Jury Agenda

Posted September 6, 2024

REGULAR SESSION

September 10, 2024 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JURORS COMMENTS

OBSERVE MOMENT OF SILENCE IN COMMEMORATION OF THE

ANNIVERSARY OF 9/11/2001.

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on August 12, 2024, as published in the Official Journal.
2. Motion that approved bills be paid.
3. Receive an update from Rhett Desselle on the Coliseum parking lot. (Mr. McGlothlin)

APPOINTMENTS TO BE ANNOUNCED ***Melvin Christy on the Fire District No. 3 Civil Service Board for a three (3) year term. Term will expire October 10, 2024. ***Ricky Roy on the Gas Utility District No. 2 Board for a five (5) year term. Term will expire October 11, 2024. ***Bob Stevens on the Gas Utility District No. 2 Board for a five (5) year term. Term will expire October 11, 2024. ***March Scarber on the Gas Utility District No. 2 Board for a five (5) year term. Term will expire October 11, 2024. ***Chris LaCombe on the Gas Utility District No. 2 Board for a five (5) year term. Term will expire October 11, 2024. ***Zelda Smith on the Rapides Housing Authority Board for a five (5) year term. Term will expire October 11, 2024. ***Ralph Roach on the Rapides Parish Library Board, representing District C, for REGULAR MEETING SEPTEMBER 10, 2024

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a five (5) year term. Term will expire September 14, 2024. (August Agenda) ***Will Cummings on the Ward 10 Recreation District for a five (5) year term. Term will expire October 9, 2024. ***Jack Daughtry on the Zachary Taylor Parkway for a two (2) year term. Term will expire August 31, 2024. (July & August Agenda)

4. Motion to approve the Treasurer’s report as presented in the Committee Meeting on August 5, 2024. (Finance 09/03)
5. Motion to delete from the Rapides Parish Fire District No. 11 (Spring Creek) Asset Inventory Program the equipment listed below as it is no longer suitable for public use. Asset Number Description Disposal 8398 Hose Wash RTJ5 – SN# 20680899 Auction 9723 Dell Projector – Model#2200MP Auction 11688 Thermal Imaging Camera Salvaged SN# - 63999609 (Finance 09/03)
6. Motion to authorize the President to execute Partial Occupancy documents related to the Cotile Recreation Repairs and Improvements Project, under construction by Bayou Rapides Corporation, for Comfort Station No. 2, as recommended by Ballard CLC, with the occupancy date acknowledged to be prior to Friday, September 6, 2024. (Finance 09/03)
7. Motion to reallocate the tax proceeds from the Sa les Tax District No. 3 tax election of April 11, 2011, to be reallocated annually, according to the population estimates as submitted to the Treasurer of the State of Louisiana by the LSU AgCenter, Department of Agricultural Economics and Agribusiness and Dr. Troy C. Blanchard, from the LSU Department of Sociology also referred to as the Federal/State Cooperative Population. The Federal/State Cooperative Population study is to be used to reallocate provides the following population estimates:

Rapides Parish 126,309 Town of Ball 4,015 Town of Boyce 1,001 Town of Cheneyville 468 Village of Forest Hill 901 Town of Glenmora 1,101 Town of Lecompte 916 REGULAR MEETING SEPTEMBER 10, 2024

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Village of McNary 201 Town of Woodworth 1,812 City of Alexandria 46,005 City of Pineville 14,384 (Finance 09/03)

8. Motion to authorize Change Order No. 2 for Cotile Recreation Restroom Restoration Repairs, to exten d the completion date to 09/20/2024 and claim the fourteen (14) rain days experienced in the months of June and July, as recommended by the project engineer, Ballard CLC and authorize the Parish President to sign all necessary documents. (Finance 09/03)
9. Motion to authorize cleanup of garbage, trash, weeds and debris at 1802 Donegal Drive, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Public Works 09/03)
10. Motion to enter into an Intergovernmental Agreement with Ward 10 Recreation for the Rapides Public Works Department to assist in setting two

• (2) eight (8) feet joint culverts at Ward 10 Complex, along West Yeager, to be paid out of Road District 10A Maintenance Funds and reimbursed by the Ward 10 Recreation Board. (Public Works 09/03)

11. Motion to authorize cleanup of garbage, trash, weeds and debris at 5618 Gilly Williams Road, Pineville, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Public Works 09/03)
12. Motion to authorize Cotile Events Association to host the following events in 2025 at Cotile Recreation Area: Cotile Lake Mardi Gras February 22 nd, Spring Fest at Cotile Lake – April 19th, Fall Fest at Cotile Lake – September 20th, and Cotile Halloween Bash – October 18 th, pending legal counsel approval. (Public Works 09/03)
13. Motion to authorize CLEAN to host an event with Southern 3 Cylinder Outlaw Drag Club to hold Boat Racing Events in 2025 on Cotile Lake, REGULAR MEETING SEPTEMBER 10, 2024

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tentative dates: May 3-4, June 7- 8, July 26-27, August 23- 24, boat landing within the park to be closed on event dates, pending legal counsel approval. (Public Works 09/03)

14. Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LA-DOTD District 08. (Public Works 09/03)
15. Motion to authorize Pan American Engineers, LLC. to advertise and receive bids for the Tiger Lake Road Lane Widening project. The estimated construction cost of the project is $460,000. Project is to be paid from Police Jury District H – Road District 2C funds. (Public Works 09/03)
16. Motion to authorize Pan American Engineers, LLC. to advertise and receive bids for the Peart Road Widening project. The estimated construction cost of the project is $775,000. Project is to be paid from Police Jury District H – Road District 2C funds. (Public Works 09/03)
17. Motion to ratify authorization for revised scope of work due to stream migration for the Lone Pine Slope Failure, under the original emergency declaration. Revised cost of project is $416,355.00. (Public Works 09/03)
18. Motion to adopt a resolution to designate the Rapides Senior Citizens Center, Inc. to be the Contractor, to prepare a grant with the Louisiana Department of Transportation and Development, for Fiscal Year 2024 for operational funding, to provide rural transportation services in rural parts of Rapides Parish and authorize the President to sign any necessary documents (Workforce & Grants 09/03)
19. Motion to reappoint Mr. Rodney McNeal to the Renaissance JDD board of commissioners. (Municipal & Parochial Liaison 09/03)
20. Motion to approve paid holidays for the Secretary at Rapides Parish Fire District No. 6 – Deville VFD as requested by the Deville Volunteer Board of Directors, per the holiday schedule adopted annually by the Deville Volunteer Board of Directors. REGULAR MEETING SEPTEMBER 10, 2024

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(Personnel, Elections & Health 09/03)

21. Motion to receive the required report from Acadian Ambulance under the Contract for July, 2024:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 500 80% 87.80% Pineville - 8 minute 155 80% 85.16% Rapides - 12 minute 195 80% 91.79% Rapides - 20 minute 186 80% 86.02% (Insurance, Ambulance & Fire 09/03)

22. Motion to proclaim the month of September as Volunteer Firefighters Month in Rapides Parish. Firefighter Appreciation to be celebrated on September 21, 2024. (Insurance, Ambulance & Fire 09/03)
23. Motion to approve proposal fr om Brown and Brown for Police Jury auto/equipment insurance, to be paid from various fund accounts and authorize the President or Secretary/Treasurer to sign all necessary documents. Policy to be effective 09/06/2024 at 12:01 am. (Insurance, Ambulance & Fire 09/03)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

24. Motion to adopt a resolution to authorize the Parish President to execute an agreement with LA DOTD for Esler Field Airport project no. AIP No. 3-22and Exhibit “A” Airport Property Inventory Map and reimburse the sponsor up to $56,000.00 of project cost. (Mr. Bishop)
25. Motion to authorize cleanup of garbage, trash, weeds and debris at 130 Pellon Street, Pineville, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. Bishop) REGULAR MEETING SEPTEMBER 10, 2024

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26. Motion to authorize to advertise and receive bids for the construction of a Fire Station for Rapides Parish Fire District No. 5 as design phase voted on June 12, 2023 is completed, as r equested by Fontenot and Associates (engineering firm), Fire Chief and Purchasing Agent. (Mr. Giles)
27. Motion to authorize cleanup of garbage, trash, weeds and debris at 1424 Highway 1204 , Pineville, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. Moreau)
28. Motion to adopt a resolution to opt out of the Temporary Housing and Shelter Assistance Program in accordance with LA R.S. 726 (F)(3)(b) and LA R.S. 726 (F)(4)(Act 526, 2022), to coincide with approved extension by FEMA, as recommended by RAPC and Legal Counsel and authorize the Parish President to sign any necessary documents. (Mr. Bishop)
29. Motion to initiate the condemnation process of the following properties and order the Parish Engineer of Record to inspect the properties and provide a report to the Jury:

Property Locations:

1. 1626 LA 1204 Ward 10, District A

Ward 10, District A

Ward 10, District A

Ward 10, District A (Mr. Moreau)

30. Motion to authorize the cleaning and debris removal project of subsurface drainage and installation of drainage culverts on Union Street, within the Town of Lecompte, to be paid from the town’s portion of Road District 3A, cost not to exceed $ 200,000.00, as requested by Mayor Herman Williams REGULAR MEETING SEPTEMBER 10, 2024

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and contingent upon the Town Council approval of project scope at their next meeting to be held on Monday, September 9, 2024. (Mr. Overton)

31. Motion to authorize the cleaning of the concrete lined ditch in Village Green Subdivision by Pineland Equipment Group, in the amount of $ 13,460.00, as recommended by Pan American Engineers. (Mr. Smith)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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