Public Meeting

Rapides Parish Police Jury

Name: Rapides Parish Police Jury — June 1, 2025
Start: 2025-06-01T00:00:00Z
Location: Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

June 1, 2025 · 3:00 p.m. announced

Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

Meeting documents

Committee Agenda agenda

Open official PDF ↗ 14 pages sha256:9d65b44b9ba4…

Posted: June 27, 2025

Notice of Regular Committee Meetings to be held on Tuesday, July 1, 2025, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

“Craig Smith, President”

Finance Committee……………………………………….………….....3 Chairman: Davron “Bubba” Moreau
Public Works, Watershed and Agricultural Affairs Committee….....5 Chairman: Parrish W. Giles
Workforce Development and Grants Committee………………….…7 Chairman: Randy Wiggins
Tourism and Economic Planning and Development Committee…….8 Chairman: Jay Scott
Courthouse, Coliseum and Facilities Committee…………….………..9 Chairman: Sean McGlothlin
Parochial Board Liaison and Municipal Liaison Committee……….10 Chairman: Randy Harris
Personnel, Elections, Insurance and Legal Committee……………...11 Chairman: Oliver “Ollie” Overton, Jr.
Ambulance, Fire, Health and Homeland Security Committee.….…14 Chairman: Danny Bordelon

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

STANDING COMMITTEE’S

JULY 1, 2025

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

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FINANCE COMMITTEE

JULY 1, 2025 DAVRON “BUBBA” MOREAU, CHAIRMAN

Public comment on any agenda item upon which a vote is to be taken.
Treasurer’s Report.
Motion to hold a Public Hearing on July 7, 2025 at 3:00 p.m. to discuss and take ac tion to accept or deny the Industrial Tax Exemption Application: Plastipak Packaging, Inc., Industrial Tax Exemption application #20230163-ITE. (Mr. Overton)
Motion to hold a Public Hearing on July 7, 2025 at 3:00 p.m. to discuss and take action to accept or deny the Industrial Tax Exemption Application: Procter & Gamble Manufacturing Company, Industrial Tax Exemption application #20220075-B-ITE. (Mr. Overton)
Motion to reenact Chapter 23 – Taxation and License; Article III – Sales and Use Tax; Division 4 – Collection of tax by dealer, Section 23-28 (4.10) – Compensation of dealers for accounting for and remitting tax ordinance that was adopted December 11, 2000, as recommended by the Sales Tax Administrator. (Mr. Overton)
Motion to authorize a lease agreement for one (1) Ford Explorer thru Enterprise Fleet Management for use by the Sales and Use Tax Department and authorize the Parish President to sign all necessary documents, as recommended by the Sales Tax Administrator. (Mr. Smith)

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Motion to authorize the transfer of responsibility of Asset No. 12881 – 2021 Ford Explorer, from Sales & Use Tax Department to the Office of Economic Workforce and Development, as recommended by the Sales Tax Administrator and OEWD Executive Director. (Mr. Wiggins)
Motion to delete from the Rapides Parish Fire District No. 17 Asset/Inventory Listing the following equipment due to it no longer being suitable for public use and recommended by motion passed on June 3, 2025 by the Forest Hill Fire Department Board of Directors:

Asset No. Description Method of Disposal 12862 2007 Ferrara Engine public bid/where is/as is VIN# 1F94042277H140505

(Mr. Giles)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 5

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

JULY 1, 2025 PARRISH W. GILES, CHAIRMAN

Public comment on any agenda item upon which a vote is to be taken.
Public Works Director's Report.
Receive quarterly update from Matt Johns on building permits issued by RAPC.
Motion to authorize the Purchasing Agent to advertise to receive bids for Various Road Materials and award to the lowest bidder, to be paid from various funds, as recommended by the Public Works Director. (Mr. Smith)
Discuss DEQ and Chapter 13 – of the Rapides Parish Code of Ordinance (Mr. Bordelon)
Motion to adopt an ordinance to change speed limit on E. Deville Road, Ward 11, District C from 35 mph to 20 mph, and authorize the Public Works Department to erect speed limit signs. (Mr. Smith)
Motion to authorize Pan American Engineers to advertise and receive bids for Cheneyville-Echo Road, to be paid out of Road District 3A, District H, cost not to exceed $1,250,000.00 (Mr. Giles)
Motion to approve the transfer of responsibility of Asset No. 12990, Lazer E Series Mower; SN 411492592 from Cotile Recreation to Public Works Department, as recommended by the Public Works Director. (Mr. Bordelon) Page | 6
Motion to authorize the Purchasing Agent to receive price quotes and award to the lowest bidder for overlay on Sandy Lane, to be paid out of Road District 2C, District H, cost not to $160,000.00. (Mr. Giles)
Motion to accept Project No. 3 336 – Downs Lane Rehabilitation as “Substantially Complete” with exception of punch list items and authorize the Parish President to sign the Substantial Completion certificate, as recommended by Pan American Engineers, LLC. (Mr. Bordelon)
Motion to receive recommendation from Pan American Engineers and award to the lowest bidder for Project No. 3378 – ID/IQ Roadside Open Ditch and Culvert Maintenance – 2025. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 7

WORKFORCE DEVELOPMENT,

& GRANTS COMMITTEE

JULY 1, 2025 RANDY WIGGINS, CHAIRMAN

Public comment on any agenda item upon which a vote is to be taken.
Receive quarterly update from Kimberly Boyd on grants administered by RAPC.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 8

TOURISM AND ECONOMIC PLANNING

AND DEVELOPMENT COMMITTEE

JULY 1, 2025 JAY SCOTT, CHAIRMAN

Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 9

COURTHOUSE, COLISEUM AND FACILITIES COMMITTEE

JULY 1, 2025 SEAN McGLOTHLIN, CHAIRMAN

Public comment on any agenda item upon which a vote is to be taken.
Receive an update on the Courthouse. (Mr. McGlothlin)
Motion to authorize Pan American Engineers to survey the unused portion of the rear section of tract area of Parish Library Branch located at Provine Place for possibility to explore options available with said portion of the tract. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 10

PAROCHIAL BOARD LIAISON

& MUNICIPAL LIAISON COMMITTEE

JULY 1, 2025 RANDY HARRIS, CHAIRMAN

Public comment on any agenda item upon which a vote is to be taken.
Receive a quarterly update from Celise Reech-Harper on events at the Rapides Parish Library.
Motion to nominate one (1) of the following nominees for Louisiana State University at Alexandria to serve on the Rapides Parish Fire District No. 2 Civil Service Board for a three (3) year term. Current Term will expire July 29, 2025.

Ms. Kelly Pepper LSUA Foundation President

Dr. Beth Palmer Asst. Vice Chancellor for Holistic Education and Career Development

Dr. Nate Sammons Dean and Professor, College of STEM

Dr. Rob Wright Chair, Psychology & Professor of Psychology

(Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 11

PERSONNEL, ELECTIONS,

INSURANCE & LEGAL COMMITTEE

JULY 1, 2025 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

Public comment on any agenda item upon which a vote is to be taken.
Motion to grant 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 2 employees effective July 27, 2025, to be paid out of Fire Protection District No. 2 funds. (Mr. Overton)
Motion to grant 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 3 employees effective July 27, 2025, as recommended by Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 funds. (Mr. Moreau)
Motion to grant 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 4 employees effective July 27, 2025, as recommended by Holiday Village Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 4 funds. (Mr. Overton)
Motion to grant 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 7 employees effective July 27, 2025, as recommended by Ruby Kolin Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 7 funds. (Mr. Smith)

Page | 12

Motion to authorize cleanup of garbage, trash, weeds and debris at 425 Wilson Road, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is u nable to complete the job in a timely manner or if it is cost prohibitive. (Mr. McGlothlin)
Motion to approve the creation of a Mechanic position for Rapides Parish Fire District #10, employee shall work a minimum of twenty (20) hours per week but not exceed thirty-two (32) hours per, rate of pay is set at $10.50 per hour, as recommended by the Plainview Volunteer Fire Department Board of Directors and motion passed on June 8, 2025 by the Board. (Mr. Giles)
Grant a forty-five (45) day extension to the purchaser of property located condemnation off the property. (Mr. Moreau)
Motion to amend a certain motion passed on June 9, 2025 to adopt the following salary pay plan to increase the hourly base rate of pay by 4%, for Fire District No. 6 – Deville VFD and allocate the increase to current employees, effective April 24 , 2025, as approved by the Deville Volunteer Fire Department Board and recommend by the Fire Chief.

(Mr. Smith)

Firefighter 1/EMT-P $17.31 Firefighter 1/Advance $16.22 Firefighter 1/EMT-B $15.14 Firefighter 1/EMR $14.06 EMR/EMT acquiring Firefighter 1 $13.52 Additional Certifications Firefighter 2/Instructor 1 $0.50 Driver Operator $0.50 Officer 1 $0.50 Page | 13

Motion to amend a certain motion passed on June 9, 2025 to approve an increase in salary for working a twelve (12) hour shift for the Fire Chief and Assistant Fire Chief for Fire District No. 6 – Deville, as approved by Deville Volunteer Fire Department Board on May 22, 2025. The Fire Chief will receive $194.28 for each twelve (12) hour shift worked and the Assistant Chief will receive $168.72 for each twelve (12) hour shift worked. (Mr. Smith)
Motion to receive report from the Engineer and set a public hearing for August 11, 2025, on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8- 1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION &

SERVICE REPORT

Shirley Johnson LOT 76, SHERWOOD PARK #3 (PB 7000 Hwy 1 N. 12-234)(CB 829-742 LIPSEY)(CB PARTY PARISH TAX SALE) (CB TAX SALE) PARCEL I.D. # 23-23-8490-76 (2436 DOGWOOD LANE) (CB 829-742)

Curtisteen T. Matthews, Et Al ---LOT 9, GREENWAY PARK ---(CB Alexandria, LA 71 302 WEATHERFORD)(CB 1752-653 Ward 1, District F WEATHERFORD)(CB 1945-74 JOP: A. PARISH ADJUDICATION) PARCEL I.D. # 23-23-3690-9 (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 14

AMBULANCE, FIRE, HEALTH & HOMELAND

SECURITY COMMITTEE

JULY 1, 2025 DANNY BORDELON, CHAIRMAN

Public comment on any agenda item upon which a vote is to be taken.
Motion to receive the required report from Acadian Ambulance under the Contract for May 2025:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 563 80% 92.83% Pineville - 8 minute 221 80% 87.33% Rapides - 12 minute 251 80% 94.82% Rapides - 20 minute 143 80% 83.92% (Mr. Bordelon)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Jury Agenda agenda

Open official PDF ↗ 8 pages sha256:2fd50c7321c6…

Posted June 6, 2025

REGULAR SESSION

JUNE 9, 2025 3:00 P.M. CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JURORS COMMENTS

Receive an update from Pafford EMS on the transition of ambulance services.

Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on May 12, 2025, as published in the Official Journal.
Motion that approved bills be paid.
Adopt the adjusted millage rate(s).
Set forth the adjusted millage rate(s) and roll forward to millage rate(s) not exceeding the maximum authorized rate(s).
Adopt other authorized millages or taxes.
Motion to open a public hearing for proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION &

SERVICE REPORT

Bakies Properties, LLC Unsafe, unsanitary and dilapidated P.O. Box 13313 structure located at 4907 Shreveport Section 26, 05N-01W, Ward 10, Rapides Parish (May 12, 2025 Jury) REGULAR MEETING JUNE 9, 2025

pg. 2

APPOINTMENTS TO BE ANNOUNCED ***Brandon Lee Blaney to the Buckeye Recreation District for a five (5) year term. Term expired November 10, 2023. ***Ricky Roy on the Gas Utility District No. 2 Board for a five (5) year term. Term expired October 11, 2024. ***Mark Scarber on the Gas Utility District No. 2 Board for a five (5) year term. Term expired October 11, 2024. ***Chris LaCombe on the Gas Utility District No. 2 Board for a five (5) year term. Term expired October 11, 2024. ***Lance Speer to the Buckeye Recreation District for a five (5) year term. Term expired April 12, 2025. ***Basil Smith on the Central Louisiana Regional Port Authority for a four (4) term. Term will expire July 20, 2025. ***Robert Wright on the Fire District No. 2 Civil Service Board for a three (3) year term, Higher Education/LSUA appointee. Term will expire July 29, 2025. ***Chief Deputy, Michael W. Jones on the Housing Authority for a five (5) year term. Term will expire July 14, 2025. ***Les West on the Waterworks District 11A Board for a five (5) year term. Term will expire July 12, 2025.

Motion to approve Intent to Sell on the Adjudicated/Abandoned Properties listed below:

Tax Debtor Description Fredrick Williams, et al Lot Fifteen (15), Southern Heights Bearing the municipal address of: Parcel ID# 2304508660001101 Assessment# 5010558825 MISC-7137

Tootsie, LLC Lot on Ogden & Second (2nd) Street X 34’ X 74.17’ Bearing the municipal address of Parcel ID# 2400734001001801 Assessment# 4018954425 MISC-7076 (Finance 06/05)

Motion to name "The Town Talk" as the Official Journal for a one (1) year period ending June 30, 2026. (Finance 06/05)

REGULAR MEETING

JUNE 9, 2025

pg. 3

Motion to designate and name the Secretary/Treasurer as the Records Management Officer Liaison to act as liaison between the Division of Archives, Records Management and History and the Rapides Parish Police Jury for the period of July 1, 2025 and ending June 30, 2026. (Finance 06/05)
Motion to delete from the Rapides Parish Fire District No. 4 Asset/Inventory Listing the following equipment due to it no longer be suitable for use by the department as recommended by the Fire Chief and Holiday Village Fire Department Board:

Asset No. Description Method of Disposal 10565 Air Compressor Auction (Finance 06/05)

Motion to change the Regular Scheduled Committee Meeting from Monday, July 7, 2025 to Tuesday, July 1, 2025 at 3:00 p.m. and change the Regular Scheduled Jury meeting from Monday, July 14, 2025 to Monday, July 7, 2025 at 3:00 p.m., due to NACO Conference in July 2025. (Finance 06/05)
Motion to accept the Public Works Directors annual review of the Rapides Parish Police Jury Stormwater Ordinance, as required by the Stormwater Pollution Prevention Plan and LDEQ Permit and presented during the Public Works Committee Meeting held on Monday, June 2, 2025. (Public Works 06/05)
Motion to accept Project No. 3315 – Belgard Bend Road Lane Widening as “Substantially Complete” with exception of punch list items and authorize the Parish President to sign the Substantial Completion certificate, as recommended by Pan American Engineers, LLC. (Public Works 06/05)
Motion to award Project No. 3404 – West River Road Lane Widening to the lowest bidder, TL Construction, in the amount of $499,900.00 and authorize the President to sign all necessary documents. Project to be funded by Road District 6A, District H. (Public Works 06/05)
Motion to authorize Pan American Engineers to procure a contractor for roadside shoulder improvements on Munson Road, cost not to exceed $60,000.00. Project to be funded from Road District 3A, District H. (Public Works 06/05) REGULAR MEETING JUNE 9, 2025

pg. 4

Motion to authorize cleanup of garbage, trash, weeds and debris at 2432 Dogwood Drive, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Public Works 06/05)
Motion to authorize the President to sign a contract between the Rapides Parish Police Jury and the Louisiana State University at Alexandria (LSUA) as the One-Stop Operator in compliance with:

Workforce Innovation and Opportunity Act (WIOA) Sec. 121(d)(2)(A) which states “an entity shall be designated or certified as a one-stop operator through a competitive process;” and further defined in 20 CFR 678.605. the Rapides Workforce Development Board is to follow local/state procure policies, and/or Uniform Guidance at 2 CFR 200.318 – 200.326 to procure a One-Stop Operator for the Rapides One-Stop Center. The selected contractor must be in place no later than July 1, in the amount of $24,000.00, to begin July 1, 2025, and end on June 30, 2026, with option to renew for three (3) years and have the treasure amend budget accordingly. The funding for this contract will come from WIOA grant funds. (Workforce & Grants 06/05)

Motion to adopt the required Louisiana Community Development Block Grant Policies, Office of Community Development, administer by the Division of Administration and authorize the President to sign any necessary documents. (Workforce & Grants 06/05)
Motion to authorize Greenwood Memorials, LLC permission to clean and restore the Eternal Flame (Flame of Freedom) that is located at the front of the Rapides Parish Courthouse and owned by American Legion Post No. 3. The cost of cleaning and restoration is no cost to the Parish. (Courthouse & Coliseum 06/05)
Motion to delete from the Rapides Parish Public Works Asset/Inventory Listing the following equipment due to it being declared total loss by the Insurance Company:

Asset No. Description Method of Disposal 114302016 Dodge Ram total loss due to accident (Insurance & Legal 06/05)

REGULAR MEETING

JUNE 9, 2025

pg. 5

Motion to receive the required report from Acadian Ambulance under the Contract for April 2025:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 574 80% 91.29% Pineville - 8 minute 186 80% 86.02% Rapides - 12 minute 243 80% 92.18% Rapides - 20 minute 153 80% 86.27% (Ambulance, Fire & Health 06/05)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

Motion to authorize cleanup of garbage, trash, weeds and debris at 8333 Highway 165 South, Woodworth, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. Bordelon)
Motion to adopt an ordinance to prohibit thru truck traffic on Strothers Crossing Road, Price Crossing, Price Road, Big Creek Road, and Tolbert Loop, located in Ward 5, District H, and authorize the Parish Public Works Department to erect signs. (Mr. Giles)
Motion to rescind a certain motion passed on March 10, 2025, to authorize reimbursement to the Town of Woodworth for road construction on Leblanc Lane, not to exceed $60,000.00, to be funded from Road District 2C, District H funds, as recommended by Mayor Butler. (Mr. Giles)
Motion to rescind a certain motion passed on February 12, 2024, to delete Asset No. 10303 – Pumper, from Fire District No. 6 Asset Inventory, no bids were received and the department has decided to place the truck back in service, as per recommendation of the Fire Chief. (Mr. Smith)

REGULAR MEETING

JUNE 9, 2025

pg. 6

Motion to authorize the President to contract with Southern Craftsman Construction, LLC for selective interior demolition and clean-up of the former Bumper-to-Bumper building in preparation for move-in for the purposes of Public Record Storage with a contract upset limit not-to-exceed $10,000, with work as directed by the Parish Engineer. (Mr. Smith)
Motion to adopt an ordinance to amend and reenact Section 18-4.2(f) Speed Limits so as to set a speed limit of 30 mph on the Buckhorn Road, Ward 5, District E and authorize the Rapides Parish Public Works Department to erect speed limit signs. (Mr. Bordelon)
Motion to adopt the following salary pay plan to increase the hourly base rate of pay by 4%, for Fire District No. 6 – Deville VFD and allocate the increase to current employees, effective May 22, 2025, as approved by the Deville Volunteer Fire Department Board and recommend by the Fire Chief.

(Mr. Smith)

Motion to approve an increase in salary for working a twelve (12) hour shift for the Fire Chief and Assistant Fire Chief for Fire District No. 6 – Deville, as approved by Deville Volunteer Fire Department Board on May 22, 2025. The Fire Chief will receive $186.72 for each twelve (12) hour shift worked and the Assistant Chief will receive $168.72 for each twelve (12) hour shift worked. (Mr. Smith)
Motion to approve a Preventive Maintenance Agreement for HVAC at the Rapides Parish Health Unit and authorize the Parish President to sign all necessary documents, as recommended by the Courthouse Building Superintendent. (Mr. McGlothlin)
Motion to discuss and possibly take action on the adoption of a Solar Farm Ordinance, as recommended by the Rapides Area Planning Commission. (Mr. Smith) Firefighter 1/EMT-P $17.31 Firefighter 1/Advance $16.22 Firefighter 1/EMT-B $15.14 Firefighter 1/EMR $14.06 EMR/EMT acquiring Firefighter 1 $13.52 Additional Certifications Firefighter 2/Instructor 1 $0.50 Driver Operator $0.50 Officer 1 $0.50 REGULAR MEETING JUNE 9, 2025

pg. 7

Motion to receive recommendation from Pan American Engineers and award to the lowest bidder for Project No. 3434 – ID/IQ Roadside Mowing Services – 2025. (Mr. Smith)
Motion to receive recommendation from Pan American Engineers and award to the lowest bidder for Project No. 3432 – ID/IQ Roadside Herbicide Spraying – 2025. (Mr. Smith)
Motion to authorize cleanup of garbage, trash, weeds and debris at 1507 Karla Street, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. Scott)
Motion to authorize the renewal of five-year contract with Pan American Engineers, LLC, for Professional Engineering Services for the Parish, said contract terminable at any time by either party and said contract to be nonexclusive allowing the Police Jury to award contracts to other Engineers as it deems necessary or as required by law and authorize the Parish President to sign any necessary documents. (Mr. Smith)
Motion to enter into an Intergovernmental Agreement with the Town of Glenmora for guard rail installation on 8th Avenue and Division Street, work to be completed by the Rapides Parish Public Works Department and cost of project to be charged to Road District 1A, Town of Glenmora’s portion and authorizes the Parish President to sign all necessary documents. (Mr. Giles)
Motion to authorize the Purchasing Agent to receive price quotes for curtains and accessories for the curtains for the Coliseum and Entertainment Center and award to the lowest bidder. (Mr. McGlothlin)
Motion to authorize the Purchasing Agent to advertise for bids to purchase sound equipment and accessories for the Coliseum and Entertainment Center. (Mr. McGlothlin)

REGULAR MEETING

JUNE 9, 2025

pg. 8

Motion to allow an additional mobile home at the property located at 63 Jack Deville Rd based on prior State Health Department approval regarding compatibility with sewer treatment and discharge regulations. (Mr. Smith)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

- - - - In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

Minutes minutes

Open official PDF ↗ 33 pages sha256:8cea2f0f0b29…

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of the Parish Courthouse, 701 Murray Street, Alexandria, Louisiana, on Monday, June 9, 2025, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Craig Smith, President and Police Jurors: Davron “Bubba” Moreau, Randy Harris, Danny Bordelon, Oliver “Ollie” Overton, Jr., Sean McGlothlin, Parrish Giles and Jay Scott.

Absent: Randy Wiggins.

Also present were: Ms. Theresa Pacholik, Secretary/Treasurer; Mr. Shane Trapp, Courthouse Building Superintendent; Ms. Betty Jo Bourgeois, Sales Tax Administrator; Ms. Sharon Neal, WOD/OEWD Director; Ms. Angie Branton, 911 Director; Ms. Debra Wess; Ms. Linda Sanders; Mr. Rhett Desselle; Chief David Corley; Mr. Matt Johns; Mr. Greg Pafford; Mr. Alex Pafford; Mr. Paul Fuselier; Mr. Craig Phillips; and Mr. Greg Jones, Legal Counsel.

The invocation was given by Mr. Randy Harris.

The Pledge of Allegiance was led by Mr. Sean McGlothlin.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Craig Smith, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

Mr. Ollie Overton thanked the Jury for increasing the beaver bounty and it would have positive results in helping to remove beaver dams throughout the Parish.

On motion by Mr. Bubba Moreau, seconded by Mr. Randy Harris to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on May 12, 2025, as published in the Official Journal. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Randy Harris that approved bills be paid. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Parrish Giles, the following resolution was unanimously adopted:

RESOLUTION NO. 1

BE IT RESOLVED, by the Rapides Parish Police Jury of the Parish of Rapides, Louisiana, in a public meeting held on 9th day of June, 2025, which meeting was conducted in accordance with the Open Meetings Law and the additional requirements of Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B), that the following adjusted millage rates be and they are hereby levied upon the dollar of the assessed valuation of all property subject to ad valorem taxation within said Parish for the year 2025, for the purpose of raising revenue:

REGULAR MEETING

JUNE 9, 2025

MILLAGE

General Alimony 3.91 Exempted Municipalities 1.95 Fire Protection District No. 2 15.01 Fire Protection District No. 2, SA 1 16.05 Fire Protection District No. 4 14.76 Fire Protection District No. 6 19.24 Fire Protection District No. 7, Maint. B 13.09 Fire Protection District No. 9 23.19 Fire Protection District No. 10, Maint. A 23.91 Fire Protection District No. 10, Maint B 28.52 Fire Protection District No. 14 21.72 Road District 2B, Sub-Road District No. 2 14.04 Road District 6A, Maint. A 29.55 Road District 6A, Maint. B 61.08 Road District 10A 9.49 Road District 36 10.11 Coliseum Maint. 0.97 Health Unit 1.03 Buckeye Recreation District 5.87 Senior Citizens Services 1.03

BE IT FURTHER RESOLVED that the Assessor of the Parish of Rapides, shall extend upon the assessment roll for the year 2025 the taxes herein levied, and the tax collector of said Parish shall collect and remit the same to said taxing authority in accordance with law.

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes: YEAS: Davron “Bubba” Moreau, Oliver “Ollie” Overton, Danny Bordelon, Jay Scott, Randy Harris, Parrish Giles, Sean McGlothlin and Craig Smith. NAYS: None ABSENT: Randy Wiggins ABSTAINING: None On roll call vote the motion carried 8-0.

On motion by Mr. Ollie Overton, seconded by Mr. Parrish Giles, the following resolution was unanimously adopted:

RESOLUTION NO. 2

BE IT RESOLVED, by the Rapides Parish Police Jury of the Parish of Rapides, Louisiana, in a public meeting held on 9th day of June, 2025, which meeting was conducted in accordance with the Open Meetings Law and the additional requirements of Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B), that the taxing district voted to increase the millage rate(s), but not in excess of the prior year’s maximum rate(s), on all taxable property shown on the official assessment roll for the year 2025, and when collected, the revenues from said taxes shall be used only for the specific purposes for which said taxes have been levied. Said millage rate(s) are:

REGULAR MEETING

JUNE 9, 2025

Adjusted Rate 2025 Levy General Alimony 3.91 4.04 Exempted Municipalities 1.95 2.02 Adjusted Rate 2025 Levy Fire Protection District No. 2 15.01 15.58 Fire Protection District No. 2, SA 1 16.05 16.31 Fire Protection District No. 4 14.76 15.34 Fire Protection District No. 6 19.24 20.02 Fire Protection District No. 7, Maint. B 13.09 14.26 Fire Protection District No. 9 23.19 24.02 Fire Protection District No. 10, Maint. A 23.91 24.04 Fire Protection District No. 10, Maint B 28.52 29.11 Fire Protection District No. 14 21.72 21.93 Road District 2B, Sub-Road District No. 2 14.04 15.00 Road District 6A, Maint. A 29.55 30.16 Road District 6A, Maint. B 61.08 63.07 Road District 10A 9.49 10.04 Road District 36 10.11 10.77 Coliseum Maint. 0.97 1.00 Health Unit 1.03 1.06 Buckeye Recreation District 5.87 6.09 Senior Citizens Services 1.03 1.06

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by no less than two-thirds of the total membership of the taxing authority voting in favor as required by Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B). The votes were:

YEAS: Davron “Bubba” Moreau, Oliver “Ollie” Overton, Danny Bordelon, Jay Scott, Randy Harris, Parrish Giles, Sean McGlothlin and Craig Smith. NAYS: None ABSENT: Randy Wiggins ABSTAINING: None On roll call vote the motion carried 8-0.

