Minutes

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of the Parish Courthouse, 701 Murray Street, Alexandria, Louisiana, on Tuesday, September 10, 2024, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Joseph “Joe” Bishop, Presiden t and Police Jurors: Davron “Bubba” Moreau, Craig Smith , Ernest Nelson, Danny Bordelon, Oliver “Ollie” Overton, Jr., Sean McGlothlin, Parrish Giles and Jay Scott.

Absent: None

Also present were: Ms. Theresa Pacholik, Secretary/Treasurer; Mr. Cory Ashmore, Public Works Director; Ms. Angie Branton, 911 Communications and OEP Director; Ms. Sherry Ledington, 911 Communications and OEP Asst. Director; Ms. Sharon Neal, WOD/OEWD Executive Director; Ms. Betty Jo Bourgeois, Sales Tax Administrator; Hon. Greg Beard; Mr. Rhett Desselle, Pan American Engineers; Ms. Marla West, Purchasing Agent; Mr. Matt Johns, RAPC Executive Director and Mr. Greg Jones, Legal Counsel.

The invocation was given by Mr. Parrish Giles.

The Pledge of Allegiance was led by Mr. Ollie Overton.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened at 3:02 p.m. as the governing authority of said Parish by Hon. Joe Bishop , President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

President Bishop asked for all those in attendance to observe a moment of silence in commemoration of the anniversary of September 11, 2001.

On motion by Mr. Jay Scott, seconded by Mr. Craig Smith to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on August 12, 2024, as published in the Official Journal. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Jay Scott that approved bills be paid. On vote the motion carried.

Mr. Rhett Desselle with Pan American Engineers gave an update on the cost of repairs to the Coliseum parking lot. He stated the estimated cost is $144,000.00. Mr. McGlothlin asked for a motion to be placed on the agenda for October.

On motion by Mr. Parrish Giles, seconded by Mr. Craig Smith, to waive the thirty

• (30) day announcement rule and reappoint Mr. Bob Stevens to the Gas Utility District No. 2 Board for a five (5) year term. New term will expire on October 11, 2029. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Ernest Nelson to waive the thirty

• (30) day announcement rule and reappoint Ms. Zelda Smith on the Rapides Housing Authority Board for a five (5) year term . New term will expire October 11, 2029. On vote the motion carried. REGULAR MEETING SEPTEMBER 10, 2024

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton to waive the thirty

• (30) day announcement rule and reappoint Mr. Will Cummings on the Ward 10 Recreation District Board for a five (5) year term. New term will expire October 9, 2029. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Craig Smith to approve the Treasurer’s report as presented in the Committee Meeting on September 3 , 2024. On vote the motion carried. The report contained budget to actual revenue and expenses for all funds and status of audit findings. On vote the motion carried.

On motion by Mr. Parrish Giles, seconded by Mr. Jay Scott to delete from the Rapides Parish Fire District No. 11 (Spring Creek) Asset Inventory Program the equipment listed below as it is no longer suitable for public use. Asset Number Description Disposal 8398 Hose Wash RTJ5 – SN# 20680899 Auction 9723 Dell Projector – Model#2200MP Auction 11688 Thermal Imaging Camera Salvaged SN# - 63999609 On vote the motion carried.

On motion by Mr. Danny Bordelon, seconded by Mr. Craig Smith to authorize the President to execute Partial Occupancy documents related to the Cotile Recreation Repairs and Improvements Project, under construction by Bayou Rapides Corporation, for Comfort Station No. 2, as recommended by Ballard CLC, with the occupancy date acknowledged to be prior to Friday, September 6, 2024. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Ernest Nelson to reallocate the tax proceeds from the Sales Tax District No. 3 tax election of April 11, 2011, to be reallocated annually, according to the population estimates as submitted to the Treasurer of the State of Louisiana by the LSU AgCenter, Department of Agricultural Economics and Agribusiness and Dr. Troy C. Blanchard, from the LSU Department of Sociology also referred to as the Federal/State Cooperative Population. The Federal/State Cooperative Population study is to be used to reallocate provides the following population estimates:

Rapides Parish 126,309 Town of Ball 4,015 Town of Boyce 1,001 Town of Cheneyville 468 Village of Forest Hill 901 Town of Glenmora 1,101 Town of Lecompte 916 Village of McNary 201 Town of Woodworth 1,812 City of Alexandria 46,005 City of Pineville 14,384 On vote the motion carried.

On motion by Mr. Danny Bordelon, seconded by Mr. Craig Smith to authorize Change Order No. 2 for Cotile Recreation Restroom Restoration Repairs, to extend REGULAR MEETING SEPTEMBER 10, 2024

the completion date to 09/20/2024 and claim the fourteen (14) rain days experienced in the months of June and July, as recommended by the project engineer, Ballard CLC and authorize the Parish President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Jay Scott, seconded by Mr. Craig Smith to authorize cleanup of garbage, trash, weeds and debris at 1802 Donegal Drive, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Craig Smith to enter into an Intergovernmental Agreement with Ward 10 Recreation for the Rapides Public Works Department to assist in setting two (2) eight (8) feet joint culverts at Ward 10 Complex, along West Yeager, to be paid out of Road District 10A Maintenance Funds and reimbursed by the Ward 10 Recreation Board. On vote the motion carried.

On motion by Mr. Jay Scott, seconded by Mr. Bubba Moreau to authorize cleanup of garbage, trash, weeds and debris at 5618 Gilly Williams Road, Pineville, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. On vote the motion carried.

On motion by Mr. Jay Scott, seconded by Mr. Bubba Moreau to authorize Cotile Events Association to host the following events in 2025 at Cotile Recreation Area: Cotile Lake Mardi Gras February 22 nd, Spring Fest at Cotile Lake – April 19th, Fall Fest at Cotile Lake – September 20th, and Cotile Halloween Bash – October 18th, pending legal counsel approval. On vote the motion carried.

On motion by Mr. Jay Scott, seconded by Mr. Sean McGlothlin to authorize CLEAN to host an event with Southern 3 Cylinder Outlaw Drag Club to hold Boat Racing Events in 2025 on Cotile Lake, tentative dates: May 3-4, June 7-8, July 26-27, August 23-24, boat landing within the park to be closed on event dates, pending legal counsel approval. On vote the motion carried.

On motion by Mr. Jay Scott, seconded by Mr. Sean McGlothlin, to adopt the following resolution:

RESOLUTION

WHEREAS, the Code of Federal regulations as enacted by the United States Congress mandates that all structures defined as bridges located on all public roads shall be inspected, rated for safe load capacity and posted in accordance with the National Bridge Inspection Standards and that an inventory of these bridges be maintained by each State; and,

WHEREAS, the responsibility to inspect, rate and load post those bridges under the authority of Rapides Parish in accordance with those Standards is delegated by the Louisiana Department of Transportation and Development to Rapides Parish.

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THEREFORE, BE IT RESOLVED by the governing authority of Rapides Parish (herein referred to as the Parish) that the Parish in regular meeting assembled does hereby certify to the Louisiana Department of Transportation and Development (herein referred to as the DOTD) that for the period October 1, 2023 through September 30, 2024:

1. The Parish has performed all interim inspections on all Parish owned or maintained bridges in accordance with the National Bridge Inspection Standards.
2. All bridges owned or maintained by the Parish have been structurally analyzed and rated by the Parish as to the safe load capacity in accordance with AASHTO Manual for Maintenance Inspection of Bridges. The load posting information that has been determined by the LA DOTD for all bridges where the maximum legal load under Louisiana State law exceeds the load permitted under the operating rating as determined above has been critically reviewed by the Parish. Load posting information has been updated by the Parish to reflect all structural changes, any obsolete structural ratings or any missing structural ratings.
3. All Parish owned or maintained bridges which require load posting or closing are load posted or closed in accordance with the table in the DOTD Engineering Directives and Standards Manual Directive No. 1.1.1.8. All DOTD supplied load posting information concerning a bridge has been critically reviewed by the Parish Engineer prior to load posting.
4. All bridges owned or maintained by the Parish are shown on the attached list in the format specified by the DOTD. Corrections to data supplied to the Parish by the LA DOTD are noted.
5. All bridges owned and maintained by the Parish are accessible to DOTD for all routine bridge inspections. Parish will clear vegetation as required upon DOTD request.

These stipulations are prerequisites to participation by the Parish in the Off-System Bridge Replacement Program.

THUS, DONE AND ADOPTED this 10th day of September, 2024.

On motion by Mr. Parrish Giles, seconded by Mr. Craig Smith to authorize Pan American Engineers, LLC. to advertise and receive bids for the Tiger Lake Road Lane Widening project. The estimated construction cost of the project is $460,000. Project is to be paid from Police Jury District H – Road District 2C funds. On vote the motion carried.

On motion by Mr. Parrish Giles, seconded by Mr. Danny Bordelon to authorize Pan American Engineers, LLC. to advertise and receive bids for the Peart Road Widening project. The estimated construction cost of the project is $775,000. Project is to be paid from Police Jury District H – Road District 2C funds. On vote the motion carried.

On motion by Mr. Parrish Giles, seconded by Mr., Bubba Moreau to ratify authorization for revised scope of work due to stream migration for the Lone Pine REGULAR MEETING SEPTEMBER 10, 2024

Slope Failure, under the original emergency declaration. Revised cost of project is $416,355.00. On vote the motion carried.

On motion by Mr. Jay Scott, seconded by Mr. Craig Smith the following resolution was unanimously adopted:

Resolution

Resolution authorizing the filing of an application with the Louisiana Department of Transportation and Development for a grant under any of the following FTA programs managed through Louisiana Department of Transportation and Development.

• • 49 CFR 5311, Formula Grant for Rural Areas
• • 49 CFR 5339, Grants for Bus and Bus Facility Program

WHEREAS, the Secretary of Transportation and Development is authorized to make grants for mass transportation projects;

WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provisions by it of the local share of project costs;

WHEREAS, it is required by the Louisiana Department of Transportation and Development in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance that it will comply with Title VI of the Civil Rights Act of 1964 and the U.S. Department of Transportation requirements thereunder; and

WHEREAS, it is the goal of the Applicant that minority business enterprise be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that minority businesses shall have the maximum feasible opportunity to compete for contracts when procuring construction contracts, supplies, equipment, or consultant and other services:

NOW, THEREFORE, BE IT RESOLVED by Rapides Parish Police Jury:

1. That the President is authorized to execute and file an application on behalf of Rapides Parish Police Jury with the Louisiana Department of Transportation and Development, to aid in the financing of operating and/or capital assistance projects pursuant to FTA transit programs.
2. That the Rapides Parish Police Jury, President is authorized to execute and file with such applications an assurance or any other document required by the Louisiana Department of Transportation and Development effectuating the purposes of Title VI of the Civil Rights Act of 1964, as amended.
3. That the Rapides Parish Police Jury, President is authorized to furnish such additional information as the Louisiana Department of Transportation and Development may require in connection with the application or financial reimbursement of the project.

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4. That the Rapides Parish Police Jury, President is authorized to set and execute affirmative minority business policies in connection with the project's procurement needs.
5. That the Rapides Parish Police Jury, President is authorized to execute grant contract agreements on behalf of Rapides Senior Citizen Centers, Inc. with the Louisiana Department of Transportation and Development for aid in the financing of the operating or capital assistance projects.
6. That the Rapides Parish Police Jury, President is authorized to sign and submit financial activity reports on behalf of Rapides Senior Citizen Centers, Inc. with the Louisiana Department of Transportation and Development for aid in the financing of the operating or capital assistance projects.

This resolution is applicable for a period of one year unless revoked by the governing body and copy of such revocation shall be furnished to the DOTD.

CERTIFICATE

The undersigned duly qualified and acting President of the Rapides Parish Police Jury certifies that the foregoing is a true and correct copy of a resolution, adopted at a legally convened meeting of the Rapides Parish Police Jury held on 10 th day of September, 2024.

On motion by Mr. Danny Bordelon, seconded by Mr. Craig Smith to reappoint Mr. Rodney McNeal to the Renaissance JDD board of commissioners. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Danny Bordelon to approve paid holidays for the Secretary at Rapides Parish Fire District No. 6 – Deville VFD as requested by the Deville Volunteer Board of Directors, per the holiday schedule adopted annually by the Deville Volunteer Board of Directors. On vote the motion carried.

On m otion by Mr. Parrish Giles, seconded by Mr. Bubba Moreau to receive the required report from Acadian Ambulance under the Contract for July, 2024:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 500 80% 87.80% Pineville - 8 minute 155 80% 85.16% Rapides - 12 minute 195 80% 91.79% Rapides - 20 minute 186 80% 86.02% On vote the motion carried.

On motion by Mr. Parrish Giles, seconded by Mr. Danny Bordelon to proclaim the month of September as Volunteer Firefighters Month in Rapides Parish. Firefighter Appreciation to be celebrated on September 21, 2024. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Jay Scott to approve proposal from Brown and Brown for Police Jury auto/equipment insurance, to be paid from various fund accounts and authorize the President or Secretary/Treasurer to sign all REGULAR MEETING SEPTEMBER 10, 2024

necessary documents. Policy to be effective 09/06/2024 at 12:01 am. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Craig Smith the following item(s) were placed on the Jury but were posted on the agenda after the Committee Meeting in compliance with the public meetings law and are confirmed as having been added to the agenda by unanimous vote:

YEAS: Oliver “Ollie” Overton, Jr , Craig Smith, Danny Bordelon, Parrish Giles, Jay Scott, Ernest Nelson, D avron “Bubba” Moreau , Sean McGlothlin and Joe Bishop NAYS: None ABSTAIN: None ABSENT: None On roll call vote the motion carried 9-0.

On motion by Bubba Moreau, seconded by Mr. Jay Scott the following resolution unanimously adopted:

RESOLUTION

A resolution authorizing the President to execute an Agreement with the Louisiana Department of Transportation and Development (LA DOTD) for improvements at the Esler Regional Airport.

WHEREAS, Act 451 of the 1989 Regular Session of the Louisiana Legislature authorized the financing of certain airport improvements from funds appropriated from the Transportation Trust Fund; and

WHEREAS, Esler Regional Airport has requested funding assistance from the LA DOTD to Master Plan Update, Airport Layout Plan and Exhibit “A” Airport Property Inventory Map; and

WHEREAS, the stated project has been approved by the Louisiana Legislature and the LA DOTD is agreeable to the implementation of this project and desires to cooperate with the Rapides Parish Police Jury according to the terms and conditions identified in the attached Agreement; and

WHEREAS, the LA DOTD will provide the necessary funding for the Master Plan Update, Airport Layout Plan and Exhibit “A” Airport Property Inventory Map and reimburse the sponsor up to $56,000.00 of project cost.

NOW THEREFORE, BE IT RESOLVED by the Rapides Parish Police Jury that it does hereby authorize the President to execute an Agreement for the project identified as AIP No. 3-22 -0002-036-2024 and SPN TBA, more fully identified in the Agreement attached hereto , and to execute any subsequent related documents, including, but not limited to, amendments to said agreement.

This resolution shall be in full force and effect from and after its adoption.

The aforesaid resolution, having been submitted to a vote, the vote thereon was as follows: REGULAR MEETING SEPTEMBER 10, 2024

YEAS: Oliver “Ollie” Overton, Jr, Craig Smith, Danny Bordelon, Parrish Giles, Jay Scott, Ernest Nelson, Davron “Bubba” Moreau, Sean McGlothlin and Joe Bishop NAYS: None ABSTAIN: None ABSENT: None On roll call vote the motion carried 9-0

WHEREUPON, the resolution was declared adopted on the 10 th day of September, 2024.

On motion by Mr. Jay Scott, seconded by Mr. Craig Smith to authorize cleanup of garbage, trash, weeds and debris at 130 Pellon Street, Pineville, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. On vote the motion carried.

On motion by Mr. Parrish Giles, seconded by Mr. Jay Scott to authorize to advertise and receive bids for the construction of a Fire Station for Rapides Parish Fire District No. 5 as design phase voted on June 12, 2023 is completed, as requested by Fontenot and Associates (engineering firm), Fire Chief and Purchasing Agent. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Jay Scott to authorize cleanup of garbage, trash, weeds and debris at 1424 Highway 1204, Pineville, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. On vote the motion carried.

On amended motion by Mr. Joe Bishop, seconded by Mr. Jay Scott to adopt a resolution to opt in of the Temporary Housing and Shelter Assistance Program in accordance with LA R.S. 726 (F)(3)(b) and LA R.S. 726 (F)(4)(Act 526, 2022), to coincide with approved extension by FEMA, as recommended by RAPC and Legal Counsel and authorize the Parish President to sign any necessary documents. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ernest Nelson to initiate the condemnation process of the following properties and order the Parish Engineer of Record to inspect the properties and provide a report to the Jury:

Property Locations:

1. 1626 LA 1204 Ward 10, District A

Ward 10, District A

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Ward 10, District A

Ward 10, District A On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Parrish Giles to authorize the cleaning and debris removal project of subsurface drainage and installation of drainage culverts on Union Street, within the Town of Lecompte, to be paid from the town’s portion of Road District 3A, cost not to exceed $200,000.00, as requested by Mayor Herman Williams and contingent upon the Town Council approval of project scope at their next meeting to be held on Monday, September 9, 2024. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Parrish Giles the following resolution was unanimously adopted:

RESOLUTION

BY

RAPIDSE PARISH POLICE JURY

WHEREAS, the Rapides Parish Police Jury received the following Proposals on September 5, 2024, for Village Green Subdivision Concrete Lined Ditch – Clean out 2024.

CONTRACTOR LUMP SUM PRICE

1. Pineland Equipment Group, LLC $13,460.00
2. Lowe’s Construction, LLC $14,200.00

WHEREAS, the Proposals have been checked and tabulated by Pan American Engineers, LLC, with a recommendation of award being made to the low Proposer; and,

NOW, THEREFORE BE IT RESOLVED, that the contract for said service is hereby awarded to the low Proposer, Pineland Equipment Group, LLC, in the amount of $13,460.00, contingent upon receipt of required insurance and other contract documents.

BE IT FURTHER RESOLVED, that the President is hereby authorized to execute contracts and change orders between the Rapides Parish Police Jury and the successful Proposer.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 10 th day of September, 2024.

On motion by Mr. Craig Smith, seconded by Mr. Parrish Giles the following resolution was unanimously adopted:

STATE OF EMERGENCY

RAPIDES PARISH

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WHEREAS, the Parish of Rapides is currently faced with a pending emergency due to Tropical Storm Francine which is forecasted to reach Hurricane Strength by Landfall Tuesday evening/Wednesday morning at the Louisiana coast. Tropical Storm and/or Hurricane force winds could reach as far inland as Central Louisiana, impacting Rapides Parish

WHEREAS, a definite threat to property and lives, for the Citizens of Rapides Parish exists due to the potential for torrential rains, damaging winds and widespread power outages due to an already saturated ground

WHEREAS, the potential to exhaust local resources exists due to flash flooding which could cause damage to roadways and property limiting Emergency Response access to the Citizens of Rapides Parish; This event could also cause the inundation of floodwaters into homes and businesses, resulting in severe threat to private property, public facilities and the safety and security of the citizens of Rapides as well as those of other Parishes who may seek refuge from the coastal areas;

THEREFORE, I, Joe Bishop, President of the Rapides Parish Police Jury by authority vested in me by the Parish Charter and the Louisiana Disaster Act of 1993, do hereby proclaim;

A State of Emergency exists within the Parish of Rapides and that all Emergency Preparedness Plans and the Parish All Hazard Emergency Operations Plan be activated, if necessary.

Issued on this 10th day of September 2024.

On motion by Mr. Craig Smith, seconded by Mr. Danny Bordelon to acknowledge Braddock Companies Certificate of Substantial Completion on Project: New Living Quarters for Fire District No. 6 for the Rapides Parish Police Jury, Architects Project no. BC2021-10, said acknowledgment made under protest for any alleged defective design, and/or alleged defective workmanship, and/or alleged delay in completion date. On vote the motion carried.

On motion by Craig Smith, seconded by Mr. Danny Bordelon to authorize and retain an independent architect and/or engineering inspection of Project: New Living Quarters for Fire District No. 6 for the Rapides Parish Police Jury, Architects Project no. BC2021-10, for any alleged defective design, and/or alleged defective workmanship issues, and/or alleged delay in completion date for a comprehensive report back to the Parish and Fire District No. 6 for consideration for any possible further action against th e Architect and/or Contractor where a basis exists for the same. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Danny Bordelon to request that the Commerce and Industry Board issue penalties on Tri State Industries for failure to comply with ITEP. On vote the motion carried.

There being no further business, motion by Mr. Craig Smith , seconded by Mr. Jay Scott the meeting was adjourned at 3:23 p.m.

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