Committee Agenda

Posted: AUGUST 1, 2024

Joseph “Joe” Bishop, President Notice of Regular Committee Meetings to be held on Monday, August 5, 2024, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee……………………………………….………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….....7 Chairman: Craig Smith
3. Workforce Development and Grants Committee………………….…9 Chairman: Ernest Nelson
4. Tourism and Economic Planning and Development Committee……11 Chairman: Jay Scott
5. Courthouse, Coliseum and Legal Committee……….……….……….12 Chairman: Sean McGlothlin
6. Parochial Board Liaison and Municipal Liaison Committee…….…13 Chairman: Danny Bordelon
7. Personnel, Elections and Health Committee…………………………14 Chairman: Oliver “Ollie” Overton, Jr.
8. Insurance, Ambulance, Fire and Homeland Security Committee.…15 Chairman: Parrish W. Giles

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

STANDING COMMITTEE’S

AUGUST 5, 2024

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Recognize Jonathan Moyer from Optimum

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FINANCE COMMITTEE

AUGUST 5, 2024 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report.
3. Motion to delete from the Behavioral Court Grant Asset/Inventory Program the following equipment as it is no longer suitable for public use: Asset Number Description Method of Disposal 12453 HP Probook Laptop Broken to be Auctioned 12801 Lenovo Laptop Broken to be Auctioned (Mr. Moreau)
4. Motion to delete from the Rapides Parish Police Jury Administration Asset/Inventory Program the following equipment as it is no longer suitable for public use: Asset Number Description Method of Disposal 11418 Dell Poweredge T330 Broken to be Auctioned 12390 Epson Scanner Broken to be Auctioned (Mr. Moreau)
5. Motion to delete from the Rapides Parish Fire District No. 10 Asset/Inventory Program the following equipment as it is no longer suitable for public use: Asset Number Description Method of Disposal 10583 Carport Damaged in Storm 10826 Drager – SCBA To be Auctioned 10827 Drager – SCBA To be Auctioned 10828 Drager - SCBA To be Auctioned 10829 Drager – SCBA To be Auctioned 11674 C omputer T o be Auctioned 5487 SCBA Air Pack To be Auctioned 5488 SCBA Air Pack To be Auctioned 8547 Air Pack MSA To be Auctioned 8548 Air Pack MSA To be Auctioned Page | 4

8549 Air Pack MSA To be Auctioned 8550 Air Pack MSA To be Auctioned 8551 Air Pack MSA To be Auctioned 8552 Air Pack MSA To be Auctioned 8553 Air Pack MSA To be Auctioned 8554 Air Pack MSA To be Auctioned 8748 Generator – 3000 Watt Broken – to be auctioned 8754 Hose Reel Electric To be Auctioned 8814 SCBA To be Auctioned 8815 SCBA To be Auctioned (Mr. Moreau)

6. Motion to ratify the acceptance of the Certificate of Substantial Completion submitted by Cenla Contracting, LLC for Project No. 3131 (Living Quarters for Rapides Parish Fire District No. 8) as approved by the project Engineer, Fontenot & Associates, LLC. (Mr. Moreau)
7. Motion to delete from the Rapides Parish Health Unit Asset/Inventory program the equipment listed below as it is no longer suitable for public use: Asset Number Description Method of Disposal 10701 Computer CF-19 To be Auctioned SN# CF-19RERCX6M (Mr. Moreau)
8. Motion to delete from the Rapides Parish Courthouse Asset/Inventory Program the following equipment as it is no longer suitable for public use: Asset Number Description Method of Disposal 9937 Chiller/Cooling Tower Used as Trade-In toward the purchase on new Chiller (Mr. Moreau)
9. Motion to authorize the President to sign the renewal contract with MGT of America to perform the annual indirect cost plan, for the period of three

• (3) years, with an automatic renewal for an additional one (1) year unless terminated by either party at least thirty (30) days prior to expiration date. (Mr. Bishop) Page | 5

10. Motion to authorize a lease agreement for four (4) trucks thru Enterprise Fleet Management for use by the Public Works Department and authorize the Parish President to sign all necessary documents, as recommended by the Public Works Director. (Mr. Smith)
11. Motion to enter into a Cooperative Endeavor Agreement (CEA) with the Alexandria Pineville Convention & Visitor’s Bureau (APCVB) that would allow them to piggyback onto the Parish’s current lease agreement with Enterprise Fleet Management, all charges to be paid directly to Enterprise Fleet Management by APCVB and authorize the Parish President to sign all necessary documents. (Mr. Bishop)
12. Motion to authorize the trade in of Asset No. 12598 – Dodge Ram 2500 and Asset No. 12641 – Dodge Ram 2500, leased by Public Works Department thru Enterprise Fleet Management. Gain of trade in to be applied toward balance of Enterprise Fleet Lease for the Public Works Department. (Mr. Smith)
13. Motion to delete from the Rapides Parish Fire District No. 10 Asset/Inventory program the equipment listed below and sell to St. Landry Fire Department for $6,200.00 as agreed upon by both departments: Asset Number Description Method of Disposal 12208 2005 International to be sold VIN# 1HTMNAAM95H692362 (Mr. Giles)
14. Motion to award Bid No. 3299 - Purchase two (2) used Grapple Trucks, to the lowest bidder as requested by the Purchasing Agent. (Mr. Smith)
15. Motion to amend a certain motion passed on June 10, 2024, and place the equipment back into the Rapides Parish Public Works Asset/Inventory Page | 6

Program. The Public Works Department has decided to maintain ownership and not auction:

Asset Description 11142 2015 Ford F250 (Mr. Moreau)

16. Motion to adopt a resolution to authorize Pan American Engineers to advertise for bids for ARPA – Work Order No. 3 – Miscellaneous Site Improvements – Courthouse Annex – Gravel Building. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

AUGUST 5, 2024 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to authorize cleanup of garbage, trash, weeds and debris at 1607 Karla Street, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. Scott)
4. Motion to authorize cleanup of garbage, trash, weeds and debris at 5742 Gene Ball Drive, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. Overton)
5. Motion to authorize cleanup of garbage, trash, weeds and debris at 515 Twin Bridges Road, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. McGlothlin)
6. Motion to award Bid No. 3248 – Blue Lake Road Improvements, to lowest bidder, Gillespie Blacktopping Service, LLC, in the amount of $139,217.00 and authorize the Parish President to sign all necessary paperwork. Project to be funded by Road District 1A Maintenance, $5,000.00 from District H and the remaining balance to be paid from Town of Forest Hill’s allocation of Road District 1A Maintenance. (Mr. Giles) Page | 8

71328, as a hardship case. Proper certification has been received. (Mr. Smith)

8. Motion to authorize Change Order No. 1 for Culvert Replacement of Downs Lane, in the amount of $33,860.00 to replace un-reinforced cast in place footings and rip-rap with reinforced cast-in -place concrete slabs for foundation of aluminum box culverts, as recommend by Pan American Engineer and authorize the Parish President to sign all necessary documents. (Mr. Bordelon)
9. Motion to authorize Change Order No. 2 for Culvert Replacement of Downs Lane, in the amount of $20,120.00 to provide for geogrid, select fill and geotextile for temporary access roads, as recommend by Pan American Engineer and authorize the Parish President to sign all necessary documents. (Mr. Bordelon)

trim/cut trees straddling property line with Parish property. (Mr. Bordelon)

11. Motion to authorize the Purchasing Agent to receive price quotes for chip sealing on various roads in Road District 2B-1, District C, cost not to exceed $230,000.00. Project to be funded by Road District 2B -1, District C maintenance funds. (Mr. Smith)
12. Motion to authorize the Purchasing Agent to receive price quotes for chip sealing on various roads in Road District 2B-2, District C, cost not to exceed $230,000.00. Project to be funded by Road District 2B -1, District C maintenance funds. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& GRANTS COMMITTEE

AUGUST 5, 2024 ERNEST NELSON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the submission of a grant application to Keep Louisiana Beautiful (KLB) for ten (10) trash receptacles to be placed at Cotile Recreation Area at no cost to the Jury and authorize the President to sign all necessary documents. (Mr. Bordelon)
3. Motion to authorize the President to sign and approve the contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission (LWC) for the PY24/FY25 Workforce Innovation and Opportunity Act (WIOA) Program (Adults, Dislocated Workers, and Youth) for the total grant amount of $855,314 (an increase of $26,854.00 from the previous year) and for the Treasurer to amend the budget as necessary. (Mr. Bishop)
4. Motion to accept the award for the FEMA AFG grant (Application No. EMW-2023-FG-05060) for Rapides Parish Fire District No. 18, for the amount of $14,950.00 to purchase turnout gear washer/extractor and authorize the Parish President and/or Fire Chief to sign all necessary documents. Any excess cost for the equipment to be paid from Rapides Parish Fire District No. 18 funds. (Mr. Overton)
5. Motion to 1) reappoint to the Rapides Workforce Development Board the following list of members for additional terms and 2) authorize the President to sign a letter addressed to the Louisiana Workforce Commission concerning reappointment for the following members whose existing term dates have expired:

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Members (Reappointments) New Term Dates Tim Dousay 10/01/2024 – 10/01/2027 Jeff Ryan 10/01/2024 – 10/01/2027 Shanna Worth 10/01/2024 – 10/01/2027 Sally Cowan 10/01/2024 – 10/01/2026 Haywood Joiner 10/01/2024 – 10/01/2026 Chad Bynog 10/01/2024 – 10/01/2026 Rich Dupree 10/01/2024 – 10/01/2026 (Mr. Nelson)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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TOURISM AND ECONOMIC PLANNING

AND DEVELOPMENT COMMITTEE

AUGUST 5, 2024 JAY SCOTT, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE, COLISEUM AND LEGAL COMMITTEE

AUGUST 5, 2024 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. McGlothlin)
3. Motion to initiate the condemnation process of the following properties and order the Parish Engineer of Record to inspect the properties and provide a report to the Jury:

Property Locations:

Ward 10, District A

Ward 10, District A

Ward 10, District A (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON

& MUNICIPAL LIAISON COMMITTEE

AUGUST 5, 2024 DANNY BORDELON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to grant the City of Pineville a nonexclusive franchise for the construction, operation and maintenance of water lines in, over, under or along the public roads, streets or alleys throughout Ward 9, 10 and 11 of Rapides Parish for a period of twenty-five (25) years and the provisions of Chapter 11 Franchise Fee are hereby suspended, as requested by Resolution 2024-0709-28 adopted on July 9, 2024 at the City of Pineville Council meeting. (Mr. Bishop)
3. Motion to grant the City of Pineville a nonexclusive franchise for the construction, operation and maintenance of sewerage collection lines in, over, under or along the public roads, streets or alleys throughout Ward 9, 10 and 11 of Rapides Parish for a period of twenty-five (25) years and the provisions of Chapter 11 Franchise Fee are hereby suspended, as requested by Resolution 2024-0709-29 adopted on July 9, 2024 at the City of Pineville Council meeting. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

AUGUST 5, 2024 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to accept the resignation of Mr. Chris Estes on the Cocodrie Game and Fish Commission and appoint Mr. Bryan Arnold as Cleco representative, for a four (4) year term. Term is to run concurrent with Police Jurors. (Mr. Giles)
3. Motion to acknowledge the reappointments of Bill McKay, Don O’Neal and Greg Collins from the Town of Ball, to serve as the Town of Ball representatives on the Water Works District No. 3 Board. (Mr. Moreau)
4. Motion to nominate one (1) of the nominees from Louisiana State University of Alexandria to the Rapides Parish Civil Service Board to fill the unexpired three (3) year term of Dr. John Marks, Jr. Term will expire November 10, 2024.
5. Dr. Elizabeth (Liz) Beard
6. Mr. Jeff Langston
7. Ms. Melinda Anderson
8. Ms. Connie Cooper (Mr. Bishop)
9. Motion to accept the resignation of Ms. Lana Havens and appoint Ms. Donna Rivers-Doyle to the Rapides Parish Library Board of Control, representing District H, to fill the unexpired term. Term will expire July 10, 2026. (Mr. Giles)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

AUGUST 5, 2024 PARRISH W. GILES, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for June, 2024:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 4 27 80% 8 8.29% Pineville - 8 minute 1 32 80% 8 3.33% Rapides - 12 minute 186 80% 9 3.01% Rapides - 20 minute 177 80% 8 4.75% (Mr. Giles)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL