City Council Meeting Minutes – September 19, 2023

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON SEPTEMBER 19, 2023. The Council of the City of Alexandria, Louisiana, met in a regularly scheduled meeting session in the City Council Chambers, on Tuesday, September 19, 2023 at 5:00 P.M. Those present were the Honorable Lee Rubin, Chuck Fowler, Cynthia Perry, Gary Johnson, Jim Villard, Lizzie Felter and REDDEX Washington. Also present were Chief of Staff Kay Michiels, City Attorney Jonathon Goins and Council Staff. The Council of the City of Alexandria, State of Louisiana was duly convened as the governing authority of said City by the Honorable Lee Rubin, who stated that the Council was ready for the transaction of business. The invocation was pronounced by Ms. Perry and the Pledge of Allegiance was led by Mr. Fowler. APPROVAL OF MINUTES On a motion of Mr. Fowler and seconded by Mr. Villard the minutes taken from a regular Council Meeting held on September 5, 2023 were unanimously approved by the Council.

CONSENT CALENDAR

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Fowler moved for the introduction of all items appearing under the heading Consent Calendar. Mr. Villard seconded the motion. It was unanimously carried by the Council. Bids were received for wire and cable for Electric Distribution Department. Name of Bidders American Wire Group Arkansas Electric CO-OP, Inc. WESCO UIS GRESCO

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler and seconded by Mr. Villard to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR WIRE AND CABLE FOR ELECTRIC DISTRIBUTION DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO.

Bids were received for 55 foot insulated, articulating non-overcenter material handling bucket truck.

Name of Bidders Timmons Truck Center

Upon request from the Administration and a motion of Mr. Fowler and seconded by Ms. Felter all bids were rejected and re-advertisement was requested for the following item: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR A 55 FOOT INSULATED, ARTICULATING NONOVERCENTER MATERIAL HANDLING BUCKET TRUCK AND OTHER MATTERS WITH RESPECT THERETO.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Ms. Felter.

RESOLUTION NO. 0459-2023

RESOLUTION AUTHORIZING THE REJECTION OF ALL BIDS AND READVERTISEMENT FOR 55 FOOT INSULATED, ARTICULATING NONOVERCENTER MATERIAL HANDLING BUCKET TRUCK. The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington, Rubin.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 19th day of September, 2023.

On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL RECEIVED FROM YANKEE HOLDINGS DBA YANKEE CLIPPER FOR LANDSCAPE MAINTENANCE SERVICES FOR I-49 GREENBELT AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL RECEIVED FROM JEFF’S LAWN AND LANDSCAPE, LLC FOR LANDSCAPE MAINTENANCE SERVICES FOR JACKSON AT MACARTHUR AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL RECEIVED FROM TAYLORSCAPES FOR LANDSCAPE MAINTENANCE SERVICES FOR COMMUNITY CENTERS AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced to wit: AN ORDINANCE REVISING SECTIONS 13-54 OF THE CITY OF ALEXANDRIA MUNICIPAL CODES WITH RESPECT TO EMERGENCY AMBULANCE OR NONEMERGENCY SERVICE OPERATORS’ LICENSE REQUIRED AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR ON BEHALF OF THE CITY, TO ENTER INTO A COOPERATIVE ENDEAVOR AGREEMENT WITH THE LOUISIANA DEPARTMENT OF TREASURY AND THE STATE OF LOUISIANA AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR ON BEHALF OF THE CITY, TO ENTER INTO A COOPERATIVE ENDEAVOR AGREEMENT WITH LSUA FOUNDATION AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT FOR PROFESSIONAL SERVICES WITH PAN AMERICAN ENGINEERS, LLC FOR WATER SYSTEM EMERGENCY STANDBY GENERATION PHASE II AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT FOR PROFESSIONAL SERVICES WITH MEYER, MEYER, LACROIX AND HIXSON, INCORPORATED FOR WASTEWATER TREATMENT PLANT ROADWAY LIGHTING PHASE II AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AGREEMENT FOR PROFESSIONAL SERVICES WITH BALLARD-CLC, INCORPORATED FOR VERSAILLES REGULATOR STATION AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A WATER PURCHASE CONTRACT WITH POLAND WATER ASSOCIATION, INCORPORATED AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A SUBSCRIPTION AGREEMENT WITH LEXIPOL, LLC FOR POLICY AND TRAINING MATERIALS FOR THE ALEXANDRIA FIRE DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 1 TO THE COOPERATIVE ENDEAVOR AGREEMENT FOR LWI HORSESHOE CANAL HARDENING AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 1 FOR THE LWI CHATLIN LAKE CANAL OVERFLOW RELIEF STRUCTURE TO THE RED RIVER AND OTHER MATTERS WITH RESPECT THERETO. RESOLUTIONS Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Villard.

RESOLUTION NO. 0460-2023

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR A SIX INCH HYDRAULIC DRIVEN SUBMERSIBLE TRASH PUMP WITH ELECTRIC MOTOR DRIVEN MOBILE HYDRAULIC POWER PACK. The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington, Rubin.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 19th day of September, 2023.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Villard.

RESOLUTION NO. 0461-2023

RESOLUTION CONFIRMING THE APPOINTMENT OF DAVID GILL, DIRECTOR OF PUBLIC WORKS AS ACCOUNTABLE EXECUTIVE FOR COMPLIANCE WITH THE PUBLIC TRANSPORTATION AGENCY SAFETY PLAN REQUIREMENT. The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington, Rubin.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 19th day of September, 2023.

Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Fowler.

RESOLUTION NO. 0462-2023

RESOLUTION FOR PERMANENT CITY MARKER RECOGNIZING ALEXANDRIA AS THE FIRST CITY IN THE STATE OF LOUISIANA TO ADOPT A COMPREHENSIVE SMOKE-FREE AIR ORDINANCE. The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Felter, Washington, Rubin, Fowler, Perry, Johnson.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 19th day of September, 2023.

Mr. Villard moved for the adoption of the following resolution, which was seconded by Ms. Felter.

RESOLUTION NO. 0463-2023

RESOLUTION AUTHORIZING THE CITY TO CO-SPONSOR THE ALEXANDRIA MUSEUM OF ART’S DYLAN TRAN PERFORMANCE ON OCTOBER 5, 2023. The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Felter, Washington, Rubin, Fowler, Perry, Johnson.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 19th day of September, 2023.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Villard.

RESOLUTION NO. 0464-2023

RESOLUTION ACCEPTING THE CONSTRUCTION OF THE PUBLIC ENTERPRISE PROJECT R.I.V.E.R. ACT IMPLEMENTATION, PHASE I BAND SHELL/COVER AT THE EXISTING AMPHITHEATRE. The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington, Rubin.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 19th day of September, 2023.

Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Washington.

RESOLUTION NO. 0465-2023

RESOLUTION approving the revocation of 16’ Alley in Block 2 of the Welch Addition Subdivision. The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Felter, Washington, Rubin, Fowler, Perry, Johnson.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 19th day of September, 2023.

Mr. Washington moved for the adoption of the following resolution, which was seconded by Mr. Johnson.

RESOLUTION NO. 0466-2023

RESOLUTION APPROVING THE REVOCATION OF 16’ ALLEY IN BLOCK 16 OF THE WELCH ADDITION SUBDIVISION. The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Washington, Rubin, Fowler, Perry, Johnson, Villard, Felter.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 19th day of September, 2023.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO A PUBLIC HEARING

Upon request from the Administration and a motion of Mr. Fowler and seconded by Mr. Villard all bids were rejected and re-advertisement was requested for the following item: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR TREATED WOOD POLES AND OTHER MATTERS WITH RESPECT THERETO.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Villard.

RESOLUTION NO. 0468-2023

RESOLUTION AUTHORIZING THE REJECTION OF ALL BIDS AND READVERTISEMENT FOR TREATED WOOD POLES. The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington, Rubin.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 19th day of September, 2023.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Fowler.

ORDINANCE NO. 134-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR PLASTIC REFUSE BAGS AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Felter, Washington, Rubin, Fowler, Perry, Johnson.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 19th day of September, 2023.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard.

ORDINANCE NO. 135-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH ELECTRIC POWER SYSTEMS INTERNATIONAL FOR TESTING AND MAINTENANCE OF SUBSTATION TRANSFORMERS, CIRCUIT BREAKERS AND RELATED EQUIPMENT AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington, Rubin.

NAYS: None.

ABSENT: None. This ordinance was thereupon declared adopted on this the 19th day of September, 2023.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard.

ORDINANCE NO. 136-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A

COOPERATIVE ENDEAVOR AGREEMENT WITH MARTIN SUSTAINABLE RESOURCES L.L.C. RELATIVE TO A LIMITED USE AGREEMENT RELATED TO COMPTON PARK TO AUTHORIZE AGREEMENTS RELATED THERETO INCLUDING TO ACCEPT A DONATION AND OTHERWISE TO PROVIDE WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington, Rubin.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 19th day of September, 2023.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Ms. Felter.

ORDINANCE NO. 137-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH XPRESS RECYCLING FOR THE SALE OF SCRAP METAL AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Felter, Washington, Rubin, Fowler, Perry, Johnson.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 19th day of September, 2023.

PUBLIC HEARING – COMMUNITY DEVELOPMENT

On a motion of Mr. Villard and seconded by Mr. Fowler the public hearing was opened at 5:18p.m.

Mr. Villard moved for the adoption of the following resolution, which was seconded by Ms. Felter.

RESOLUTION NO. 0467-2023

RESOLUTION TAKING ACTION ON THE COST OF DEMOLITION ON THE The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Felter, Washington, Rubin, Fowler, Perry, Johnson.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 19th day of September, 2023.

On a motion of Mr. Villard and seconded by Mr. Johnson the public hearing was closed at 5:19 p.m.

The President adjourned the meeting at 5:19 p.m.

/S/ Lee Rubin President ATTEST: /S/Donna P. Jones City Clerk