Jury Agenda

Posted December 9, 2022

REGULAR SESSION

DECEMBER 12, 2022 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

Recognize Hope LaFleur, 9th JDC Court Administrator, to update the Jury on donation of chairs from the Federal Courthouse.

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Session on October 25, 2022, and in Regular Session on November 14, 2022, as published in the Official Journal.
2. Motion that approved bills be paid.
3. Service Awards

COURTHOUSE & JAIL

Shane Trapp 15 Years

ADMINISTRATION

Sarah Vidrine 10 Years

PUBLIC WORKS

Clarence Willis 20 Years

FIRE DISTRICT #2 Jimmie Fields 30 Years REGULAR MEETING DECEMBER 12, 2022

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Fred Thomas 30 Years Ike Wilson 30 Years Michael Brooks 15 Years John Duncan 15 Years David Harrell 15 Years David Thiels 15 Years Jacob Butterfield 10 Years John Cascio 10 Years Kevin Hammond 10 Years Colby Meadows 10 Years Alessia Russell 10 Years (Personnel, Elections & Health 12/5)

4. Motion to open a Public Hearing for the proposed 2023 budget, as requested by the Treasurer. (Finance 11/7)
5. Motion to close Public Hearing.
6. Motion to adopt an ordinance adopting the operating budget and revenues and expenditures for funds for the fiscal year beginning January 1, 2023, and ending with December 31, 2023, in accordance with LA R.S. 39:1309 -1310, and authorize the Treasurer to amend budget as necessary, as recommended by the Treasurer. (Mr. Smith)
7. Motion to hold a public hearing and take action to approve or deny the Industrial Tax Exemption Application No. 20190281-ITE, $772,557.00, TriState Industries of Louisiana, LLC, Recognize representative for Tri-State Industries of Louisiana, LLC. ( Finance 11/7)
8. Motion to close public hearing.
9. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lots Fifty-Three (53) and Sixty (60), George Moore Subdivision bearing the municipal address of 3740 Payne Street, Alexandria, REGULAR MEETING DECEMBER 12, 2022

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LA, to Renewed Minds Properties, LLC, for the consideration of $3,337.84 cash. (Finance 12/5)

10. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot Seven (7), Square Six (6), Gordon Addition bearing Phillips, for the consideration of $2,000.00 cash. (Finance 12/5)
11. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot Six (6), Square Eighteen (18), Silver City Addition bearing the municipal address of 633 Douglas, Alexandria, LA, to Gwendolyn E. Bowman, for the consideration of $1,666.66 cash. (Finance 12/5)
12. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot Eleven (11), Southern Heights Subdivision, less part sold to the City bearing the municipal address of 3907 Jefferson Street, Alexandria, LA, to Renewed Minds Property, LLC, for the consideration of $3,163.99 cash. (Finance 12/5)
13. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot Two (2), Block Five (5), Hundley-Roberts Addition bearing the municipal address of 392 20th Street, Alexandria, LA, to Christy West Vincent obo JCV Investments, LLP, to purchase said property for the consideration of $2,930.34 cash. (Finance 12/5)
14. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot Three (3) and Adjacent 11.57 feet of Lot Four (4), Square Five (5), Hundley Roberts Addition: 63.91 X 150 bearing the Vincent obo JCV Investments, LLP, to purchase said property for the consideration of $685.34 cash. (Finance 12/5)

REGULAR MEETING

DECEMBER 12, 2022

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15. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot Twelve (12), Square Sixteen (16), West Alexandria Addition bearing the municipal address of 1403 Madison Street, Alexandria, LA, to Tammy Braziel, to purchase said property for the consideration of $1,333.33 cash. (Finance 12/5)
16. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot Two (2), Square Two (2), South Alexandria Land Company Addition bearing the municipal address of 1409 Bringhurst Street, Alexandria, LA, to Tammy Braziel, to purchase said property for the consideration of $2,298.24 cash. (Finance 12/5)
17. Motion to allow the deletion of Asset No. 12091 (2017 Ford Econoline Van – Vin# 1FDFE4FS3HDC68326) from the Rapides Parish Police Jury Asset/Inventory Program. The purchase of this vehicle originated with a grant issued from the Louisiana Department of Transportation through the Rapides Parish Police Jury for the Senior Citizens Center Transportation Project. This vehicle will be donated to Rapides Area Planning Commission as requested by the State to continue a similar program since this vehicle was not being used. (Finance 12/5)
18. Motion to authorize the registration and expenses, in an amount up to $700.00 each, for the Justices of the Peace and Constables for the 2023 Justices of the Peace and Constables Annual Training course, to be paid out of the General Fund. (Dates to be determined at a later time). (Finance 12/5)
19. Motion to authorize the President to sign the engagement letter for Payne, Moore, and Herrington for the 2022 audit. (Finance 12/5)
20. Motion to grant the request of the Ruby-Kolin Volunteer Fire Department to give current full-time and part-time employees a $1.00 per hour wage increase effective January 1, 2023, as recommended by the Ruby-Kolin Fire Department Board of Directors. (Finance 12/5)

REGULAR MEETING

DECEMBER 12, 2022

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21. Motion to approve to award Bid No. 3068 for Sales and Tax Use Building Roof Replacement and Repairs to the lowest bidder, D’Argent Construction, LLC, for the amount of $255,000.00, as recommended by the A/E Firm, Ballard CLC, Inc. and Purchasing Agent. (Finance 12/5)
22. Motion to accept the Public Works Director's Report. (Public Works 12/5)
23. Motion to approve and adopt the new organizational chart for the Public Works Department that reassigns all Contract Public Works and Supervisor reporting hierarchy, subject to Civil Service approval. (Public Works 12/5)
24. Motion to authorize cleanup of garbage, trash, weeds and debris at 2303 Culpepper Drive, Alexandria, LA and authorize legal counsel to invoice the property owner for the cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Public Works 12/5)
25. Motion to recommend the revocation of a portion of the un-improved Pardue Road, described as a 20’ strip across 4.20 acres being part of the undeveloped Pardue Road, located in the East ½ Section 25, T5N-R1W, being all of Lot 1 & Part of Lots 2 & 3 of the W.S. Powell Subdivision (PB 7, Pg 65) of part of Lots 15 & 16 of Sam Rubin Subdivision (CB 11, Pg 53), as shown on Certificate of Survey by Stephen B. Gremillion, dated January 20, 2022, as recommended by the Rapides Area Planning Commission’s Subdivision Technical Advisory Review Committee (STAR), as it is no longer needed for public use. (Public Works 12/5)
26. Motion to approve an option listed below for repair work and overlay to certain sections of four (4) roads: Brannon Road, Booner Miller Road, Varvarosky Road and Denny Road in Road District 2B – Subdistrict 2, due to failures over six (6) tankcar culvert cross drains. Work to be performed by Gilchrist Construction under the ID/IQ contract. Parish Engineer has proposed two (2) options for repairs:
27. Install an asphalt patch over the railcars, install asphalt leveling (2” avg thickness) to level out the steep grade, and install a 2” overlay – cost per site $35,000 and a total cost for all six (6) sites $210,000. REGULAR MEETING DECEMBER 12, 2022

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2. Remove 12” of the existing surfacing and base over the railcars, install and properly compact 12” of select soil material over the tankcars, install asphalt leveling (2” avg. thickness) to level out the steep grade, and install a 2” asphalt overlay – cost per site $21,200 and a total cost for all six (6) sites $127,200. (Public Works 12/5)
3. Motion to authorize the President to 1) sign nomination form for Twanda Hamilton, Economic Stability Manager President, to replace Toni Johnson and, 2) sign a letter addressed to the Louisiana Workforce Commission concerning new members. (Workforce & Grants 12/5)
4. Motion to authorize the submission of a grant application to Keep Louisiana Beautiful (KLB) for ten (10) trash receptacles to be placed at Cotile Recreation Area at no cost to the Jury and authorize the President to sign all necessary documents. (Workforce & Grants 12/5)
5. Motion to authorize the Purchasing Agent to advertise and receive proposals for cleaning all exterior windows of the Rapides Parish Courthouse. (Courthouse, Coliseum & Legal 12/5)
6. Motion to authorize to advertise for the replacement of the roof on the Adult Drug Court Building once plans are drawn and approved by Parish Engineer as requested by the Building Superintendent. (Courthouse, Coliseum & Legal 12/5)
7. Motion to authorize the Parish President to send a letter to all Legislative delegates for the State of Louisiana requesting Rapides Parish be removed from Red River Atchafalaya Bayou Boeuf (RRABB) levee district and form a new levee district for Rapides Parish. (Parochial & Municipal Liaison 12/5)
8. Motion to appoint Matt Johns to the Rapides Area Planning Commission Board of Commissioners to fill the unexpired term of Douglas Byrd, term will expire April 30, 2023. ( Parochial & Municipal Liaison 12/5) REGULAR MEETING DECEMBER 12, 2022

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33. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Louisiana Department of Veterans Affairs for the period of January 1, 202 3 to December 31, 202 3 to provide support to the local Veterans’ Service Office, cost of $43,603.00, as recommended by the Treasurer and authorize the President to sign same. (Parochial & Municipal Liaison 12/5)
34. Motion to authorize renewal of Annual Intergovernmental Agreements w ith the following municipalities and authorize the President to sign same: Woodworth Road District 2C Cheneyville Road District 3A Ball Road District 10A Forest Hill Road District 1A Glenmora Road District 1A Lecompte Road District 3A Boyce Road District 7A (Parochial & Municipal Liaison 12/5)
35. Motion to exercise the option to renew the contract between the Rapides Parish Police Jury, Fire Protection District No. 6, and the Deville Volunteer Fire Association for an additional ten (10) years, beginning March 18, 2023, and to authorize the President to sign all necessary documents. (Parochial & Municipal Liaison 12/5)
36. Motion to exercise the option to renew the agreement between Fire Protection District No. 6 and the Senior Citizens for the use of the training center for a senior meal site, for an additional five (5) year period beginning March 18, 2023, and to authorize the President to sign. (Parochial & Municipal Liaison 12/5)
37. Motion to exercise the option to renew the contract between the Rapides Parish Police Jury, Fire Protection District No. 7 and Ruby-Kolin Volunteer Fire Association for an additional ten (10) years, beginning March 18, 2023, and to authorize the President to sign all necessary documents. (Parochial & Municipal Liaison 12/5)
38. Motion to exercise the option to renew the contract between the Rapides Parish Police Jury, Fire Protection District No. 8, and the Cotile Volunteer Fire Association for an additional ten (10) years, beginning March 18, 2023, REGULAR MEETING DECEMBER 12, 2022

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and to authorize the President to sign all necessary documents. (Parochial & Municipal Liaison 12/5)

39. Motion to authorize the renewal of the Cooperative Endeavor Agreement between the Spring Creek Community Volunteer Fire Department, Village of McNary and Fire Protection District No. 11 to provide response within the Village of McNary for a two (2) year period, effective March 18, 2023, as recommended by the Spring Creek Volunteer Fire Department and authorize the President to sign all necessary documents. (Parochial & Municipal Liaison 12/5)
40. Motion to adopt a proclamation declaring the week of January 22 through January 28, 2023, as National School Choice Week in Rapides Parish, Louisiana. (Parochial & Municipal Liaison 12/5)
41. Motion to reappoint Mr. Christopher Hall, nominee of Grambling State University, to the Rapides Parish Civil Service Board, for a three (3) year term. Term will expire December 10, 2025. (Personnel, Elections & Health 12/5)
42. Motion to receive the required report from Acadian Ambulance under the Contract for October 2022:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 438 80% 87.21% Pineville - 8 minute 134 80% 83.46% Rapides - 12 minute 193 80% 92.75% Rapides - 20 minute 146 80% 84.25% (Insurance, Ambulance, Fire & Homeland 12/5)

43. Motion to authorize the renewal of the Rapides Parish Police Jury Worker’s Compensation Insurance for 2023 with PGRMA/CCMSI for $ 209,209 and authorize the President to sign the same. (Insurance, Ambulance, Fire & Homeland 12/5)

The following appointments were announced to be at the next meeting:

***Henry Blake on the Rapides Housing Authority Board for a six (6) year term. Term will expire October 9, 2022. (From September agenda) REGULAR MEETING DECEMBER 12, 2022

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***T.J. Speir on the Sewerage District No. 2 Board for a four (4) year term. Term will expire October 12, 2022. (From September agenda) ***Charles R. King on the Rapides Finance Authority for a six (6) year term. Term will expire November 8, 2022. ***Appointment of President for a one (1) year term on the Rapides Area Planning Commission, as the Chief Executive Officer. Term will expire January 10, 2023. ***Appointment of President for a one (1) year term on the Chamber of Commerce, as Chief Executive Officer. Term will expire January 10, 2023. ***Appointment of President for a one (1) year term on the Regional Infrastructure Beltway Commission, as Chief Executive Officer. Term will expire January 10, 2023. ***Appointment of President for a one (1) year term on the Transportation Policy Committee, as Chief Executive Officer. Term will expire January 10, 2023.

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

44. Motion to adopt resolution providing for canvassing the returns and declaring the results of the special election held in Road District No. 6A of the Parish of Rapides, State of Louisiana, on Tuesday, November 8, 2022, to authorize the continuation of a special tax therein. (Mr. Johnson)
45. Motion to adopt a resolution to appoint Mr. Rusty Jess Miller to fill the vacancy in Constable, Ward 5, 2nd Court, created by the death of Mr. Lloyd Russell Miller, Jr. on December 3, 2022, to serve until a successor is elected and takes office. (Mr. Johnson)
46. Motion to adopt a resolution to call for an election to fill the vacancy in the unexpired term of Constable, Ward 5, 2nd Court, created by the death of Mr. Lloyd Russell Miller, Jr. on December 3, 2022, election to be on the March 25, 2023, and April 29, 2023, balloting. (Mr. Johnson)
47. Motion to discuss and approve or deny declaring Friday, December 30, 2022, as an additional legal holiday for parish employees for observance of New Year’s Eve, as declared by the State of Louisiana under Proclamation REGULAR MEETING DECEMBER 12, 2022

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No. 155 JBE 2022. (Mr. Smith)

48. Motion to declare the dates of Monday, December 26 and Tuesday, December 27, 2023, as the dates to be taken for the holidays of Christmas Eve and Christmas Day in 2023. (Mr. Smith)
49. Motion to change the date of the Committee Police Jury meeting in January 2023 from Monday, January 2 to Tuesday, January 3, 2023. The Courthouse will be closed in observance of New Year’s Day. (Mr. Smith)
50. Motion to change the date of Committee Police Jury meeting in September 2023 from Monday, September 4 to Tuesday, September 5, 2023. The Courthouse will be closed in observance of Labor Day. (Mr. Smith)
51. Motion to delete from the Rapides Parish Juvenile Probation Asset/Inventory Program the asset listed below as it was returned to the leasing company. Asset Description Disposal 12100 2018 Ford Fusion Returned to leasing company (Mr. Overton)
52. Motion to authorize the President to sign Supplemental Agreement No. 3 between Rapides Parish Police Jury and Ballard CLC, Inc. for the Masonic (Mr. Overton)
53. Motion to award engineering and design services to Fontenot & Associates, LLC for the construction of the new Highway 112 Fire Station for Fire District No. 18–Lecompte, and authorize the Parish President to sign all necessary documents, as recommended by the Fire District No. 18 Board of Directors. (Mr. Overton)

REGULAR MEETING

DECEMBER 12, 2022

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54. Motion to appoint Jason Francis as Fire Chief for Fire District No. 18– Lecompte, as recommended by the Fire District No. 18 Board of Directors. (Mr. Overton)
55. Mo tion to create four (4) additional part-time fire firefighter positions, $12 per hour, not to exceed thirty-four (34) hours per week, for Fire District No. 18-Lecompte, as recommended by the Fire District No. 18 Board of Directors. (Mr. Overton)
56. Motion to authorize the President to sign an amendment to the Ninth JDC Behavioral Health Court (BHC) Grant to allow up to two (2) Community Support Specialists under the grant and to clarify the number of unduplicated participants served to a minimum of five hundred (500) per fiscal year. (Mr. Smith)
57. Motion to approve the following salary increases for three (3) employees at Ward 9 Recreation; 15% increase for Head of Maintenance and Custodian, and 10% increase for Park Director, as recommended by the Ward 9 Board of Directors. (Mr. Bishop)
58. Motion to discuss possible purchase by the Rapides Parish Police Jury of imm ovable property. (Mr. Overton, Finance Committee Chairman)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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