Committee Agenda

Posted: OCTOBER 3, 2024

Joseph “Joe” Bishop, President Notice of Regular Committee Meetings to be held on Monday, October 7, 2024, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee……………………………………….………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….....9 Chairman: Craig Smith
3. Workforce Development and Grants Committee…………………. 12 Chairman: Ernest Nelson
4. Tourism and Economic Planning and Development Committee……14 Chairman: Jay Scott
5. Courthouse, Coliseum and Legal Committee……….……….……….15 Chairman: Sean McGlothlin
6. Parochial Board Liaison and Municipal Liaison Committee…….…16 Chairman: Danny Bordelon
7. Personnel, Elections and Health Committee…………………………17 Chairman: Oliver “Ollie” Overton, Jr.
8. Insurance, Ambulance, Fire and Homeland Security Committee.…18 Chairman: Parrish W. Giles

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

STANDING COMMITTEE’S

OCTOBER 7, 2024

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Page | 3

FINANCE COMMITTEE

OCTOBER 7, 2024 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report.
3. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Louisiana Department of Treasury related to Act 776 of 2024 Regular Legislative Session – State Aid to Local Government Entities State General Fund Direct, for road repairs to Philadelphia Road, St. Clair Ryder Road, Nation Road and B. Miller Road and authorize the President to sign same and send a letter of appreciation to the local legislators responsible for securing the funds. (Mr. Smith)
4. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Louisiana Department of Treasury related to Act 776 of 2024 Regular Legislative Session – State Aid to Local Government Entities State General Fund Direct, for debris removal from Bayou Rapides and authorize the President to sign same and send a letter of appreciation to the local legislators responsible for securing the funds. (Mr. Bishop)
5. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Louisiana Department of Treasury related to Act 776 of 2024 Regular Legislative Session – State Aid to Local Government Entities State General Fund Direct, for fire protection districts and authorize the President to sign same and send a letter of appreciation to the local legislators responsible for securing the funds. (Mr. Giles)
6. Motion to delete from the various departments and indicated and the various reasons as shown. These are all requested by the various department heads and fire chiefs. Page | 4

Judges Office Asset Number Description Disposal 10731 Recording Equipment Auction 10737 Recording Equipment Auction Rapides Parish Fire District No. 8 Asset Number Description Disposal 13085 2023 Ford Explorer Damaged in accident Insurance Totaled 10820 Lifepak 12 Auction/Scrapped 12847 Extractor Delt 20lb Auction/Scrapped SN# 1449252C21 13049 Winch Auctioned Rapides Parish Fire District No. 5 Asset Number Description Disposal 8363 Darley Pump Auctioned SN# 28239 8267 A/C Heat Central Unit Trade-in SN# WGJM008340 9500 Ward Winch Auctioned/Broken SN# 824649 9850 Motorola Mobile Radio Auctioned SN# 4B2B950730 Rapides Parish Sales Tax Asset Number Description Disposal 10725 Folding Machine Traded in SN# 11DX5358 10819 Printer – DTC 4500 Auctioned SN# B1220510 10907 Security System Broken/Discarded Replaced – 2023 11357 Computer Scrapped 12579 Optiplex Computer Scrapped SN# 1C22P23 12785 Latitude 5510 Laptop Scrapped SN# SHV-024126 Rapides Parish Fire District No. 2 Asset Number Description Disposal 10762 Shed Storm damage 8325 Chainsaw Duplicate tag SN# YA8XC0625RA 9863 Chainsaw Stihl 20 Broken/Discarded SN# 45415202 Page | 5

7125 Portable Building Storm damage 10024 Thermal Imaging Unit Broken/Discarded SN# 38042 10434 Chainsaw- Stihl MS360 Scrapped SN# 276328419 10437 Generator Damaged in storm 8324 Chainsaw Stihl 36 Broken/Discarded SN# 243975251 10025 Thermal Imaging Unit Broken/Discarded SN# 38040 10546 A/C Unit – 5 ton Broken/Discarded SN# 7307M280811149 11008 MSA Firehawk SCBA Broken/Scrapped 11028 MSA Firehawk SCBA Broken/Scrapped 11039 MSA Firehawk SCBA Broken/Scrapped 11046 MSA Firehawk SCBA Broken/Scrapped 11061 MSA Firehawk SCBA Broken/Scrapped 11071 MSA Firehawk SCBA Broken/Scrapped 11080 MSA Firehawk SCBA Lost by vendor No report Filed 8287 Generator – Honda Broken/Discarded SN# 80561034 9398 Chainsaw – Stihl 20 Broken/Scrapped SN# 54930306 9399 Chainsaw – Stihl 20 Broken/Discarded SN# 55836876 Rapides Parish Communication Center Asset Number Description Disposal 11094 Roof Replaced in 2020 342 Watson Console Replaced in 2023 343 Watson Console Replaced in 2023 344 Watson Console Replaced in 2023 345 Watson Console Replaced in 2023 350 Watson Turn Table Replaced in 2023 561 2017 Ford Explorer Damaged in Accident Totaled in 2021 028 Autopatch PR1208 Auctioned - 2024 SN# 01750100 083 Dell Computer Auctioned - 2024 SN# FSGS121 10118 Camera and CCTC Replaced in 2018 Page | 6

299 Radio Analyzer Auctioned – 2024 421 Dictaphone Auctioned – 2024 513 Server Auctioned - 2024 SN# MXQ3370409 514 Server Auctioned – 2024 SN# MXQ337040L 551 HP Probook 650 Auctioned – 2024 SN# 5CG5090TZW 567 Camera System Replaced - 2024 590 Recorder System Replaced – 2024 SN# 103065 378 Computer – Best Power Auctioned – 2024 SN# FEI – 4K09854 Rapides Parish Fire District No. 10 Asset Number Description Disposal 8816 Air Conditioning Unit Replaced in 2017 Rapides Parish Fire District No. 11 Asset Number Description Disposal 10225 Jackrabbit Monitor Salvaged for parts 9690 Lightbar with Ac. Salvaged for parts Rapides Parish Fire District No. 4 Asset Number Description Disposal 10202 Exhaust Fan with Ventilator Scrapped SN# 4006 10203 Exhaust Fan with Ventilator Scrapped SN# 4007 10212 Exhaust Fan with Ventilator Scrapped SN# 31577 10229 Kenmore Washer Scrapped SN# C60170294 10335 Card Imaging System Scrapped SN# A73330564 10490 AirMask M7 Salvaged for parts SN# LAB 352206 10492 AirMask M7 Salvaged for parts SN# LAB 351179 10494 AirMask M7 Salvaged for parts SN# LAB 352299 10503 AirMask M7 Salvaged for parts SN# LAB 352196 10505 Airmask M7 Salvaged for parts Page | 7

SN# LAB352284 10842 Zoll Autopulse Scrapped SN# 20955 11391 Carriers – Vest Duplicate Tag Issued 11392 Carriers – Vest Duplicate Tag Issued 11393 Carriers – Vest Duplicate Tag Issued 11394 Carriers – Vest Duplicate Tag Issued 11395 Carriers – Vest Duplicate Tag Issued 11396 Carriers – Vest Duplicate Tag Issued 11397 Carriers – Vest Duplicate Tag Issued 11398 Carriers – Vest Duplicate Tag Issued 12280 Radio – Portable Salvaged for Parts SN# 543010821830057 6000 1988 Ford Truck Donated 2022 VIN# 1FDX84A0JV48138 7279 Pillow Air/Bag Scrapped SN# 94009 7280 Pillow Air/Bag Scrapped SN# 94001 7281 Pillow Air/Bag Scrapped SN# 95016 7282 Ram – Jaws of Life Scrapped SN# 01960047 7283 Power Unit for Jaws Scrapped SN# 61272 7284 Rescue Tool for Jaws Scrapped SN# 7575 7365 Fire Hose Tester Salvage for Parts 7674 Tank Pump Scrapped SN# 96B1664 7779 Defibrillator Scrapped SN# 6353643 8377 Skid Unit Scrapped 9964 Radio – Portable Salvaged for Parts SN# 91100595 (Mr. Moreau)

7. Motion to extend Bid# 3227 – Bituminous Road Materials (Hot and Cold Mix) for thirty (30) days as Diamond B. Construction was unable to maintain bid price for an additional six (6) months. (Mr. Moreau) Page | 8
8. Motion to authorize the Purchasing Agent to advertise to receive bids for bituminous Road Materials (Hot and Cold Mix) for a six (6) month contract and award to the lowest bidder, to be paid from various Public Works and Road District Maintenance Funds. (Mr. Moreau)
9. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Louisiana Department of Treasury related to Act 776 of 2024 Regular Legislative Session – State Aid to Local Government Entities State General Fund Direct, for Fire District No. 6 – equipment purchase and authorize the President to sign same and send a letter of appreciation to the local legislators responsible for securing the funds. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 9

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

OCTOBER 7, 2024 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Receive a quarterly update from Matt Johns on the building code permits in Rapides Parish.
4. Motion to accept Change Order No. 3 for the Hurricane Laura Cotile Lake Recreation Area Bath House Restoration and Repairs Project, to increase total cost by $4,971.90 and increase completion date by 28 days, as recommended by project engineer, Ballard CLC and Pan American Engineers. (Mr. Bordelon)
5. Motion to allow Town of Boyce to annex five (5) foot strip down shoulder (no asphalt area) of Old La. Highway 1 from existing corporate limits to Sims Enterprise tract of property. (Mr. Bordelon)
6. Motion to authorize Ms. Brianna Lambert to perform beautification upgrades, repair the arch and install two (2) benches at Serenity Field Pauper Cemetery, located behind Buhlow Lake, for her Eagle Scout project. (Mr. Bishop)
7. Motion to authorize cleanup of garbage, trash, weeds and debris at 5707 Lanny Street, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. Scott) Page | 10
8. Motion to authorize cleanup of garbage, trash, weeds and debris at 1402 Highway 1204, Pineville, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. Moreau)
9. Motion to authorize cleanup of garbage, trash, weeds and debris at 1797 Watson Road, Pineville, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. Moreau)
10. Motion to amend and reenact an ordinance as to change the speed limit on Constant Road, Ward 2, District H from 25 mph to 15 mph, and authorize the Parish Public Works Department to erect speed limit signs. (Mr. Giles)
11. Motion to receive recommendation from the Selection Committee for RFQ No. 3300 - Engineering Services at Esler Field. (Mr. Bishop)
12. Motion to adopt a resolution accepting as “Substantially Complete” the Rapides Parish Police Jury District No. A – Districtwide Asphalt Roadway Improvements – 2023, with Apeck Construction, LLC, as recommended by Pan American Engineers, LLC and authorize the President to sign all necessary documents. (Mr. Moreau)
13. Motion to adopt a resolution accepting as “Substantially Complete” the Gunter Road/Barron Chapel Road Street Improvements, FP&C Project No. 50-J40-22-01, with Diamond B Construction Company, LLC, as recommended by Pan American Engineers, LLC and authorize the President to sign all necessary documents. (Mr. Smith)

Page | 11

14. Motion to authorize Pan American Engineers, LLC. to advertise and receive bids for the Belgard Bend Road Widening project. The estimated construction cost of the project is $550,000.00. Project is to be paid from Police Jury District E – Road District 36A funds. (Mr. Bordelon)
15. Motion to authorize the President to execute Partial Acceptance of Comfort Station #3 and the Picnic Shelter portion related to the Cotile Recreation Repairs and Improvements Project, under construction by Bayou Rapides Corporation, as recommended by Ballard CLC and Pan American Engineers. (Mr. Bordelon)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 12

WORKFORCE DEVELOPMENT,

& GRANTS COMMITTEE

OCTOBER 7, 2024 ERNEST NELSON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive a quarterly update from Kimberly Boyd on grants administered by RAPC.
3. Motion to authorize the Parish President to approve and sign a six (6) month extension for the One Stop Operator contract with Louisiana State University at Alexandria (LSUA), contract to be extended until June 30, 2025, and funded through the WIOA grant funds. Treasurer to amend the budget as necessary. (Mr. Nelson)
4. Motion to ratify acceptance of a Volunteer Fire Assistance grant administered by the Louisiana Department of Agriculture and Forestry for $8,550.00 for Fire District No. 16. Matching funds to be paid from Fire District No. 16 funds. The purpose of this U.S. Forest Service grant is to assist rural fire departments in building their firefighting capacities. (Mr. Bordelon)
5. Motion to authorize participation in the State Homeland Security Program Grant (EMPG 2024), Grant No. EMT-2024-EP-05015, grant award $56,618.17, to be administered by the Rapides Parish Homeland Security and Emergency Preparedness Office and for the Parish President to sign related documents. (Mr. Bishop)
6. Motion to authorize participation in the State Homeland Security Program Grant (SHSP 2024), Grant No. EMW-2024-SS-05277, to be administered by the Rapides Parish Homeland Security and Emergency Preparedness Office and to authorize the Parish President to sign related documents. (Mr. Bishop) Page | 13
7. Motion to adopt a resolution to the LA DOTD, Division of Administration, to provide funds for Airport Improvements, Capital Improvement Program Application for State Assistance; certify all servitudes and titles are valid and indefeasible, hold the State harmless for any projects under the Program and authorize the President to sign subsequent related documents required by FAA and the State. (Mr. Bishop)
8. Motion to authorize participation in the FY 2025 LCDBG Clearance Program for clearance, demolition and the removal of residential or commercial structures on private property found to be detrimental to or endangering public safety, health or welfare and authorize the President to sign all necessary documents. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 14

TOURISM AND ECONOMIC PLANNING

AND DEVELOPMENT COMMITTEE

OCTOBER 7, 2024 JAY SCOTT, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 15

COURTHOUSE, COLISEUM AND LEGAL COMMITTEE

OCTOBER 7, 2024 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. McGlothlin)
3. Receive an update on the Coliseum from Mr. Rick Reno.
4. Motion to enter into a lease agreement with Steth LLC for the Kilpatrick additional office space for various departments during renovations of the Courthouse and Annex Buildings. Tenant will be responsible for utilities and maintenance. Rate for one year term is $5,000.00 per month; Rate for two-year term is $4,600.00 per month. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 16

PAROCHIAL BOARD LIAISON

& MUNICIPAL LIAISON COMMITTEE

OCTOBER 7, 2024 DANNY BORDELON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 17

PERSONNEL, ELECTIONS & HEALTH COMMITTEE

OCTOBER 7, 2024 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Discuss and possibly select a location from the proposed list presented at the Special Jury Meeting, held on September 16, 2024, for a Public Records Storage Building. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 18

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

OCTOBER 7, 2024 PARRISH W. GILES, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for August 2024:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 499 80% 86.77% Pineville - 8 minute 191 80% 84.29% Rapides - 12 minute 229 80% 91.70% Rapides - 20 minute 214 80% 87.85% (Mr. Giles)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL