Jury Agenda

Posted May 5, 2022

REGULAR SESSION

MAY 9, 2022 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

Recognize and present plaques to the Tioga Lady Indians Powerlifting Team for winning the 2022, Division II State Championship.

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on April 11, 2022, as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to adopt a resolution ordering and calling special elections to be held in (i) Road District No. 5A of Rapides Parish, State of Louisiana and (ii) Road District No. 6A of the Parish of Rapides, State of Louisiana, to authorize the levy of special taxes therein; making application to the State Bond Commission and providing for other matters in connection therewith. (April 11, 2022)

REGULAR MEETING

MAY 9, 2022

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4. Motion of Intent to Sale for the following Abandoned/Adjudicated Properties: TAX DEBTOR DESCRIPTION Marvin L. Stewart Jr. Lot Eleven (11), Square Eighteen (18) SAL Co. Addition Assessment No. 5010054300 Parcel ID No. 2400708630025101 Bearing the municipal address of:

Thomas & Murdell Sewell Lot One-Hundred Eight (108), Dixie Place Subdivision; Fronting 50’ on Aaron Street x 122.61’ Assessment No. 5011228850 Parcel ID No. 2400202530008901 Bearing the municipal address of: 71301

Hill E. Martin et al Lot Twelve (12) and ½ of Lot Thirteen (13), Powell Addition Assessment No. 5010510351 Parcel ID No. 2403707600001101 Bearing the municipal address of: 71301 (REDEEMED)

Nancy G Foster Lot Forty-Three (43), Southern Heights Assessment No. 4011368806 Parcel ID No. 2304508660003901 Bearing the municipal address of: 71301

Bobby Basco Lot One-Hundred One (101), Dixie Place Subdivision Assessment No. 5010020700 Parcel ID No. 2400202530008401 Bearing the municipal address of: 71301

LA Investment Shares, Inc. Lots 85-89, 91-95, 101-113,119-131 Bayou Grosse Park Assessment No. 3160002151 Parcel ID No. 2901300760003701 Bearing no municipal address REGULAR MEETING MAY 9, 2022

pg. 3

Louisiana Investment Shares, Inc. Lots 28-34, 83-84 Bayou Grosse Park Assessment No. 316002300 Parcel ID No. 2901300760001001 Bearing no municipal address

Baty Earnest Lot Twenty-Two (22), Square Five (5), Shop Addition Extension Assessment No. 5010030330 Parcel No. 24056508430007501 Bearing the municipal address of: (Finance 5/2)

5. Levy Millages (Mr. Smith)
6. Motion to authorize to advertise to receive bids for MC-30 Liquid Asphalt (Annual Bid), to be paid from various funds as recommended by the Public Works Director and Purchasing Agent. (Mr. Wilder)
7. Motion to authorize to advertise to receive bids for CRS-2 Liquid Asphalt (Annual Bid), to be paid from various funds as recommended by the Public Works Director and Purchasing Agent. (Mr. Wilder)
8. Motion to exercise the option to extend Bid No. 2641 (Hay Lease) for an additional year (May 1, 2022 thru April 30, 2023), as requested by the Purchasing Agent. (Mr. Wilder)
9. Motion to accept the Public Works Director's Report. (Public Works 5/2)
10. Motion to approve the developer’s requested amendment to Olde Town Subdivision plan in compliance with Rapides Parish ordinances. (Public Works 5/2) REGULAR MEETING MAY 9, 2022

pg. 4

11. Motion to approve Rapides Parish Roadway Capital Improvement Program 2022-2025, as recommended by the Public Works Director. (Public Works 5/2) NEVER RECEIVED LIST OF ROADS FOR DISTRICTS
12. Motion to approve Cooperative Endeavor Agreement with Natchitoches Parish for co-maintenance on co-owned roadway Setliff Road. (Public Works 5/2)
13. Motion to enter into a Lease Agreement with the Louisiana Workforce Commission (Louisiana Department of Labor) for the rental of approximately 3,546 square feet of shared office space for the Rapides American Job Center located at 5610-B Coliseum Blvd., for a period of five

• (5) years, commencing August 1, 2022 and ending July 31, 2027 with option to renew for one 5 year period, for an amount of $5,583.33 per month and authorize the President to sign all necessary documents and Treasurer to amend budget as necessary. (Workforce/Grants 5/2)

14. Motion to authorize the Program Completion Public Hearing for the FY hearing will be held at the Rapides Parish Police Jury Room. 701 Murray (Workforce/Grants 5/2)
15. Motion to grant an extension to the CLECO franchise agreement with the Parish signed on February 9, 2017, through December 31, 2022, to allow contract negotiations to continue. (Courthouse/Legal 5/2)
16. Motion to acknowledge the appointment of Ms. Connie Thomas, appointed by the Fire Protection District No. 18 Board, Member elect, to fill the unexpired term of the late Mr. Robert Jones. (Personnel 5/2)

REGULAR MEETING

MAY 9, 2022

pg. 5

17. Motion to acknowledge the reappointment of Mr. Frank Willis, nominated by the City of Alexandria to the Air Installation Compatible Use Zone Appeal Board (AICUZ), for a three (3) year term. Term will expire May 13, 2025. (Personnel 5/2)
18. Motion to create the position of Internal Auditor I, to the employable positions under Rapides Parish Civil Service for the Rapides Parish Police Jury Finance Department. (Personnel 5/2)
19. Motion to receive the required report from Acadian Ambulance under the Contract for March 2022: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 502 80% 91.43% Pineville - 8 minute 159 80% 87.42% Rapides - 12 minute 211 80% 85.78% Rapides - 20 minute 170 80% 84.12% (Insurance 5/2)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

20. Motion to authorize a community clean-up in District D in the Wardville area on May 13, 2022. (Mr. Fountaine)
21. Motion to accept the following Olde Town Subdivision, Phase I, roads for parish maintenance per the plat signed by the Parish President and Public Works Director, resolution dated April 11, 2022, subject to the three (3) year Developer warranty period. Acceptance conditional upon any additional roads/streets being submitted to Rapides Area Planning Commission and the Parish for approval.

REGULAR MEETING

MAY 9, 2022

pg. 6

Red River Court Bexley Court Worthington Court Olde Town Court (Mr. Scott)

22. Motion to adopt an ordinance to reduce the speed limit on Moreno Road erect speed limit signs. (Mr. Johnson)
23. Motion to award the Roadside Open Ditch Maintenance Annual Contract to Descant’s Excavating & Construction Services, LLC (prime contractor – lowest proposer) and to River Runs Dirt Service, LLC (secondary contractor – second lowest proposer) and to authorize the Parish President to execute contracts, task orders, and change orders as recommended by Pan American Engineers, LLC. (Mr. Smith)
24. Motion to authorize the RPJ President to sign the Intergovernmental Agreement with the Rapides Parish School Board for the purpose of engaging out of school youth. The 2022 – 2024 Intergovernmental Agreement would be effective July 1, 2022 through June 30, 2024.

The Rapides Parish School Board experiences a large number of students who drop out of high school each year. The Rapides Workforce Development Board and the Rapides Parish School Board are collaborating to remain connected with these youth and provide services. As a drop out, these former students are automatically eligible for services through the Workforce Innovation and Opportunities Act (WIOA) which may help them return to school, obtain a HiSET (secondary diploma of equivalency), gain employment, join the military, or a combination thereof. Once the student has expressed desire to leave school, a pre-counseling session can be arranged by the School Board liaison to inform the student and his/her parents of the services that can be provided to the student after the student exits the school system. Once the former student is enrolled for WIOA services, the staff will provide case management to ensure the participant’s success. There is no anticipated expense to Rapides Parish Police Jury through this collaboration. (Mr. Scott)

REGULAR MEETING

MAY 9, 2022

pg. 7

25. Motion to increase the starting base pay for Rapides Parish District No. 2 Civil Service employees, from $975.00 per pay period to $1,035.00 per pay period and for the increase to be allocated for all classified positions according to the salary plan, effective May 8, 2022, as recommended by Fire Chief Joseph Glorioso. (Mr. McGlothlin)
26. Motion to discuss and possibly take action contracting with Hathorn Storage to store Rapides Parish Police Jury Administration and Finance files with an initial setup fee estimated at $2,600.00 and thereafter a monthly fee of estimated $800.00. (Mr. McGlothlin)
27. Motion to authorize Rapides Parish Fire District No. 14 to submit a grant application, through the Louisiana Department of Agriculture and Forestry, for firefighting enhancement and communications, as requested by the Flatwoods Volunteer fire Department Board of Directors, not to exceed $20,000.00 and authorize the President to sign necessary documents. (Mr. Johnson)
28. Motion to increase hourly rate for one (1) part-time firefighter from $13.00 per hour to $14.00 per hour and one (1) part-time firefighter from $14.00 per hour to $15.50 per hour, effective May 8, 2022, as recommended by the Cotile Volunteer Fire Department Board. (Mr. Wilder)
29. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill to authorize the Rapides Parish Highway Department to repair culverts on Blue Lake Road within the Village of Forest Hill, to be paid out of Road District 1A Maintenance Funds, towns portion and authorize the President to sign same. (Mr. Overton)
30. Motion to require oil and gas/timber contractors to post a continuing bond with the Parish prior to commencing operations to provide reimbursement to the Parish or any damages incurred by Parish Roads as a result of the contractor’s operations. (Mr. Johnson)
31. Motion to create an Assistant Chief position for Rapides Parish Fire District No. 6 – Deville, with an annual salary of $12,000.00, effective May 8, 2022, as recommended by the Deville Volunteer Fire Department Board. (Mr. Smith) REGULAR MEETING MAY 9, 2022

pg. 8

RESOLUTION FOR

MOTIONS FOR ITEMS APPROVED UNDER

AMERICAN RESCUE PLAN ACT

FINAL FUNDING RULE PLAN

MOTIONS 32-39

32. Motion to Authorize Payment of $1,250,000 of local match (being 14.2% of estimated project cost) to Water Works District No. 3 of Rapides Parish, to be applied towards the Louisiana Water Sector Program funded project, to be paid from Parish ARPA funds, upon receipt of invoice from the State. (Mr. Moreau)
33. Motion to Authorize Payment of $505,000 of local match (being 20.6% of estimated project cost) to Elmer Melder Calcasieu Water System, Inc. to be applied towards the Louisiana Water Sector Program funded project, to be paid from Parish ARPA funds, upon receipt of invoice from the State. (Mr. Johnson)
34. Motion to authorize reimbursement from ARPA funding to the RPPJ General Fund Account for certified COVID-19 Pandemic loss of revenues and eligible expenses totaling $700,000.00 in compliance with the Coronavirus State & Local Fiscal Recovery Funds (SLFRF) issued January 2022 and effective on April 1, 2022. (Mr. Smith)
35. Motion to authorize the Parish President to execute Pan American Engineers, LLC Work Order No. 2 – Courthouse HVAC Upgrades related to the Coronavirus Local Fiscal Recovery Program and the American Rescue Plan Act (ARPA). (Mr. McGlothlin)
36. Motion to authorize the Parish President to execute Pan American Engineers, LLC Work Order No. 3 – Relocation of RPPJ Administrative Offices and Meeting Room related to the Coronavirus Local Fiscal Recovery Program and the American Rescue Plan Act (ARPA). (Mr. McGlothlin)

REGULAR MEETING

MAY 9, 2022

pg. 9

37. Motion to authorize the Parish President to execute Pan American Engineers, LLC Work Order No. 4 – Courthouse Elevator Improvements related to the Coronavirus Local Fiscal Recovery Program and the American Rescue Plan Act (ARPA). (Mr. McGlothlin)
38. Motion to authorize the Parish President to execute Pan American Engineers, LLC Work Order No. 5 – Courthouse 1st Floor and Window Renovations related to the Coronavirus Local Fiscal Recovery Program and the American Rescue Plan Act (ARPA). (Mr. McGlothlin)
39. Motion to authorize the Parish President to execute Pan American Engineers, LLC Work Order No. 6 – Courthouse Restroom Renovations related to the Coronavirus Local Fiscal Recovery Program and the American Rescue Plan Act (ARPA). (Mr. McGlothlin)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you nee d special assistance to attend this public meeting, please contact the Police Jury Office at