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Council Meeting Info Packet – October 15, 2024

From the Alexandria City Council meeting on October 15, 2024

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  • A. CALL TO ORDER
  • B. INVOCATION
  • C. PLEDGE OF ALLEGIANCE
  • D. ROLL CALL
  • E. APPROVAL OF MINUTES TAKEN FROM A REGULAR MEETING HOLD ON OCTOBER 1, 2024.
  • F. CONSENT CALENDAR
  1. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for SWAT TEAM Building renovation and waterproofing.
  2. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for wire and cable.
  3. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for New 2020 Model Rapid Deployment Vehicle for the Police Department.
  4. Introduction of an ordinance authorizing the mayor to enter into a Professional Services Agreement with Braddock Companies, LLC for Professional Design and General Services and other matter with respect thereto.
  5. Introduction of an ordinance authorizing the mayor to award the Professional Services Contract to Hive Power Engineering, LLC for the Electrical Professional Engineering Services.
  6. Introduction of an ordinance authorizing the mayor to award the Professional Services Contract to Associated Design Group, Inc. for the Electric Professional Engineering Services.
  7. Introduction of an ordinance authorizing the mayor to award the Professional Services Contract to Monceaux- Buller and Associates, LLC for the Gas Portion of the Annual Requirements Contract.
  8. Introduction of an ordinance authorizing the mayor to award the Professional Services Contract to Pan American Engineers, LLC for the Wastewater Portion of the Annual Requirements Contract.
  9. Introduction of an ordinance authorizing the mayor to award Kcmil Compact Round, Class B Strand Copper, Filled Strand for the Electric Distribution Department.
  10. Introduction of an ordinance authorizing the mayor to award the Professional Services Contract to Meyer, Meyer, LaCroix and Hixson, Inc. for the Water Portion of the Annual Requirements Contract.
  11. Introduction of an ordinance authorizing the mayor to enter into a Cooperative Agreement with Nature Conservancy.
  • G. RESOLUTIONS
  1. RESOLUTION authorizing advertisement for bids for Electric Utility Right-of -Way Emergency Services.
  2. RESOLUTION authorizing advertisement for bids for petroleum products.
  3. RESOLUTION authorizing advertisement for bids for the elevator modernization at City Hall and Customer Service Building.
  • H. ORDINANCES FOR FINAL ADOPTION SUBJECT TO PUBLIC HEARING
  1. To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for DG Hunter Units 5, 6, and 9 Wartsila overhaul maintenance services.
  2. To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for a minimum of one rear loading refuse truck 25 cubic yard capacity.
  3. To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for a minimum of one shuttle truck.
  4. To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for a minimum of one grapple truck for the Sanitation Department.
  5. To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for brass fittings and miscellaneous.
  6. To consider final adoption of an ordinance authorizing the mayor to accept the lowest proposal received from Janitress Cleaning and Staffing LLC for janitorial services for the Alexandria Zoological Park.
  7. To consider final adoption of an ordinance authorizing the mayor to enter into a Cooperative Endeavor Agreement with Louisiana Department of Treasury and the State of Louisiana related to funding appropriated by Louisiana Legislature Act 776 and other matters with respect thereto.
  8. To consider final adoption of an ordinance authorizing the mayor to accept the low bid for the purchase of equipment used in criminal investigations related to violent crimes.
  9. To consider final adoption of an ordinance authorizing the mayor to execute any necessary Intergovernmental Agreements with the Rapides Parish Sheriff' s Office related to funds available from the Recovery Act Edward Byrne Memorial Justice Assistance Grant (JAG) Program and other matters with respect thereto.
  • I. PUBLIC HEARING COMMUNITY DEVELOPMENT
  1. To hold a public hearing and consider adoption of a resolution taking action on 22 structures for cost of demolition.
  2. Adjourn Alexandria City Council meetings and Council committee meetings are broadcast live and may be viewed live by the public on Optimum Cable Channel 4. A rebroadcast may be viewed on Optimum Cable Channel 4 and the City of Alexandria, LA website www. cityofalexandriala. com. REGULAR COUNCIL AGENDA TUESDAY, OCTOBER 15, 2024 CITY COUNCIL CHAMBERS- 5: 00 P. M. PERSONS DESIRING TO ADDRESS THE COUNCIL SHALL INFORM THE PRESIDENT AT THE APPROPRIATE AGENDA ITEM
  • A. CALL TO ORDER
  • B. INVOCATION
  • C. PLEDGE OF ALLEGIANCE
  • D. ROLL CALL
  • E. APPROVAL OF MINUTES TAKEN FROM A REGULAR MEETING HOLD ON OCTOBER 1, 2024. PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON OCTOBER 1, 2024. The Council of the City of Alexandria, Louisiana, met in a regularly scheduled meeting session in the City Council Chambers, on Tuesday, October 1, 2024 at 5: 00 P. M. Those present were the Honorable Jim Villard, Lizzie Fetter, Gary Johnson, Chuck Fowler, REDDEX Washington and Lee Rubin. Cynthia Perry was absent. Also present were Mayor Roy, City Attorney Jonathan Goins, Michael Caffery and Council Staff. The Council of the City of Alexandria, State of Louisiana was duly convened as the governing authority of said City by the Honorable Jim Villard, who stated that the Council was ready for the transaction of business. The invocation was pronounced by Reverend Larry Turner and the Pledge of Allegiance was led by Ms. Fetter. PRESENTATION Coach Charles Smith from Peabody High School, was recognized for this achievements and congratulated for his acceptance into the Sports Hall of Fame. APPROVAL OF MINUTES On a motion of Mr. Fowler and seconded by Ms. Felter the minutes taken from a special Council Meeting on September 11, 2024 and a regular Council Meeting held on September 17, 2024 were unanimously approved by the Council. CONSENT CALENDAR The Council next read all items found under the heading Consent Calendar and assigned them to committees. Mr. Fowler moved for the introduction of all items appearing under the tr' t, heading Consent Calendar. Ms. Felter seconded the motion. It was unanimously carried by the Council. Bids were received for a minimum of one grapple truck for the Sanitation Department. Name of Bidders Capitol Freightliner Custom Truck One Source Timmons Truck Center The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler and seconded by Ms. Felter to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR A MINIMUM OF ONE GRAPPLE TRUCK FOR THE SANITATION DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO. 0 Bids were received for brass fittings and miscellaneous. Name of Bidders Lafayette Winwater Works Core and Main Coburn' s Supply Ferguson Enterprises The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler and seconded by Ms. Fetter to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR BRASS FITTINGS AND MISCELLANEOUS AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Ms. Felter the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL RECEIVED FROM JANITRESS CLEANING AND STAFFING LLC FOR JANITORIAL SERVICES FOR THE ALEXANDRIA ZOOLOGICAL PARK AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Ms. Felter the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A COOPERATIVE ENDEAVOR AGREEMENT WITH LOUISIANA DEPARTMENT OF TREASURY AND THE STATE OF LOUISIANA RELATED TO FUNDING APPROPRIATED BY LOUISIANA LEGISLATURE ACT 776 AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Ms. Felter the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID FOR THE PURCHASE OF EQUIPMENT USED IN CRIMINAL INVESTIGATIONS RELATED TO VIOLENT CRIMES AND OTHER MATTERS WITH RESPECT THERETO. 4, r On a motion of Mr. Fowler and seconded by Ms. Felter the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE ANY NECESSARY INTERGOVERNMENTAL AGREEMENTS WITH THE RAPIDES PARISH SHERIFF'S OFFICE RELATED TO FUNDS AVAILABLE FROM THE RECOVERY ACT EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT ( JAG) PROGRAM AND OTHER MATTERS WITH RESPECT THERETO. RESOLUTIONS Mr. Rubin moved for the adoption of the following resolution, which was seconded by Mr. Fowler. RESOLUTION NO. 0592- 2024 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR UNDERGROUND ELECTRIC CONSTRUCTION UNIT AND HOURLY PRICING FOR THE ELECTRIC DISTRIBUTION DEPARTMENT. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Rubin, Villard, Fetter, Johnson, Fowler, Washington. NAYS: None. ABSENT: Perry. This resolution was thereupon declared adopted on this the 1st day of October, 2024. Mr. Fowler moved for the adoption of the following resolution, which was seconded by Ms. Fetter. S RESOLUTION NO. 0593- 2024 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR SPARE PARTS FOR DG HUNTER UNITS 5 THROUGH 11 FOR WARTSILA ELECTRIC PRODUCTION ENGINES AND GENERATORS. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Washington, Rubin, Villard, Fetter, Johnson. NAYS: None. ABSENT: Perry. This resolution was thereupon declared adopted on this the 1st day of October, 2024. IIIMr. Rubin moved for the adoption of the following resolution, which was seconded by Ms. Felter. RESOLUTION NO. 0594- 2024 RESOLUTION AUTHORIZING THE MAYOR TO CO- SPONSOR GIRLS ON THE RUN CENTRAL LOUISIANA FALL 2024 5K RACE ON NOVEMBER 16, 2024. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Rubin, Villard, Felter, Johnson, Fowler, Washington. NAYS: None. ABSENT: Perry. This resolution was thereupon declared adopted on this the 1st day of October, 2024. ORDINANCES FOR FINAL ADOPTION SUBJECT TO A PUBLIC HEARING Upon request from the Administration and a motion of Mr. Fowler and seconded by Mr. Johnson, the following item was delayed two weeks: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR DG HUNTER UNITS 5, 6, AND 9 WARTSILA OVERHAUL MAINTENANCE SERVICES AND OTHER MATTERS WITH RESPECT THERETO. Upon request from the Administration and a motion of Mr. Fowler and seconded by Ms. Felter, the following item was delayed two weeks: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR A MINIMUM OF ONE REAR LOADING REFUSE TRUCK 25 CUBIC YARD CAPACITY AND OTHER MATTERS WITH RESPECT THERETO. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Rubin and seconded by Mr. Fowler. ORDINANCE NO. 150- 2024 AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR INSTALLATION OF 120/ 240 DELTA 3 PHASE 100 KW GENERATOR WITH TRANSFER SWITCH AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Rubin, Villard, Fetter, Johnson, Fowler, Washington. NAYS: None. ABSENT: Perry. Ill This ordinance was thereupon declared adopted on this the 1st day of October, 2024. Upon request from the Administration and a motion of Mr. Fowler and seconded by Mr. Johnson, the following item was delayed two weeks: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR A MINIMUM OF ONE SHUTTLE TRUCK AND OTHER MATTERS WITH RESPECT THERETO. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Ms. Felter. ORDINANCE NO. 151- 2024 O AN ORDINANC AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH TEDD FINN LLC FOR MAINTENANCE SERVICES FOR MARTIN PARK E AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Washington, Rubin, Villard, Felter, Johnson. NAYS: None. ABSENT: Perry. This ordinance was thereupon declared adopted on this the 1st day of October, 2024. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Ms. Felter and seconded by Mr. Rubin. ORDINANCE NO. 152- 2024 AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH TAYLORSCAPES FOR LANDSCAPE MAINTENANCE SERVICES FOR THE COMMUNITY CENTERS AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Felter, Johnson, Fowler, Washington, Rubin, Villard. NAYS: None. III ABSENT: Perry. This ordinance was thereupon declared adopted on this the 1st day of October, 2024. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Ms. Felter. ORDINANCE NO. 153- 2024 AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH JEFF' S LAWN AND LANDSCAPE, LLC FOR LANDSCAPE MAINTENANCE SERVICES FOR JACKSON AND MACARTHUR AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Washington, Rubin, Villard, Fetter, Johnson. NAYS: None. ABSENT: Perry. This ordinance was thereupon declared adopted on this the 1st day of October, 2024. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Ms. Felter. ORDINANCE NO. 154- 2024 AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH YANKEE HOLDING DBA YANKEE CLIPPER FOR O LANDSCAPE MAINTENANCE SERVICE FOR I-49 GREENBELT AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Washington, Rubin, Villard, Felter, Johnson. NAYS: None. ABSENT: Perry. This ordinance was thereupon declared adopted on this the 1st day of October, 2024. 4;! 1' The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Ms. Felter. ORDINANCE NO. 155- 2024 AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE LEASES AND RELATED DOCUMENTS FOR CITY GOLF AND ATHLETIC FACILITY MAINTENANCE EQUIPMENT AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Washington, Rubin, Villard, Felter, Johnson. NAYS: None. ABSENT: Perry. This ordinance was thereupon declared adopted on this the 1st day of October, 2024. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Rubin and seconded by Mr. Washington. ORDINANCE NO. 156- 2024 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO DEMOLITION AND ABATEMENT CONTRACTS WITH CONTRACTORS TO PROCEED WITH ABATEMENT, DEMOLITION OR REMOVAL OF CONDEMNED BUILDINGS, STRUCTURES, OR PUBLIC NUISANCES AFTER CONDEMNATION ORDERS AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Rubin, Villard, Fetter, Johnson, Fowler, Washington. NAYS: None. ABSENT: Perry. This ordinance was thereupon declared adopted on this the 1st day of October, 2024. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Washington. ORDINANCE NO. 157- 2024 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO CONTRACTS AND MORTGAGES FOR CDBG MINOR REHAB AND HOME MAJOR REHAB PROGRAMS WITH QUALIFIED HOMEOWNERS AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Washington, Rubin, Villard, Fetter, Johnson. NAYS: None. ABSENT: Perry. This ordinance was thereupon declared adopted on this the 1st day of October, 2024. IIUpon a request from the Administration, Mr. Villard moved to make a substitute motion to amend the following item to change the zoning designation from C- 1 ( Limited Commercial) to I- 1 ( Light Industrial) and include the property is located in District 5, and Mr. Fowler seconded: AN ORDINANCE AUTHORIZING THE ANNEXATION OF 9. 95 ACRES TRACT OF LAND BEING 3. 75 ACRES, 2. 25 ACRES AND 3. 95 ACRES SITUATED IN SECTION 26, TOWNSHIP 4 NORTH RANGE 1 WEST, RAPIDES PARISH, LOUISIANA, AND BEING THAT PROPERTY SHOWN ON THE DESCRIPTION REQUESTED DESIGNATED ZONE C- 1 ( LIMITED COMMERCIAL DISTRICT) AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Washington, Rubin, Villard, Fetter, Johnson. NAYS: None. ABSENT: Perry. The amendment to the item was adopted. The following ordinance, which was previously introduced and laid over for h>,F: publication of notice and no objection having been filed thereto, was brought up for final adoption as amended on a motion of Mr. Fowler and seconded by Mr. Washington. ORDINANCE NO. 158- 2024 AN ORDINANCE AUTHORIZING THE ANNEXATION OF 9. 95 ACRES TRACT OF LAND BEING 3. 75 ACRES, 2. 25 ACRES AND 3. 95 ACRES SITUATED IN SECTION 26, TOWNSHIP 4 NORTH RANGE 1 WEST, RAPIDES PARISH, LOUISIANA, AND BEING THAT PROPERTY SHOWN ON THE DESCRIPTION REQUESTED DESIGNATED ZONE I- 1 ( LIGHT INDUSTRIAL DISTRICT) LOCATED WITHIN DISTRICT 5 AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Washington, Rubin, Villard, Felter, Johnson. NAYS: None. ABSENT: Perry. This ordinance was thereupon declared adopted on this the 1st day of October, 2024. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Rubin and seconded by Mr. Fowler. ORDINANCE NO. 159- 2024 AN ORDINANCE AUTHORIZING THE MAYOR TO AWARD THE PROFESSIONAL SERVICES CONTRACT FOR SLUDGE REMOVAL PROJECT AT THE WASTEWATER TREATMENT PLANT AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Rubin, Villard, Fetter, Johnson, Fowler, Washington. NAYS: None. ABSENT: Perry. This ordinance was thereupon declared adopted on this the 1st day of October, 2024. The President adjourned the meeting at 5: 29p. m. S/ James " Jim" Villard President ATTEST: S/ Donna P. Jones City Clerk r Ya
  • F. CONSENT CALENDAR Introduction of an ordinance authorizing the mayor to accept the low bid submitted for SWAT TEAM Building renovation and waterproofing. 52041.4. 0&.* AGENDA ITEM FACT SHEET Alex This fact sheet is the basis for a decision by the City Council. OGeiS ' 1a, Please insure that the information is dear, concise and current. cipia Division/ Department: PUBLIC WORKS/ MAINT. OF PUBLIC BLDGS. Date: 08/ 13/ 2024 Advertisement for bid- SWAT Team Building Renovation and WaterproofingTitle: Explanation of Proposal: Additional Information Attached Swat Team Building Renovation and Waterproofing. This project will renovate the inside and outside of the SWAT Team Building located on Texas Ave. Renovations include new roof, windows, exterior and interior, painting, HVAC work, flooring, walls, lighting, and other renovation work. Budget: Neutral Within Requires g : Existing Amendment Account Number: 300- 502301- 707000 Expense Amount: Account Line Item: Remaining Amount: 0 Authorization: 4. Fi • sir r
  1. Ma 5. Divi Dire Jr
  2. Chief er n Officer 6. Department Head 421.4k3. CityAttorney 7. urchasingAgent Council Staff Form El Information: Sufficient El Review: Content D Insufficient Remarks: 77c.F.np,77. AUG 2 0 7024 rv-7. i d .. >' J... m ADVERTISEMENT FOR BIDS JOB# BC2024- 01 2024 BUILDING RENOVATIONS CITY OF ALEXANDRIA SWAT BUILDING Separate sealed bids for 2024 BUILDING RENOVATIONS, CITY OF ALEXANDRIA, SWAT BUILDING will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until TEN O' CLOCK A.M., TUESDAY, OCTOBER 1, 2024, and then at said office publicly opened and read aloud. The Instruction to Bidders, Bid Form, Agreement between Owner and Contractor, Forms of Bid Bond, Performance Bond and Payment Bonds, Drawings and Specifications and other Contract Documents may be examined, and copies obtained for 200. 00 per paper set or a disc of electronic documents in PDF form may be obtained for $ 5. 00, or the electronic PDF documents may be emailed for$ 0. 00 at the following location: pending email conformation of interested and approved entities. All email will be screened. All bidders MUST be registered with the Architect. BRADDOCK COMPANIES, LLC 4024 Jackson Street, Alexandria, LA 71303 ( 318) 704- 4393 info@braddockcompanies. com Please call the office prior to visiting and identify the project for which you wish to receive documents. A PRE- BID will be held on the 17th day of September 2024 at 10: 00 A. M. at the lob site, 1237 Texas Avenue, Alexandria, Louisiana, 71301. ATTENDANCE IS HIGHLY RECOMMENDED. All bids must be accompanied by bid security equal to five percent ( 5%) of the sum of the Base Bid, and must be in the form of a of Bid Bond written by a surety or insurance company complying with R. S. 38: 2218 C. The Bid Bond shall be in the favor of the Owner and shall be accompanied by appropriate power of attorney. The successful Bidder shall be required to furnish a Performance Bond and Payment Bond, in an amount equal to 100% of the Contract amount, written by a surety or insurance company meeting the requirements noted in R. S. 38: 2219 A. ( 1)( a), ( b) and ( c). The Owner reserves the right to reject any and all bids for just cause. In accordance with R. S. 38: 2212 ( A) 1)( b), the provisions and requirements of this Section, and those stated in the Advertisement for Bids, and those required on the Bid Form shall not be considered as informalities and shall not be waived. No bid may be withdrawn for a period of forty- five ( 45) days after receipt of bids, except under the provisions of
  • R. S. 38: 2214. As a requirement under Louisiana Revised Statutes 37:2163, this project is classified as Building Construction". Pursuant to Louisiana Revised Statutes 38: 2212( A)( 1)( F) and 38: 2212. 1( B)( 4), vendors/ contractors now have the option to submit their bids and bid bonds, electronically. To submit or view bids, download, and receive bid notices by email, your company/ agency will need to register with Central Bidding at centralauctionhouse. com. If you need help registering or completing an e- bid, please call ( 225) 810-4814. The OWNER reserves the right to waive any informalities or to reject any or all bids. Each bidder must deposit with his bid, security in the amount, form and subject to the conditions provided in the Instructions to Bidders. Primary contractor classification: specialty— Building Construction: All contractors must be licensed in the State of Louisiana. No bidder may withdraw his Bid within forty- five( 45) days after the actual date of the opening thereof. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Submission: CITY CLERK CITY CLERK www. centralauctionhouse. com 71309- 0071 PHONE: 318- 449- 5047 PLEASE PUBLISH THREE( 3) TIMES ON: AUGUST 30 TH, SEPTEMBER 6T1, and SEPTEMBR 13TH AD- 1 RESOLUTION NO. 0583- 2024 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR SWAT TEAM BUILDING RENOVATION AND WATERPROOFING. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for SWAT Team Building Renovation and Waterproofing. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on October 15, 2024. PASSED AND ADOPTED at Alexandria, Louisiana, this 3rd day of September, 2024. Is/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR SWAT TEAM BUILDING RENOVATION AND WATERPROOFING AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for SWAT TEAM Building Renovation and waterproofing. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 15th day of October. NOTICE PUBLISHED on the 18th day of October, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO Introduction of an ordinance authorizing the mayor to accept the low bid submitted for wire and cable. S iii_, - AGENDA ITEM FACT SHEET Alexdria This factsheet is the basis for a decision by the City Council. ouiSAdi a, Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: 8/ 15/ 2024 Title: RESOULUTION AUTHORIZING PERMISSION TO ADVERTISE FOR WIRE & CABLE Explanation of Proposal: Additional Information Attached , Request a Resolution to advertise for Wire& Cable for use by the City of Alexandria Electric Distribution Department. Bids are to remain in effect for a period of twelve months from bid award date. Budget: Neutral I' Within n Requires Existing I I Amendment Account Number: 401- 141720- 0 Expense Amount: N/ A Account Line Item: N/ A Remaining Amount: N/ A Authorization: 4 finance ire to Mr''-- --. kDivn Direc r
  1. Chief Oper n icer 6. Department Head A4A
  2. City Attorney 7. Purchasi Council Staff Form Information: Sufficient Review: Content Insufficient Remarks: F, 2 02O24= ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID # 2494 WIRE & CABLE Separate sealed bids for, WIRE & CABLE, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, OCTOBER 15, 2024, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www. cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R. S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process,please call Central Bidding at 225- 810-4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Andre Garsaud, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318- 441- 6185; email to andre. garsaudAcityofalex. com and must be received by close of business, Thursday, October 3, 2024. Address for Postal Delivery: Address for Courier or Address for Electronic IIOvernight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www.centralbidding. comPO Box 71 915 Third Street, I' Floor Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, September 6, 2024 Friday, September 13, 2024 Friday, September 20, 2024 RESOLUTION NO. 0584-2024 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR WIRE AND CABLE. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for wire and cable. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on October 15, 2024. PASSED AND ADOPTED at Alexandria, Louisiana, this 3rd day of September, 2024. Is! Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR WIRE AND CABLE AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for wire and cable. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 15th day of October. NOTICE PUBLISHED on the 18th day of October, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO Introduction of an ordinance authorizing the mayor to accept the low bid submitted for New 2020 Model Rapid Deployment Vehicle for the Police Department. S AGENDA T Alex, dro ITEM FACT SHEET This fact sheet is the basis fora decision by the City Council. uaS Please insure that the information is clear, concise and current. Division/ Department: Finance/ Purchasing Date: August 22, 2024 Title: Request Resolution to advertise for New 2020 Model Rapid Deployment Vehicle Explanation of Proposal: Additional Information Attached 0 We request permission to advertise for New 2020 Model Rapid Deployment Vehicle, for use by the City of Alexandria Police Department. This vehicle shall be new, un- used, and ready for immediate delivery after receipt of order. Contract shall remain in place for twelve( 12) months from bid award date. Neutral 1711 a Within n RequiresBudget: Existing Amendment IIIAccount Number: 101- 065000- 707500- 0 Expense Amount: Account Line Item: Vehicles Remaining Amount: Authorization: 4. Fi nce' 9ir ct
  3. M 5. Division Director
  4. Chief 0 ting Officer 6. Department Head
  5. CityAttorney 7. Purchi. OW Council Staff Form u Infor , . tion: Sufficient V Review: Content . Insufficient Remarks: III E7,,, AUG 2 7 7074 ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID #2500 NEW 2020 MODEL RAPID DEPLOYMENT VEHICLE Separate sealed bids for, New 2020 Model Rapid Deployment Vehicle, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CDT, TUESDAY, October 15, 2024, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www.cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R.S. 38: 2212. 1 B.(4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www.centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810-4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or e- mailed to the attention of LT Gary Mouliere, City of Alexandria Police Department, P.O. Box 71, Alexandria, LA 713090071; e- mail tod. beaman(a,citvofalex. com; and must be received by 4: 00 P.M., CDT, Thursday, September 19, 2024. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www.centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, September 6, 2024 Friday, September 13, 2024 Friday, September 20, 2024 RESOLUTION NO. 0585- 2024 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR NEW 2020 MODEL RAPID DEPLOYMENT VEHICLE FOR THE POLICE DEPARTMENT. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for new 2020 Model Rapid Deployment Vehicle for the Police Department. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on October 15, 2024. PASSED AND ADOPTED at Alexandria, Louisiana, this 3rd day of II September, 2024. Is/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR NEW 2020 MODEL RAPID DEPLOYMENT VEHICLE FOR THE POLICE DEPARTMENT. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for new 2020 model rapid deployment vehicle for the Police Department. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 15th day of October. NOTICE PUBLISHED on the 18th day of October, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO Introduction of an ordinance authorizing the mayor to enter into a Professional Services Agreement with Braddock Companies, LLC for Professional Design and General Services and other matter with respect thereto. 0 16 AGENDA ITEM FACT SHEET 1ex r.ia. This fact sheet is the basis for a decision by the City Council. OtaGsa, Please insure that the information is dear, concise and current. el Division/ Department: Maintenance Public Buildings Date: 10/ 2/ 2024 Title' An ordinance authorizing the Mayor to enter into a Professional Services Agreement with Braddock Companies, LLC for Professional Design and General Services and Other Matters With Respect Thereto. Explanation of Proposal: Additional Information Attached .. r.. The proposed ordinance would authorize the Mayor to execute a master Professional Services Agreement with Braddock Companies, LLC, an architecture and design company based in Alexandria, Louisiana. The Building Maintenance Department has previously contracted with Braddock Companies, LLC, was satisfied with its performance, and now desires to enter into a subsequent contract with the company to extend its services. The proposed contract would be used for small or routine design projects that do not meet the threshold for City Council A&E Selection Committee approval. I 'Bud et• Neutral El Within Requires g : Existing Amendment Account Number: 300- 050801- 707000- 0 Expense Amount: III Account Line Item: Building Improvements Remaining Amount: Authorization: a. • ti 1 sr 41 1
  6. Mayo 5. Division i ! ror 2 ' fficer 6. Department Head p ear if- ct..tictPA-3 ' orney 7. Purchasin Agent 1 .'''' Y Council Staff Form ri Information: Sufficient Fi Review: Content J l Insufficient E Remarks: OCT a ,,, ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BRADDOCK COMPANIES, LLC FOR PROFESSIONAL DESIGN AND GENERAL SERVICES AND OTHER MATTER WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to enter into a Professional Services Agreement with Braddock Companies, LLC for professional design and general services. SECTION II: BE IT FURTHER ORDAINED, etc. the Building Maintenance Department has previously contracted with Braddock Companies, LLC, was satisfied with its performance, and now desires to enter into a subsequent contract with the company to extend its services. The proposed contract would be used for small or routine design projects that do not meet the threshold for City Council A& E Selection Committee approval. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 15th day of October. NOTICE PUBLISHED on the 18th day of October, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO S Introduction of an ordinance authorizing the mayor to award the Professional Services Contract to Hive Power Engineering, LLC for the Electrical Professional Engineering Services. S 466. AGENDA ITEM FACT SHEET lex drld. This fact sheet is the basisfor a decision by the City Council. opleS.444/ Please insure that the information is dear, concise and current. Division/ Department: Utilities/ Electric Distribution Date: October 1, 2024 Title' Ordinance to award Professional Services Contract to Hive Power Engineering, LLC for the Electrical Professional Engineering Services. Explanation of Proposal: Additional Information Attached E1 Requests For Qualifications ( RFQ) was issued by the Utilities Division for the subject contract. A review was conducted of the six proposals and Hive Power, LLC was selected as the 2nd best proposal to provide Electrical Professional Engineering services. Hive Power, LLC has substantial experience and qualifications for larger scale electric system needs. Therefore, we are recommending awarding a contract to Hive Power, LLC for larger infrastructure analysis, design and project development requirements. Bud et• I ' Neutral fi Within Requires g : IV Existing Amendment Account Number: 401- 531110- 210500 Expense Amount: $ 60, 000 estimated Account Line Item: Professional Fees and Services Remaining Amount: $ 134, 718. 49 Authorization,_ 4. Fi<ance r 5. Divist ire for
  7. Chief Op ting Officer 6. Department Head 3.CityAttorney1 7. Purchasing Agent Council Staff Form Information: Sufficient El Review: Content n Insufficient E Remarks: ORDINAN CECE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO AWARD THE PROFESSIONAL SERVICES CONTRACT TO HIVE POWER ENGINEERING, LLC FOR THE ELECTRICAL PROFESSIONAL ENGINEERING SERVICES AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to award the Professional Services Contract to HIVE Power Engineering, LLC for the electrical professional engineering services. SECTION II: BE IT FURTHER ORDAINED, etc. a review was conducted of the six proposals and HIVE Power, LLC was selected as the 2nd best proposal to provide Electrical Professional Engineering Services. IIHIVE Power, LLC has substantial experience and qualifications for larger scale electric system needs. Therefore, the Administration recommending awarding a contract to HIVE Power, LLC for larger infrastructure analysis, design and project development requirements. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 15th day of October. NOTICE PUBLISHED on the 18th day of October, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO Introduction of an ordinance authorizing the mayor to award the Professional Services Contract to Associated Design Group, Inc. for the Electric Professional Engineering Services. S n , AGENDAITEMFACT SHEET 1Zlec r1EI Thisfact sheet is the basisfor a decision by the City Council. ott StGI 1 Please insure that the information is dear, concise and current. Division/ Department: Utilities/ Electric Distribution Date: October 1, 2024 Title: Ordinance to award Professional Services Contract to Associated Design Group, Inc. for the Electrical Professional Engineering Services. Explanation of Proposal: Additional Information Attached E Requests For Qualifications ( RFQ) was issued by the Utilities Division for the subject contract. A review was conducted of the six proposals and Associated Design Group, Inc was selected as the best proposal to provide local Electrical Professional Engineering services for various departments of the City of Alexandria. I IBud et• Neutral I'El I Within Requires g ' I Existing Amendment IIAccount Number: 401- 531110- 210500 Expense Amount: $ 60, 000 estimated Account Line Item: Professional Fees and Services Remaining Amount: $ 134, 718.49 Authorization: 4. Fin neeDrec J , 1 ,'/
  8. Mayor 5. Division Diiector t l V„ s— L f tn 4/( i-.
  9. Chief Operoj Officer 6. Department Head l M3. City Attorney 7. Purchasing Agent Council Staff Form ri Information: Sufficient n Review: Content D Insufficient Remarks: ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO AWARD THE PROFESSIONAL SERVICES CONTRACT TO ASSOCIATED DESIGN GROUP, INC. FOR THE ELECTRIC PROFESSIONAL ENGINEERING SERVICES AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to award the Professional Services Contract to Associated Design Group, Inc., for the Electric Professional Engineering Services. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 15th day of October. 4 `` NOTICE PUBLISHED on the 18th day of October, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO Introduction of an ordinance authorizing the mayor to award the Professional Services Contract to Monceaux- Buller and Associates, LLC for the Gas Portion of the Annual Requirements Contract. AGENDA ITEM FACT SHEET Alex cii is Thisfact sheet is the basisfor a decision by the Cry Council. ottGSa/ Please insure that the information is clear, concise and current. til Division/ Department: Utilities/ Gas Date: October 1, 2024 Title' Ordinance to award Professional Services Contract to Monceaux- Buller& Associates, LLC for the Gas Portion of the Annual Requirements Contract. Explanation of Proposal: Additional Information Attached E Requests For Qualifications (RFQ) was issued by the Utilities Division for the subject contract. A review was conducted of the four proposals and Monceaux-Buller & Associates, LLC was selected as the best proposal to administer and provide oversight of the gas and applicable general site related portions of the Annual Requirements Contract ( ARC). We are recommending for the council to award the professional services contract to Monceaux- Buller & Associates, LLC for the gas portion of the ARC. Bud et• n Neutral Ii Within Requires g : Y Existing Amendment Account Number: 401- 247800- 707401 Expense Amount: $ 50, 000 estimated Account Line Item: Gas System Additions Remaining Amount: Authorization: 4. Finance Ogre tq ; ar
  10. Mayo 5. Divisi deb
  11. Chief 0 ating 0 6. Department Head
  12. CityAttorney 7. Purchasing Agent Council Staff Form rai Information: Sufficient C Review: Content Insufficient E. Remarks: ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO AWARD THE PROFESSIONAL SERVICES CONTRACT TO MONCEAUX- BULLER AND ASSOCIATES, LLC FOR THE GAS PORTION OF THE ANNUAL REQUIREMENTS CONTRACT AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to award the Professional Services Contract to Monceaux- Buller and Associated, LLC., for the gas portion of the Annual Requirements Contract. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 15th day of October. NOTICE PUBLISHED on the 18th day of October, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO Introduction of an ordinance authorizing the mayor to award the Professional Services Contract to Pan American Engineers, LLC for the Wastewater Portion of the Annual Requirements Contract. 11 _ rsiitsit4 AGENDA ITEM FACT SHEET Alex 1.ria, . Thisfact sheet is the basisfor a decision by the City Council. o t ScGtv/ Please insure that the information is clear, concise and current. orpDivision/Department: Utilities/ Wastewater Date: October 1, 2024 Title: Ordinance to award Professional Services Contract to Pan American Engineers, LLC for the Wastewater Portion of the Annual Requirements Contract. Explanation of Proposal: Additional Information Attached E Requests For Qualifications ( RFQ) was issued by the Utilities Division for the subject contract. A review was conducted of the four proposals and Pan American Engineers, LLC was selected as the best proposal to administer and provide oversight of the wastewater and applicable general site related portions of the Annual Requirements Contract ( ARC). We are recommending for the council to award the professional services contract to Pan American Engineers, LLC for the wastewater portion of the ARC. ri Neutral / Within ri RequiresBudget: 1/ Existing Amendment Account Number: 411- 818901- 707000 Expense Amount: $ 100, 000. 00 estimated Account Line Item: Sewer Line Rehab& Replacement Remaining Amount: $ 1, 123, 895. 13 Authorization: 4.( inanc.e Diçe to111,
  13. Ma 5. Division D t41V
  14. chief op; mg Officer 6. Department Head Ita
  15. CityAttorney 7. Purchasing Agent Council Staff Form Information: Sufficient C Review: Content C Insufficient Remarks:
  • p. ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO AWARD THE PROFESSIONAL SERVICES CONTRACT TO PAN AMERICAN ENGINEERS, LLC FOR THE WASTEWATER PORTION OF THE ANNUAL REQUIREMENTS CONTRACT AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to award the Professional Services Contract to Pan American Engineers, LLC for the Wastewater portion of the Annual Requirements Contract. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 15th day of October. NOTICE PUBLISHED on the 18th day of October, 2024. 0 THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR'S APPROVAL/ VETO Introduction of an ordinance authorizing the mayor to award Kcmil Compact Round, Class B Strand Copper, Filled Strand for the Electric Distribution Department. 0 AGENDA ITEM FACT SHEET lex lria. Thisfactsheet is the basisfor a decision by the City Council. Q S.001 Please insure that the information is dear, concise and current. Division/ Department: Finance/ Purchasing Date: October 2, 2024 Title: Request Ordinance to Award Kcmil Compact Round, Class B Strand Copper, Filled Strand Explanation of Proposal: Additional Information Attached For an Ordinance authorizing the Mayor to accept and award proposal for Kcmil Compact Round, Class B Strand Copper, Filled Strand for the Electric Distribution Department. On Monday, September 30, 2024 at 2: 00 PM, proposals were received in the Purchasing Department. A total of three( 3) proposals were received. It is our recommendation to award Adams Cable Equipment, Inc. for rates as proposed. This contract is for a twelve month period and rates shall be held firm fora period of twelve( 12) months from bid award date. Neutral Within Requires Budget: Existing Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4. F. ' • Di' c
  1. yor 5. r Di! tifirr
  2. Chief Opera(; liar 6. Department Head 1 Akj
  3. CityAttorney 7. Purc n e t Council Staff Form Information: Sufficient Review: Content r Insufficient Remarks: III toJii 0 0 O N O0 O NV N o CoTr EA E9 C 0) O d N Cl)0 CV S at 04 CI:G W ccvv O ai C y 4 co E _ W H ca t k M IE o tom C co
  • O. In. 0 0 jj O V Q. j N O M O V k Z 4k O N Y Lri a m • v~i a co 0 R i• o ' iceur 0p 0 w ka w Q QN 0v. 0 N a v a Q o N v @ esi w Z N w c • m 0 Q Q 0 Cl) toco d v a) qt Q d 6 Cl) W1.12m Z m t co co Z U 0 Z 13 d w w a I= ojJ O c O0 N d toe d V 4 ID Q 3 to w > aa V ai e? 1•• 2 py o a) c et y U a U a m m m O. C. a w w ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO AWARD KCMIL COMPACT ROUND, CLASS B STRAND COPPER, FILLED STRAND FOR THE ELECTRIC DISTRIBUTION DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to award KCMIL Compact Round, Class B Strand Copper, Filled Strand for the electric Distribution Department. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 15 th day of October. NOTICE PUBLISHED on the 18th day of October, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR'S APPROVAL/VETO I 1,-414 Introduction of an ordinance authorizing the mayor to award the Professional Services Contract to Meyer, Meyer, LaCroix and Hixson, Inc. for the Water Portion of the Annual Requirements Contract. AGENDA ITEM FACT SHEET Alex, dria Thisfact sheet is the basisfor a decision by the City Council. Sl Please insure that the information is dear, concise and current. Division/ Department: Utilities! Water Date: October 1, 2024 Title' Ordinance to award Professional Services Contract to Meyer, Meyer, LaCroix, and Hixon, Inc for the Water Portion of the Annual Requirements Contract. Explanation of Proposal: Additional Information Attached Requests For Qualifications ( RFQ) was issued by the Utilities Division for the subject contract. A review was conducted of the four proposals and Meyer, Meyer, LaCroix and Hixson, Inc was selected as the best proposal to administer and provide oversight of the water and applicable general site related portions of the Annual Requirements Contract ( ARC). We are recommending for the council to award the professional services contract to Meyer, Meyer, LaCroix and Hixson, Inc for the water portion of the ARC. Bud et• C Neutral / Within Requires g ' Existing Amendment Account Number: 411- 750004- 707000 Expense Amount: $ 100, 000. 00 estimated Account Line Item: Water Line Rehab& Replacement Remaining Amount: $ 789, 503. 55 Authorization: 4. Finance Ifi
  1. May 5. Divisio ireaor
  2. rat fcer 6. Department Head Alt
  3. CityAttorney 7. Purchasing Agent Council Staff Form ri Information: Sufficient Review: Content n Insufficient E Remarks: 0 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO AWARD THE PROFESSIONAL SERVICES CONTRACT TO MEYER, MEYER, LACROIX AND HIXSON, INC. FOR THE WATER PORTION OF THE ANNUAL REQUIREMENTS CONTRACT AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to award the Professional Services Contract to Meyer, Meyer, LaCroix and Hixson, Inc. for the water portion of the Annual Requirement contract. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become IIIlaw without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 15th day of October. NOTICE PUBLISHED on the 18th day of October, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO Introduction of an ordinance authorizing the mayor to enter into a Cooperative Agreement with Nature Conservancy. AGENDA ITEM FACT SHEETT Alexria. This fact sheet is the basis for a decision by the City Council. OuaS ' 1 Please insure that the information is clear, concise and current. Division/ Department: Planning/ Urban Forestry Date: 10/ 04/ 2024 Title: Ordinance authorizing the Mayor to enter into agreement with Nature Conservancy Explanation of Proposal: Additional Information Attached El Approval needed to enter into a Cooperative Agreement for Assistance with The Nature Conservancy for their Treesilience Program to plant trees at three locations( Jackson @ MacArthur Interchange, Upper Third Street Median, and Ninth Street from Jackson to Desoto) to mitigate urban tree canopy loss caused by Hurricane Laura. The cost of purchasing and planting trees will be paid entirely by the Conservancy. City will be required to continue our existing maintenance contracts at the three sites for a minimum period of five years. I r IBudget: Neutral Within El Requires Existing Amendment Account Number: N/ A Expense Amount: N/ A Account Line Item: N/ A Remaining Amount: N/ A Authorization: 4. inanceDi ctis
  4. a o 5. Divisio qui ief 0, ra g Officer 6. Department Head er-v
  5. CityAttorney 7. Purchasing Agent Council Staff Form Information: Sufficient n Review: Content [] Insufficient El Remarks: LOUISIANA TREESILIENCE Program COOPERATIVE AGREEMENT FOR ASSISTANCE Between The Nature Conservancy And City of Alexandria This Cooperative Agreement for Assistance (" Agreement") is entered into on_ September, 2024, by and between the City of Alexandria, a municipality, with an address of the " Landowner" or" City of Alexandria"), and The Nature Conservancy, a non-profit corporation of the District of Columbia, with its principal business address at 4245 North Fairfax Drive, Arlington, Virginia 22203, and a local address at the Louisiana Chapter Office, 205 North 4th St., Suite 300, Baton Rouge, Louisiana 70802 ( the Conservancy"). RECITALS WHEREAS, Conservancy is a tax- exempt organization, qualified as a public charity under Section 501( c)( 3) of the United States Internal Revenue Code; WHEREAS, the mission of Conservancy is to conserve the lands and waters upon which all life depends; WHEREAS, Conservancy has created the Louisiana Treesilience Program (" Treesilience") with funding to be provided by the United States Department of Agriculture, United States Forest Service (" USFS") Award of Domestic Grant 23- G- 11083150- 009 entitled Louisiana Implementation of 2020 and 2020 [ sic] Natural Disaster and Recovery Supplement (" Prime Award") to address the severe impacts from the 2020 and 2021 hurricanes to urban tree canopies in selected communities in south Louisiana while also engaging diverse communities and stakeholders in the effort. WHEREAS, through Treesilience, administered by Conservancy in coordination with USFS and the Louisiana Department of Agriculture and Forestry (" LDAF"), urban and community forest restoration projects will be implemented by engaging with public landowners to address impacts from the 2020 and 2021 hurricanes by removing or maintaining trees, replanting trees, conducting inventories, developing urban forestry plans and/ or conducting other restoration activities collectively, the " Treesilience Activities") on public lands through Cooperative Agreements for Assistance with owners of public lands ( the " Project Purpose"). WHEREAS, Landowner' s mission includes WHEREAS, Conservancy and Landowner desire to collaborate on Treesilience Activities on three parcels of urban property located in Rapides Parish. Two of the parcels are owned by Landowner and the third parcel (" Location A") is owned the Louisiana Department of Transportation ( LADOTD). The three parcels are more particularly described in the map set forth in Exhibit " A" attached hereto and incorporated herein by reference (the " Property"). 1149115v. 1 WHEREAS, Conservancy and Landowner desire to utilize a portion of the funds under the Prime Award for the Project Purpose by allowing Conservancy to implement Treesilience Activities on the Property, as fully described in Exhibit" B" attached hereto ( the " Project Plan"). NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein and for good and valuable consideration, the parties agree to these Recitals and as follows: 1. Permission to Enter Property. Landowner hereby grants a license to Conservancy, its contractors, agents, employees, and volunteers (" Protected Parties") to enter the Property for the purpose of implementing the Project Plan and inspecting and monitoring the Property for the term of this Agreement and during the Maintenance Period. Landowner shall be responsible for obtaining all necessary permits from LADOTD to enable the completion of the work to be performed on Location A, including authorization from LADOTD for Landowner to grant to the Protected Parties the license contained herein with respect to Location A and access to Location A for all inspections by the Protected Parties, USFS, and LDAF, and their respective employees and representative as required herein. 2. Project Plan Implementation. Landowner shall be responsible for obtaining all permits required to implement the Project Plan. Subject to receipt of all required permits and the availability of funds under the Prime Award, the Project Plan shall be implemented by Conservancy on the Property by qualified contractors retained by Conservancy. The work to complete the Project Plan shall be completed on or before the expiration ofthis Agreement.
  6. Project Costs. The cost to implement the Project Plan is estimated to be $ 53, 000. 00. Subject to availability of funds under the Prime Award, the cost to implement the Project Plan shall be paid by Conservancy under the terms of the Prime Award, but in no event shall the Conservancy' s financial responsibilities under this Agreement exceed 60,000.00. Conservancy shall be responsible for the selection of all required contractors to carry out the Project Plan. Except as otherwise agreed in writing by the Conservancy and Landowner, all contracts to implement the Project Plan shall be in substantially the form attached hereto as Exhibit " C" and incorporated herein by reference. Copies of all contracts related to the Project Plan implementation and monitoring shall be provided to Landowner prior to commencement of work. This Agreement does not provide for the payment of any funds to the Landowner.
  7. Maintenance of Project Plan. In the event that the Treesilience Activities conducted on the Property include tree planting or tree replacement of removed trees, Landowner shall be responsible for the maintenance of all trees added in accordance with a maintenance plan, approved by the Conservancy, for all newly planted trees ( the " Maintenance Plan"). The Maintenance Plan shall include all activities required for the first year after establishment and a long- term plan to maintain any trees added through the Treesilience Activities. Landowner shall provide Conservancy with its proposed Maintenance Plan within 30 days after execution of this Agreement. Upon completion of the Maintenance Plan by Landowner and approval of the Maintenance Plan by Conservancy, the 1149115v. 1 Maintenance Plan shall become Exhibit F to this Agreement and shall be incorporated herein by reference.
  8. Landowner agrees to implement the approved Maintenance Plan on the Property for the purpose of maintaining the Treesilience Activities without interference for as long as practical, but for a minimum of 5 years ( the " Maintenance Period"). In no event shall Landowner intentionally remove or damage any trees provided through Treesilience Activities within the Maintenance Period , provided however, trees may be removed in the case of extenuating circumstances such as mortality or hazards, with the prior written approval of Conservancy. In the event that Landowner removes any trees during the Maintenance Period without Conservancy' s prior written approval, Landowner hereby agrees to reimburse Conservancy for the cost to implement and monitor the Project Plan in an amount not to exceed $ 60, 000. 00. The obligations set forth herein shall extend beyond the term of this Agreement as specifically provided herein.
  9. Disclosures & Inspections. Landowner acknowledges that the funding for the activities on the Property is provided in whole or in part by the Prime Award and Landowner hereby consents to the disclosure of information relating to the Project Plan implementation and the Property to USFS and LDAF. Landowner further consents to provide reasonable access to the Property by Conservancy, USFS, and LDAF, and their respective employees and representatives for the term of this Agreement in order to monitor the implementation and maintenance of the Project Plan. Landowner further acknowledges and agrees that this Agreement and the results of any studies or investigations accomplished under this Agreement may be published by Conservancy.
  10. Term of Agreement, Modification and Termination. This Agreement shall begin on the date signed by both parties and shall remain in effect until May 17, 2026. This Agreement may be modified at any time by the mutual written consent of Landowner and Conservancy. In the event that funds under the Prime Award are not available to implement the Project Plan within the time period set forth herein, Conservancy may cancel this Agreement by providing written notice to Landowner, and the parties shall have no further obligations hereunder. In the event that Landowner defaults under this Agreement by failing to perform any material duty, obligation, or covenant under this Agreement within Landowner' s control, Conservancy may provide notice of such default by providing written notice to Landowner detailing the default. Landowner shall have fifteen ( 15) days following receipt of such notice to cure the default. If the default is not cured within such time, Conservancy may terminate this Agreement by giving Landowner written notice of termination, and Landowner shall be responsible for any damages suffered by Conservancy as a result of such default.
  11. Contacts. The primary contact at Conservancy will be Amanda Takacs, LA Community Forest Conservation Coordinator, PO Box 4125, Baton Rouge, LA, 70821, ( 330) 4210013, Amanda.takacs@tnc. org. The primary contact for the Landowner will be Darren Green, Landscape Architect, ( 318) 441- 6060, Darren. green@cityofalex. com.
  12. Liability. Landowner agrees not to make any claim or institute any suit or action against 1149115v. 1 the Protected Parties, or USFS, and shall indemnify the Protected Parties and USFS and hold them harmless against any loss or damage that may arise out of, or be in any way caused by, the work to be performed hereunder, except to the extent that any loss or damage is caused solely by the gross negligence of Conservancy. Conservancy assumes no authority over the Property for purposes of controlling trespass, for controlling noxious weeds ( beyond what may be described in the Project Plan), for identifying or removing pre- existing hazards including waste materials, for granting rights- of-way, or for any other incidents of ownership. In consideration for Conservancy' s willingness to complete the Project Plan, Landowner agrees to indemnify, defend and hold harmless the Protected Parties and USFS, their respective officers, directors, agents, and employees in respect of any and all claims, injuries, losses, diminution in value, damages, liabilities, whether or not currently due, and expenses, including without limitation, settlement costs and any legal or other expenses for investigating or defending any actions or threatened actions arising from or in connection with the Project Plan; provided however, Landowner shall not be responsible for indemnifying the Protected Parties for loss or damage caused solely by the gross negligence of Conservancy. The terms of this provision will survive termination of this Agreement.
  13. Independent Parties. The parties do not intend that anything in this Agreement or in its performance is to be construed to create an employer- employee relationship, partnership, agency, joint venture, joint employer, or franchise relationship between the Parties. Neither party will refer to or treat the arrangements under this Agreement as a legal partnership or take any action inconsistent with such intention.
  14. Warranties and Representations. Except as provided herein, Conservancy makes no warranties of any kind, either express or implied with respect to any activity undertaken under this Agreement. Conservancy assumes no authority over the Property for purposes of controlling trespass, for controlling noxious weeds ( beyond what may be described in the Project Plan), for identifying or removing pre- existing hazards including waste materials, for granting rights- of-way, or for any other incidents of ownership. In consideration for Conservancy' s willingness to complete the Project Plan, Landowner agrees to indemnify, defend and hold harmless the Protected Parties and USFS against any and all claims, injuries, losses, diminution in value, damages, liabilities, whether or not currently due, and expenses, including without limitation, settlement costs and any legal or other expenses for investigating or defending any actions or threatened actions arising from or in connection with the Project Plan. The terms of this provision will survive termination of this Agreement.
  15. Ownership of Property. Landowner guarantees that, except with respect to Location A, it is the sole owner of the Property and warrants that there are no outstanding rights that could interfere with this Agreement. If during the term of this Agreement or during the Maintenance Period, whichever is later, Landowner intends to transfer any of the Property, Landowner shall provide written notice to Conservancy of such intended transfer at least twenty ( 20) days prior to completion of the transfer. Additionally, Landowner shall, prior to such transfer, inform the new landowner in writing of the terms contained in this Agreement and will obtain a written agreement from the new landowner 1149115v. 1 assuming all of the obligations and liabilities of the Landowner under this Agreement.
  16. Intentionally Deleted.
  17. U. S. Government Laws and Regulations. This Agreement shall be subject to the U. S. Government Laws and Regulations attached as Exhibit " E" and incorporated herein by reference.
  18. Acknowledgements and Name/ Logo. Landowner may not use Conservancy' s or the USFS name or logo for any reason without prior written permission from Conservancy; provided, however, Landowner shall acknowledge Conservancy' s support of the Project Plan in all relevant media announcements, programs, and publications upon obtaining Conservancy' s prior written consent to all proposed acknowledgments.
  19. Compliance with Laws. Landowner agrees to comply with all applicable laws including, but not limited to, human rights laws, anti- discrimination laws, anti- bribery laws, anticorruption laws, anti- money laundering laws, counterterrorism laws, and economic sanctions laws. Landowner confirms it is not presently debarred, suspended, or declared ineligible for awards from any government agency.
  20. Code of Conduct and Helpline. Conservancy expects itself and everyone with whom it does business to conduct themselves in ways that are consistent with its Code of Conduct found at www.nature.org/codeofconduct. Anyone (whether an employee of Conservancy or not) may contact the TNC Helpline (anonymously, ifdesired) with questions,
  21. Miscellaneous. The Landowner may not, without Conservancy' s prior written consent, assign or transfer this Agreement. This Agreement shall be interpreted, governed, and enforced under the laws of Louisiana. This Agreement shall become binding when signed by the parties. This Agreement supersedes all prior or contemporaneous communications and negotiations, both oral and written and constitutes the entire Agreement between the parties relating to the work described herein. No amendment shall be effective unless in writing signed by both parties. IN WITNESS WHEREOF, Landowner and Conservancy have hereunto caused this Agreement to be executed by its duly authorized officers. The Nature Conservancy Landowner City of Alexandria By: By: 1149115v. 1 Exhibit A: Property Map Exhibit B: Project Plan Exhibit C: Form of Contract (To be added once contracts completed) Exhibit D: Intentionally Deleted Exhibit E: U. S. Government Laws and Regulations Exhibit F: Maintenance Plan Exhibit G: LADOTD Vegetation Enhancement Permit 1149115v. i Exhibit " A" Property Map City of Alexandria Treesilience Project Alexandria Urban Canopy Restoration Property Overview Map a h' J Location C3 . 7, 0 G os 4; ?,Q0 q :'" ac ie t UppeC a IF 14 a La o 0e a t a 3+, s e . ac v ti s! 1 o Location Qs° kc.'$*'.. k. . co.,,,,, IIIR_ n S' s' ay 5`` t^so 1, I, S, ' .+ > yst f o V CAI Q°. N 3r".. s 1 ',., Pye i 4, 2 .' a^ • item hSf; e ^ ar: e c ago , s t Alexandria sRd . vti tt,c9 . yCs Nr Location A o<9Gr . e a° I Gorr.; r , L, rk MacArthur Jackson 1Y s aa T • a f t nvas Avc 4: a_ a Legend e N Pro p rty_ Boundary 1149115v. 1 Exhibit " B" Project Plan
  22. Objective: This Cooperative Agreement of Assistance is in association with Treesilience Louisiana, a federally- funded program to restore urban canopy and create more resilient community forests after destruction of the 2020 — 2021 hurricane season. This agreement allows The Conservancy to contract out the following work on three areas within the City of Alexandria, referred to as Location A( Jackson@MacArthur), Location B Upper Third St) and Location C ( 9th Steet), as seen in Exbibit A and on Project Maps below. The work that the Conservancy shall accomplish with the use of contractors will include planting 129 native species trees spread between the three urban locations in order to add canopy in disadvantaged neighborhoods that experienced destruction from hurricanes and are in need of canopy restoration. The goals of this project are to enhance the aesthetics and provide shade along several inner corridors and major intersections with both vehicular and pedestrian traffic while increasing the countless benefits the trees will provide to the local community. Combining all three plantings will result in a healthier, more resilient urban canopy that will better protect the area from future storms while increasing air and water quality, sequestering carbon, reducing urban heat index and more. The Conservancy shall work with the City of Alexandria and contractor( s) selected by the Conservancy to implement the Project Plan and ensure the project objectives are achieved upon completion. As in-kind match, following completion of the contractor work, the City of Alexandria, at its sole cost, will work with its own contractor( s) to maintain the trees to establishment including necessary watering, fertilization, staking/ un- staking and mulching in accordance with the Maintenance Plan.
  23. Services and Deliverables: a. Task 1: Location A Planting: The Conservancy will contract the planting of 64 trees including 44 Sweetbay Magnolia roughly 8- 10' tall and 20 Eastern Red Cedar roughly 6' tall in Location A at the intersection of Jackson and MacArthur. Location A planting is located within a right of way property owned by the Louisiana Department of Transportation ( LADOTD). The City of Alexandria is solely responsible for obtaining at its sole cost. the " Vegetation Enhancement Permit" from LADOTD, a true and correct copy of which is attached hereto in Exhibit " G" and satisfying any other requirements imposed by the LADOTD. The City of Alexandria shall be responsible for confirming, and shall warrant to Conservancy, that the Project Plan complies in all respects with the requirements of the Vegetation Enhancement Permit prior to the initiation of any work within Location A. The City of Alexandria further agrees to work with Conservancy and its contractor( s) during the course of the work to assure that implementation of the Project Plan within Location A is in compliance with the Vegetation Enhancement Permit and shall notify Conservancy in writing in the event that any non- compliance is identified. Upon completion of the work on Location A under the Project Plan, 1149115v. 1 compliance with all requirements and obligations under the Vegetation Enhancement Permit shall be the responsibility of the City of Alexandria. Contractor will plant trees per specifications including hole preparation, fertilizing, staking, and mulching in an appropriate manner per the size and nature of the tree being planted. Trees will be of good nursery stock per specifications provided by the City of Alexandria and work will be completed by a contractor that meets the requirements of the Vegetation Enhancement Permit and the licensed with the state with necessary insurance and will conduct the work in a manner which will not harm infrastructure, property or people.
  • b. Task 2: Location B Planting: The Conservancy will contract the planting of 49 trees including 6 Sweetbay Magnolia; 22 Black Gum; and 21 Bald Cypress, all roughly 8- 10' tall in Location B along the medians of Upper Third Street. Contractor will plant trees per specifications including hole preparation, fertilizing, and mulching in an appropriate manner per the size and nature of the tree being planted. Trees will be of good nursery stock per specifications provided by the City of Alexandria and work will be completed by a state licensed horticulturalist or nursery with necessary insurance and will conduct the work in a manner which will not harm infrastructure, property, or people. c. Task 3: Location C Planting: The Conservancy will contract the planting of 16 trees 111 including 10 Sweetbay Magnolia and 6 Dahoon Holly, all roughly 8- 10' tall in Location C along Ninth Street. Contractor will plant trees per specifications including hole preparation, fertilizing, and mulching in an appropriate manner per the size and nature of the tree being planted. Trees will be of good nursery stock per specifications provided by the City of Alexandria and work will be completed by a state licensed horticulturalist or nursery with necessary insurance and will conduct the work in a manner which will not harm infrastructure, property, or people.
  • d. Task 4: The City of Alexandria will maintain the newly planted trees within Location A, B and C in accordance with the Maintenance Plan. This task is being conducted by the City of Alexandria in-kind. See Exhibit F for full Maintenance Plan.
  1. Estimated Project Timeline:
  • a. Tasks 1- 3 should be completed no later than the end of March 2025.
  • b. Tasks 4 will be completed at the end of the Maintenance Period.
  1. Estimated Project Budget: 1149115v. 1 r Louisiana Treesilience Program 2024- 2025 T * I pi -STE J Project Name: Alexandria Urban Canopy Restoration Project Expenses Unit Type Number Tasks and Materials, be detailed ( miles,# trees, times Cost Per Unit $ Total $ and inclusive) of Units per month) Task 1: Location A Planting: Planting 64 Sweetbay Magnolia and Eastern Red Cedar Trees in designated areas at the intersection of Jackson and tree 390. 00 64 25, 200.00 MacArthur in designated areas including hole preparation, fertilizing, and mulching to specifications. Task 2: Location B Planting Planting 49 Sweetbay Magnolia, Black Gum and Bald Cypress Trees in designated areas in the medians 400 49• tree 19, 775. 00of Upper Third Street in designated areas including hole preparation, fertilizing, and mulching to specifications. Task 3: Location C Planting Planting 16 Sweetbay Magnolia and Dahoon Holly along Ninth Street in designated areas in the 443 16 medians of Upper Third Street in Tree 7, 100.00 designated areas including hole preparation, fertilizing, and mulching to specifications. Total Estimated Cost of Project 52, 075. 00 1149115v. 1
  2. Project Maps: Location A: Jackson @MacArthur Dr. Project Map 5.- cs f)• P.IreTo t.. 4.... tor* vro.. r• d......• fl 1,,, • I . . 4, e—,,,, f,.—.. . 4—,--, ... ...•.... 44.--....,..••,..,-;: I L 1------ , I.
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  • c. ., c'.1,/. 6,7.a.., a• til -.-, , 71 (-:- r., .. -.....-- 4„ A S) i r fi 7--- I II ' V,\ i . V\ \ J . T- -— III PLANTING PLAN III i, 1149115v. 1 Location B: Upper Third St. Project Map Darren Green, ASLA Lard.. ArcIteci ISLAND F ISLAND D 7. ...- ISLAND S r_ NLA D M ISLAND 1. 1- ND; ISLAND s)..ISLAND A S,: z . ---";;;',.. 7- ------: -------;--:--:.:.....-‘\ ,' ISLAND B. -•:.' '''-' ISLAND C A L.' LAN iSLAnC A AA E: AAL 1 t,:› 4-.., L• 11. 4000
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    1. ISLAND i i........,..„... 1 • . ( i 4...., si...,.., r,..., r... i_ 1.. 1" . "..,. 1 I PLANTING PLAN 11110 1149115v. 1 Location C: 9th St. Project Map v '\ a:) e . meN Yacc ler• Y nn,• IeL L•. l YIV1. a 4 MIN.. J a_:. N M. ILI I aGGN NCI Y, i` j > ne.. LmwYIcicae. a 1a a1. Y' L.. rnm s= u-. ery. I. Darrel Gran. ASIA y la>e. raa. a.> e>e l> Sr.. Y Nrsr. ro III, j hl S. 1 I A Alilik O NINTH n w U rrue— i e 0 ii7YYY L- 1 c• L
  • W. Yc no 9th Street Streetscape ec o NINTH s w o -- r-, 3 r r' IIII S . X YI. Nc 1.,... G 9101. JI I NL YUIU. NL r PLANTING PLAN r• ar
  1. Plantins Plan Species List: Location Quantity Tree Species Common Tree Species Scientific Size Proposed Name Name A 44 Sweetbay Magnolia Magnolia virginiana 8- 10' height A 20 Eastern Red Cedar Juniperus virginiana 6' height B 21 Bald Cypress Taxodium distychum 1. 5" caliper B 22 Black Gum Nyssa sylvatica 1. 5" caliper B 6 Sweetbay Magnolia Magnolia virginiana 8- 10' height C 10 Sweetbay Magnolia Magnolia virginiana 8- 10' height C 6 Dahoon Holly Ilex cassine 1. 25 - 1. 5" caliper III 1149115v. 1 Exhibit " C" Form of Contract To be added once contracts completed) S 1149115v. 1 Exhibit " D" Conflict of Interest Form excluded for government entity) 1149115v. 1 Exhibit " E"
  • U. S. Government Laws and Regulations
  • U. S. GOVERNMENT LAWS AND REGULATIONS. Landowner understands that this Agreement will be funded by U. S. Government funding and that Landowner shall be responsible for ensuring that all work/ travel is carried out in compliance with any pertinent regulations and laws including but not limited to those listed below.
  • A. RECORD RETENTION. Financial records, supporting documents, statistical records, and all other records pertinent to this Agreement shall be retained by Landowner for a period of three years from the date of submission of the final expenditure report. If any litigation, claim, or audit is started before the expiration of the three- year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. B. ACCESS TO RECORDS. Conservancy, the U. S. Federal entity providing the funding from which this Agreement will be paid, the Comptroller General of the United States, or any of their duly authorized representatives, shall have the right of timely and unrestricted access to any books, documents, papers, and other records of Landowner that are pertinent to the Agreement for the purpose of making audits, examinations, excerpts, copies, and transcriptions. The rights of access in this paragraph are not limited to the required retention period but shall last as long as records are retained. C. DEBARMENT AND SUSPENSION. No agreement shall be made to parties listed on the governmentwide Excluded Parties List System in the System for Award Management( SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 ( 3 CFR Part 1986 Comp., p. 189) and 12689 ( 3 CFR Part 1989 Comp., p. 235), " Debarment and Suspension." The Excluded Parties List System in SAM contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
  • D. LANDOWNER LIABILITY. Landowner assumes sole responsibility for reimbursement to Conservancy or the U. S. Federal Government, whichever is appropriate, of a sum of money equivalent to the amount of any expenditures disallowed should Conservancy, the U. S. Federal entity providing funding, or any authorized agency rule, through audit exception or some other appropriate means, that expenditures from funds allocated to Landowner were not made in compliance with the provisions of this Agreement.
  • E. TRAFFICKING IN PERSONS.
  • a) Landowner( including its officers, directors, employees, and agents must not-
  • i) Engage in severe forms of trafficking in persons during the Agreement Term; ii) Procure a commercial sex act during the Agreement Term; or iii) Use forced labor in the performance of the Agreement or in any subcontracts.
  • b) Conservancy may unilaterally terminate this Agreement, without penalty, if Landowner is determined by Conservancy to have violated this provision through:
  • i) Conduct that is either associated with performance under this Agreement; ii) Conduct imputed to Landowner.
  • c) Other Requirements: 1149115v. 1
  • i) Landowner shall inform Conservancy immediately of any information received from any source alleging a violation of a prohibition in paragraph ( a)( i) of this provision. ii) Landowner shall include the requirements of this provision in any subcontract made under this Agreement.
  • d) Definitions. For purposes of this provision:
  • i) " Employee" means either:
  • A. An individual employed by Landowner or a subcontractor who is engaged in the performance of the project or program under this Agreement; or
  • B. Another person engaged in the performance of the project or program under this Agreement and not compensated by Landowner, including, but not limited to, a volunteer or individual whose services are contributed by a third party. ii) " Forced labor" means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery. iii) " Severe forms of trafficking in persons" means ( a) sex trafficking in which a commercial sex act is induced by force, fraud, or coercion, or in which the person induced to perform such act has not attained 18 years of age; or( b) the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery. iv) " Commercial sex act" means any sex act on account of which anything of value is given to or received by any person.
  • v) " Coercion" means ( a) threats of serious harm to or physical restraint against any person; ( b) any scheme, plan, or pattern intended to cause a person to believe that failure to perform an act would result in serious harm to or physical restraint against any person; or( c) the abuse or threatened abuse of the legal process. This contract is funded in part by the United States Forest Service under Award Number: 23- DG11083150- 009 and Contractor is therefore subject to the complying with the following: WHISTLEBLOWER NOTICE Whistleblowers perform an important service to USDA and the public when they come forward with what they reasonably believe to be evidence of wrongdoing. They should never be subject to reprisal for doing so. Federal law protects federal employees as well as personal services contractors and employees of Federal contractors, subcontractors, grantees, and subgrantees against reprisal for whistleblowing. USDA bears the responsibility to ensure that nothing in a non- disclosure agreement which a contractor, subcontractor, grantee, or subgrantee requires their employees to sign should be interpreted as limiting their ability to provide information to the Office of Inspector General ( OIG). 41 U. S. C. § 4712 requires the head of each executive agency to ensure that its contractors inform their workers in writing of the rights and remedies under the statute. Accordingly, it is illegal for a personal services contractor or an employee of a Federal contractor, subcontractor, grantee, or subgrantee to be discharged, demoted, or otherwise discriminated against for making a protected whistleblower 1149115v. 1 disclosure. In this context, these categories of individuals are whistleblowers who disclose information that the individual reasonably believes is evidence of one of the following: Gross mismanagement of a Federal contract or grant; A gross waste of Federal funds; An abuse of authority relating to a Federal contract or grant; A substantial and specific danger to public health or safety; or A violation of law, rule, or regulation related to a Federal contract ( including the competition for or negotiation of a contract) or grant. To be protected under 41 U. S. C. § 4712, the disclosure must be made to one of the following: A Member of Congress, or a representative of a committee of Congress; The OIG; The Government Accountability Office (GAO); A Federal employee responsible for contract or grant oversight or management at USDA; An otherwise authorized official at USDA or other law enforcement agency; A court or grand jury; or A management official or other employee of the contractor, subcontractor, or grantee who has the responsibility to investigate, discover, or address misconduct. Under 41 U. S. C. § 4712, personal services contractors as well as employees of contractors, subcontractors, grantees, or subgrantees may file a complaint with O1G, who will investigate the matter unless they determine that the complaint is frivolous, fails to allege a violation of the prohibition against whistleblower reprisal, or has been addressed in another proceeding. OIG' s investigation is then presented to the head of the executive agency who evaluates the facts of the investigation and can order the contractor, subcontractor, grantee, or subgrantee to take remedial action, such as reinstatement or back pay. Federal Acquisition Regulation ( FAR) Subpart 3. 903, Whistleblower Protections for Contractor Employees, Policy, prohibits government contractors from retaliating against a contract worker for making a protected disclosure related to the contract. FAR Subpart 3. 909- 1 prohibits the Government from using funds for a contract with an entity that requires its employees or subcontractors to sign internal confidentiality statements prohibiting or restricting disclosures of fraud, waste, or abuse to designated persons. This prohibition does not contravene agreements pertaining to classified information. The regulation also requires contracting officers to insert FAR clause 52. 203- 17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights, in all solicitations and contracts that exceed the Simplified Acquisition Threshold as defined in FAR Subpart
    1. This clause requires notification to contractor employees that they are subject to the whistleblower rights and remedies referenced in 41 U. S. C. § 4712. In order to make a complaint alleging any of the violations mentioned above, one should complete the OIG Hotline form located at: https:// www. usda. gov/ oig/ hotline. For additional information, they may also visit the WPC' s webpage at: https:// www. usda. gov/ oig/ wpc or they may directly contact the WPC at OIGWPC@oig. usda. gov. End of U.S. Government Laws and Regulations Attachment] 1149115v. 1 Exhibit " F" Maintenance Plan Approved Maintenance Plan to be added in accordance with the provisions of the Agreement 1149115v. 1 Exhibit " G" LADOTD Vegetation Enhancement Permit 1149115v. 1 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A COOPERATIVE AGREEMENT WITH NATURE CONSERVANCY AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor enter into a Cooperative Agreement with Nature Conservancy. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED etc., that if anyprovisionp o sion or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 15th day of October. NOTICE PUBLISHED on the 18th day of October, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: 0 NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR'S APPROVAL/ VETO RESOLUTIONS RESOLUTION authorizing advertisement for bids for Electric Utility Right- of -Way Emergency Services. S AGENDA ITEM FACT SHEET Alextidria This fact sheet is the basisfora decision by the City Council. ou65lG/ Please insure that the information is clear, concise and current. Division/ Department: Finance/ Purchasing Date: September 24, 2024 Title: Requesting a resolution to advertise for Electric Utility Right-Of-Way Emergency Services Explanation of Proposal: Additional Information Attached We request permission to advertise bids for Electric Utility Right- Of-WayEmergency Services for use by the Electric Distribution Department. The successful bidder shall perform this emergency service on an " as needed" basis for a period of twelve( 12) months. Bid prices shall remain in effect for a period of twelve( 12) months from bid award date. C Neutral Within Requires Budget: Existing Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: ,._-- finance;' re, 1)' 40 a Division Director
  2. Chief r• • ing Officer 6. Department Head KAk3. CityAttorney 7. Purr n Council Staff Form Infor ation: Sufficien u Review: Content n Insufficient Remarks: ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA UTILITY DIVISION BID## 2502— ELECTRIC UTILITY RIGHT-OF-WAY EMERGENCY SERVICES Separate sealed bids for, ELECTRIC UTILITY RIGHT- OF- WAY EMERGENCY SERVICES, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, November 26, 2024, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www. cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/ RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R. S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Joann Swain, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318- 619-3412; email to ioann. swain( cityofalex.com; and must be received by 4: 00 PM, Thursday, November 14, 2024. SAddress for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, October 18, 2024 Friday, October 25, 2024 Friday, November 1, 2024 RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR ELECTRIC UTILITY RIGHT- OF - WAY EMERGENCY SERVICES. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for Electric Utility Right-Of-Way Emergency Services. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on November 26, 2024. PASSED AND ADOPTED at Alexandria, Louisiana, this 15th day of October 2024. Is/ Donna P. Jones, MMC City Clerk RESOLUTION authorizing advertisement for bids for petroleum products.
  • w. - AGENDA ITEM FACT SHEET Alex4-Adna This factsheet is the basis for a decision by the City Council. ouGScG r1G Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: September 26, 2024 Title: RESOLUTION AUTHORIZING PERMISSION TO ADVERTISE FOR PETROLEUM PRODUCTS FOR USE BY VARIOUS CITY DEPARTMENTS Explanation of Proposal: Additional Information Attached l We request permission to advertise for Petroleum Products for use by various City departments. This bid will remain in effect for a period of twelve( 12) months from bid award date. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Casey Barnes, City of Alexandria Purchasing Department, PO Box 71, Alexandria LA 71309- 0071; Fax 318-441- 6185; or emailed to casey.barnes@cityofalex. com; and must be received by close of business on Thursday,November 07, 2024. Budget: Neutral C Within Requires I . Existing Amendment Account Number: Various Expense Amount: N/ A Account Line Item: N/ A Remaining Amount: N/ A Authorization: __ Fina eD o ayor 5. DiniSion Directo
  1. Chief Opers ng S Per 6. Department Head OIL
  2. a Attorney 7. Purc in Council Staff Form El Information: Suffici nt Review: Content D Insufficient Remarks: ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID # 2503- PETROLEUM PRODUCTS Separate sealed bids for Petroleum Products will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, November 26, 2024 and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www. cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R. S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Casey Barnes, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318-441- 6185; email to casey.barnesAcitvofalex.com; and must be received by 4: 00 PM, Thursday, November 07, 2024. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, October 18, 2024 Friday, October 25, 2024 Friday, November 01, 2024 RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR PETROLEUM PRODUCTS. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for petroleum products. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on November 26, 2024. PASSED AND ADOPTED at Alexandria, Louisiana, this 15th day of October 2024. s/ Donna P. Jones, MMC City Clerk RESOLUTION authorizing advertisement for bids for the elevator modernization at City Hall and Customer Service Building. 5,18,046.,,, AGENDA ITEM FACT SHEET Alex41.dria This factsheet is the basis for a decision by the City Council. oSel/ Please insure that the information is clear, concise and current. Division/ Department: PUBLIC WPRKS/ MAINT. OF PUBLIC BLDGS. Date: 10- 02- 2024 Title: Resolution Authorizing Advertisement of Bids for the Elevator Modernization at City Hall and Customer Service Building Explanation of Proposal: Additional Information Attached TI Bidding Documents have been completed and ready for the Advertisement for bids. The City council is requested to authorize the Advertisement of Bids for this project. Engineer' s Cost Estimate is$ 550, 000. 00 This Project includes the modernization of one( 1) hydraulic elevator at the Customer Service Building and one( 1) traction elevator at City Hall. Bud et• n Neutral Within Requires g • Existing Amendment IIIAccount Number: 300- 052401- 707000 Expense Amount: $ 550, 000. 00 Account Line Item: $ 838, 552. 00 Remaining Amount: $ 288, 552. 00 Authorization: 4. Finance Director 10111W1M, • — 5. Divisi• i for l/* ief O ng Officer 6. Department Head rAir AI . . Z .4"
  3. CityAttorney 7. rch.asingA gent Council Staff Form T Information: Sufficient Review: Content [] Insufficient E Remarks: III OCT ,,?, SECTION 00100 ADVERTISEMENT FOR BIDS LOU ISIANAOF ALEXANDRIA, ELEVATOR MODERNIZATION AT CITY HALL & CUSTOMER SERVICE BUILDING Separate sealed bids for the ELEVATOR MODERNIZATION AT CITY HALL& CUSTOMER SERVICE BUILDING Project will be received by the City of Alexandria, Louisiana by the City Clerk, at the City Council Office. City Hall, 915 Third Street. Alexandria. Louisiana, 71301 until 10: 00am.( Central Time) on , Tuesday, November 26 , 2024 and then at said office publicly opened and read aloud. Any bid received after the specified time and date will not be considered. The Instructions to Bidders, Bid Form, Agreement Between Owner and Contractor, Forms of Bid Bond, Performance and Payment Bonds, Drawings and Specifications, and other Contract Documents may be examined at the following location: PAN AMERICAN ENGINEERS. LLC Design Professional)
  • P. O. BOX 8599( 71306) ALEXANDRIA. LOUISIANA 318) 473- 2100 The work is generally described as follows: All work related to the project entitled" Elevator Modernization at City Hall and Customer Service Building". The modernization includes one( 1) geared traction elevator at City Hall located at 915 3' 1 Street and one( 1) hydraulic elevator at the Customer Service Building located at 625 Murray Street in Alexandria, Louisiana. Copies ofthe bidding documents shall be obtained from the office ofPan American Engineers. LLC upon deposit of S 150. 00 for each set of documents: or from the electronic bid submittal option as noted in the Advertisement. The deposit on the first set ofdocuments furnished to bonafide prime bidders will be fully refunded upon return ofthe documents, in good condition, no later than ten( 10) days after receipt ofbids. On other sets of documents furnished to bidders, the deposit less actual cost ofreproduction will be refunded upon return ofthe documents, in good condition. no later than ten( 10) days after receipt of bids. Pursuant to Louisiana Revised Statute ( L.R. S.) 38: 2212. E.( 1). Bidders have the option to secure bidding documents and submit bids electronically. Bidding documents may be secured from Central Bidding. Electronic bids for this project may be submitted through Central Bidding. The Central Bidding web address is\ V\ iralBiddin<u. co m. To register, or for assistance with completing an e-bid. contact Central Bidding at 225- 810- 4814 or 866- 570-9620. A Non- Mandatory Pre- Bid Conference will be held at 10: 00 A. M. on Wednesday , November 13, 2024 in the Conference Room at the City of Alexandria, 2021 Industrial Park Rd., 00100- 1 The OWNER reserves the right to reject any or all bids for just cause. Such actions will be in accordance with Title 38 of the L.R. S. IIIIIn accordance with L.R.S. 38: 2212. B.( 1), the provisions and requirements stated in the Bidding Documents shall not be considered as informalities and shall not be waived. Each Bidder must deposit with the bid, security in the amount of at least five percent( 5%) of the total bid price, as described in the Instructions to Bidders. Bid bonds shall be written by a surety or insurance company meeting the requirements noted in L.R.S. 38: 2218. The successful Bidder shall be required to furnish a Performance Bond and Payment Bond, in an amount equal to 100% ofthe Contract amount, written by a surety or insurance company meeting the requirements noted in L.R. S. 38: 2219 A.( 1)( a),( b) and( c), or for Federally funded projects, must be listed as acceptable on the U.S. Department ofTreasury Circular 570. City ofAlexandria is an equal opportunity employer. City ofAlexandria encourages all small and minority-owned firms and women' s business enterprises to apply. Any person with disabilities required special accommodations must contact the City ofAlexandria no later than seven( 7) days prior to bid opening. City ofAlexandria III
  • P. O. Box71 Jacques M. Roy, Mayor PLEASE PUBLISH THREE( 3) TIMES: Friday, October 18, 2024 Friday, October 25, 2024 Friday, November 1, 2024 III 00100 - 2 Chart: 2 City of Alexandria Fiscal Year. 25 Ina[: Quvy Specific Account: Include Revenue Accounts:,' Commit Type: Both Organization: 052401 Elevator Mod:Bwtions Fund: 300 General Capital Project Funds soot Over Program: 0 General Government Account: 707000 Capital Protects Expense Account Type::... Activity: Location: OROANO`ATKKI BUDGET STANS i3 v re 9 Account... Type MU AdjustedI Budget YfO Activity Commitment* Available Balance 707000 - ---- 1 E Capital Projects Expense 000, 00000 30. 724. 00 30. 724. 00 838, 552. 00 Not Total 000. 000. 00 30,724. 00 30. 724. 00 Record 1 of 1 rei. _ S RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE ELEVATOR MODERNIZATION AT CITY HALL AND CUSTOMER SERVICE BUILDING. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for elevator modernization at City Hall and Customer Service Building. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on November 26, 2024. PASSED AND ADOPTED at Alexandria, Louisiana, this 15th day of October 2024. Is/ Donna P. Jones, MMC City Clerk
  • H. ORDINANCES FOR FINAL ADOPTION SUBJECT TO PUBLIC HEARING To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for DG Hunter Units 5, 6, and 9 Wartsila overhaul maintenance services. 0 Ak. AGENDA ITEM FACT SHEET Alex dries This fact sheet is the basis for a decision by the City Council. tiaS ' 0v Please insure that the information is dear, concise and current. Division/ Department: Utilities/ Electric Production Date: October 2, 2024 Title: Ordinance authorizing acceptance of the lowest proposal for the DG Hunter Units 5, 6 & 9 overhaul and maintenance services. Explanation of Proposal: Additional Information Attached E Bids were received on Tuesday, September 3, 2024 at 2: 00 p.m. for proposals for Wartsila Overhaul/ Maintenance Services for Units 5, 6& 9. The proposals were for services and additional parts as necessary for the overhaul and warranty maintenance for three( 3) of the City's seven( 7) Wartsila Electric Production Engines and Generators; being the combined 8, 000 hour, 12,000 hour and 16, 000 hour maintenance service for each unit. After reviewing the proposals Motor Services Hugo Stamp, Inc. was determined to be the lowest bidder. We are recommending that the Council award Motor Services Hugo Stamp, Inc. as the successful bidder for these services. Bud et• Neutral C Within Requires g : I Existing Amendment Account Number: 411- 721902- 707000 Expense Amount: $ 1, 157,226.07 Account Line Item: DG Hunter# 5- 11 Major Maintenance Remaining Amount: $ 5, 465, 961. 60 Authorization: 4. Financ reEtor 4j L.
  1. Mayor ( -..-. 17------..,____ 5. Divisio irectort V
  2. Chief Oper Officer 6. Department Head Oh(3. CityAttorneyY 7. PurchasingAgent 7.----e----- 1,.....—;-% Council Staff Form n Information: Sufficient 1— Review: Content n Insufficient Remarks: f AGE IT AlexcWria ACT 5EET This fact sheet is the basisfor a decision by the City Council. 6:0 / Please insure that the information is dear, concise and current. Division/ Department: Finance/ Purchasing Dept. Date: July 5, 2024 Title: Resolution Authorizing Advertisement for Proposals for the DG Hunter Units 5, 6 & 9Wartsila Overhaul/ Maintenance Services Explanation of Proposal: Additional Information Attached 171 We request permission to advertise for proposals for Wartsila Overhaul/ Maintenance Services for Units 5, 6 & 9. Proposals are for services and additional parts as necessary for the overhaul and warranty maintenance for the three ( 3) of the City' s seven ( 7) Wartsila Electric Production Engines and Generators; being the combined 8, 000 hour, 12, 000 hour and 16, 000 hour maintenance service for each set- up. Bud et• n Neutral / Within ( Requires g : v Existing I Amendment Account Number: 411- 721902- 707000 Expense Amount: Estimated $ 1, 300, 000 Account Line Item: DG Hunter# 5- 11 Major Maintenance Remaining Amount: S4, 165, 961. 60 Authorization: 4. n ceDi ct
  3. Mayor 5. Division Director
  4. ChiefOperating Officer 6. Department Head oitk3. City Attorney 7. Parch • nt Council Staff Form Information: Suff lent Review: Content n Insufficient Remarks: PAN AMERICAN ENGINEERS, LLC
  • I. ADVERTISEMENT FOR REQUEST FOR PROPOSALS/ INVITATION TO BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID # 2492 D. G. HUNTER ELECTRICAL POWER PLANT UNITS 5, 6, & 9 - WARTSILA OVERHAUL/ MAINTENANCE SERVICES Separate sealed proposals for D. G. HUNTER ELECTRICAL POWER PLANT UNITS 5, 6, & 9 - WARTSILA OVERHAUL/ MAINTENANCE SERVICES, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT. TUESDAY. September 3, 2024, and then at said office publicly opened and read aloud. Complete proposal packet and specifications may be obtained at the City of Alexandria's website, www. cityofalexandriala. com under the heading " Business' and drop down to RFP/ RFQIRFI/ B/ DS" There is no charge to download bid documents from the City's website. Pursuant to LA RS. 38: 2212. 1 B.( 4)( a), vendors have the option, to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. The City will hold a Non- Mandatory Pre- Proposal Conference on- site to allow potential proposers the opportunity to evaluate existing site conditions and work setting. The PreProposal Conference will be held at the Power Plant, 1011 North 3rd Street, Alexandria, LA 71301 on Wednesday, August 14, 2024 at 11: 00 a. m. Questions and/ or request for clarification of bid specifications are to be in written form only, either mailed or emailed to Thomas C. David, Jr., Pan American Engineers, LLC, 1717 Jackson Street, Alexandria, LA 71301; P. O. Box 8599, Alexandria, LA 71306; Emailed to: Tom(a paealex. com and must be received within ten ( 10) calendar days of the scheduled receipt of proposals. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318-449- 5047 PLEASE PUBLISH THREE (3) TIMES: July 26, 2024 August 2, 2024 August 9, 2024 RESOLUTION NO. 0572- 2024 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR DG HUNTER UNITS 5, 6, AND 9 WARTSILA OVERHAUL MAINTENANCE SERVICES. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for DG Hunter Units 5, 6, and 9 Wartsila Overhaul maintenance services. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on September 3, 2024. PASSED AND ADOPTED at Alexandria, Louisiana, this 23rd day of July, 2024. s/ Donna P. Jones, MMC City Clerk
  1. ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR DG HUNTER UNITS 5, 6, AND 9 WARTSILA OVERHAUL MAINTENANCE SERVICES AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for DG Hunter Units 5, 6, and 9 Wartsila Overhaul Maintenance Services. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 20th day of August. NOTICE PUBLISHED on the 23rd day of August, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the 17th day of September, 2024 and final publication was made in the Alexandria Daily Town Talk on the 20th day of September, 2024. CITY CLERK PRESIDENT MAYOR'S APPROVAL/ VETO To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for a minimum of one rear loading refuse truck 25 cubic yard capacity. t AGENDA ITEM FACT SHEET Alex4idna. Thisfact sheet is the basisfor a decision by the City Council. ouaSa, Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: SEPTEMBER 20, 2024 Title: ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID FOR A MINIMUM OF ONE
  2. REAR LOADING REFUSE TRUCK- 25 CUBIC YARDS Explanation of Proposal: Additional Information Attached I Ordinance authorizing the Mayor to accept the low bid for a minimum of one( 1) Rear Loading Refuse Truck- 25 Cubic Yards for use by the Sanitation Department. On Tuesday, September 17, 2024 @ 10: 00 AM, five( 5) bids were opened and read aloud. It is our recommendation that award be made to Capitol Freightliner at price( s) as proposed. Bid price shall remain in effect for a period of 90 days from bid award date. Please see attached. Budget: Neutral , Within Requires Existing Amendment Account Number: 402- 043001- 707500 Expense Amount: $ 278, 699. 00 Account Line Item: VEHICLES Remaining Amount: $ 30, 301. 00 Authorization: 4. F ; D for 1 ° 5. Division D ector
  1. Chief 0 erating Officer 6. Department Head
  2. City orney 7. Purcha teas 6 . 4 Council Staff Form Information: Sufficient Review: Content 111 Insufficient El Remarks: ax. w. e, t; SE," 7 a.•C M . 0 ! g . 0 7 ( z 0 2 to § ! 'CD I ( ) i z \ zi i i9Ei ° ' zi zDz el g oa@ % } \ 0• ¢ i $ g } Z ' I § I § J 2, 7q / q / / t m De g IV CD E m2 z . Q z 2 § F, < ei o ) ; g z2m - ld d § ) tr ° r-
  3. J CO 22 < re' ee m § § B O.- 0I I k2 ® 2 f•Bg . k f3 to\ § k k uA * a co co I O z 72 § 0 F -.. \ co / to - 02 zw F ) z § I o 23333 ] ] $ c zcco mm % m Z CO 4 t 64 m £ Jg
  4. ( x § § e ; 9 _ 8g32m1 o k - 9cn d2 410 AGENDA ITEM FACT SHEET Alex c1rCi Thisfactsheet is the basisfor a decision by the City Council. otiaS1Gl/ Please insure that the information is dear, concise and current. dergd Division/ Department: FINANCE/ PURCHASING Date: July 18, 2024 Title: RESOLUTION AUTHORIZING PERMISSION TO ADVERTISE FOR A MINIMUM OF ONE ( 1) REAR LOADING REFUSE TRUCK- 25 CUBIC YARD CAPACITY Explanation of Proposal: Additional Information Attached l We request permission to advertise for a minimum of one( 1) Rear Loading Refuse Truck, 25 Cubic Yard Capacity. Questions and/ or clarifications of the bid specifications shall be in written form only, either mailed, faxed or emailed to the attention of Donta Howard, City of Alexandria Purchasing Department PO Box 71, Alexandria, LA 71309- 0071; Fax 318- 619- 3415; email to donta. howard@cityofalex. com by 4: 00PM CST, Thursday, September 5, 2024. Budget: ElNeutral , Within Requires Existing Amendment Account Number: 402- 043001- 707500 Expense Amount: 309, 000. 00 Account Line Item: Vehicles Remaining Amount: N/ A Authorization: 4. Fi , 1 to l it t• ilk-- 5. Division Director
  5. Chief Op: atm. officer 6. Department Head
  6. CityAttorney 7 part DL r a Council Staff Form Ell Information: Sufficient Review: Content 11 Insufficient Remarks: ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID# 2496— Rear Loading Refuse Truck, 25 Cubic Yard Capacity Separate sealed bids for a minimum of one Rear Loading Refuse Truck— 25 Cubic Yard Capacity, will be received by theCITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, SEPTEMBER 17, 2024, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www.cityofalexandriala.com under the heading " Business", and drop down to " RFP/ RFQ/RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R.S. 38: 2212. 1 B.(4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process,please call Central Bidding at 225- 810-4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or e- mailed to the attention of Donta Howard, City of Alexandria— Public Works, P.O. Box 71, Alexandria, LA 71309- 0071; Fax# 318- 619- 3415; e- mail donta. howard@cityofalex. com; and must be received by close of business on Thursday,September 5, 2024. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. comPO Box 71 915 Third Street, 1" Floor Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, August 9, 2024 Friday, August 16, 2024 Friday, August 23, 2024 RESOLUTION NO. 0577- 2024 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR A MINIMUM OF ONE REAR LOADING REFUSE TRUCK 25 CUBIC YARD CAPACITY. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for a minimum of one rear loading refuse truck 25 cubic yard capacity. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on September 17, 2024. PASSED AND ADOPTED at Alexandria, Louisiana, this 6th day of August, 2024. Is/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR A MINIMUM OF ONE REAR LOADING REFUSE TRUCK 25 CUBIC YARD CAPACITY AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted from Capitol Freightliner for a minimum of one rear loading refuse truck 25 cubic yard. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 17th day of September NOTICE PUBLISHED on the 20th day of September, 2024 THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR'S APPROVAL/ VETO To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for a minimum of one shuttle truck. AGENDA ITEM FACT SHEET Alex4Idna. This fact sheet is the basis for a decision by the City Council. ouaSt/ G Please insure that the information is clear, concise and current. orpeDivision/ Department: FINANCE/ PURCHASING Date: SEPTEMBER 20, 2024 Title: ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID FOR A MINIMUM OF ONE
  1. SHUTTLE TRUCK Explanation of Proposal: Additional Information Attached l Ordinance authorizing the Mayor to accept the low bid for a minimum of one( 1) Shuttle Truck for use by the Sanitation Department. On Tuesday, September 17, 2024 @ 10: 00 AM, two( 2) bids were opened and read aloud. It is our recommendation that award be made to Capitol Freightliner at price( s) as proposed. Bid price shall remain in effect for a period of 90 days from bid award date. Please see attached. Bud et• Neutral a Within r---1 Requiresg ' Existing Amendment Account Number: 402- 043001- 707500 Expense Amount: $ 123, 446. 00 Account Line Item: VEHICLES Remaining Amount: $ 44,679. 00 Authorization: 4. ' : D r I1
  1. M yor 5. Division off or
  2. ChiefOperating Officer 6. Department Head Wk.
  3. i Attdrney 7. Porch nt al.","•-• er, 0 Council Staff Form EJ Information: Sufficient Li Review: Content 111 Insufficient Remarks: SEP 2 2!?. k k d ƒ @ k / ) d I k a. a = a © 2 w F.: z 0 In t § 4.1 E6 »41) co kn 0 (0 3 k k •\ § e o 9 - m 2 k ® 2
  • u. § $ a 3 Q ix0 to 0. z 0 § co 2k ' 0 - 2m § , co gx . gt ( 4 $ v 10 0 K e
  • Q. ce f 2 ( t E gt $ 2 | m RN 2m 0 9 2 f / 0 \ 0 6 w j § k k — et a a k 2 ] 6 0 g o k W o «e4kaak . c J I- 2 2 t a 2 m k a. AGENDA ITEM FACT SHEET 1Z11• leX 1ria This fact sheet is the basisfor a decision by the City Council. ouis14/ Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: July 18, 2024 Title: RESOLUTION AUTHORIZING PERMISSION TO ADVERTISE FOR A MINIMUM OF ONE( 1) SHUTTLE TRUCK Explanation of Proposal: Additional Information Attached We request permission to advertise for a minimum of one( 1) Shuttle Truck for use by the Sanitation Department. Questions and/ or clarifications of the bid specifications shall be in written form only, either mailed, faxed or emailed to the attention of Donta Howard, City of Alexandria Purchasing Department PO Box 71, Alexandria, LA 71309- 0071; Fax 318- 619- 3415; email to donta. howard@cityofalex. com by 4:00PM CST, Thursday, September 5, 2024. Budget: El Neutral a Within ri Requires Existing Amendment Account Number: 402- 043001- 707500 Expense Amount: $ 168, 125. 00 Account Line Item: Vehicles Remaining Amount: N/ A Authorization: 4. + • Dire or/ it t S. Division Director
  1. Chief Oper ng r
  2. Department Head cA3. City Attorney 7. Pur ing e Council Staff Form El Informtation: S icient Review: Content l] Insufficient D Remarks: JUL. 2 9 Z024 r" ' r e i ? ll S ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID #2497— SHUTTLE TRUCK Separate sealed bids for a minimum of one( 1) Shuttle Truck, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, SEPTEMBER 17, 2024, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www. cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R.S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Aik Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or e- mailed Mir to the attention of Donta Howard, City of Alexandria— Public Works, P.O. Box 71, Alexandria, LA 71309- 0071; Fax# 318- 619-3415; e- mail [email protected]; and must be received by close of business on Thursday, September 5, 2024. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City ofAlexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, August 9, 2024 Friday, August 16, 2024 Friday, August 23, 2024 RESOLUTION NO. 0579-2024 j:-.; RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR A MINIMUM OF ONE SHUTTLE TRUCK. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for a minimum of one shuttle truck. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on September 17, 2024. PASSED AND ADOPTED at Alexandria, Louisiana, this 6th day of August, 2024. Is/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR A MINIMUM OF ONE SHUTTLE TRUCK AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted from Capitol Freightliner for a minimum of shuttle truck. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 17th day of September NOTICE PUBLISHED on the 20th day of September, 2024 THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: yi Yy4g' YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for a minimum of one grapple truck for the Sanitation Department. AGENDA ITEM FACT SHEET Alex, dna. Thisfact sheet is the basisfor a decision by the City Council. s '1 Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: August 1, 2024 Title: RESOLUTION AUTHORIZING PERMISSION TO ADVERTISE FOR A MINIMUM OF ONE ( 1) GRAPPLE TRUCK Explanation of Proposal: Additional Information Attached J We request permission to advertise for a minimum of one( 1) Grapple Truck for use by the Sanitation Department. Questions and/ or clarifications of the bid specifications shall be in written form only, either mailed, faxed or emailed to the attention of Donta Howard, City of Alexandria Purchasing Department PO Box 71, Alexandria, LA 71309- 0071; Fax 318- 619- 3415; email to donta. howard@cityofalex. com by 4:00PM CST, Thursday, September 12, 2024. Budget: Neutral El Within Requires Existing Amendment Account Number: 402- 043001- 707500 Expense Amount: $ 390, 988. 00 Account Line Item: Vehicles Remaining Amount: N/ A Authorization: Financ• D et- r 1 If
  3. Mayor 5. Division Director 2.( hie Op, atin/ officer 6. Department Head
  4. Cityttorne Oltty 7. Pur Council Staff Form E Info oration: Sufficient Review: Content ci Insufficient U Remarks: 7 - lj:, ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID #2499— GRAPPLE TRUCK Separate sealed bids for a minimum of one ( 1) Grapple Truck, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, OCTOBER 1, 2024, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www. cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/ RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R. S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or e- mailed to the attention of Donta Howard, City of Alexandria— Public Works, P. O. Box 71, Alexandria, LA 71309- 0071; Fax# 318- 619- 3415; e- mail donta. howard@cityofalex. com; and must be received by close of business on Thursday,September 12, 2024. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City ofAlexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, August 23, 2024 Friday, August 30, 2024 Friday, September 6, 2024 RESOLUTION NO. 0852- 2024 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR A MINIMUM OF ONE GRAPPLE TRUCK FOR THE SANITATION DEPARTMENT. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for a minimum of one Grapple Truck for the Sanitation Department. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on October 1, 2024. PASSED AND ADOPTED at Alexandria, Louisiana, this 20th day of August, 2024. s/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR A MINIMUM OF ONE GRAPPLE TRUCK FOR THE SANITATION DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for a minimum of one Grapple Truck for the Sanitation Department. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 1st day of October. NOTICE PUBLISHED on the 4th day of October, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR'S APPROVAL/ VETO To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for brass fittings and miscellaneous. 41116.. AGENDA ITEM FACT SHEET I\1.EIx1Ir1c1ri-iThisfactsheet is the basisfor a decision by the City Council. g e St l Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: October 3, 2024 Title: Ordinance Authorizing the Mayor to accept the low bids for Brass Fittings % Miscellaneous Explanation of Proposal: Additional Information Attached 171 On Tuesday, October 1, 2024 four( 4) bids were opened and read aloud for Brass Fitting& Miscellaneous Items. Said material to be inventoried by the Central Warehouse Department and issued on an as- needed basis. Bid is to remain in effect for a period of twelve( 12) months. We recommend awards be made to Coburns Supply, Ferguson and LafayetteWinwater. See attached: Budget: n Neutral Within n Requires Existing I I Amendment Account Number: 401- 000000- 1411800- 00000 Expense Amount: N/ A Central Warehouse Inventory Account Line Item: N/ A Remaining Amount: N/ A Authorization: 4. Fi nce D
  5. Mayo s. Divis D c 2' Chief Oper tin Officer 6. Department Head Oa.3. City At ney 7. Porch ent Council Staff Form Informatio . of lent n Review: Content I Insufficient n Remarks: BID # 2495 - BRASS FITTINGS & MISCELLANEOUS ITEMS RECOMMEND AWARDS BE MADE AS FOLLOWS: COBURNS SUPPLY ITEMS# 64, 65, 66, 76, 77, 78, 79, 80, 81, 82 LAFAYETTE WINWATER ITEMS# 1, 9, 52, 62 FERGUSON ITEMS# 2, 3, 4, 5, 6, 7 8 10, 11, 12, 13, 14, 15, 16 17, 18, 19, 20, 21, 22, 23 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 44 45, 46, 47, 48, 49, 50, 51, 53, 54, 55, 56, 57, 58, 59, 60, 61, 63, 67, 68, 69 70, 71, 72, 73, 74, 75, 83 to A W N 1# Im3 71 H 0 W r ro Z 0 W 0 r ro W r CO C) H H y x H r X W z o t+ \ I- I co 0 O r 7. Z H Y I [* 1 m yn]r O H 0 z H r Y t1 m W O N Ill X.C z \ COI. N O U En 1 9 A v W C t" t1 O 0 N ro r H W 0 t' N O CI ro H W 0 0 33 O I z W W O 17 \ t1 A N O 1 Z t" W C CO CO A X-- IO O 2730730 OW.' 010 x) X , ro O r N A t.•) x z 0. O OI O Z 2 0 3 0- 3 O 01 •• \ O H N 17 z 0 Z •• \ U. t7 H y m 0 0C) X3 13 0 z C1 t7 H to 0 CO 07 H ty CO to CO m t*i H H O W W to Q WCO N C')• N N '
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  • t. K 0 K CO K m y CHv W_ N Cn z tQ" MI O 0 CO H O T t. Z m. z zZrr. M C O N D m N en n m N H N M n0 o RmCT M 0 N m0 C m A.> m of 0 C CO73 m 0 A m m r v # 71 a S' m Z Z1 z1 m m C C A alr.. W = A W Z N Z : 0 NI o 0 C ~ IV .~.. aWp C COS b7IOrO Cm T ( A N N( n w -. o m O p jN N N 70mIOc Xi0o m co co rcnz v co DSO CA nr nmA co ZN Om ZMI N ZC; o C o Z z o r0 o8= 1 a orn1 a co C N N N N N T Co Tn m mmZ Z m 0 C 0 o A CO A jO C N C C ik oZ 2 w pop0> 8D W - D1W cnrno om O1 8Z0 N 8* 0 A C m0z OS o a m A Air411140& * AGENDA ITEM FACT SHEET Alex Thisfact sheet is the basis for a decision by the City Council. o e Sr'! Please insure that the information is dear, concise and current. 4gerDivision/Department: FINANCE/ PURCHASING Date: 8/ 1/ 2024 Title: RESOLUTION AUTHORIZING PERMISSION TO ADVERTISE FOR BRASS FITTINGS Explanation of Proposal: Additional Information Attached Request permission to advertise for Brass Fittings& Misc. Said material to be inventoried by the Central Warehouse Department. Bids are to remain in effect for a period of twelve months from bid award date. Budget: Neutral I / I Within ni RequiresLLJ Existing I I Amendment Account Number: 401- 0- 141720- 00000 Expense Amount: N/ A INVENTORY Account Line Item: N/ A Remaining Amount: N/ A Authorization: 4. Fi once irect
  1. Mayor( 5. Division Direct r
  2. Chief Opera ng icer 6. Department Head
  3. City ome 7. Purchi , f Council Staff Form r- Information: Sufficient • Review: Content ri Insufficient Remarks: ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID # 2495 Brass Fittings & Misc. Separate sealed bids for, BRASS FITTINGS & MISC., will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, October 1, 2024, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www. citvofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/ RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R. S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www.centralbidding.com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Andre Garsaud, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318- 441- 6185; email to and re.garsaud a,citvofalex and must be received by 2: 00 PM, Thursday, September 19, 2023 OR Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, August 23, 2024 Friday, August 30, 2024 Friday, September 6, 2024 41110 RESOLUTION NO. 0853-2024 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR BRASS FITTINGS AND MISCELLANEOUS. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for brass fittings and miscellaneous. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on October 1, 2024. PASSED AND ADOPTED at Alexandria, Louisiana, this 20th day of August, 2024. s/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR BRASS FITTINGS AND MISCELLANEOUS AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for brass fittings and miscellaneous. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 1st day of October. NOTICE PUBLISHED on the 4th day of October, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO To consider final adoption of an ordinance authorizing the mayor to accept the lowest proposal received from Janitress Cleaning and Staffing LLC for janitorial services for the Alexandria Zoological Park. AGENDA ITEM FACT SHEET Alex4idria This fact sheet is the basis for a decision by the City Council. otAasA, Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: SEPTEMBER 11, 2024 Title: ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL FOR JANITORIAL SERVICE FOR THE CLEANING OF THE ALEXANDRIA ZOOLOGICAL PARK Explanation of Proposal: Additional Information Attached 1 Ordinance authorizing the Mayor to accept the lowest proposal for the Janitorial Service for Cleaning of the Alexandria Zoological Park. On Wednesday, September 11, 2024, two( 2) proposals were received. We recommend award be made to Janitress Cleaning& Staffing LLC at rates as proposed. This contract shall remain in effect for a period of twelve
  1. months. Contingent upon the availability of funds, and the ability of the successful bidder to honor quoted prices, the City reserves the right to renew the existing contract for for a period of up to twenty- four( 24) additional months, in twelve( 12) month increments. Please see attached. Budget: Neutral 17 a Within Requires Existing Amendment Account Number: 403- 044300- 520500 Expense Amount: N/ A Account Line Item: Operating Supplies Remaining Amount: N/ A Authorization: 4 inan re i rt/ J i/ I e
  1. Ma —'- eivision it tor'• racer C
  2. Department Head U
  3. CityAttorney Z. Pur i Council Staff Form Information: Sufficien Review: Content Insufficient Li Remarks: SEA' 7,174 E I. S S w \ k n 2 $ a q kk 2 2 k k 2 & w w 2 ] Q U) U. I-zUi z U Sl k S 0 0 0 w c =, R _ 2 R 2 k R 2 ka 22 Q Q o A 4.
  1. a k oi k # k k a) Q. ea ii t 7 •ko k e t w k & k g k ca CT N - cr k 6 2 k f k go § E@ k E@ A k E m 7 J / Zt k i 2' R k k k k Cr ~ k k % E / 7 c § @ a a ® @ $ n 2 E k q ® t k ® k k a 0. e 0 § 2 5 ® » e t m # a cu E 0 < co k k / / X Q. 2 $ 2 2 $ .- \ asQ. . n a R % b f @o f R . c f k f ' o \ 2 . 2 c 2 t & R « n « ( -, • CO m 5 0 = tic 2 0 ° E 0 Q
  • Q. a 0. k e 0 0 0
  • U. & 0 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL RECEIVED FROM JANITRESS CLEANING AND STAFFING LLC FOR JANITORIAL SERVICES FOR THE ALEXANDRIA ZOOLOGICAL PARK AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for the lowest proposal received from Janitress Cleaning and Staffing LLC for janitorial services for the Alexandria Zoological Park. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said proposal received from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 1st day of October. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO To consider final adoption of an ordinance authorizing the mayor to enter into a Cooperative Endeavor Agreement with Louisiana Department of Treasury and the State of Louisiana related to funding appropriated by Louisiana Legislature Act 776 and other matters with respect thereto. AGENDA ITEM FACT SHEET Alex, dna. This fact sheet is the basis for a decision by the Ciry Council. GS Please insure that the information is dear, concise and current. Division/ Department: Public Safety/ Public Works Date: September 20, 2024 Title: Ordinance authorizing the Mayor to enter into a Cooperative Endeavor Agreement between the City of Alexandria and the Louisiana Department of the Treasury and the State of Louisiana Explanation of Proposal: Additional Information Attached Ti An ordinance authorizing the Mayor to enter into a Cooperative Endeavor Agreement between the City of Alexandria and the Louisiana Department of the Treasury and the State of Louisiana related to the funding appropriated by the Louisiana Legislature in Act 776 of the 2024 Regular Legislative Session and other matters with respect thereto. Bud et. n Neutral n Within Requires g : I II Existing ' 1 Amendment Account Number: Expense Amount: II Account Line Item: Remaining Amount: Authorization: 4. once+ ir.` or e.,44 11. i A
  1. M r 5. Division Director r, r
  2. Chief 0;' rat' , s- i r 6. De iartmen( Head 1 1C
  3. Ci Attorney 7. Purchasing Agent Council Staff Form 0 Information: Sufficient E Review: Content n Insufficient n Remarks: w-"' 7 '' SEP 2 -I 2024 ATTACHMENT C Entities Needing to Send Requested Information to Execute a CEA by June 30, 2025 Treasury is currently waiting on requested information from these entities to have an executed CEA with Treasury by June 30, 2025. III Act Containing Eligible Expense Amount of Appropriation Timeframe Agency Name of Entity Appropriation Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Bayou Blue Fire Department in Iberville Parish 25 000. 00 Act 776 of 2024 RIS 7/ 1/ 24 to 6/ 30/ 25 945 Bayou Blue Fire Protection District 100,000.00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Bayou Cane Fire Protection District 200, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Bayou Community Academy, Inc. 60, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Bayou Pigeon Heritage Association 15, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Beauregard Parish Police Jury 250,000.00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Beauregard Parish Police Jury 75, 000 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Beauregard Parish Sheriff' s Office 100, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Beauregard Parish Sheriff' s Office 100,000.00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Bethlehem Missionary Baptist Church of Shreveport 30, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Better Schools for America 125, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Big Brothers/ Big Sisters of Acadiana, Inc. 125, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Big Brothers/ Big Sisters of Southwest Louisiana, Inc. 125, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Big River Economic and Agricultural Development Alliance 400, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Black Data Processing Association Monroe Chapter 100, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Black Men of Labor 50, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Bogalusa YMCA 200, 000.00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Bossier Parish Police Jury 362, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Bossier Parish Police Jury 193, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Bossier Parish Police Jury 125, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Bossier Parish Police Jury 125,000.00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Bridge House Corporation 300, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Bright School 75, 000 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Bright School for the Deaf 50,000.00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Broadmoor Neighborhood Association 250, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Burden Foundation in Baton Rouge 250,000.00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Calcasieu Parish Police Jury 1550 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Calcasieu Parish Police Jury 50, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Calcasieu Parish School Board 150, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Caldwell Parish Police Jury 100, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Calhoun Civic Club 150, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Cameron Parish Police Jury 500, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Cameron Parish Police Jury 300, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Catahoula Parish Police Jury 300, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Central Community School System 1, 000 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Chez Hope in St. Mary Parish 10,000.00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 Christian Acres Youth Center, Inc. 25, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 City of Abbeville 100, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 City of Alexandria 250, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 City of Alexandria 125,000.00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 City of Alexandria 100, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 City of Alexandria Police Department 100,000.00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 City of Baker 35, 000. 00' Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 City of Baker 75, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 City of Bastrop 100,000.00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 City of Bossier 245, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 City of Bossier City 50, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 City of Broussard 250, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 City of Carencro 750, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 City of Carencro 1, 000 000 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 City of Crowley 20, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 City of Denham Springs 300, 000. 00 Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 City of Dequincy 115, 000. 00 III Act 776 of 2024 RLS 7/ 1/ 24 to 6/ 30/ 25 945 City of DeRidder 250,000.00 Page 5 of 15 As of August 12, 2024 HB NO. 782 ENROLLED 1 Payable out of the State General Fund( Direct) to the city of Oakdale for facility improvements to the jail 25, 000 4 Payable out of the State General Fund( Direct) 6 equipment, acquisitions, and upgrades 62, 000 7 Payable out of the State General Fund( Direct) 8 to the 29 11 Academy for mentoring and 9 educational after school programs 250, 000 10 Payable out of the State General Fund( Direct) 11 to the city of Alexandria for the Public Safety 12 Department for a new communications system 250, 000 13 Payable out of the State General Fund( Direct) 14 to the Terrebonne Consolidated Government 15 for wiring in light fixtures on the Schriever 16 Overpass 250, 000 17 Payable out of the State General Fund( Direct) 18 to the city of Harahan for the Veteran' s Memorial 19 Park 102, 000 20 Payable out of the State General Fund( Direct) 21 to Jefferson Parish for recreational renovations 22 and improvements in Metairie 75, 000 23 Payable out of the State General Fund( Direct) III 24 to Jefferson Parish for recreational 25 improvements in River Ridge 75, 000 26 Payable out of the State General Fund( Direct) 27 to the city of Slidell for tornado damage repairs 250, 000 28 Payable out of the State General Fund( Direct) 29 to the Ward One Fire Protection District No. 2 of 30 Ville Platte for acquisitions and repairs 10, 000 31 Payable out of the State General Fund( Direct) 32 to the Evangeline Parish Police Jury for the Bayou 33 Petite Drainage Study 25, 000 34 Payable out of the State General Fund( Direct) 35 to town ofGlenmora for a digital projector and 36 speakers 30, 000 37 Payable out of the State General Fund( Direct) 38 to the Evangeline Parish Police Jury for the Sheriffs 39 Mounted Posse of Evangeline for bullet proof vests 20, 000 40 Payable out of the State General Fund( Direct) 41 to the village of Turkey Creek for the purchase of 42 tapping saddles for waterlines 15, 000 43 Payable out of the State General Fund( Direct) 45 recovery project 10, 000 S HB NO. 782 ENROLLED 1 Payable out of the State General Fund( Direct) 2 to the city of Alexandria to purchase new radios III3 or communication equipment 100, 000 4 Payable out of the State General Fund( Direct) 5 to the village of Reeves for construction of a 6 new City Hall building 50, 000 7 Payable out of the State General Fund( Direct) 8 to Compassion for Lives for recidivism 9 reduction 100, 000 10 Payable out ofthe State General Fund( Direct) 11 to the Tangipahoa Parish Government for 12 operations 50, 000 13 Payable out of the State General Fund( Direct) 14 to the Northeast Louisiana Development Alliances 15 for educational programs 100, 000 16 Payable out of the State General Fund( Direct) 17 to Queens of Tomorrow, Inc. for educational 18 and mentoring programs 50, 000 19 Payable out of the State General Fund( Direct) 20 to the city of Grambling for a bus cover 10, 000 21 Payable out of the State General Fund( Direct) 22 to the village of Grand Cane for improvements 23 to the downtown village facilities 40, 000 III24 Payable out of the State General Fund( Direct) 25 to the Sabine Parish Police Jury for parish 26 building and facility improvements 40, 000 27 Payable out of the State General Fund( Direct) 28 to the town of Zwolle for the Zwolle Police 29 Department for equipment 40, 000 30 Payable out of the State General Fund( Direct) 32 improvements 40, 000 33 Payable out of the State General Fund( Direct) 34 to the village of Pleasant Hill for water and 35 sewer improvements 15, 000 36 Payable out of the State General Fund( Direct) 37 to the village of Stanley for village 38 community center improvements and fencing 25, 000 39 Payable out of the State General Fund( Direct) 41 improvements 15, 000 42 Payable out of the State General Fund( Direct) 44 improvements 35, 000 45 Payable out of the State General Fund( Direct) 46 to the city of Ruston for park renovations 400, 000 HB NO. 782 ENROLLED I Payable out of the State General Fund( Direct) 2 to Better Schools For America for teacher resources 3 and after- school mentoring 125, 000 III4 Payable out of the State General Fund( Direct) 5 to the Ascension Parish Police Jury for 7 Payable out of the State General Fund( Direct) 8 to Community Outreach Services LLC for 9 community programming 125, 000 10 Payable out of the State General Fund( Direct) 12 drainage in Reserve 250, 000 13 Payable out of the State General Fund( Direct) 14 to the Oil Center Renaissance Association for 15 infrastructure improvements and business attraction 16 projects 250, 000 17 Payable out of the State General Fund( Direct) 18 to the West 30's Redemption Company, Inc. for 19 expenses associated with construction and 20 renovation projects 500, 000 21 Payable out of the State General Fund( Direct) 22 to Recreation District No. 3 of Livingston Parish 23 for recreational improvements 250, 000 24 Payable out of the State General Fund( Direct) 25 to the Ozone Music Education Foundation, Inc. for 26 the Ozone Music Festival 50, 000 27 Payable out of the State General Fund( Direct) 28 to Washington Parish Government for improvements 250, 000 29 Payable out of the State General Fund( Direct) 30 to the Claiborne Parish Police Jury for a 31 vocational- technical school 240, 000 32 Payable out of the State General Fund( Direct) 33 to the city of Alexandria for drainage projects 125, 000 34 Payable out of the State General Fund( Direct) 35 to the city of Pineville for drainage projects. 125, 000 36 Payable out of the State General Fund( Direct) 37 to the Delta Sigma Theta Sorority, Inc. Lake Charles 38 Alumnae Chapter for community programs 125, 000 39 Payable out of the State General Fund( Direct) 40 to Kappa Alpha Psi Lake Area Foundation for 41 community outreach 125, 000 42 Payable out of the State General Fund( Direct) 44 Payable out of the State General Fund( Direct) III HB NO. 782 ENROLLED 1 Payable out of the State General Fund( Direct) 2 to the Bayou Blue Fire Department in Iberville 3 Parish 25, 000 4 Payable out of the State General Fund( Direct) 5 to the Bayou Blue Fire Protection District 100, 000 6 Payable out of the State General Fund( Direct) 7 to the Bayou Cane Fire Protection District 200, 000 8 Payable out of the State General Fund( Direct) 9 to the Bayou Pigeon Heritage Association 15, 000 10 Payable out of the State General Fund( Direct) 12 repairs 75, 000 13 Payable out of the State General Fund( Direct) 14 to the Beauregard Parish Sheriffs Office for 15 fence installation 100, 000 16 Payable out of the State General Fund( Direct) 17 to the Black Men of Labor for education and 18 cultural preservation programming 50, 000 19 Payable out of the State General Fund( Direct) 20 to the Burden Foundation in Baton Rouge 250, 000 21 Payable out of the State General Fund( Direct) 22 to the Cameron Parish Police Jury for LA 23 Highway 27 300, 000 Payable out of the State General Fund( Direct) to the city of Abbeville for sidewalks on Martin 26 Luther King, Jr. Drive 100, 000 27 Payable out of the State General Fund( Direct) 28 to the city of Alexandria Police Department for 29 the PACTS initiative 100, 000 30 Payable out of the State General Fund( Direct) 31 to the city of Baker 75, 000 32 Payable out of the State General Fund( Direct) 33 to the city of Dequincy for fire department 34 equipment 115, 000 35 Payable out of the State General Fund( Direct) 36 to the city of Franklin for ceiling tiles at both 37 recreation centers 60, 000 38 Payable out of the State General Fund( Direct) 39 to the city of Franklin for Grevemberg House 40 exterior painting and facade restoration 100, 000 41 Payable out of the State General Fund( Direct) 42 to the city of Franklin for parking lot 43 construction at city hall 50, 000 S ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A COOPERATIVE ENDEAVOR AGREEMENT WITH LOUISIANA DEPARTMENT OF TREASURY AND THE STATE OF LOUISIANA RELATED TO FUNDING APPROPRIATED BY LOUISIANA LEGISLATURE ACT 776 AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to enter into a Cooperative Endeavor Agreement with Louisiana Department of Treasury and the State of Louisiana related to funding appropriated by the Louisiana Legislature Act 776. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 1st day of October. NOTICE PUBLISHED on the 4th day of October, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO S To consider final adoption of an ordinance authorizing the mayor to accept the low bid for the purchase of equipment used in criminal investigations related to violent crimes. S 1-11Awi AGENDA ITEM FACT SHEET AleXgdm. Thisfactsheet is the basisfor a decision by the City Council. AtSG/ Please insure that the information is clear, concise and current. Division/ Department: Alexandria Police Department( APD) Date: September 12, 2024 An Ordinance Authorizing the Mayor to accept the low bid for the purchase of equipment used in criminalTitle: investigations related to violent crimes. Explanation of Proposal: Additional Information Attached This ordinance authorizes the Administration and APD to purchase a equipment used to analyze and make determinations thereof on evidence related to criminal investigations. Budget' Neutral Within 1171 Requires Existing 1= 1 Amendment Account Number: 707600 Expense Amount: $ 35, 000. 00 Account Line Item: Machinery and Equipment Remaining Amount: $ 347. 532 Authorization: a e i ector
  4. Mayo 5. isio " rector
  5. C 0 ring Officer 6. Dep ment d
  6. CityAttorney 7. PurchasingAgent Council Staff Form Information: Sufficient Review: Content Q Insufficient E] Remarks: EVIDENCE Budgetary Quote 630- 468- 1127 QUOTE TERM 36-MONTHS www. evidenceiq. com Drew Savage Regional Sales Manager 940- 389- 0951 BILL TO SHIP TO Alexandria Police Department Alexandria Police Department Shalee Tyler 318- 955- 7908 shalee. tylerta'. cityofalex. com ITEM DESCRIPTION TERM QTY UNIT COST TOTAL IN YEARS] BIQ- 1 81Q Solution Annual Subscription& Master Service Agreement 3 1 14, 999. 00 $ 44,997. 00 BIQ Ballistic IQ Hardware( Included in Annual Subscription) 3 1 BIQ Ballistic IQ Hardware 3 1 BIQ- RB- 10 Rapid Ballistic Cases- 10 pack( 10 Included in Annual Subscription) 3 1 III SUBTOTAL $ 44,997.00 DISCOUNT $ 10, 000. 00 SUBTOTAL PER TERM $ 34, 997. 00 TERM[ IN YEARS] 1 BALLISTIC IQ SOLUTION TOTAL $,` ' v34, 997; 00' MULTI-YEAR CONTRACT PAID IN FULL DISCOUNT 5% BALLISTIC IQ SOLUTION TOTAL* N/ A DISCOUNT ONLY APPLIES TO CONTRACTS PAID IN FULL AT THE START OF THE CONTRACT TERM WITH TERMS EXCEEDING 3+ YEARS* NOTES If you wish to make any changes to this quote, please contact Drew Savage This quote is valid 60 calendar days from Quote Date. This quote is for the designated Term length of the designated Product quantity with a start date to be determined following Purchase Order submission and BIQ Training completion. Items/ Services included in the price of BIQ Solution Annual Subscription& Master Service Agreement for the duration of the Contract Term: Extended warranty on entire BIQ Solution. BIQ Master License Software BIQ Hardware, Capture station and Hard Case The Ballistics IQ solution usage is available only to the contracting agency unless otherwise stated in the formally executed Evidence IQ MSA Billings will be paid annually in advance of the first month of the contract term under service with Net 30 terms unless paid in full. Unused Rapid Ballistic cases carry over to following year(s) III ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID FOR THE PURCHASE OF EQUIPMENT USED IN CRIMINAL INVESTIGATIONS RELATED TO VIOLENT CRIMES AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid for the purchase of equipment used in criminal investigations related to violent crimes. SECTION II: BE IT FURTHER ORDAINED,- etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 1st day of October. NOTICE PUBLISHED on the 4th day of October, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO To consider final adoption of an ordinance authorizing the mayor to execute any necessary Intergovernmental Agreements with the Rapides Parish Sheriff' s Office related to funds available from the Recovery Act Edward Byrne Memorial Justice Assistance Grant ( JAG) Program and other matters with respect thereto. S 0 IL- AGENDA ITEM FACT SHEET Alexodria. Thisfactsheet is the basisfora decision by the City Council. 4,40G1/ Please insure that the information is clear, concise and current. Division/ Department: Alexandria Police Department Date: 9/ 24/ 2024 Title: An ordinance to authorize the Mayor to execute any necessary Intergovernmental Agreements with the Rapides Parish Sheriff' s Office related to funds available from the Recovery Act Edward Byrne MemorialJustice Assistance Grant( JAG) Program and other matters with respect thereto. Explanation of Proposal: Additional Information Attached IThe proposed ordinance would authorize the Mayor to enter into any necessary Intergovernmental Agreements with the Rapides Parish Sheriff' s Office to receive grant funding from the Recovery Act Edward Byrne Memorial Justice AssistanceGrant, including but not limited to Fiscal Years 2023($ 47, 995. 00) and 2024($ 40, 216. 00) and for future subsequent fiscal years. Budget: n Neutral I l Within Requires I I Existing l Amendment IIIAccount Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4. Finance Direct, r e1---'
  • i. Mayor' 5. Division Direct
  1. Chief Oper ting fcer
  2. Depa nt Head
  3. .' ney 7. Purchasing Agent Council Staff Form T Information: Sufficient n Review: Content n Insufficient Remarks: 0 7r4BED 2 =- LF . ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE ANY NECESSARY INTERGOVERNMENTAL AGREEMENTS WITH THE RAPIDES PARISH SHERIFF' S OFFICE RELATED TO FUNDS AVAILABLE FROM THE RECOVERY ACT EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT ( JAG) PROGRAM AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to execute any necessary Intergovernmental Agreements with the Rapides Parish Sheriff's Office Related to funds available from the Recovery Act Edward Byrne Memorial Justice Assistance Grant ( JAG) Program. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or 0 vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 1st day of October. NOTICE PUBLISHED on the 4th day of October, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of October, 2024 and final publication was made in the Alexandria Daily Town Talk on the day of October, 2024. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO
  • I. PUBLIC HEARING COMMUNITY DEVELOPMENT To hold a public hearing and consider adoption of a resolution taking action on 22 structures for cost of demolition. AiisiltitaL.* AGENDA ITEM FACT SHEET Alexg. dria Thisfact sheet is the basisfor a decision by the Ciry Council. GtLS ' 1a, Please insure that the information is dear, concise and current.Ai Division/ Department: Community Development Date: August 23, 2024 Title: A Resolution setting a public hearing taking action on the cost of demolition of( 22) residential structures. Explanation of Proposal: Additional Information Attached 571 Introduce on September 03, 2024 for authorization to set a Cost Public Hearing on October 15, 2024 for the authority to file liens on the ( 22) properties that the City has demolished. The cost lien amount is a total of expenses associated with the removal of each structure based on a City Council Condemnation Order. All Property owners have been sent certified mail notice of the lien amounts and had the opportunity to pay the lien prior to City Council Public Hearing but have not to date. I IBud et. Neutral Within II Requires g : Existing I I Amendment Account Number: 160- 022417& 101- 054701 Expense Amount: Amounts have been deducted as actions occurred. Account Line Item: 531101 Remaining Amount: Authorization: 4. Finant- o' e"' r
  1. May r 5. Divis 1i Nis
  2. te o r ng Officer 6. Department Head
  3. Crney i 7. PurchasingAgent c Council Staff Form Information: Sufficient I I Review: Content {] Insufficient Remarks: Exhibit A - List of 22 structures II Exhibit B - Statement of Demolition Costs for 22 structures FECEIVED AUG 2 9 2024 I y ' , Public Hearing for Cost of Demolition Community Development Total Cost
  4. CD2 14147 2413 13th St. Julia Leach EST. Y 9, 439. 52
  5. CD16th St. Larwood Properties, Abigail Land Y3 13496 337 Holdings 15, 936. 65 3. 4 14254 1210 CDBroadway Ave. Oceal Walker Y 11, 055. 52
  6. CDChester A& B Larwood Properties, Abigail Land Y 5 13012 208 Holdings 23, 040.03 5. 6 13603 3948 CDClark St. Bakies Properties, Richard Jones Y 12, 299. 53 6. 7 14058 119 CDCottage St. Charles D. Williams Y 16, 189. 52 8. 9 14480 2831 CDHarris St. Elizabeth Tisby N 10, 305. 53
  7. CS- Heartland Investors US Bank, Sallie 10 12161 3508 Hollywood Dr. y III M ae Gable 21, 761. 03
  8. CD11 14407 2737 Houston St. Diane P. Griffin Y 8, 898. 53
  9. CD12 14626 2320 Hynson St. Gullage Investment Group N 15, 712. 50
  10. CD- Abigail Land Holdings, LLC, Jerry 13 14634 2421 Hynson St. Larwood, Larwood Properties Y 21, 947. 52
  11. CD14 14396 2617 Lee St. Lena Geno Conella N 9, 623. 50
  12. CDLevin St. Nathaniel Gray N1
  13. 0 19, 471. 81 15, 081. 02
  14. CDMadison Annie L. Johnson James, Sherrie Y17 13605 1233 James 14, 858. 28 18. 18 13689 3120 CDMadonna Scott Riche and Bonnie Riche Y 27, 320. 94 19. 19 14408 56 CDMeyer St. ACC Tax Sales People Y 17, 305. 52
  15. CDNew2014471 2305 York Ave. Croom Properties, LLC N 7, 211. 50 21. 21 13714 634 CDWilliamson St. James Harvey Y 14, 651. 52
  16. CDIII 22 13930 2702 Wise St. George Henry Y 10, 493. 53 1: Drive/ 09-CityCouncil Resolutions/ FACT sheets/ Template Forms/ PH for Cost AFS attachment. xls rev160217s1b D Oo Qz n C it cet xk m Cq 0 CA) : , '-'' -",' 2; 1; ve=:,-16,,.., ....'.. L' Af,i.,'F'..- „,,:-.,.-, 4;: .-- (,3 ' 4,.. - rt aop CD
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Y O-i p M c 0 4( 1) VI v H &lt;- t• MQ Nr t N&lt; . tc O % rz I a HV • W ; ti rD R M n ' gy m Ii nsue r 0 i D. r r t M , vNmo). mo 4.- v v c d _ k, v to m n O , ao N°' m n VR 0. 3 ilk D0to T' ro mrn Ovi d= w Ow 73 tM,-wr 1-. b1 * at H' W City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cda@cuvofalex. com STATEMENT OF DEMOLITION COST DATE OF MAILING: August 22, 2024 MPN#: CD- 14147 PARISH PARCEL ID#: 2400501310009201 PARISH ASSESSMENT#: 4010825900 LEGAL DESCRIPTION: - LT 7 SQ" E" BROADWAY SUBD# 2--- 71302 PROPERTY OWNER( S): Julia Leach, Est; 2413 13th St Alexandria, LA 71301 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 450- 2023: Hazard ( Lead/ Asbestos) Testing Fee( s): 1, 042. 50 Abatement Contractor Fee( s): 772. 00 Contractor Fee( s): 5, 774. 00 Public Notice Advertisement Fees: 8. 13 Courthouse Filing Fees: 420. 00 Absentee Attorney Fees: 822. 89 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 9, 439. 52 101 City Funds: 7, 518. 89 160 CDBG Funds: 1, 920. 63 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127. 3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cda@city_pjalex. com STATEMENT OF DEMOLITION COST DATE OF MAILING: August 22, 2024 MPN#: CD- 13496 PARISH PARCEL ID#: 2400501300004701 PARISH ASSESSMENT#: 4010337000 LEGAL DESCRIPTION: -- LOTS 3& 4, SQ. 19, WEST ALEXANDRIA ADDN. MUNICIPAL ADDRESS: 337A 16TH STREET Unit: A& B PROPERTY OWNER( S): Larwood Properties, LLC; 800 Copper Road, Unit 3747 Copper Mountain, CO 80443 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 450- 2023: Hazard ( Lead/ Asbestos) Testing Fee( s): 1, 042. 50 Abatement Contractor Fee( s): 2, 143. 00 Contractor Fee( s): 10, 890. 00 Public Notice Advertisement Fees: 8. 13 Courthouse Filing Fees: 420. 00 Absentee Attorney Fees: 833. 02 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 15, 936. 65 101 City Funds: 14, 016. 02 160 CDBG Funds: 1, 920. 63 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127.3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cda@cftyoralex. com STATEMENT OF DEMOLITION COST DATE OF MAILING: August 22, 2024 MPN#: CD- 14254 PARISH PARCEL ID#: 2400501310003101 PARISH ASSESSMENT#: 4011427800 LEGAL DESCRIPTION: — LOT 4, BLK" B", BROADWAY SUBD LA 71302 PROPERTY OWNER( S): Oceal Walker; 1210 Broadway Street Alexandria, LA 71301 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 450-2023: Hazard ( Lead/ Asbestos) Testing Fee( s): 1, 042. 50 Abatement Contractor Fee( s): 0. 00 Contractor Fee( s): 8, 162. 00 Public Notice Advertisement Fees: 8. 13 Courthouse Filing Fees: 420. 00 Absentee Attorney Fees: 822. 89 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 11, 055. 52 101 City Funds: 9, 134. 89 160 CDBG Funds: 1, 920. 63 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127. 3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cda@cityofalex. com 11111 STATEMENT OF DEMOLITION COST DATE OF MAILING: August 22, 2024 MPN#: CD- 13012 PARISH PARCEL ID#: 2400501300004701 PARISH ASSESSMENT#: 1010337000 LEGAL DESCRIPTION: PT. LOTS 1& 2, SQ. 94, POPLAR GROVE ADDN. LA; PROPERTY OWNER( S): LARWOOD PROPERTIES; 800 COOPPER RD# 3747 COPPER MOUNTAIN, CO 80443 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 450- 2023: Hazard ( Lead/ Asbestos) Testing Fee( s): 1, 042. 50 Abatement Contractor Fee( s): 6, 644. 25 Contractor Fee( s): 13, 482. 00 Public Notice Advertisement Fees: 8. 13 Courthouse Filing Fees: 420. 00 Absentee Attorney Fees: 843. 15 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 23, 040.03 101 City Funds: 21, 119.40 160 CDBG Funds: 1, 920. 63 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127. 3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cda@citvofalex. com STATEMENT OF DEMOLITION COST DATE OF MAILING: August 22, 2024 MPN#: CD- 13603 PARISH PARCEL ID#: 2304505080003701 PARISH ASSESSMENT#: 5010747700 LEGAL DESCRIPTION: --- LT 53 JEFFERSON SUBD--- 71302 PROPERTY OWNER( S): Bakies Properties LLC C/ O Brandon Bakies; 2910 North Bolton Ave Alexandria, LA 71303 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 450- 2023: Hazard ( Lead/ Asbestos) Testing Fee( s): 1, 042. 50 Abatement Contractor Fee( s): 0.00 Contractor Fee( s): 9, 406. 00 Public Notice Advertisement Fees: 8. 13 Courthouse Filing Fees: 420. 00 Absentee Attorney Fees: 822. 90 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 12, 299. 53 101 City Funds: 10, 378. 90 160 CDBG Funds: 1, 920. 63 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127.3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cda@cityofalex. com STATEMENT OF DEMOLITION COST DATE OF MAILING: August 23, 2024 MPN#: CD- 14058 PARISH PARCEL ID#: 2403802030000801 PARISH ASSESSMENT#: 5010028452 LEGAL DESCRIPTION: -- LOT 8, COTTAGE SUBD. 71301 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 450-2023: Hazard( Lead/ Asbestos) Testing Fee( s): 1, 042. 50 Abatement Contractor Fee( s): 4,588. 00 Contractor Fee( s): 8, 708. 00 Public Notice Advertisement Fees: 8. 13 Courthouse Filing Fees: 420. 00 Absentee Attorney Fees: 822. 89 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 16, 189. 52 101 City Funds: 14, 268. 89 160 CDBG Funds: 1, 920. 63 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127.3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cda@cityofalex com STATEMENT OF DEMOLITION COST DATE OF MAILING: August 22, 2024 MPN#: CD- 14162 PARISH PARCEL ID#: 2400500360000201 PARISH ASSESSMENT#: 1011309041 LEGAL DESCRIPTION: -- PT LOT 1, WILLIAM ASHBY ADDN; 30' ON SOLOMON ST X 51. 05' 71302 PROPERTY OWNER( S): Sterkx& Rhoad, LLC or Sterkx& Woodard, LLC; 1405 Metro DriveSuite 1 Alexandria, LA 71302 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 450- 2023: Hazard ( Lead/ Asbestos) Testing Fee( s): 1, 000. 00 Abatement Contractor Fee( s): 20, 948. 00 Contractor Fee( s): 0. 00 Public Notice Advertisement Fees: 3. 00 41111) Courthouse Filing Fees: 420. 00 Absentee Attorney Fees: 0. 00 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 22, 971. 00 101 City Funds: 21, 548. 00 160 CDBG Funds: 1, 423. 00 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127. 3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. 4111) Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cda@ciofalex. com_ STATEMENT OF DEMOLITION COST DATE OF MAILING: August 23, 2024 MPN#: CD- 14480 PARISH PARCEL ID#: 2404209150000401 PARISH ASSESSMENT#: 1010689500 LEGAL DESCRIPTION: — LT 4 SQ 1 TITLE CO SUB 71301 PROPERTY OWNER( S): Elizabeth C. Tisby 4721 Lincoln Rd. Alexandria, LA 71302 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 450- 2023: Hazard ( Lead/ Asbestos) Testing Fee( s): 1, 042. 50 Abatement Contractor Fee( s): 0.00 Contractor Fee( s): 7, 862. 00 Public Notice Advertisement Fees: 8. 13 Courthouse Filing Fees: 420. 00 Absentee Attorney Fees: 372. 90 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 10, 305. 53 101 City Funds: 8, 834. 90 160 CDBG Funds: 1, 470. 63 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127. 3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. S Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 STATEMENT OF DEMOLITION COST DATE OF MAILING: August 23, 2024 MPN#: CS- 12161 PARISH PARCEL ID#: 2304409990001701 PARISH ASSESSMENT#: 5010503300 LEGAL DESCRIPTION: -- LOT 19, SQ 1, WOODSIDE GARDENS LA 71302 PROPERTY OWNER( S): Sallie Mae Gable; 3508 Hollywood Blvd. Alexandria, LA 71302 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 450- 2023: Hazard ( Lead/ Asbestos) Testing Fee( s): 1, 042. 50 Abatement Contractor Fee( s): 4, 738. 00 Contractor Fee( s): 14, 129. 50 Public Notice Advertisement Fees: 8. 13 Courthouse Filing Fees: 420. 00 Absentee Attorney Fees: 822. 90 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 21, 761. 03 101 City Funds: 19, 840. 40 160 CDBG Funds: 1, 920. 63 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127.3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cda@cityofalex. com S STATEMENT OF DEMOLITION COST DATE OF MAILING: August 22, 2024 MPN#: CD- 14407 PARISH PARCEL ID#: 2400708630080701 PARISH ASSESSMENT#: 1010192040 LEGAL DESCRIPTION: — LOT 2, SQ. 56, S. A. L. CO. ADDN. 71301 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 450- 2023: Hazard ( Lead/ Asbestos) Testing Fee( s): 1, 042. 50 Abatement Contractor Fee( s): 0. 00 Contractor Fee( s): 6, 008. 00 Public Notice Advertisement Fees: 5. 13 Courthouse Filing Fees: 420. 00 Absentee Attorney Fees: 822. 90 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 8, 898. 53 101 City Funds: 6, 980. 90 160 CDBG Funds: 1, 917. 63 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127. 3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. S Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cda@citvofaiex. com STATEMENT OF DEMOLITION COST DATE OF MAILING: August 23, 2024 MPN#: CD- 14626 PARISH PARCEL ID#: 2403601700002901 PARISH ASSESSMENT#: 4010656175 LEGAL DESCRIPTION: --- PT LOTS 3& 4, BLK 4, CHESTER PLACE 71301 PROPERTY OWNER( S): Gullage Investment Group; 6418 Old Chatham LN Houston, TX 77035 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 450- 2023: Hazard ( Lead/ Asbestos) Testing Fee( s): 1, 042. 50 Abatement Contractor Fee( s): 3, 324. 00 Contractor Fee( s): 10, 323. 00 Public Notice Advertisement Fees: 3. 00 Courthouse Filing Fees: 420. 00 Absentee Attorney Fees: 0. 00 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 15, 712. 50 101 City Funds: 14, 247. 00 160 CDBG Funds: 1, 465. 50 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127. 3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cdaPcityofalex. com STATEMENT OF DEMOLITION COST DATE OF MAILING: August 23, 2024 MPN#: CD- 14634 PARISH PARCEL ID#: 2403601700005501 PARISH ASSESSMENT#: 3011225847 LEGAL DESCRIPTION: --- LOT 9, A RESUB OF PT BLK 7, CHESTER PLACE; LESS PT OF ESSIE STREE CB 1371- 769) 71301 PROPERTY OWNER( S): ABIGAIL LAND HOLDINGS LLC; 13575 Lynam Dr OMAHA, NE 68138 Larwood Properties Jerry Larwood; 800 Copper Rd# 3747 Copper Mountain, CO 80443 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 450- 2023: Hazard ( Lead/ Asbestos) Testing Fee( s): 1, 042. 50 Abatement Contractor Fee( s): 5, 138. 00 Contractor Fee( s): 13, 916.00 Public Notice Advertisement Fees: 8. 13 Courthouse Filing Fees: 420. 00 Absentee Attorney Fees: 822. 89 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 21, 947. 52 101 City Funds: 20, 026. 89 160 CDBG Funds: 1, 920. 63 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127. 3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cda@cityofalex. com STATEMENT OF DEMOLITION COST DATE OF MAILING: August 23, 2024 MPN#: CD- 14396 PARISH PARCEL ID#: 2400707200000401 PARISH ASSESSMENT#: 5010256200 LEGAL DESCRIPTION: — LOTS 10& 11 SQ 1 WATSON WHITTINGTON SUBD PROPERTY OWNER( S): Lena Gengo Connella; 1303 Horseshoe Dr Alexandria, LA 71301 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 450- 2023: Hazard ( Lead/ Asbestos) Testing Fee( s): 1, 042. 50 Abatement Contractor Fee( s): 778. 00 Contractor Fee( s): 6, 780. 00 Public Notice Advertisement Fees: 3. 00 Courthouse Filing Fees: 420. 00 Absentee Attorney Fees: 0. 00 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 9, 623. 50 101 City Funds: 8, 158. 00 160 CDBG Funds: 1, 465. 50 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127. 3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318.449. 5071 / cda@cityofalex. com STATEMENT OF DEMOLITION COST DATE OF MAILING: August 23, 2024 MPN#: 11401 PARISH PARCEL ID#: 2403803860001201 PARISH ASSESSMENT#: 4010063150 LEGAL DESCRIPTION: — FRT. 110' OF LOT 15, SQ 4, HAKENYOS SUBD, BALL ADDN PROPERTY OWNER( S): Nathaniel Gray; P. O. Box 5284 Alexandria, LA 71307 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 289- 2022: Hazard ( Lead/ Asbestos) Testing Fee( s): 40. 00 Abatement Contractor Fee( s): 4, 645. 00 Contractor Fee( s): 14, 081. 81 Public Notice Advertisement Fees: 0. 00 Courthouse Filing Fees: 105. 00 Absentee Attorney Fees: 0. 00 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 19, 471. 81 101 City Funds: 19, 366. 81 160 CDBG Funds: 105. 00 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127. 3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cdaCEcityofalex. com STATEMENT OF DEMOLITION COST DATE OF MAILING: August 22, 2024 MPN#: CD- 13439 PARISH PARCEL ID#: 2403704080005001 PARISH ASSESSMENT#: 1011181945 LEGAL DESCRIPTION: --- LT 3& ADJ 4' LT 2 SQ 11 HICKMAN HOOE ADDN 71301 PROPERTY OWNER( S): Larwood Properties, LLC Jerry Larwood; 800 Copper Road,# 3747 Copper Mountain, CO 80443 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 450- 2023: Hazard ( Lead/ Asbestos) Testing Fee( s): 1, 042. 50 Abatement Contractor Fee( s): 0. 00 Contractor Fee( s): 12, 187. 50 Public Notice Advertisement Fees: 8. 13 Courthouse Filing Fees: 420. 00 Absentee Attorney Fees: 822. 89 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 15, 081. 02 101 City Funds: 13, 160. 39 160 CDBG Funds: 1, 920. 63 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127. 3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cda@citvofalex. com STATEMENT OF DEMOLITION COST DATE OF MAILING: August 22, 2024 MPN#: CD- 13605 PARISH PARCEL ID#: 2404109580007001 PARISH ASSESSMENT#: 5010699200 LEGAL DESCRIPTION: PT LOT 9, SQ 6, WEST ALEX ADDN; 55' ON MADISON ST X 72' 71301 PROPERTY OWNER( S): Sherrie James, Administrator Annie L Johnson James; 4117 Southland St Alexandria, LA 71302 Sofia James; Baton Rouge, LA COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 282- 2022: Hazard ( Lead/ Asbestos) Testing Fee( s): 40. 00 Abatement Contractor Fee( s): 5, 388. 10 Contractor Fee( s): 7, 805. 00 Public Notice Advertisement Fees: 5. 80 Courthouse Filing Fees: 210. 00 Absentee Attorney Fees: 809. 38 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 14, 858. 28 101 City Funds: 14, 198. 28 160 CDBG Funds: 660. 00 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127. 3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cda@cityofalex, com STATEMENT OF DEMOLITION COST DATE OF MAILING: August 22, 2024 MPN#: CD- 13689 PARISH PARCEL ID#: 2403300530000501 PARISH ASSESSMENT#: 10108566710 LEGAL DESCRIPTION: -- LOT 6& PT LOT 7 SQ 1 MATTIE 0 BALL ADDITION LA COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 565- 2024: Hazard ( Lead/ Asbestos) Testing Fee( s): 1, 042. 50 Abatement Contractor Fee( s): 7, 455. 00 Contractor Fee( s): 17, 082. 35 Public Notice Advertisement Fees: 15. 33 Courthouse Filing Fees: 315. 00 Absentee Attorney Fees: 810. 76 Administrative Fees: 600. 00 TOTAL: 27, 320. 94 101 City Funds: 26, 137. 35 160 CDBG Funds: 1, 183. 59 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127. 3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cda_@cityofaiex. com 11111 STATEMENT OF DEMOLITION COST DATE OF MAILING: August 22, 2024 MPN#: CD- 14408 PARISH PARCEL ID#: 2403504340015101 PARISH ASSESSMENT#: 5010007006 LEGAL DESCRIPTION: -- LOT 11, SQ 13, HOMEWOOD PLACE, SEC" B" PROPERTY OWNER( S): A C C Tax Sale Properties; MSC 378 PO Box 850001 Orlando, FL 32885 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 450- 2023: Hazard ( Lead/ Asbestos) Testing Fee( s): 1, 042. 50 Abatement Contractor Fee( s): 3, 250. 00 Contractor Fee( s): 11, 162. 00 Public Notice Advertisement Fees: 8. 13 Courthouse Filing Fees: 420. 00 Absentee Attorney Fees: 822. 89 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 17, 305. 52 101 City Funds: 15, 384. 89 160 CDBG Funds: 1, 920. 63 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127.3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cda@atvofalex. com STATEMENT OF DEMOLITION COST DATE OF MAILING: August 22, 2024 MPN#: CD- 14471 PARISH PARCEL ID#: 2400407210004901 PARISH ASSESSMENT#: 1011398920 LEGAL DESCRIPTION: -- LOT 47, SQ" A" PARKWAY SUBD# 1 PROPERTY OWNER( S): CROOM PROPERTIES LLC; 6405 GENEVIEVE Alexandria, LA 71301 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 450- 2023: Hazard ( Lead/ Asbestos) Testing Fee( s): 1, 042. 50 Abatement Contractor Fee( s): 718. 00 Contractor Fee( s): 4, 428. 00 Public Notice Advertisement Fees: 3. 00 Courthouse Filing Fees: 420. 00 Absentee Attorney Fees: 0. 00 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 7, 211. 50 101 City Funds: 5, 746. 00 160 CDBG Funds: 1, 465. 50 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127. 3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 STATEMENT OF DEMOLITION COST DATE OF MAILING: August 23, 2024 MPN#: CD- 13714 PARISH PARCEL ID#: 2400509830001701 PARISH ASSESSMENT#: 1010609090 LEGAL DESCRIPTION: - Lot 20, Williamson ADDN PROPERTY OWNER( S): ( 1) James Harvey COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER THE ORIGINAL CONDEMNATION ORDER: Hazard ( Lead/ Asbestos) Testing Fee( s): 1042. 50 Abatement Contractor Fee( s): 810. 00 Contractor Fee( s): 10, 948. 00 Public Notice Advertisement Fees: 8. 13 Courthouse Filing Fees: 420. 00 Public Notice Advertisement Fees: 0. 00 Absentee Attorney Fees: 822. 89 Administrative Fees: 600. 00 TOTAL: 14, 651. 52 101 City Funds: 12, 730. 89 160 CDBG Funds: 1, 920. 63 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127. 3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 City of Alexandria' s Community Development Department, 625 Murray Street, Suite 7, Alexandria, LA 71301 Office: 318. 449. 5071 / cdacityofalex. com STATEMENT OF DEMOLITION COST DATE OF MAILING: August 22, 2024 MPN#: CD- 13930 PARISH PARCEL ID#: 2404209150003401 PARISH ASSESSMENT#: 4010630600 LEGAL DESCRIPTION: --- LOTS 12 13& PT LOT 14 SQ 2 TITLE CO SUBD PROPERTY OWNER( S): George Henry; 2702 Wise Street Alexandria, LA 71301 COST ASSOCIATED WITH THE CONDEMNATION AND DEMOLITION OF THIS STRUCTURE TO DATE PER# 450- 2023: Hazard ( Lead/ Asbestos) Testing Fee( s): 1, 042. 50 Abatement Contractor Fee( s): 0. 00 Contractor Fee( s): 7, 600. 00 Public Notice Advertisement Fees: 8. 13 Courthouse Filing Fees: 420. 00 Absentee Attorney Fees: 822. 90 Administrative Fee by Ordinance: 600. 00 Admin Fees after Cost PH: 0. 00 TOTAL: 10, 493. 53 101 City Funds: 8, 572. 90 160 CDBG Funds: 1, 920. 63 The above information is all the associated costs to date for the subject property that are eligible to file as a tax lien per City Municipal Ordinance, Article IV, Section 7- 127. 3. You may elect to pay the amount above prior to the City Council public hearing date to avoid additional charges. Rev230401 RESOLUTION NO. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes a public hearing to be held on October 15, 2024 taking action on the cost of demolition of 22 residential structures. PASSED AND ADOPTED at Alexandria, Louisiana, this 3rd day of September, 2024. Is/ Donna P. Jones, MMC City Clerk Adjourn Alexandria City Council meetings and Council committee meetings are broadcast live and may be viewed live by the public on Optimum Cable Channel 4. A rebroadcast may be viewed on Optimum Cable Channel 4 and the City of Alexandria, LA website www. cityofalexandriala. com.

Cite this document

“Council Meeting Info Packet – October 15, 2024.” Alexandria City Council, October 15, 2024. Collected by The Kingfish Project. https://kingfish.la/documents/2fce68fedad8bf1e (accessed 2026-07-24). SHA-256: 2fce68fedad8bf1eff3d7d2c05032000cefeca3e60f21f8533c5b05172561ad2.

Collected as a public record by Kingfish. Text is extracted verbatim from the official document; verify it against the source PDF and the SHA-256 above.

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