of financial reporting; Resources are used for authorized purposes and in a manner consistent with applicable laws, regulations, and policies; Resources are protected against waste, mismanagement or loss; and, Information on the source, amount, and use of funds is reliable, secured, and up- to- date and information is disclosed in reports and records. GRANTEE NAME)' s has designated the( NAME DESIGNATED ENTITY/INDIVIDUAL) as the responsible party for financial management of it financial management on Disaster Recovery CDBG projects. RESOLUTION NO. RESOLUTION AUTHORIZING THE ADOPTION OF FINANCIAL MANAGEMENT POLICY WITH REGARD TO COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY MITIGATION FUNDS. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the adoption of Financial Management Policy with regard to Community Development Block Grant Disaster Recovery Mitigation Funds. THIS RESOLUTION having been submitted in writing, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: PASSED AND ADOPTED at Alexandria, Louisiana, this 25th day of March, 2025. s/ Donna P. Jones, MMC City Clerk RESOLUTION authorizing the mayor to file applications with the Federal Transit Administration, for federal transportation assistance for the City of Alexandria Transit Department. 511" 1114111. 1hh' AGENDA ITEM FACT SHEET Aloiairiai Thisfactsheet is the basisfor a decision by the City Council. Tu S Please insure that the information is dear, concise and current. Division/ Department: Public Works/ Transit Date: March 17, 2025 Resolution authorizing the Mayor to file applications for federal assistance with the Federal Transit Title: Administration for federal transportation assistance for the City of Alexandria Transit Department. Explanation of Proposal: Additional Information Attached E The Federal Transit Administration, an operating administration of the United States Department of Transportation as authorized by 49 USC Chapter 53, title 23, requires a current resolution authorizing transit departments to apply to for federal assistance. Budget: Account Number: Account Line Item: I I Neutral Within Requires Existing Amendment Expense Amount: Remaining Amount:' Authorization:
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Division 0. ir re f rcer 6. epartment Head 4( . 3 CityAttorn' 1. PurchasingAgent l Council S • Form Information: Sufficient u Review: Content D Insufficient Li Remarks: Exhibit A: Sample Authorizing Resolution EXHIBIT A D- 2 FTA C 9030. 1 E DATE 1/ 16/ 2014
SAMPLE AUTHORIZING RESOLUTION. Resolution No. Resolution authorizing the filing of applications with the Federal Transit Administration, an operating administration of the United States Department of Transportation, for federal transportation assistance authorized by 49 U.S. C. Chapter 53; title 23, United States Code, or other federal statutes administered by the Federal Transit Administration. WHEREAS, the Federal Transit Administrator has been delegated authority to award federal financial assistance for a transportation project; WHEREAS, the grant or cooperative agreement for federal financial assistance will impose certain obligations upon the applicant, and may require the applicant to provide the local share of the project cost; WHEREAS, the applicant has or will provide all annual certifications and assurances to the Federal Transit Administration required for the project; NOW, THEREFORE, BE IT RESOLVED BY( Governing Body of Applicant)
That( Title of Designated Official) is authorized to execute and file an application for federal assistance on behalf of( Legal Name of Applicant) with the Federal Transit Administration for federal assistance authorized by 49 U. S. C. Chapter 53, title 23, United States Code, or other federal statutes authorizing a project administered by the Federal Transit Administration. ( Ifthe applicant is requesting Urbanized Area Formula Program assistance authorized by 49 U. S. C. 5307, either alone or in addition to other federal assistance administered by the Federal Transit Administration, the resolution should state whether the applicant is the designated recipient as defined by 49 U.S. C. 5307( a)( 2), or whether the applicant has received authority from the designated recipient to apply for Urbanized Area Formula Program assistance.)
That( Title of Designated Official) is authorized to execute and file with its applications the annual certifications and assurances and other documents the Federal Transportation Administration requires before awarding a federal assistance grant or cooperative agreement.
That( Title of Designated Official) is authorized to execute grant and cooperative agreements with the Federal Transit Administration on behalf of( Legal Name of Applicant). FTA C 9030. 1E D- 3 DATE 1/ 16/ 2014 CERTIFICATION The undersigned duly qualified( Title of Designated Official), acting on behalf of the( Legal Name of Applicant), certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the Governing Body of the Applicant) held on( Month, Day, Year) If the Applicant has an official seal, impress here.] Signature of Recording Officer) Title of Recoding Officer) Date) RESOLUTION NO. RESOLUTION AUTHORIZING THE FILING OF APPLICATIONS WITH THE FEDERAL TRANSIT ADMINISTRATION, AN OPERATING ADMINISTRATION OF THE UNITED STATES DEPARTMENT OF TRANSPORTATION, FOR FEDERAL TRANSPORTATION ASSISTANCE AUTHORIZED BY 49 U.S. C. CHAPTER 53; TITLE 23, UNITED STATES CODE, OR OTHER FEDERAL STATUTES ADMINISTERED BY THE FEDERAL TRANSIT ADMINISTRATION. WHEREAS, the Federal Transit Administrator has been delegated authority to award federal financial assistance for a transportation project; WHEREAS, the grant or cooperative agreement for federal financial assistance will impose certain obligations upon the applicant, and may require the applicant to provide the local share ofthe project cost; WHEREAS, the applicant has or will provide all annual certifications and assurances to the Federal Transit Administration required for the project; NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Alexandria
That the Mayor of the City of Alexandria is authorized to execute and file an application for federal assistance on behalf of the City of Alexandria, Louisiana with the Federal Transit Administration for federal assistance authorized by 49 U.S. C. Chapter 53, title 23, United States Code, or other federal statutes authorizing a project administered by the Federal Transit Administration. ( Ifthe applicant is requesting Urbanized Area Formula Program assistance authorized by 49 U.S. C. 5307, either alone or in addition to other federal assistance administered by the Federal Transit Administration, the resolution should state whether the applicant is the designated recipient as defined by 49 U.S. C. 5307( a)( 2), or whether the applicant has received authority from the designated recipient to apply for Urbanized Area Formula Program assistance.)
That the Mayor of the City of Alexandria is authorized to execute and file with its applications the annual certifications and assurances and other documents the Federal Transportation Administration requires before awarding a federal assistance grant or cooperative agreement.
That Mayor of the City of Alexandria is authorized to execute grant and cooperative agreements with the Federal Transit Administration on behalf of the City ofAlexandria, Louisiana. THIS RESOLUTION having been submitted in writing was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE RESOLUTION was declared adopted on this the day of 2025. CITY CLERK CERTIFICATION The undersigned duly qualified City Clerk of the City of Alexandria, actingon behalf of the Cityof Alexandria, Louisiana, certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the City Council of the City of Alexandria, Louisiana held on Month,Day, Year) Ifthe Applicant has an official seal, impress here.] Signature of Recording Officer) Title of Recoding Officer) Date) RESOLUTION NO. RESOLUTION AUTHORIZING THE FILING OF APPLICATIONS WITH THE FEDERAL TRANSIT ADMINISTRATION, AN OPERATING ADMINISTRATION OF THE UNITED STATES DEPARTMENT OF TRANSPORTATION, FOR FEDERAL TRANSPORTATION ASSISTANCE AUTHORIZED BY 49 U. S.C. CHAPTER 53; TITLE 23, UNITED STATES CODE, OR OTHER FEDERAL STATUTES ADMINISTERED BY THE FEDERAL TRANSIT ADMINISTRATION. WHEREAS, the Federal Transit Administrator has been delegated authority to award federal financial assistance for a transportation project; WHEREAS, the grant or cooperative agreement for federal financial assistance will impose certain obligations upon the applicant, and may require the applicant to provide the local share of the project cost; WHEREAS, the applicant has or will provide all annual certifications and assurances to the Federal Transit Administration required for the project; NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Alexandria

i. That the Mayor of the City of Alexandria is authorized to execute and file an application for federal assistance on behalf of the City of Alexandria, Louisiana with the Federal Transit Administration for federal assistance authorized by 49 U. S. C. Chapter 53, title 23, United States Code, or other federal statutes authorizing a project administered by the Federal Transit Administration. ( If the applicant is requesting Urbanized Area Formula Program assistance authorized by 49 U. S. C. 5307, either alone or in addition to other federal assistance administered by the Federal Transit Administration, the resolution should state whether the applicant is the designated recipient as defined by 49 U. S. C. 5307( a)( 2), or whether the applicant has received authority from the designated recipient to apply for Urbanized Area Formula Program assistance.)

