Committee Agenda

Posted: July 6, 2023

Notice of Regular Committee Meetings to be held on Monday, July 10, 2023, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee……………………………………….………….....3 Chairman: Davron “Bubba: Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….....6 Chairman: Craig Smith
3. Workforce Development and Grants Committee………………….….8 Chairman: Jay Scott
4. Tourism and Economic Planning and Development Committee……10 Chairman: Rusty Wilder
5. Courthouse, Coliseum and Legal Committee……………….………..11 Chairman: Sean McGlothlin
6. Parochial Board Liaison and Municipal Liaison Committee…….…12 Chairman: Th eodore Fountaine, III
7. Personnel, Elections and Health Committee…………………………13 Chairman: Oliver “Ollie” Overton, Jr.
8. Insurance, Ambulance, Fire and Homeland Security Committee.…14 Chairman: David Johnson

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

STANDING COMMITTEE’S

JULY 10, 2023

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

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FINANCE COMMITTEE

JULY 10, 2023 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report.
3. Motion to award Bid No. 3131 (Rapides Parish Fire District No. 8 Living Quarters) to the low bidder, Cenla Contracting for the amount of $294,550.00, as recommended by the Engineer and Fire Chief. (Mr. Wilder)
4. Motion to grant 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 3 employees effective July 30, 2023, as recommended by Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 funds. (Mr. Moreau)
5. Motion to grant 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 2 employees effect ive July 30, 2023, to be paid out of Fire Protection District No. 2 f unds. (Mr. Overton)
6. Motion to grant 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 4 employees effective July 30, 2023, as recommended by Holiday Village Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 4 funds.

(Mr. Bishop)

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7. Motion to grant 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 7 employees effective July 30, 2023, as recommended by Ruby-Kolin Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 7 funds.

(Mr. Smith)

8. Motion to increase the starting base pay for full-time Rapides Parish Fire District No. 7 Civil Service Firefighters/Operators, from $9.50 per hour to $10.50 per hour and for the increase to be allocated for all classified positions according to the salary plan, effective June 25, 2023, as recommended by Ruby-Kolin Volunteer Fire Department Board and Fire Chief Wes Anders. (Mr. Smith)
9. Motion to approve the pay scale below for part-time Rapides Parish Fire District No. 7 employees, effective June 25, 2023, as recommended by Ruby-Kolin Volunteer Fire Department Board and Fire Chief Wes Anders. No Certifications $10.50 EMR/EMT- B or Firefighter 1 $11.90 Firefighter 1 and EMR $12.50 Firefighter 1 and EMT-B $13.00 (Mr. Smith)
10. Motion to approve Alternate No. 1 – Concrete Drive, for the amount of $13,000.00, for the Rapides Parish Fire District No. 6 – Deville Volunteer Fire Department Living Quarters project, as recommended by the Deville Volunteer Fire Department Board of Directors and the Fire Chief, and authorize the President to sign all necessary documents. (Mr. Smith)

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11. Motion to amend and reenact Chapter 2-Administraction, Article II.-Officers and Employees, Sec. 2-21.1.-Travel – Reimbursement of Expenses (a) Federal mileage rate, transportation within the state, plus hotel bill limited to the actual amount of a single rate per day; and change the meal allowance & incidental expense to be the same as required by the U.S. General Services Administration (GSA) and State of Louisiana, Tier I through Tier IV. (Mr. Bishop)
12. Motion to adopt a resolution giving preliminary approval to the issuance of not exceeding Two Million Seven Hundred Thousand Dollars ($2,700,000) of Sales Tax Bonds of Road District No. 2B (Ward 11) Sales Tax District of the Parish of Rapides, State of Louisiana; making application to the State Bond Commission for approval of said Bonds; and providing for other matters in connection therewith. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

JULY 10, 2023 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive Public Works Director's Report and status report on work orders that have been open for ninety (90) days or longer.
3. M otion to authorize the Purchasing Agent to receive quotes and award to the lowest bidder for road improvements to various roads in Police Jury District H. Funds for the project to be allocated by the corresponding Road District. Cost not to exceed $225,000.00. (Mr. Johnson)
4. Motion to accept Navy’s Way Road, located in Eagle Ridge Subdivision on 28 West, as a privately owned road in Rapides Parish, as recommended by the Engineer. If in the future, the road needs to be dedicated to the Parish, a separate review will have to be done before acceptance of maintenance. (Mr. Wilder)
5. Motion to accept Task Order B-4-2022 – Concrete Pavement Repairs in the Village Green Subdivision as “Substantially Complete”, authorize the Parish President to sign and record the “Substantial Completion” certificate, and authorize the Parish President to sign a Final Recap Task Order/Change Order adjusting the final contract quantities and time period as necessary, as recommended by the Parish Engineer, Pan American Engineers, LLC. ( Mr. Smith)

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6. Motion to authorize the Rapides Parish Police Jury to enter into an agreement with Apeck Construction, LLC for the Hoyt Road Asphalt Roadway Improvements project at a cost of $268,432.52 and authorize the Parish President to sign the necessary documents, as recommended by Parish Engineer, Pan American Engineers, LLC. (Mr. Wilder)
7. Motion to authorize the purchase of a Mini Excavator off State Contract No. 4400026637 for Rapides Parish Public Works, for $89,867.80, as recommended by the Public Works Director. Purchase to be funded by the Public Works Department Operating Fund. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& GRANTS COMMITTEE

JULY 10, 2023 JAY SCOTT, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Matt Johns with the Rapides Area Planning Commission to give an update on the building code permits in Rapides Parish.
3. Recognize Kimberly Boyd with the Rapides Area Planning Commission to give an update on Grants.
4. Motion to extend employment for three (3) temporary employees for forty-five (45) days to assist with fiscal year closeout for WIOA PY22/FY23 Grant. Effec tive from July 1, 2023, through August 11, 2023. Funding for the position will be paid out of WIOA funds. Authorize Treasurer to amend budget as necessary. (Mr. Scott)
5. Motion to authorize the President to sign and approve the contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission (LWC) for the PY23/FY24 Workforce Innovation and Opportunity Act (WIOA) Program (Adults, Dislocated Workers, and Youth) for the total grant amount of $828,460 (a decrease of $135,946 from the previous year) and for the Treasurer to amend the budget as necessary. (Mr. Scott)

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6. Motion to authorize the President to sign the Comprehensive Memorandum of Understanding (MOU) and allow WOD staff to issue MOU to required partner agencies for signature. The Workforce Innovation and Opportunity Act (WIOA) sec. 121(c)(1) requires the Local Board (Rapides WDB), with the agreement of the Chief Elected Official (CEO), to develop and enter into a Memorandum of Understanding (MOU) between the Local Board and the One-Stop Partners, consistent with WIOA sec. 121(c)(2), concerning the operation of the One-Stop delivery system in a local area. Additionally, the sharing and allocation of infrastructure costs among One-Stop Partners is governed by WIOA sec. 121(h), it’s implementing regulations, and the Federal Cost Principles contained in the Uniform Administrative Requirement, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) at 2 CFR part 200. The Comprehensive MOU between the Rapides Parish Police Jury, the Workforce Development Board and Local Workforce Area One-Stop Partners will be effective July 1, 2023 through June 30, 2026. (Mr. Scott)
7. Motion to authorize Fire District No. 3 – Alpine VFD to submit a grant application to Firehouse Subs Public Safety Foundation, as recommended by the Fire Chief. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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TOURISM AND ECONOMIC PLANNING

AND DEVELOPMENT COMMITTEE

JULY 10, 2023 RUSTY WILDER, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE, COLISEUM AND LEGAL COMMITTEE

JULY 10, 2023 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. McGlothlin)
3. Motion to authorize the Purchasing Agent to receive quotes and award to the lowest bidder to paint the Administration Office for the Rapides Parish Police Jury. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON

& MUNICIPAL LIAISON COMMITTEE

JULY 10, 2023 THEODORE FOUNTAINE, III, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Celise Reech-Harper for quarterly update on the Rapides Parish Library.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

JULY 10, 2023 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to remove the Certified Tax Examiner “CTE” requirement from the Assistant Tax Administrator job description , as recommended by the Tax Administrator. (Mr. Moreau/Mr. Overton)
3. Motion to adopt a resolution endorsing Sean McGlothlin in his candidacy as Region Eight Executive Board Member on the Police Jury Association. (Mr. McGlothlin)
4. Motion to relocate the Rapides Parish Civil Service office to 5610 Coliseum Blvd., Alexandria, LA, effective August 1, 2023. (Mr. Scott)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

JULY 10, 2023 DAVID JOHNSON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for May, 2023:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 488 80% 8 7.91% Pineville - 8 minute 1 31 80% 8 3.33% Rapides - 12 minute 196 80% 88.78% Rapides - 20 minute 2 00 80% 8 2.00% (Mr. Johnson)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL