Jury Agenda

Posted August 10, 2023

REGULAR SESSION

AUGUST 14, 2023 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JURORS COMMENTS

APPOINTMENTS TO BE ANNOUNCED ***William Barron on the England Economic and Industrial Development Board for a four (4) year term. Term will expire September 9, 2023. ***Michael Fairbanks on the Rapides Parish Library Board, representing District B, for a five (5) year term. Term will expire September 1, 2023. (July Agenda) - Appointment has termed out and a new appointment will need to be made.

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on July 17, 2023 and Special Session on July 31, 2023 , as published in the Official Journal.
2. Motion that approved bills be paid.
3. Notice is hereby given to the Louisiana Department of Economic Development (“Department”) of the following action by the Rapides Parish Police Jury, pursuant to §503(H)(1) of the Industrial Tax Exemption Program Rules Ucore North America, LLC. Industrial Tax Exemption application #202230078 -ITE - $65,000,000.000 has been placed on the agenda for a public meeting of September 11, 2023, notice of which is attached hereto, thus hereby requesting an additional 30 days to take a ction on the Application. Hearing to approve or deny will be on September 11, 2023 at 3:00 pm located at 701 Murray Street , Suite 201, Alexandria, LA 71301. (Mr. Scott) REGULAR MEETING AUGUST 14, 2023

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4. Motion to authorize the Rapides Parish Police Jury to execute an Engineering Agreement with Pan American Engineers, LLC. for engineering services related to Downs Lane Culvert Replacement and authorize Pa n American Engineers, LLC. to advertise and receive bids for the same. The estimated construction cost of the project is $420,000. Project to be paid from Road District 36, District E funds. ( Public Works 08/07)
5. Motion to authorize Pan American E ngineers, LLC. to advertise and receive bids for the Tiger Lake Road Lane Widening project. The estimated construction cost of the project is $585,000. Project is to be paid from Police Jury District H – Road District 2C funds. ( Public Works 08/07)
6. Motion to accept the donation of twenty -five (25) Speed Limit Signs from the City of Alexandria and authorize the President to sign necessary paperwork. ( Public Works 08/07)
7. Motion to enter into a Professional Service Agreement with Pan American Engineers, LLC., for Overall Road Improvements Program 2023, and authorize the President to sign said agreement and all necessary documents. (Public Works 08/07)
8. Motion to accept Task Order B -3-2022 – Concrete Panel Repairs in the Fairway East Subdi vision as “Substantially Complete”, and authorize the Parish President to sign and record the “Task Order Certificate of Acceptance”, and authorize the Parish President to sign a Final Recap Task Order Change Order adjusting the final contract quantities a nd time period as necessary, as recommended by the Parish Engineer, Pan American Engineers, LLC. ( Public Works 08/07)
9. Motion to accept the “Asphalt Roadway Improvements on Clifton Road” as “Substantially Complete”, and authorize the Parish Presiden t to sign and record the “Substantial Completion” certificate, and authorize th e Parish President to sign a Final Recap Change Order adjusting the final contract quantities and time period as necessary, as recommended by the Parish Engineer, Pan American Engineers, LLC. REGULAR MEETING AUGUST 14, 2023

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( Public Works 08/07)

10. Motion to authorize the Parish President to request assistance from NRCS to complete an assessment of the following bayous, dams, and other associated irrigation components; Bayou Rapides and Bayou Boeuf. ( Public Works 08/07)
11. Motion to authorize the Rapides Parish Police Jury to enter into an agreement with T.L. Construction of Alexandria, Louisiana for the Butte LaRose Road Reconstruction project at a cost of $166,965.00 and authorize the Parish President to sign the necessary documents as recommended by Parish Engineer, Pan American Engineer s, LLC. Project to be paid using $60,000 from Road and Bridge Fund and the balance paid using District G, Road District 1B funds. ( Public Works 08/07)
12. Motion to enter into a contract with Durable Piling Restoration for repair s to Libuse Cutoff Road Bridge, for the amount of $23,070.00, to be paid from Public Works Fund. Repairs were identified in the last bridge inspection. ( Public Works 08/07)
13. Motion to authorize Ms. Lana Davis, at 25 G. Davis Road, Glenmora, LA 71433, as a Hardship Case. (Proper certification has been submitted) (Public Works 08/07)
14. Motion to approve the AJC Certification Matrix Scoring Criteria approved by the Workforce Investment Council and to be submitted to Louisiana Workforce Commission for approval and evaluation. ( Workforce Development & Grants 08/07)
15. Motion to extend emp loyment for one (1) temporary employee for the position of Office Administrator and one (1) temporary employee for the position of Case Manager until September 30, 2023, due to shortage of WIOA staff. Funding for this position will be paid out of WIOA fun ds. Authorize the Treasurer to amend budget as necessary. ( Workforce Development & Grants 08/07) REGULAR MEETING AUGUST 14, 2023

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16. Motion to amend job position title of temporary employee DDWG Office Administrator to Office Administrator/Service Navigator. Funding for this position will be paid from WIOA and Y.E.S. grant. Authorize the Treasurer to amend budget as necessary. (Workforce Development & Grants 08/07)
17. Motion to permanently relocated Precinct S11 from the Calvary Baptist Volunteer Fire Department, Station No. 5, located at 3569 Highway 121, Boyce, LA 71409. A copy of this resolution b e sent to Secretary of State, Elections Division, Clerk of Court and Registrar of Voters. (Personnel, Elections & Health 08/07)
18. Motion to name the Secretary/Treasurer and Chief Accountant as Ethics designees for the Rapides Parish Police Jury as required by LA R.S. 42:1170(C). (Personnel, Elections & Health 08/07)
19. Motion to receive the required report from Acadian Ambulanc e under the Contract for June, 2023:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 470 80% 90.21% Pineville - 8 minute 137 80% 85.40% Rapides - 12 minute 172 80% 88.37% Rapides - 20 minute 204 80% 86.76% ( Ambulance, Fire & Insurance 08/07)

20. Motion to grant a new electric line right-of-way to CLECO Power, LLC, for an electrical service line for the New Fire Station for Fire District No. 9 – Echo/Poland and authorize the President to sign necessary paperwork. ( Ambulance, Fire & Insurance 08/07)
21. Motion that due to extremely dry conditions, a burn ban will be in effect for Rapides Parish, effective August 7, 2023 and remain in effect until further notice. (Ambulance, Fire & Insurance 08/07)

REGULAR MEETING

AUGUST 14, 2023

pg. 5

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

22. Motion to grant approval to Olde Town at Red River S ubdivision-Phase II, located off Bayou Rapides Road, as recommended by the Rapides Area Planning Commission. (Mr. Scott)
23. Motion to accept “Bid No. 3068 - Sales and Tax Use Building Roof Replacement and Repairs ” as “ Substantially Complete”, and authorize the Parish President to sign and record the “Substantial Completion” certificate, and authorize the Parish President to sign any other necessary documents, as recommended by the Ballard CLC, Inc. and Parish Engineer, Pan American Engineers, LLC. (Mr. Bishop)
24. Motion to adopt a resolution ordering and calling a special election to be held in the Parish of Rapides, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission and providing for other matters in connection therewith. (Renaissance) (Mr. Bishop)
25. Motion to adopt a resolution authorizing the incurring of debt and issuance of Two Million Seven Hundred Thousand Dollars ($2,700,000) of Sales Tax Bonds, Series 2023, of Road District No. 2B (Ward 11) Sales Tax District of the Parish of Rapides, State of Louisiana; and providing for other matters in connection therewith. (Mr. Smith)
26. Motion to award road improvement project for leveling and asphalt overlay to Gordon Blacktopping, for the amount of $142,000.00, for Hickory Grove Road and Hickory Grove Loop. Project to be funded by Road District 2B -1, District C funds. (Mr. Smith)

REGULAR MEETING

AUGUST 14, 2023

pg. 6

27. Motion to delete from the Rapides Parish Coliseum Asset/Inventory Program the equipment listed below as this item is no longer suitable for public use: Asset Number Description Disposal 11718 Basketball Floor Replaced (Mr. McGlothlin)
28. Motion to authorize the Rapides Parish Police Jury to enter into an agreement with Descant Excavating & Construction Services, LLC for the Concrete Pavement Improvements on Maid Marien Drive project at a cost of $38,500.00 and authorize the Parish President to sign the necessary documents as recommended by Parish Engineer, Pan American Engineers, LLC. (Mr. Moreau)
29. Motion to authorize the President to execute FY 2024 -2028 Capital Improvement Plan and associated Overall Development Objectives and Financial Plans for the Esler Regional Airport, as recommended by the Parish Engineer, Pan American Engineers, LLC. (Mr. Bishop)
30. Motion of Intent to Sell for the following Abandoned/Adjudicated Property Tax Debtor Description

Angelique (Stewart) Nelson Lot Six (6), Square Four (4), Green Oak Subdivision Bearing the municipal address of: Parcel ID# 2400303650004101 Assessment# 501014700 (Mr. Moreau)

31. Motion to discuss & take action on the revocation of Bill Mac Road & Milburn Strother Road. (Mr. Johnson)

REGULAR MEETING

AUGUST 14, 2023

pg. 7

32. Motion to acknowledge and commence work on shoulder areas of roadway, including wash away and excavated area, repairs, filled and graded, roadway grading and contour repairs to control excessive erosion on shoulder areas of Ussery Road and plant pine seedlings/saplings to prevent/control roadway and shoulder erosion. Originally approved by the Police Jury August 12, 2019 and June 13, 2022. (Mr. Wilder)
33. Motion to reschedule the regular scheduled Committee Meeting from Tuesday, September 5, 2023 to Monday, September 11, 2023 and reschedule the regular scheduled Jury Meeting from Monday, September 11, 2023 to Monday, September 18, 2023. (Mr. Bishop)
34. Motion to authorize the Rapides Parish Police Jury to execute an Engineering Services Agreement with Pan American Engineers, LLC. for services related to the Esler Regional Airport Drainage Rehabilitation (Work Area 3) project and authorize Pan American Engineers, LLC. to advertise and receive bids for the same. The estimated construction cost of the project is $1,961,000. Project to be paid by the Federal Aviation Administration (FAA) and the Department of Transportation and Development (DOTD). (Mr. Bishop)
35. Motion to award road impr ovement project for leveling and asphalt overlay to Gordon Blacktopping, for the amount of $133,906.00, for the following roads: Newsome Road, Fletcher Road, Brannon Road and Smetak Road. Project to be funded by Road District 2B-2, District C funds. (Mr . Smith)
36. Motion to award road improvement project for Locker Road, for the amount of $194,600.00 to ACM Contracting. Project to be funded by Road District 2B-C, District C funds. (Mr. Smith)
37. Motion to authorize the Purchasing Agent to advertise for bids to purchase a basketball floor for the Rapides Parish Coliseum. (Mr. McGlothlin)

REGULAR MEETING

AUGUST 14, 2023

pg. 8

38. Motion to authorize the Purchasing Agent to advertise for Request for Proposals for Administrative/Program Manager for the Office of Community Development for the Hometown Revitalization Program and Resilient Communities Infrastructure Program for areas im pacted by Hurricanes Laura, Delta, Ida and May 2021 Severe Storms. (Mr. Bishop)
39. Motion to authorize the Purchasing Agent to advertise for Request for Qualifications for Engineering Services for the Office of Community Development for the Hometown Revitalization Program and Resilient Communities Infrastructure Program for areas impacted by Hurricanes Laura, Delta, Ida and May 2021 Severe Storms. (Mr. Bishop)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at