That the Mayor of the City of Alexandria is authorized to execute and file with its applications the annual certifications and assurances and other documents the Federal Transportation Administration requires before awarding a federal assistance grant or cooperative agreement.
That Mayor of the City of Alexandria is authorized to execute grant and cooperative agreements with the Federal Transit Administration on behalf of the City of Alexandria, Louisiana. THIS RESOLUTION having been submitted in writing was then submitted to a final vote as a whole, the vote thereon being as follows: III YEAS: NAYS: ABSENT: AND THE RESOLUTION was declared adopted on this the day of 2025. S/ Donna Jones City Clerk RESOLUTION to co- sponsor the Westside Habilitation Center March Madness Basketball Tournament, in March 2025 for individuals with disabilities. AGENDA ITEM FACT SHEET A 1ex ria Thisfact sheet is the basisfora decision by the City Council. 1 1 I..1I Please insure that the information is clear, concise and current. Division/ Department: Community Services Date: March 13, 2025 Title: Resolution t co- sponsor the Westside Habilitation Center March Madness Basketball Tournament for individuals with disabilities in March 2025. Explanation of Proposal: Additional Information Attached Resolution to co- sponsor the Westside Habilitation Center March Madness Basketball Tournament for individuals with disabilities in March 2025, In- kind services requested: Use of city facilities n Neutral Within Requires Budget: I 1 Existing Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: i Authorization: 4. Finan e i t 1. If •
ChiefOp' a' Officer Or I g. pit ment Hefty
CrtyAttorney 7. Purchasing Agent Council Staff Form ri Information: Sufficient 1 Review: Content [] Insufficient E Remarks: Cynthia Graham no- [email protected] on behalf of City of Alexandria, LA via City of Alexandria, LA < no- reply@cityofalexandriala. com> Sent: Wednesday, March 12, 2025 11: 23 AM Submitted on Wednesday, March 12, 2025 - 11: 22am Submitted by anonymous user: 12.222.55. 2 Submitted values are: Section I.== Name/ Organization: Westside Habilitation Center City: Alexandria State: LA Zip: 71303 Phone: 3184451551 Fax: Contact Name: Audrey Hopkins Contact Email: audrey. hopkins@westsidehabcenter. com Non- profit? Yes Are you a Governmental Entity? No Event: March Madness Basketball Tournament for Individuals with Disabilities 11111 Date of Event: March 27, 2025 Organization' s Mission: Westside Habilitation Center, established in 1983, has been a beacon of hope and support for individuals with intellectual and developmental disabilities. For over four decades, we have remained committed to fostering independence, growth, and quality of life for the people we serve. Our mission is to create a nurturing and inclusive environment where every individual can thrive. As an Intermediate Care Facility for Individuals with Intellectual Disabilities ICF/ IID), we blend personalized care with innovative programs to empower our residents and help them reach their fullest potential. Type of Program/ Activity: March Madness at Westside Habilitation Center is a fun and inclusive basketball event designed for our clients to enjoy friendly competition, physical activity, and community engagement. The event will feature team games, skill challenges, and opportunities for social interaction in a supportive environment. We aim to promote teamwork, sportsmanship, and a sense of accomplishment for all participants. Event Sponsors: No sponsors Other Funding: None Section II.== Amount Requested: 0 Property Requested: Basketball court- indoors preferred IIIInKind Service Requested: Section III.== Funding Category: Use of City Property for Public Benefit Section IV.== If you are a for-profit applicant, what is the expected private benefit to you, your partners, or members of a club if any part of any fundraising goes to an organization and part to some charitable cause? What is percentage breakdown shown in actual projections? : What is( are) the goal( s) of this project? ( In one sentence) : The goal of the March Madness event is to provide Westside Habilitation Center clients with an opportunity for physical activity, social interaction, and teamwork in a fun and inclusive environment. If a governmental entity, is the cooperative endeavor or intergovernmental agreement sought pursuant to local services law, joint emergency preparedness, exchange of surplus property for public safety purposes, or other? ( State " other" reason.) : If the use of public funds or property is for social welfare for the aid and support of the needy, how are targeted candidates screened? If not screened, how are they targeted for participation? : Section V.== Does your request or endeavor involve a nearly equal benefit to the citizens you seek to serve when compared to the money or property expended or sought to be used by the public entity? If so, how? : Yes, the March Madness event provides significant benefits to the clients of Westside Habilitation Center while making efficient use of the city's courts. By offering individuals with disabilities an opportunity for physical activity, social interaction, and teamwork, the event promotes overall well- being and community inclusion. The use of public courts ensures that resources are utilized for a meaningful purpose, fostering engagement among participants while encouraging a healthy and active lifestyle. If you cannot show a fair market value dollar- for-dollar match, does your plan or request involve a continuing program or relationship which has a future value attached? How so? : What are your real and substantial obligations to achieve the IIIproportionate return to the City of Alexandria at some point in the future? : Westside Habilitation Center is committed to ensuring that the March Madness event provides a meaningful return to the City of Alexandria by promoting community engagement, inclusivity, and the well- being of individuals with disabilities. Our obligations include organizing a structured and positive event that encourages social participation, teamwork, and physical activity among clients. Additionally, by utilizing city facilities responsibly and fostering a sense of community, we contribute to the city' s mission of inclusivity and recreational access for all citizens. What is( are) the expected outcome( s) or benefits( s) to the public from the event to be funded? Specify the number of persons anticipated to be served and the service( s) to be provided. : The expected outcomes of the March Madness event include increased physical activity, social interaction, and community engagement for individuals with disabilities. The event will serve approximately 100 participants, providing them with an opportunity to develop teamwork skills, improve motor coordination, and experience a sense of accomplishment through friendly basketball games and skill challenges. By fostering inclusivity and promoting an active lifestyle, the event benefits not only the participants but also the broader community by encouraging awareness and support for individuals with disabilities. Describe the history of this program and its success. : Westside Habilitation Center, established in 1983, has been a beacon of hope and support for individuals with intellectual and developmental disabilities. For over four decades, we have III remained committed to fostering independence, growth, and quality of life for the people we serve. We have not done a basketball tournament in the past but hope for great success. Economic Development Projections= Projected number of out-of-town participants and guests: 0 Identify broadcast, web and regional print promotions to be utilized: 0 Average number of days stay by out- of-town guests to this event: Number of People: Number of Days: Signature: Audrey Hopkins The results of this submission may be viewed at: https:// urldefense. com/ v3/_ https:// www. cityofalexa ndriala. com/ node/ 6740/ submission/ 3548_;!! CluDejhSH LMa! Zft mJVwZclg8utY_hxQe1195Dg3Ou5AGRmzFxeSFR533Dp6hjysep7R8Yb4JAirdy8Ot80oQu27nZ0yy0HzeY9gFRetXayKtYouZYQ RESOLUTION NO. RESOLUTION TO CO- SPONSOR THE WESTSIDE HABILITATION CENTER MARCH MADNESS BASKETBALL TOURNAMENT FOR INDIVIDUALS WITH DISABILITIES IN MARCH 2025. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes to co- sponsor the Westside Habilitation Center March Madness Basketball Tournament for individuals with disabilities in March 2025. THIS RESOLUTION having been submitted in writing, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: PASSED AND ADOPTED at Alexandria, Louisiana, this 25th day of March, 2025. s! Donna P. Jones, MMC City Clerk RESOLUTION to co-sponsor the Alexandria Museum of Art Jourdan Thibodeaux Trio Concert in March 2025. 0 Alexdria AGENDA ITEM FACT SHEET Thisfact sheet is the basisfor a decision by the City Council. o GS Please insure that the information is dear, concise and current. Division/ Department: Community Services Date: March 13, 2025 Title: Resolution to co- sponsor The Alexandria Museum of Art Jourdan Thibodeaux Trio Concert in March 2025. Explanation of Proposal: Additional Information Attached FT Resolution to co- sponsor The Alexandria Museum of Art Jourdan Thibodeaux Trio Concert in March 2025. In- kind services requested: Convention Hall in case of rain. Bud et• t l Neutral l l Within rRequires g ' I ' Existing Amendment Account Number: Expense Amount: III Account Line Item: Remaining Amount: Authorization: 4. Fi once D eci r i44 l 1 Mayor Divi '.. iire sr
ChiefOp ng O cer repartment He 1411&
Ci A orney 7. Purchasing Agent Council Staff Form ri Information: Sufficient Review: Content Insufficient Remarks: Cynthia Graham no- reply@cityofalexandriala. com on behalf of City of Alexandria, LA via City of Alexandria, LA < no- reply@cityofalexandriala. com> Sent: Tuesday, March 11, 2025 9: 59 AM EXTERNAL] Form submission from: Community Partnership Request Submitted on Tuesday, March 11, 2025- 9: 58am Submitted by anonymous user: 12. 74. 54. 94 Submitted values are: Section I.== Name/ Organization: Alexandria Museum of Art City: Alexandria State: LA Zip: 71301 Phone: 3184483478 Fax: Contact Name: Dana Lyles Contact Email: dana@themuseum. org Non- profit? Yes Are you a Governmental Entity? No Event: Jourdan Thibodeaux Trio Concert Date of Event: March 29, 2025 Organization' s Mission: The Alexandria Museum of Art fosters a healthy and culturally rich community by embracing change and using the power of art to educate, inspire and heal. Type of Program/ Activity: In keeping with George Rodrigue' s life' s work documenting and preserving Cajun cultural traditions, the museum will engage Jourdan Thibodeaux and his trio to play a concert in Cajun French at the museum during its River is the Road exhibition. Jourdan Thibodeaux is a musician and cultural figure working tirelessly to preserve Cajun French language and traditions through his music and active social media presence. This event will be free to the public. Event Sponsors: New Orleans Jazz and Heritage Foundation Other Funding: Table sponsors: Dr. David Holcombe, Brent Chasson Others TBD Section II.== Amount Requested: 0 Property Requested: Convention Hall In- Kind Service Requested: Use of Convention Hall for our concert in case of rain Section III.== Funding Category: Use of City Property for Public Benefit Section IV.== If you are a for- profit applicant, what is the expected private benefit to you, your partners, or members of a club if any part of any fundraising goes to an organization and part to some charitable cause? What is percentage breakdown shown in actual projections? : What is ( are) the goal( s) of this project? ( In one sentence) : This concert is intended to allow access to arts and education to the community. If a governmental entity, is the cooperative endeavor or intergovernmental agreement sought pursuant to local services law, joint emergency preparedness, exchange of surplus property for public safety purposes, or other? ( State " other" reason.) : If the use of public funds or property is for social welfare for the aid and support of the needy, how are targeted candidates screened? If not screened, how are they targeted for participation? : Section V.== Does your request or endeavor involve a nearly equal benefit to the citizens you seek to serve when compared to the money or property expended or sought to be used by the public entity? If so, how? : We believe that offering a free concert that is tied to the culture of Louisiana is a benefit to the community at large. This is similar to the concerts that the city hosts. If you cannot show a fair market value dollar-for-dollar match, does your plan or request involve a continuing program or relationship which has a future value attached? How so? : What are your real and substantial obligations to achieve the proportionate return to the City of Alexandria at some point in the future? : The Musuem works with the city frequently and helps with cultural and educational offerings. What is ( are) the expected outcome( s) or benefits( s) to the public from the event to be funded? Specify the number of persons anticipated to be served and the service( s) to be provided. : This concert allows access to music and language education that they may not otherwise see. We can allow access to as many people as can fit in the space. Describe the history of this program and its success. : The museum concert series allows access to different types of music at an affordable or free price. We have had hundreds of viewers over the years. Economic Development Projections== Projected number of out- of-town participants and guests: 10+ Identify broadcast, web and regional print promotions to be utilized: AMoA website, weekly mailers, social media Average number of days stay by out-of-town guests to this event: Number of People: 100 Number of Days: 1 Signature: Dana Lyles The results of this submission may be viewed at: https:// urldefense. com/ v3/_ https:// www. cityofalexandriala. com/ node/ 6740/ submission/ 3546_;!! CI uDejhSHLMa IY6 wRSRWrRYBXDbrsOS- Ka- 2NtTPc7f2rBN H_ TT7r9DkkCybNt4ncchAvKXJ F2TWVISCF6DzSGYKjKFpDhjZX0GnT4nhGQihfO_ 7fA$ RESOLUTION NO. RESOLUTION TO CO- SPONSOR THE ALEXANDRIA MUSEUM OF ART JOURDAN THIBODEAUX TRIO CONCERT IN MARCH 2025. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes to co- sponsor the Alexandria Museum of Art Jourdan Thibodeaux Trio Concert in March 2025... THIS RESOLUTION having been submitted in writing, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: PASSED AND ADOPTED at Alexandria, Louisiana, this 25th day of March, 2025. s/ Donna P. Jones, MMC City Clerk RESOLUTION authorizing advertisement for bids for gas meters and itron erts. 4di- ----* AGENDA ITEM FACT SHEET Ex c1r1a, . This fact sheet is the basisfor a decision by the City Council. ouiSa/ Please insure that the information is clear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: 3/ 7/ 2025 Title: Resolution Authorizing Permission to Advertise Bid # 2512 - GAS METERS& ITRON ERTS Explanation of Proposal: Additional Information Attached Request permission to advertise for Gas Meters and ITRON ERTS. Said material is to be inventoried by the Central Warehouse Department. Bids are to remain in effect for a period of twelve months from bid award date. Budget: I I Neutral / Within — Requires g 1/ Existing — Amendment Account Number: 401- 00000- 141180- 00000 Expense Amount: Central Warehouse Inventory Account Line Item: Remaining Amount: Authorization: 4. F' once •t' iciiih 1• Ma 5. Division Direr or
Chief Ope; ffic . t- 6. Department Head 1/
City At rney 7. Parch, .,- ; jnt 2----e---- 7----. 1fil/W Council Staff Form ri Information: Sufficient Review: Content n Insufficient n Remarks: ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID # 2512 GAS METERS & ITRON ERTS Separate sealed bids for, Gas Meters & Itron ERTS, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, May 6, 2025, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www. citvofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/RFI/ BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R. S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www.centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Andre Garsaud, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318- 441- 6185; email to andre.garsaud(& cityofalex.com and must be received by 2: 00 PM CST, Thursday, April 24, 2025. OR Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: S City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, March 28, 2025 Friday, April 4, 2025 Friday, April 11, 2025 RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR GAS METERS AND ITRON ERTS. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for gas meter itron etrs. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on May 6, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 25th day of March, 2025. Is/ Donna P. Jones, MMC III City Clerk RESOLUTION authorizing advertisement for bids for herbicides. I° 4°c2 Aiiir_41114. E. AGENDA ITEM FACT SHEET J' lE )( d This fact sheet is the basis for a decision by the City Council. Please insure that the information is dear, concise and current.isi Division/ Department: FINANCE/ PURCHASING Date: MARCH 06, 2025 Title: RESOLUTION AUTHORIZING PERMISSION TO ADVERTISE FOR HERBICIDES Explanation of Proposal: Additional Information Attached We request permission to advertise for Herbicides for use by various City Departments. This contract shall remain in effect for a period of twelve( 12) months from bid award date. Purchases will be made on an as needed basis. Questions and/ or clarification of bid specifications shall be in written form only, either mailed, faxed, or emailed to the attention of Casey Barnes, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 71309- 0071; Fax 318- 619- 3415; email casey. barnes@cityofalex. com; and must be received by 4: 00 PM, Thursday, April 24, 2025. Budget: Neutral a Within El Requires Existing Amendment Account Number: Various Expense Amount: NA Account Line Item: NA Remaining Amount: NA Authorization: 4. Finonc • to N>
Mayor 5. Division Directs
Chief Opera' g ' kw 6. Department Head
City'" orney 7. Purci . f Council Staff Form E Information: uffick t D Review: Content Insufficient Remarks: ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID # 2523— Herbicides Separate sealed bids for Herbicides, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, MAY 6, 2025 and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www. cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/RFI/BIDS". There is no charge to download bidd documents from the City' s website. Pursuant to LA R.S. 38: 2212. 1 B.(4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Casey Barnes, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318- 619- 3415; email to casey. barnes( iicityofalex. com; and must be received by 4: 00 PM, Thursday, April 24, 2025. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, March 28, 2025 Friday, April 04, 2025 Friday, April 11, 2025 RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR HERBICIDES. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for herbicides. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on May 6, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 25th day of March, 2025. s/ Donna P. Jones, MMC IP City Clerk RESOLUTION authorizing advertisement for bids for ready mix concrete. 410 p- AGENDA ITEM FACT SHEET Alex, dria This factsheet is the basis for a decision by the CityCouncil. e ScG ? G Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: March 06, 2025 Title: RESOLUTION AUTHORIZING PERMISSION TO ADVERTISE FOR READY MIX CONCRETE Explanation of Proposal: Additional Information Attached I We request permission to advertise for Ready Mix Concrete for use by various City Departments. This contract shall remain in effect for a period of twelve( 12) months from bid award date. Purchases will be made on an as needed basis. Questions and/ or clarification of bid specifications shall be in written form only, either mailed, faxed, or emailed to the attention of Casey Barnes, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 71309- 0071; Fax 318- 619- 3415; email casey. barnes@cityofalex. com; and must be received by 4:00 PM, Thursday, April 24, 2025. Budget: Eli Neutral Within Requires Existing Amendment Account Number: Various Expense Amount: N/ A Account Line Item: N/ A Remaining Amount: N/ A Authorization: 4. Fins ir• r 411 I
Mayor 5. Division Di rr'fr Y— p tin Officer 6. Department Head
C4yAttorney 7. Pu si Agen Council Staff Form Information: Suffici t n Review: Content D Insufficient Remarks: S ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID # 2522 - READY MIX CONCRETE Separate sealed bids for READY MIX CONCRETE will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, MAY 06, 2025 and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www.cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R. S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related Sdocuments and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Casey Barnes, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318- 619- 3415; email to casev. barnesAcityofalex. com; and must be received by 4: 00 PM, Thursdays Aura 25, 2024. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www.centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, March 28, 2025 Friday, April 04, 2025 Friday, April 11, 2025 RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR READY MIX CONCRETE. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for ready mix concrete BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on May 6, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 25th day of March, 2025. 410 s/ Donna P. Jones, MMC City Clerk i RESOLUTION authorizing advertisement for bids for operating supplies for the Electric Distribution Department. S AGENDA ITEM FACT SHEET Alex4adna This fact sheet is the basis for a decision by the City Council. Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: 3/ 7/ 2025 Title: RESOLUTION AUTHORIZING PERMISSION TO ADVERTISE FOR ELECT DIST OPERATING SUPPLIES Explanation of Proposal: Additional Information Attached 17 1 Request permission to advertise for Operating Supplies- Electric Distribution. Said material to be inventoried by the Central Warehouse Department. Bids are to remain for a period of twelve months from bid award date. IBudget: I Neutral ( / 1 Within Requires Existing Amendment Account Number: 401- 0- 141720- 00000 Expense Amount: INVENTORY Account Line Item: Remaining Amount: Authorization: 4. ' nance i reljirf A it
May 5. Division Directo C
Chief Op ing Officer 6. Department Head 601(
City ttorney 7. Pur sin ent Council Staff Form Information: Su ficient Review: Content [] Insufficient — Remarks: ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID # 2514 OPERATING SUPPLIES— ELECTRIC DISTRIBUTION— TWELVE ( 12) MONTH PERIOD Separate sealed bids for, OPERATING SUPPLIES — ELECTRIC DISTRIBUTION, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, MAY 6, 2025, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www. cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R. S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www.centralbidding.com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Andre Garsaud, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318- 441- 6185; email to andre. garsaud(& cityofalex.com and must be received by 2: 00 PM CST Thursday April 24, 2025. OR

Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: FRIDAY, MARCH 28, 2025 FRIDAY, APRIL 4, 2025 FRIDAY, APRIL 11, 2025 RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR OPERATING SUPPLIES FOR THE ELECTRIC DISTRIBUTION DEPARTMENT. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for operating supplies for the Electric Distribution Department. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on May 6, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 25th day of March, 2025. is/ Donna P. Jones, MMC City Clerk RESOLUTION authorizing advertisement for bids for janitorial chemicals. AGENDA ITEM FACT SHEET lex d.r1,. This fact sheet is the basis for a decision by the City Council. ottiSGi/ Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: 3/ 7/ 2025 Title: Resolution Authorizing Permission to Advertise for BID# 2513 Janitorial Chemicals Explanation of Proposal: Additional Information Attached 71 Request permission to advertise for Janitorial Chemicals for use by various City Departments. Materials to be inventoried by the Central Warehouse Department. Bids are to remain in effect for a period of twelve months from bid award date. Bud et• I I Neutral r Within Requires g : I v Existing Amendment Account Number: 401- 000000- 141180- 00000 Expense Amount: Central Warehouse Inventory Account Line Item: Remaining Amount: Authorization: 4. i9onc D. for

Mayor 5. Division Directo
Chief Opera ; Officer 6. Department Head
CityAtt rney w \
Purch n Council Staff Form Informs ' on: Suffici nt Review: Content n Insufficient Remarks: ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID# 2513 JANITORIAL CHEMICALS Separate sealed bids for, Janitorial Chemicals, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST, CDT TUESDAY, MAY 6, 2025, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www. cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/ RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R.S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Andre Garsaud, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318-441- 6185; email to andre.garsaudnu.citvofalex.com and must be received by 2: 00PM CST, Thursday, April 24, 2025. OR Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, March 28, 2025 Friday, April 4, 2025 Friday, April 11, 2025 RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR JANITORIAL CHEMICALS. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for janitorial chemicals. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on May 6, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 25th day of March, 2025. s/ Donna P. Jones, MMC City Clerk

H. ORDINANCES FOR FINAL ADOPTION SUBJECT TO PUBLIC HEARING To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for operating supplies for the Gas Department. 0 s , AGENDA ITEM FACT SHEET Alex4idria This fact sheet is the basis for a decision by the City Council. ou S Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: 3/ 17/ 2025 Title: Ordinance Authorizing the Mayor to accept the low bid for Operating Supplies - Gas Dept. Explanation of Proposal: Additional Information Attached [ 71 On Tuesday, March 11, 2024, four( 4) bids were opened and read aloud for Operating Supplies- Gas. Said material to be inventoried by the Central Warehouse Department. Bids are to remain in effect for a period of twelve( 12) months from bid award date. See attached Bud et• n Neutral I I Within f l Requires g : f v I Existing I I Amendment Account Number: 401- 000000- 1411800- 00000 Expense Amount: NA ID Account Line Item: Inventory Remaining Amount: NA Authorization: 4. F. once it i• M. ' 1, 1 5. Division Dire

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City Attorney 7. Porch 1 ' gA+,.It ,,, Council Staff Form n Information: Sufficient nuIf Review: Content n Insufficient n Remarks: L ,, . ,,, . j RECOMMENDATION: BID # 2506 - OPERATING SUPPLIES - GAS COBURN' S SUPPLY - ITEMS 4, 6, 7, 8, 9, 10, 19, 37, 44, 46, 47, 48, 50, 52, 53, 54, 59 61, 62, 63, 64, 65, 66, 67, 68, 72, 73, 74, 75, 77, 78, 79, 80 81, 82, 83, 84, 85, 86 LAFAYETTE WINWATER - ITEMS 1, 37, 60, CORE & MAIN- ITEMS 2, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, 34, 36, 39, 40, 41, 49 51, 56, 57, 58, FERGUSON WATERWORKS- ITEMS 3, 5, 11, 12, 13, 14, 15, 16, 17, 18, 20, 21, 22, 23, 35, 38, 42, 45 55, 69, 70, 71, 76 NO BID ITEMSCO W A c,.., N litIm v v xi D CI) co Cn N ( 7 Cn W % N 0 0 Cq W CO N CO 2 r S W it CO CO 4t p CO j O co T O1 2 3 w - i AA 3 w r ^, O m m rn 4 2 ' 0 0 0 C O Z = N • V O O Z = cn D3 N OI Z = g - 1 _ Dp X 0 O Z N m Z x w N D x O r•o u 0 x O N 0 x O W O o 7 O O Cn r c O carn ,-, co -opD o D W c w r -G.' C w at 3 A Ca p D C < N # Z ° x 2 O tt Z OD J 4o D = Cn O Z n 6) W N w r N w r D Q m Di Cj - D OO D Z nl N N Cn III y2 NT Sm 0 co rm0Cn °z7) m Jp W wm o D D 0 rn o $ _, _, v O m p y I m r" "' C rn g z ; Z j - T m r.' CO m "' D x r- x y m 2 - 1 0 2 co j co A N y X co X x D if' rn n r- 0, ° Ns m - rm y J Z O 0 O b co N 1+ W _ p p O x O - C p y O O O m O m N O < O a z O D O co D n z m 2 r CDA A N O pn p S y N Z D t Z O Z > CO ,( - 1 O - 1 O 0 A m rm- 0 5-4n- Z O m .< Z m 1 0 ZD C O O D< D Z m C 0 O N r m - D{ G) r p r p D W D r 3 ( Zj N 0 3 , 2 a f11 co z O D x V O D DS r m m rnv O n coA m 2 2 y N0Nto OmvD2i cc mzI a0 ur en ur O D 0to W CO C Z 2 c ZW 0 4) 9 0 m n) a3 o c w m N fk w as O _ m w o I Z - I C N V N D D cG s Z O co a 0 O o m o r- w Dv czo o073 g0z o V M M H N ID fCD M 0 v hiN W co 03 ha 3 O 3 # ha oc2 0 = D ODlaN W W b N W x O p hi N CCOt 44 c, rno r m A a V 73 i D -< o c < c a IA a H, C) XI m go D z CO W Z O r2 N N i 0 3t a cn N N tz C N E Q W to w2 NZ 0 - 1 Z - I m N Wr A O to A .< Claf Oe jGD 3 > goN0 14 - 4rO 2 N O S G) 2 G) 2 Co N N d1 p Tm A Ocw O Z m a W Z o O2 N N 2 N S fl a Cn NIcc y CO 3 73 A ID 03 03 N co Z m N S N S N - i Z - I CO ca co03 c" CV 0 Of e• n1 O O V O o 0 0 2 O o 2 Cr 0 S O

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U) w e m zz to o D vm orA xi A 0 W CO 0 0 00 v 0) V, Rt m A D Ni. mr0 -1 D ° f ylor° - ylA g-yi. mc> cm - Amm> 0m oorA OD'-" p Ov N ODrA OD,- moz,< K0 oz,< K0 yyZ O/) N C)- - C) Z J N X 0 m 0( Z « N C) Z « N 1 XI nr, X v O omo 7C Om0 T. O= Dvo T.0? D- Oo DXI 0 o vo ..- mx" WZ v at" W ZAP Z m0 m 00 000 xm mmN ammo y z o A o y O D N m so D nn4 0 A n#i 0 orn m O r N Ar- ArN m D X o 0 a o m N MO O Z O Z O^ : 0 X p m m 0.-„,,,0"- om mmm 0 0 D o W_,, go,)* m D O Z 0 orn- 00° o z> r 3 N 3 oom ocnnt 0m o 0 Z m o m O y Ovyl - i D0i m1 mm> ( m 1N C) O C) m D m 3 m cn 0 m cc O m cam mc 1 r" m r y Cfl zr 0 0 y 0 0 co m m m 1 m m n r r ha N ma mItDA1 m mz1 H N N H in M A 0) co 0ac m co n c 0) s w m r O m 130a 0 coco to oo,Z ooZ - 4 oz o, Nz 7. 00; Dm< tome o tom 5N., 0 m co ni V, a. V III W IAn A CD yo b y G 3 C 3 3 I O W 203 N M z z z zap • N a5_ co pip,. W W COWOM O OA o o 4 M m D Z to to r en N 60 60 a 0 03 m w W m W z z z Zo , p p os V a CO W 0873 w Om A 4, M 11m m0 c0 z mz am N A z1 o' 0 co ID o_ Ot owW 01NaommaoW m orvr z z z mo — o a> o W W W olo oA co co 4a co CO COC k) q e# ) q3a°! ) 2x§ g2x§ g2\§ q2ma m oro> o-° o> xi° 3- o> o> o> o> n, k§ rn\ o 9§ ni§§ 2§ G0 9§®§ 9§/ 0y§ d§cnI° , }} 2 .. / 2 CO_.. > rg -'' § m 2 ID Co e§® 0 co 9 COk 60— m e j k j CO3 m A A r n m m o w o X g_, k 2 z I 9/ z i Z k o coe m 10 r Co oz m m m m q e 0 o Co co m@ k N r z oz m m p q 0 gcn m e u in k Cl) m CZ K us k 0rinACAa . 4 cor- c" no e kr i 4/ - Ar ° Tr k III r k o,§ 5. in- I G Bk co z z k m ha k§ o z o m c. W k z j NI k m ni 0, @ III kr WoM cs o k 1w, ,* AGENDA ITEM FACT SHEET A lex4adi.0 r-ia. This fact sheet is the basis for a decision by the City Council. o Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: 11/ 08/ 2024 Title: RESOLUTION AUTHORIZING PERMISSION TO ADVERTISE FOR BID# 2506- GAS OPERATING Explanation of Proposal: Additional Information Attached Request permision to advertise for Operating Supplies- Gas Department for a twelve month period. Said material is to be inventoried by the Central Warehouse Department. Bud et• Neutral LI Within Requires g • Existing Amendment Account Number: 401- 000000- 1411800- 00000 Expense Amount: Central Warehouse Inventory Account Line Item: Remaining Amount: Authorization: 4. Finance Director

Ma 5. Division Director
ChiefOperating Officer 6. Department Head 2W13. CityAttorney 7. Purcha ' nt Council Staff Form Information: Sufficient Review: Content n Insufficient U Remarks: ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID # 2506 OPERATING SUPPLIES - GAS Separate sealed bids for, OPERATING SUPPLIES - GAS, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST, TUESDAY, MARCH 11, 2025, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www. cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/ RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R.S. 38: 2212. 1 B.(4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www.centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Andre Garsaud, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; email to andre.aarsaud icitvofalex,com and must be received by 2: 00 PM CST, Thursday, February 27, 2025. OR Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, January 31, 2025 Friday, February 7, 2025 Friday, February 14. 2025 41110 RESOLUTION NO. 0619-2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BID FOR OPERATING SUPPLIES FOR THE GAS DEPARTMENT. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for operating supplies for the Wastewater Department. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on March 11, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 28th day of January, 2024 s/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR OPERATING SUPPLIES FOR THE GAS DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for operating supplies for the Gas Department. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 11th day of March, 2025. NOTICE PUBLISHED on the 14th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of March, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of March, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for cast/ ductile Iron. AGENDA ITEM FACT SHEET Alexgdria This fact sheet is the basis for a decision by the City Council. ti S ' 1 Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: 3/ 13/ 2025 Title: Ordinance Authorizing the Mayor to Accept the Low Bid for Cast/ Ductile Iron & Accessories Explanation of Proposal: Additional Information Attached On Tuesday, March 11, 2025, four( 4) bids were received for Cast/ Ductile Iron and Related Accessories to be used by Water Department. Said material to be inventoried by the Central Warehouse Department and issued on an " as needed" basis. Bids are to remain in effect for a period of twelve months. See attached Budget: n Neutral /- Within Requires g • Existing II Amendment Account Number: 401- 000000- 141180- 00000 Expense Amount: Central Warehouse Inventory Account Line Item: Remaining Amount: Authorization: 4. Fin nce irec or
May r 5. Division irec o
Chief Oper gOfficer 6. Department Head
CityAttorney 7. Purchas t Council Staff Form Information: Sufficient Review: Content Insufficient Remarks: r_ BID # 2507 — CAST/ DUCTILE IRON & RELATED ACCESSORIES RECOMMEND AWARDS BE MADE AS FOLLOWS: COBURN SUPPLY Item( s) # - 39 LAFAYETTE WINWORKS Item( s)#- 1, 4, 7, 14, 17, 19, 20, 21 ZENNER Item( s)#- 43, 44, 45, 46, 47, 48, 49 FERGUSON WATERWORKS Item( s)#- 2, 3, 5, 6, 8, 9, 10, 11, 12, 13, 15, 16, 18, 22, 23, 24 26,25, 27, 28, 29, 30, 31, 32, 33, 34, 35, 36, 37, 38, 40, 41, 42 o A W N 1ok Img n n Co w y W w o cn W fn W co D00 2m m D2m DSmm. CO Co o co D _ O N o co O Z it o co r" o p Z 0 co 0 0 Z A 0 W 0 O Z O O D 73 m 0 V D M O V D 7J m m ? 0 V D - T{{ 23 0 VDM 7C X/ 0 V 0 - 1 O co0 Cn A 0 0 0 ( o W P O O Q A W CJ rW O it Z r W O N O CO 0 co- W O N p W N N 0 0 00 j cn V m 0 0) rrlt w u O N 0 CO - 0 7J -< 0 O 1 CO CO - 0 Wm oar" oWm ID- O 0 D p 0 xi p 0 0 x N o xi N at xi X 00 X7 TI m X ..< m N " 0m co - 0 m NC) rj n p 11.1 p m cnm Cnm 0w 0 m 2 0 m 1 0 g 0 m 0 0 D o O D 055 0 0 cn amD ) r- D 0 F mm m Imcocn m rm m cn co 55 O 0 p O p 0 n Z Z Z p 2 0 z 0 G7m O C//) Eo Eo Eo EA ER:' 71 m CO p g CO o 0 0 0 Z ° 17N N -- I co r NA r co r r) rco r p ' A c mm comet m cnm Im c , k go go X Qo X Qo : O a 4D 0 m OC NoC toC aoC C. 0C n) '' oiz U01 A t0 Uri Z 1° W Z N Cb Z t0 i Cn N Ui W bZ O Z 0 5 Z 0 Z 0 Z 0 C) m EA Es EA 6r EA ' in I N D Ico m m D O 71 O n' * C co

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Z m z Sq alEm 4im q k CD k A CO al Z Z ƒ k g2 N co ot im N CO > @ q & CO > co co m \ 2 co o > co m % 7 - om co r — ^) * ƒ q - m - u G 0 /z = - m m 9 # e o E .. § , # co o n o / q = « z _ x N 0 « z o o > co § CO / N - 0 m > o m > z r — r — 2 m 0 2 m r § 2 m = ® z § § z m \ m 0m z rMxZ CO E 0 r g 7 m g f CO m 0 k - k - m > x z x z z o q q q q o e Eft jk 0 ƒ « 0m CZ - j N N a 2 * m m q § q \ § t '< j f o \ f o K.) m oX o m I- f I t < > Z COz co2 2 Z m Er. $ m INCD 2 % k Nm Nm 2 Z Al to k m ZZ CO U) AGENDA ITEM FACT SHEET Alexdria This fad sheet is the basis for a decision by the City Council. auiS1G/ Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: 11/ 8/ 2025 Title: Resolution Authorizing Permission to Advertise for Bid# 2507 Cast/ Ductile Iron Explanation of Proposal: Additional Information Attached l Request permission to advertise for Cast/ Ductile Iron& Related Accessories for a twelve month period. Said material is to be inventoried by the Central Warehouse Department. Bud et. Neutral Within Requires g : Existing Amendment Account Number: 401- 00000- 141180- 00000 Expense Amount: Central Warehouse Inventory Account Line Item: Remaining Amount: Authorization: 4. Fi ce ire1, r i

Mayor 5. Division Director
ie perating Officer 6. Department Head
City,Attttorney 7. Pur ing ent 1,- L MA/ Council Staff Form E Information: Sufficient L Review: Content D Insufficient Remarks: ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID# 2507 CAST/ DUCTILE IRON & RELATED ACCESSORIES Separate sealed bids for, CAST/ DUCTILE IRON & RELATED ACCESSORIES, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST, TUESDAY, March 11, 2025, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www.cityofalexandriala.com under the heading " Business", and drop down to " RFP/ RFQ/ RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R. S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www.centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Andre Garsaud, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318- 441- 6185; email to andre.aarsaudna, cityofalex and must be received by 4: 00 PM CST, Thursday, February 27, 2025. OR Address for Postal Delivery: Address for Courier or Address for Electronic OverniEht Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, January 31, 2025 Friday, February 7, 2025 Friday, February 14, 2025 RESOLUITON NO. 0617-2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR CAST/ DUCTILE IRON AND RELATED ACCESSORIES. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for cast/ ductile iron and related accessories. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on March 11, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 28th day of January, 2025. s/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CAST/ DUCTILE IRON AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for cast/ ductile iron. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 11th day of March, 2025. NOTICE PUBLISHED on the 14th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of March, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of March, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for operating supplies for the Wastewater Department. 45106... AGENDA ITEM FACT SHEET 1 1Ex dna This fact sheet is the basis for a decision by the City Council. ottGSA/ Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: 03/ 12/ 2025 Title: ORDINANCE Authorizing the Mayor to Accept the Low Bid for Wasterwater Supplies Explanation of Proposal: Additional Information Attached On Tuesday, March 11, 2025, three( 3) bids were opened and read aloud for Operating Supplies- Wastewater. Said material to be inventoried by the Central Warehouse Department and issued on an " as needed" basis. Bids are to remain effect for a period of twelve months from bid award date. See attached Budget: Neutral Within — Requires g Existing Amendment Account Number: 401- 000000- 141180- 00000 Expense Amount: Central Warehouse Inventory Account Line Item: Remaining Amount: Aut Eation: 4. Fin ce it ct
Mayor 5. Division Dire( or
Chief Oper, ; Officer 6. Department Head
Cit 11Uk yAt: ney 7. Pu as' Age Council Staff Form Information: Sufficien n Review: Content n Insufficient n Remarks: BID # 2505— OPERATING SUPPLIES WASTEWATER RECOMMEND AWARD BE MADE AS FOLLOWS: LAFAYETTE WINWATER WORKS Item ( s) #- 7, 20, 41 COBURN SUPPLY Item ( s) # - 1, 2, 3, 9, 16, 17, 24, 33 FERGUSON WATERWORKS Item( s)#- 4, 5, 6, 8, 10, 11, 12, 13, 14, 15, 18, 19, 21, 22, 23 25,III 26, 27, 2829, 30, 31, 34, 35, 36, 37, 38, 39, 40, 42, 43 NO BID( s) #- 32 r, o a Y v cc O M 0 M IX uw I co 03ec Q 03 z CO Z z ZZ al N M O CC w U. m o 0 0 0 e CO N M W Ce N w k Qo O CO O Z Z Z W r- > W H W ICD U.1 a Q U. W W 44 49 64 Z ai MWu, o o o O rn z ey N J 2 0d Q O' N `' °' a. co to W • = alU W I V OZIX Z IX a 5 > m o 0 w 0 w o aZ cow z ZO rx 0 u H 0 cn cn H > O U -Cr cn C...) U OWillelO U >-a Z° O Ciip D o o0oCCul Zwa I-- xE X ¢ 2X w > . O" a W 0 O w O F O " O - O in v; , n a m ai V w O 3 ¢ - Z t 0 . al 7 - o V) > c m e } c r4 Z O O O J F- 2 F, c p ¢ i- c X X E. c a a, z Z o o O c ao o o z z ao w o z } o z " o x o LLa ¢ < M z w _ 7 D Cl. o 0 5 ° 2 cn a v u x vonu t2 3 1- m u 2 > ¢ > coco S 0 a co E gt r' N M of m Ed S Y• eo0 °' ix in z 0 ea o Z 0 ' o O 0 '' 0 O' m co X co N F- W Wct Q0 03 co 0 'S z z Z Z WO co m ct W W vi er> tri cc, J W 0 W Y o tuLaLa uja la r iti laW r. r W o U) N t J r re X Q W I NI- UIto c u0 Z Z0 Z N > W W Q W

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u) N z CO ,- O z el, O Wtp N Wh a 0. a a re O It Q LL a O O zo _ z coW W > W C9 I-- W a Q U. LU to Q p t0 O d, p CO O 0 wFa Ut4 '" rZ0 U Q Ill J N ,_ d W %• - 0 ( 0gvz Z ix ii ce a• * > 0=0 W () waJ V! az z w a z0 HD W• m dO nW. O a Wa E. 2J = J _ CO U m U o tL F- X O X O J I__ J MI to U- C.) U-- UQ W O it7 a 0 aI la d 0 Z4 CD 1"" OZOw iI-' OQ MaZOZYO ZOGYa CO Momco CO m UW a go0U) coWI- a CD OcncoCCI- a m p to U CO Lc) CO CO0 t0 U V) to COU) U a Q I-- v m Ed AGENDA ITEM FACT SHEET iJex dria. Thisfact sheet isfact the basis for a decision by the City Council. ol.1iS1G Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: 11/ 07/ 2024 Title: Resolution Authorizing Permission to Advertise for Bid# 2505- Wastewater Supplies Explanation of Proposal: Additional Information Attached 1 Request permission to advertise for Operating Supplies- Wastewater. Said material to be inventoried by the Central Warehouse Department. Budget: Neutral Within Requires g Existing Amendment II/ Account Number: 401- 000000- 141180- 00000 Expense Amount: Central Warehouse Inventory Account Line Item: Remaining Amount: Authorization: 4. Finance Director 1• 5. Division Director

Chief Operating Officer 6. Department Head r UtC3. City AttoAttorney 7. Purchas. Age Council Staff Form El Informs on: Sufficient Review: Content n Insufficient Remarks: ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID# 2505 OPERATING SUPPLIES - WASTEWATER Separate sealed bids for, OPERATING SUPPLIES - WASTWATER, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, MARCH 11, 2025, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www.cityofalexandriala. com under the heading " Business", and drop down to " RFP/RFQ/ RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R.S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www.centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Andre Garsaud, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318-441- 6185 email to andre.garsaudecityofalex.com must be received by 4: 00 PM, Thursday, February 27, 2025. OR Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, January 31, 2025 Friday, February 7, 2025 Friday, February 14, 2025 RESOLUTION NO. 0618-2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR OPERATING SUPPLIES FOR THE WASTEWATER DEPARTMENT. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for operating supplies for the Wastewater Department. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on March 11, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 28th day of January, 2024 s/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR OPERATING SUPPLIES FOR THE WASTEWATER DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for operating supplies for the Wastewater Department. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 11t" day of March, 2025. NOTICE PUBLISHED on the 14t" day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of March, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of March, 2025. CITY CLERK PRESIDENT MAYOR'S APPROVAL/ VETO ID To consider final adoption of an ordinance authorizing the mayor to renew the contract with Clean Earth of Alabama, Incorporated for household hazard waste services for the Utility and Public Works Divisions. AGENDA ITEM FACT SHEET lE dria. This fact sheet is the basisfor a decision by the City Council oiGSev Please insure that the information is dear, concise and current. Division/ Department: Finance/ Purchasing Date: January 10, 2025 Title: Recommendation for an Ordinance to renew Household Hazardous Waste Services Explanation of Proposal: Additional Information Attached 6 For an Ordinance authorizing the Mayor to renew for the third( 3) year with Clean Earth of Alabama, Inc. for Utility and Public Works Divisions with a 5. 3% Increase. This contract was originally awarded by Ordinance# 11- 2023. This contract renewal period shall remain in effect fora period of twelve( 12) months from award date. Bud et• Neutral L Within i' Requires g ' L Existing Amendment Account Number: Various Expense Amount: As Needed Account Line Item: Various Remaining Amount: Authorization: 4. F ance Dr* to
1. Division ' ector
Chief 0," On; Officer 6, Department Head
CityAttorney 7. P m ent Council Staff Form [ J Information: Sufficie Review: Content l l Insufficient E. Remarks: Advanced Environmental Compliance, LLC meets the City of Alexandria' s AFEAT criteria. t r i;) ORDINANCE NO. 22- 2024 AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE CONTRACT WITH CLEAN EARTH OF ALABAMA, INCORPORATED FOR HOUSEHOLD HAZARDOUS WASTE SERVICES FOR THE UTILITY AND PUBLIC WORKS DIVISIONS AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, In legal session convened, that the Council hereby authorizes the mayor to renew the contract with Clean Earth of Alabama, Incorporated for household hazardous waste services for the Utility and Public Works Divisions. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that ail ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 23rd day of January, 2024. NOTICE PUBLISHED on the 26th day of January, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: Fowler, Washington, Rubin, Villard, Fetter, Perry, Johnson. NAYS: None ABSENT: None AND THE ORDINANCE was declared adopted on this the 6th day of February, 2024 and final publication was made in the Alexandria Daily To Ik on the 9th day of February, 2024. G LE ." PRESIDENT VOWS APPROVAL/ VI; DEUVEREQ FEB 0 7 2024 RECEIVED FEB 08 2024 RFP 27P Page CITY OF ALEXANDRIA REOUEST FOR PROPOSAL FOR: of Household Hazardous Waste Transporting, Disposal and Reclamation Service 11 CITY OF ALEXANDRIA LA HHW, TRANSPORTATION, DISPOSAL AND RECLAMATION SERVICE PRICE PAGE RFP# 1727P Clean Earth of Alabama ACTIVITY OR WASTE Quantity Disposal Per Pound Total Minimums Set- Up Charge 1 9, 345. 59 Transportation Charge( Each) 7, 606. 87 ertlruck Onsite Labor Charge 1 5, 650. 82 Container Charge 2, 445. 07 Fluorescent Light Tubes 260 Recycle 0.99 $ 257. 35 25. 00 Compact Fluorescent Bulbs 60 Recycle 0. 99 $ 59. 39 25. 00 Mercury 6 Recycle 27. 17 $ 163. 00 150. 00 Aerosols 900 Recycle 1. 77 $ 1, 592. 14 50. 00 Corrosive Liquids, Acid 357 Treatment 1. 67 $ 597. 71 50. 00 Corrosive Liquids, Base 350 Treatment 2.02 $ 707. 62 50. 00 Flammable Liquid, Bulked 1600 Fuel Blend 0.38 $ 606. 53 50. 00 III Flammable Solid, Adhesives 1200 Fuel Blend 1. 36 $ 1, 630. 04 Lithium Batteries 45 Recycle 6. 79 $ 305. 63
00
00 Nickel Cadmium Batteries 50 Recycle 1. 46 $ 73. 18 50. 00 Oxidizer Liquids& Solids 150 Treatment 8_96 $ 1, 344. 15 50. 00 Reactive Labpacks( Amines, 4.3, and 5. 2) 20 Incineration 7. 47 $ 149. 32 85. 00 Non- Reactive Labpacks 15 Incineration 3. 55 $ 53. 23 50. 00 Pesticides Liquids 1200 Incineration 1. 57 $ 1, 882. 76 50. 00 Pesticides Solids 800 Incineration 1. 57 $ 1, 255. 18 50. 00 Latex Paint, in cans in roll off 12, 950 Recycle 0.48 $ 6, 272. 72 50. 00 Latex Paint, in cans in Cubic Yard Box 0 Recycle 0. 48 $ 0. 00 50. 00 Alkaline Batteries 400 Recycle 1. 24 $ 497. 02 50. 00 Sharps 100 Incineration 10.87 $ 1, 086. 70 150. 00 Oil Base Paint 2000 Fuel Blend 1. 06 $ 2, 127. 06 50. 00 Motor Oil 3000 Recycle 0.27 $ 821. 34 50. 00 Oil Filters 120 Recycle 0. 78 $ 93. 51 50. 00 TVs and Assorted Electronics 3180 Recycle 1. 08 $ 3, 449. 00 Propane Cylinders( small) 60 Recycle 19. 02 $ 1, 141. 03 Propane Cylinders( BBQ) 20 Recycle 19. 02 $ 380. 34 Helium Cylinders 12 Recycle 65. 20 $ 782. 42 Fire Extinguishers 29 Recycle 27. 17 $ 787. 85 GRAND TOTAL 53, 164. 57 O 0 00 0 O O co pp 0 0 0 0 h O O O W U • O 0 O 0 00 V 01 O 00 H O O 00 V1 V1 NV1 G O\ o oN.C1 o o N N N EA. !V a n N.. VOi N h O a O ..... ... N M R vz S G 69 69 i 9 ir9 69 G9 W F., K Ka9 h a F L Oe Q- 0 0 N N aO M h z o M V1 O V1 n O O Z a u EA fA CO69 6N9 6/9 00 0690 K 0 6M9 f9 pa a I:4 to S U z rW:a 6w v v o00. of y E . Q to 1 o z g z ; z .. g z . Z , n- g z E v c E c N g Z c = Z E z E _ o h E a ux E2cc - wa E = 2u .y. E ea -_-. r n -= Eur< c u - c ,- 4,99 E

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O) 1-.. CDN 0 P.) '" TVO. TV1+ 0CDOD CO ToG — M. = A N g in a ix, ae ae ae ae ae ae s a R. ri 1 1 i I F t 0 0 1 1 1 ha 0 0 0 O ; 0 o o 0 , 0 0 , 0 O , 0 0 Si 5 5 1 5 F. A. A- a A ; A mom 5 5 . F. S rz i. ,- . K ft CD 1 0 N !+ w 5 I .-. 5 a . fir 1 a I 0t 1-. 1.. TV : ... CO in" 2 W N i . ( 11 A W NJ1 1- " D F L' 1 1 i N t. t - t A ( II O vl v , 1-.. W 0 ix O CO p X v at a ae ae , ae ae ae ae ae ae ae ae ae c., 4.77:::.: 07,4,7::.! I to 7. j 1i t+ N A 1..) N t 5,+ ae ae ae ae ae c., j a, O v C co a` ae 0 ';. C) Y m q. n 9. D m ORDINANCE NO AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE CONTRACT WITH CLEAN EARTH OF ALABAMA, INCORPORATED FOR HOUSEHOLD HAZARD WASTE SERVICES FOR THE UTILITY AND PUBLIC WORKS DIVISIONS AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to renew the contract with Clean Earth of Alabama, Incorporated for Household Hazard Waste Services for the Utility and Public works Divisions. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 11th day of March, 2025. NOTICE PUBLISHED on the 14th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of March, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of March, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO To consider final adoption of an ordinance authorizing the mayor to enter into a Professional Services Agreements with Pan American Engineers, LLC, Ballard CLC, Incorporated, Kindle, Stone and Associates, Incorporated, Meyer, Meyer, LaCroix and Hixson, Incorporated, Monceaux- Buller and Associates, LLC, ScottMoore, LLC, and Vertex Worx, LLC for Engineering and Surveying Services. I. IT FACT SHEET E FT Alci Thisfact sheet is the basisfor a decision by the City Council. 1 3 a Please insure that the information is clear, concise and current. Division/ Department: Finance Date: January 28, 2025 An ordinance authorizing the mayor to enter into a Professional Services Agreements with Pan American. Engineers, Title: LLC, Ballard CLC, Inc., Kindle, Stone& Associates, Inc., Meyer, Meyer, LaCroix& Hixson, Inc., Moceaux- Buller, LLC, ScottMoore, LL, and Vortex Workx, LLC or Engineering and Surveying Services. Explanation of Proposal: Additional Information Attached Requests For Qualifications( RFQ) was issued by the Utilities Division for Engineering and Land Survey Services. A review was conducted of the seven proposals . Due to the experience and differing expertise of each firm, we are recommending for the council to award the professional services agreements to all firms submitting proposals. These service agreements are not for capital projects and are intended to assist all city departments in obtaining technical assistance if and when needed. n 1--- Requires Budget: Neutral11- 1 ding Amendment Account Number: Various Expense Amount: Various III Account Line Item: Remaining Amount: Various Authorization: iiiin, t ; r r 5. Division Director c.71,...z

Chief, pero Officer 6. Department Head A
Attorney 7. PurchasingAgent Council Staff Form 0 Information: Sufficient Ili Review: Content n Insufficient 0 Remarks: III A1exadria December 10, 2024 The City of Alexandria is requesting statements of qualifications from interested firms or design professionals to enter into a contract with the City for ENGINEERING and SURVEYING SERVICES for the City of Alexandria. The design professional will be selected for such work to be approved and the appropriate fee shall be negotiated. Pertinent qualification information desired will at a minimum consist of: All work and services shall be performed in conjunction and accordance with current practices and standards adopted by the Louisiana State Board of Professional Engineers and Land Surveyors. Undertake engineering and technical investigations; preparation of reports, plan of actions, grant applications, etc. as instructed by the Mayor. Prepare reports, studies, plans of actions, surveys, plans and specifications and provide related technical services suitable for use by the administration for the intended purposes and to assist in protecting the interest of the City of Alexandria. 411 Undertake surveyingtopographic services for the purposes of collecting geospatial information inY 9 order to conduct project feasibility and scoping for the design and construction of infrastructure improvements. Undertake surveying services for acquisition of servitudes, right-of-ways and property parcels. Prepare engineering reports offering engineering analysis of specific projects as well as assessing their feasibility; prepare construction cost estimates and scoping services; prepare construction plans and specifications; and provide engineering consultation as needed. Provide CAD drawings and/ or details as required, in order to update City Engineering and Utility Services Departments. Under the City' s AFEAT (Alexandria Fairness, Equality, Accessibility, and Teamwork Program), participation by minority and/ or disadvantaged business enterprise firms is encouraged. The AFEAT Program should be inquired about through the Division of Finance. The goals for qualifying disadvantaged, minority and female owned business in the use of professional service agreements with prime contractors will help effectuate the goals of increasing: the competitive viability of small business, minority, and women business enterprise by providing contract, technical, educational, and management assistance; business ownership by small business persons, minority persons, and women ( including professional service opportunities); and the procurement by the City of professional services, articles, equipment, supplies, and materials from business concerns owned by small fbbusiness concerns, minority persons, and women. Prime contractors offering subcontracting should take specific action to ensure that a bona fide effort is made to achieve maximum results towards meeting the established goals. Primes shall document efforts and shall implement steps at least as extensive as the following in a good faith effort to reach or exceed the established goals:

A. Establish and maintain a current list of minority and female owned businesses in Alexandria, in Rapides Parish, and in the State of Louisiana.
B. Document and maintain a record of all solicitations of offers for subcontracts from minority or female construction contractor and suppliers in Alexandria, in Rapides Parish, and in the State of Louisiana.
C. Secure listing of minority and women owned businesses from the City of Alexandria Purchasing Department, the Central Louisiana Business Incubator, and the State of Louisiana Department of Minority Affairs.
D. Participate in associations which assist in promoting minority and women owned businesses such as the Central Louisiana Business League, the Central Louisiana Business Incubator, and the Entrepreneurial League System.
E. Designate a responsible official to monitor all activity made in the effort to achieve or exceed the established goals; record contacts made, subcontracts entered into with dollar amounts, and other relevant information. For more information on AFEAT and the City of Alexandria' s Diversity in Action Initiative, and to explore a local and statewide directory of minority businesses, please visit www.diversityinaction. org. Good faith compliance with the City's AFEAT Program will be a consideration during the evaluation of responses. Evidence of good faith compliance and/ or letters of engagement with potential subcontractors shall be submitted with the RFQ response. Selection Factors Proposals will be scored out of 100 total points based on the following factors:

Experience of the firm or sub- consultant with similar work. ( 35 points)
Capacity of the firm to complete the work in a proper and timely manner given the firm' s current workload, staff availability, resources, and commitment. ( 25 points)
Past experience on contracts with the City of Alexandria and/ or past experience with similar professional services agreements with municipalities. ( 30 points)
Evidence of a good faith effort to comply with the City' s AFEAT Program. ( 10 points) The selection of Firm or Firms can be either on a single firm or multiple firm basis. Qualification statements will be received until 12: 00 P. M., January 3, 2025, Director of Utilities Office, 915 North Third Street, Alexandria, LA 71301 or emailed to marcus. connella@cityofalex. com. Requests For Qualifications (RFQ) for Professional Engineering Services from a Licensed Professional Engineering Firm to advise, design and evaluate the Alexandria Utility System for regulatory compliance and system needs. Questions: Questions regarding this request shall be directed to the City of Alexandria ( COA) at: III Marcus Connella Utilities Director 318) 449- 5010 Marcus. Connella@cityofalex. com Statements of Qualification: Five ( 5) hardcopy statements of qualification and one ( 1) electronic copy must be received by the CoA by 12:00 p. m. on January 3, 2025. All copies of the statements must be plainly identified as "ENGINEERING and SURVEYING SERVICES" for the City of Alexandria and delivered or mailed to: City of Alexandria Ili S AGREEMENT FOR PROFESSIONAL SERVICES WITH REGARD TO ENGINEERING & SURVEYING SERVICES BETWEEN THE CITY OF ALEXANDRIA AND THIS AGREEMENT made and entered into as of the ???? day of February 2025, by and between the City of Alexandria, herein represented by Jacques M. Roy, Mayor( hereinafter referred to as the CITY") and 99999" ( hereinafter referred to as the " ENGINEER"). WITNESSETH: WHEREAS, the CITY desires to utilize the professional engineers and technical staff to assist all CITY Divisions and Departments with execution of engineering analysis, engineering design services, land surveying services and engineering consultation for the purposes ofproject feasibility and scoping; preparation of drawings; technical assistance for maintenance needs for all CITY buildings, property and facilities; technical specifications for improvements; preparation of reports, technical reviews, site inspections, recommendations for improvements, cost estimates, contract administration, investigations oftraffic safety complaints, accident site investigations, traffic studies; and also including any other technical investigations, reports, and plans of actions as may be needed and requested by the Mayor, pursuant to Ordinance No. which may arise from time to time on behalf of the CITY of Alexandria; and WHEREAS, the ENGINEER is a person or organization professionally qualified and licensed to practice engineering in accordance with the Laws ofthe State of Louisiana. NOW THEREFORE, the CITY and the ENGINEER for the considerations and under the conditions set forth agree as follows:

I. Scope of Services to be performed by the ENGINEER:
A. All work and services shall be performed in conjunction and accordance with current practices and standards adopted by the Louisiana State Board of Professional Engineers and Land Surveyors.
B. Undertake engineering and technical investigations; preparation of reports, plan of actions, grant applications, etc. as instructed by the Mayor.
C. Prepare reports, studies, plans of actions, surveys, plans and specifications and provide related technical services suitable for use by the administration for the intended purposes and to assist in protecting the interest of the CITY.
D. Undertake topographic surveying services for the purposes of collecting geospatial information in order to conduct project feasibility and scoping for the design and construction of infrastructure improvements.
E. Undertake surveying services for acquisition of servitudes, right- of-ways and property parcels.
F. Prepare engineering reports offering engineering analysis of specific projects as well as assessing their feasibility; prepare construction cost estimates and scoping services; prepare construction plans and specifications; and provide engineering consultation as needed.
G. Provide CAD drawings and/ or details as required, in order to update City Engineering and Utility Services Departments. II. Compensation:

ENGINEER shall be compensated on an hourly basis upon receipt and approval of an invoice by the Director ofUtilities in accordance with engineer's standard Schedule ofFees and Charges for each year that ENGINEER is performing work under this agreement. Engineer' s 2025 illSchedule of Fees and Charges is attached as Exhibit A, which is made part of this agreement.
Basic engineering services fees will be calculated under City ofAlexandria Ordinance 254- 2004.
ENGINEER shall be reimbursed for the following expenses incurred on behalf of the CITY including, but not limited to the following:

A) Actual reproduction costs for drawings and specifications. Reproduction cost shall be approved in writing, prior to initiating this service.
B) Overtime rate structure applies. Hours worked in excess of 40 hours per week, or on CITY recognized holidays may be invoiced at 1. 5 times the base rate for applicable positions. Prior to payment, ENGINEER shall submit payroll statements accounting for overtime payment.
C) Mileage will be invoiced at the IRS rate in effect at the time of travel.
D) Travel and living expenses will be invoiced at cost.
E) Other reasonable and customary expenses as approved by the Division directing the work.
F) The CITY will compensate ENGINEER for mileage charges made by licensed engineer and/ or his technicians at the rate specified on Exhibit A. S
G) Reimburse all reasonable out of pocket expenses, including the costs of production/ reproduction of plan sheets, plats, and property descriptions. III. Engineer' s Financial Responsibilities

ENGINEER agrees that the responsibility for payment of Federal and State income, unemployment, and social security taxes as a result of this agreement shall be his obligation. ENGINEER is a Corporation with Tax ID No ???. ENGINEER agrees to maintain Liability Insurance with minimum policy limits of$2, 000, 000.
ENGINEER agrees and acknowledges that he is an independent contractor as defined in LS. A.- R.S. 23: 1020( 5) and as such it is agreed and understood between the parties that the CITY shall not be liable to the ENGINEER for any benefits or coverages provided by the Workman's Compensation Law of the State of Louisiana. IV. Waiver of Sick and Annual Benefits: It is agreed and understood between the parties entering into this Professional Services Agreement, that the ENGINEER, acting as an independent agent, shall not receive any employment benefits from the CITY.

V. Assignability: ENGINEER shall not assign any interest in this contract, and shall not transfer any interest without prior written consent of the CITY. VI. Duration of Agreement:

This Agreement shall be valid from the date of execution herein for a three ( 3) year period at the contract rates. After the three ( 3) year period or subsequent periods, the contract may be extended if mutually agreed upon by both parties, in writing for an additional three ( 3) year term. Adjustment to the labor rates will be by the Consumer Price Index at the time of the extension. The Mayor of the City ofAlexandria is authorized to extend this contract without further Council approval.
Either party to this Contract may terminate the Contract by giving the other party written notice of said intention to terminate at least thirty (30) days before the date of termination. Notice shall be provided to the respective parties at the below addresses:
For purposes of this section, the Mayor of the City of Alexandria is authorized to terminate this contract without further Council approval.
The continuation of this Agreement is contingent upon the appropriation of funds to fulfill the requirements of the Agreement by the Alexandria City Council (" City Council"). If the City Council fails to appropriate sufficient funds to provide for the continuation of the Agreement, or if such appropriation is reduced by the veto of the Mayor or by any legal means to prevent the total appropriation for the year from exceeding revenues for that year, or for any other lawful continuation of the Agreement, the Agreement shall terminate on the date of the beginning of the first fiscal year for which funds are not appropriated. VII. Indemnification: The CITY shall not be liable for any work performed by ENGINEER or any other contractor as a result of this agreement. ENGINEER shall fully defend, protect, indemnify and hold harmless the CITY, its employees and agents from and against each and every claim, demand or cause of action including those arising out of contract or tort and any liability, costs, expense (including attorneys' fees and other costs incurred in the defense of the CITY), for damage or loss in connection therewith, which may be made or asserted by ENGINEER, its employees or agents, contractors, subcontractors, or any third parties, on account of personal/ bodily injury, ' including wrongful death, property damages, or breach of contract caused by, arising out of, or resulting from the negligence of the ENGINEER, its employees, agents, contractors or subcontractors, their employees and agents, while engaged in the performance of any work hereunder of the rendering of any services hereunder. VIII. Notices: All notices, demands, requests, or other communications which may be or are required to be given 41) by any party to any other party pursuant to this Agreement shall be in writing and shall be hand delivered, mailed by first class, registered or certified mail, return receipt requested, postage prepaid, sent by overnight express mail or transmitted by telegram, facsimile, or electronic mail, addressed as follows: 999999 City Attorney City of Alexandria

P. O. Box 71 Each party may designate by notice in writing a new address to which any further notice, demand, request, or communication shall thereafter be so given, served, or sent. Notice shall be deemed given for all purposes at such times as it is delivered to addressee( with the return receipt, the delivery receipt, or with respect to a facsimile, the answer back being deemed conclusive evidence of such delivery) or at such time as delivery is refused by the addressee upon presentation. For consideration and under the conditions set forth above, ENGINEER agrees to perform general engineering services for the CITY of Alexandria. IX. Special Budgetary Provision: ENGINEER acknowledges that the CITY authorizes a specific budget line item for various professional services. ENGINEER agrees not to accept an assignment from the CITY without the knowledge of the appropriate CITY Official and receipt of an executed Work Task Order by the responsible city Official. The executed Work Task Order will indicate that funds required for the services rendered are included within an appropriate budget line item. ENGINEER acknowledges that failure to obtain said executed Work Task Order may result in non- payment of invoices for the services provided and expenses incurred. Compensation for each Work Task Order shall not exceed $24,999.
X. Entire Agreement: This Agreement constitutes the entire Agreement between the parties with respect to the transactions contemplated by this Agreement, and it supersedes all prior oral or written agreements, commitments, or understandings with respect to the matters provided for in the Agreement. XI. Governing Law: This Agreement, the rights and obligations of the parties and any claims or disputes relating thereto shall be governed by and construed in accordance with the laws of the State of Louisiana. The parties agree that the venue of any lawsuit brought pursuant to this contract shall be in the 9th Judicial District, Rapides Parish, Louisiana. XII. Severability: The invalidity, illegality, or unenforceability of any portion of any provision of this Agreement or the occurrence of any event rendering any portion or provision of this Agreement void shall in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular portion or provision held to be void. XIII. Waiver Failure of either party to insist upon or enforce, in any instance, strict performance by the other party or any ofthe terms or provisions of this Agreement, or to the exercise of any right herein confirmed, shall not be construed as a waiver or relinquishment of any right either party may have to assert or rely upon the terms and conditions of this Agreement in the future. This Agreement is signed in duplicate originals. ATTEST: WITNESSES: CITY OF ALEXANDRIA Jacques Roy, Mayor NOTARY PUBLIC 99999? Principal ID ATTESTATION Appearer, as the ENGINEER on the above- entitled Public Works Contract, does hereby attest that: LA. R.S. 38: 2212. 10 Verification of Employees
A. Appearer is registered and participates in a status verification system to verify that all employees in the State of Louisiana are legal citizens of the United States or are legal aliens.
B. Appearer shall continue, during the term of the contract, to utilize a status verification system to verify the legal status of all new employees in the state of Louisiana.
C. Appearer shall require all sub- engineers to submit to it a sworn affidavit verifying compliance with Paragraphs( A) and ( B) of this Subsection. 9999999 By: Printed Name: Title: III ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENTS WITH PAN AMERICAN ENGINEERS, LLC, BALLARD CLC, INCORPORATED, KINDLE, STONE AND ASSOCIATES, INCORPORATED, MEYER, MEYER, LACROIX AND HIXSON, INCORPORATED, MONCEAUX- BULLER & ASSOCIATES, LLC, SCOTTMOORE, LLC, AND VERTEX WORX, LLC OR ENGINEERING AND SURVEYING SERVICES AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to enter into a Professional Service Agreements with Pan American Engineers, LLC, Ballard CLC, Incorporated, Kindle, Stone and Associates, Incorporated, Meyer, Meyer, LaCroix and Hixson, Incorporated, MonceauxBuller and Associates, LLC, Scottmoore, LLC and Vertex Worx, LLC or Engineering and Surveying Services. SECTION II: BE IT FURTHER ORDAINED, etc., due to the experience and differing expertise of each firm, the city recommending for the Council to award the professional services agreements to all firms submitting proposals. These service agreements are not for capital projects and all intended to assist all city departments in obtaining technical assistance if and when needed. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 11th day of March, 2025. NOTICE PUBLISHED on the 14th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of March, 2025 and final publication was made in the Alexandria Daily Town Ill Talk on the day of March, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO
I. PUBLIC HEARING - COMMUNITY DEVELOPMENT To hold a public hearing taking action on the cost of demolition of one commercial structure located at: AGENDA ITEM FACT SHEET Alexggria. This fact sheet is the basisfor a decision by the CityCouncil. Please insure that the information is dear, concise and current. Division/ Department: Community Development Date: January 15, 2025 Title: A Resolution setting a public hearing taking action on the cost of demolition of

commercial structures. Explanation of Proposal: Additional Information Attached Ei Introduce on January 28, 2025 for authorization to set a Cost Public Hearing on March 25, 2025 for the authority to file liens on the ( 1) property that the City has demolished. The cost lien amount is a total of expenses associated with the removal of each structure based on a City Council Condemnation Order. All Property owners have been sent certified mail notice of the lien amounts and had the opportunity to pay the lien prior to City Council Public Hearing but have not to date. Neutral Within Requires Budget: C Existing Amendment Account Number: 160- 022417 & Expense Amount: Amount have been deducted 101- 054701 as actions occured Account Line Item: 531101 Remaining Amount: Authorization: 4 Finan,• Di j or Mayor 5. Divi ' TM c r ie per ingOfcer nt Head

CityAttorney 7. PurchasingAgent n Ci I ' 1 j Council Staff Form E Information: Sufficient Review: Content [] Insufficient E Remarks: Exhibit A- List of( 1) structure attached Exhibit B- Statement of Demolition cost for 1 structure Exhibit C- Before and after pictures Exhibit D- Condemnation Resolution Public Hearing for Cost of Demolition A Co munity Develop ent 6 C D E F a J: Drive/ 09- CityCouncil Resolutions/ FACT sheets/ Template Forms/ PH for Cost AFS attachment.xls rev160217s1b City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cda@) cityofalex. com ill STATEMENT OF DEMOLITION COST DATE OF MAILING: January 15, 2025 MPN#: CD- 13296 PARISH PARCEL ID#: 2400700180006001 PARISH ASSESSMENT#: 3010105555 LEGAL DESCRIPTION: - PT LOTS 2& 3 SQ 21 ALEX. BEING 45' ON THIRD ST X 136' 71301 PROPERTY OWNER( S): RONALD PAUL BENOIT; CMR#: 9589- 0710- 5270- 1054- 2245- 24 PJ& BJ Rentals BEN JOHNSON; CMR#: 9589- 0710- 5270- 1054- 2245- 48 PAUL RONALD BENOIT; CMR#: 9589- 0710- 5270- 1054- 2245- 31 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 565- 2024: Hazard ( Lead/ Asbestos) Testing Fee( s): 0.00 Abatement Contractor Fee( s): 127,000.00 Contractor Fee( s): 0.00 IIIPublic Notice Advertisement Fees: 15. 33 Courthouse Filing Fees: 735. 00 Absentee Attorney Fees: 789. 30 Administrative Fees: 0. 00 Administrative Fee by Ordinance: 600.00 TOTAL: 129, 139. 63 101 City Funds: 101, 730. 44 160 CDBG Funds: 27, 409. 19 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127. 3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. III Rev230401 r a i et Via=' n, y ::, 3 v N p x 9 R W I CG' M N ICH . N LL N Q • 0 0 o r E R Z N Z _L O co s Q N s iCM x i in f0 r. ka '' YOP!Mi T L M W y O w a, v f0 ( O it 1 ;a) oN E C N - O P z E H

Q. t 0 en Q.' Tom' '''' r I:. CO a C ti y r« 7 r L f' VI U } , 0 = a) E ti L U d RESOLUTION NO. 0565- 2024 RESOLUTION TO HOLD A PUBLIC HEARING TO CONSIDER CONDEMNATION OF ( 9) NINE STRUCTURES. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the condemnation of the following structures: Bonnie Riche Fred Paul Allen Dorothy Allen BE IT FURTHER RESOLVED, etc., that in the event the owners, agent, or other representatives of the owners fails to repair the structure in accordance with the terms herein, said demolition and/ or removal shall be undertaken by the City of Alexandria and any excess costs will be assessed against the lot upon which the building is situated, all in accordance with the provision of Louisiana Revised Statutes 33: 4765 and 4766. ORDER OF CONDEMNATION BE IT FURTHER RESOLVED, etc., The City Council considering the recommendations of the Community Development Officer, the notice to the RESOLUTION NO. TAKING ACTION FOR THE COST OF DEMOLITON OF ONE RONALD BENOIT. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby takes action on the cost of demolition of one commercial Structure located at 1130 3rd Street — Paul Ronald Benoit. BE IT RESOLVED, etc., the one Commercial structure is as follows: Address Total Lien Amount ID BE IT FURTHER RESOLVED, etc., that the City Council approves the following cost as cost of maintenance, demolition and or removal, including attorney fees applicable to the following property and ownership which cost are deemed subject to a following property and owners in the set out amount. tr THIS RESOLUTION having been submitted in writing, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT AND THE RESOLUTION was declared adopted on this the 25th day of March, 2025. s/ Donna Jones City Clerk S Adjourned Alexandria City Council meetings and Council committee meetings are broadcast live and may be viewed live by the public on Optimum Cable Channel 4. A rebroadcast may be viewed on Optimum Cable Channel 4 and the City of Alexandria, LA website www. cityofalexandriala. com

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“Council Meeting Info Packet – March 25, 2025.” Alexandria City Council, March 25, 2025. Collected by The Kingfish Project. https://kingfish.la/documents/4ca0111cf74b5370 (accessed 2026-07-24). SHA-256: 4ca0111cf74b5370e348fde5065c1e14a6008c72746c3d099a4d163408d3a507.

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