On motion by Mr. Randy Harris, seconded by Mr. Parrish Giles, the following resolution was unanimously adopted:

RESOLUTION

BE IT RESOLVED, that the following millage(s) are hereby levied on the 2025 tax roll on all property subject to taxation by the Rapides Parish Police Jury:

MILLAGE

Fire Protection District No. 3 22.57 Fire Protection District No. 5 41.66 REGULAR MEETING JUNE 9, 2025

Fire Protection District No. 9, Bond 13.00 Fire Protection District No. 7, Maint. A 26.04 Fire Protection District No. 8 44.82

MILLAGE

Fire Protection District No. 11 37.77 Fire Protection District No. 11, Service Area 1 53.72 Fire Protection District No. 11, Service Area 2 53.67 Fire Protection District No. 15 25.00 Fire Protection District No. 16 15.00 Fire Protection District No. 19 26.48 Road District 1A 25.03 Road District 1B 15.32 Road District 2C 24.48 Road District 3A 32.07 Road District 7A 5.57 Road District 9B 10.98 Renaissance (Juvenile Corr/Det) 2.06 Coliseum Bond ($23M) 1.50 Library (Parish Wide) 7.08

BE IT FURTHER RESOLVED that the proper administrative officials of the Parish of Rapides, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2025, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

On motion by Mr. Bubba Moreau, seconded by Mr. Randy Harris to open a public hearing to open a public hearing, on proposed condemnation of the following properties in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury.

Mr. Rhett Desselle provided an update on the status of the property owned by Bakies Properties LLC, located at 4907 Shreveport Highway, Pineville, LA 71360, to proceed with condemnation and allow forty-five (45) days for the structure to be removed and property to be cleaned.

The property owner was not in attendance and no public comment was received. REGULAR MEETING JUNE 9, 2025

On motion by Mr. Bubba Moreau, seconded by Mr. Jay Scott the public hearing was closed. On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, the following resolution was unanimously adopted:

RESOLUTION OF CONDEMNATION DECISION

(CASE FILE NO. 2025-05)

WHEREAS, the Parish Engineer, Pan American Engineers, LLC, has made an inspection of the structure located at 4907 Shreveport Highway, Pineville, LA described according to tax roll: Lot Frtg. 84’ on Shreveport Hwy. in NW4/NE4 Sec. 26, T5NR1W of City of Pineville, Louisiana 71360, and has prepared a Report of Structure Inspection, which recommends that the Rapides Parish Police Jury demolish and/or remove the structure due to its dilapidated and dangerous condition which endangers the public welfare; and,

WHEREAS, the property owner, as shown in the records of the Rapides Parish Assessor’s Office is Bakies Properties, LLC, P.O. Box 13313, Alexandria, LA 71315; and,

WHEREAS, a hearing was held at a meeting of the Rapides Parish Police Jury in legal session duly convened on the 9th day of June, 2025 at 3:00 p.m. (local time) for the property owner to appear and show cause why the Rapides Parish Police Jury should not condemn said structure; and,

WHEREAS, the property owner was sent notification to appear at said hearing by U.S.P.S. certified mail which was delivered; and,

WHEREAS, the property owner was not present at meeting.

NOW THEREFORE BE IT RESOLVED, by majority vote of the Rapides Parish Police Jury, Louisiana, the vote thereon being duly recorded in the minutes of said meeting that the following Condemnation Decision was made, to wit:

Condemnation Decision (Case File 2025-05)

The structure or structures located at the municipal address of 4907 Shreveport Highway, Pineville, LA described according to tax roll: Lot Frtg. 84’ on Shreveport Hwy. in NW4/NE4 Sec. 26, T5NR1W of City of Pineville, Louisiana 71360 (Parcel ID No. 25-26-68070-2) is hereby condemned; and
The property owner is hereby given forty-five (45) days from the date of notification of this Condemnation Decision to voluntarily demolish or remove the structure or structures, cap all utilities, remove all debris, and grade the site for drainage; and
If the property owner fails to have the structure or structures demolished or removed, utilities capped, debris removed and the site graded before the expiration of forty-five (45) day deadline, the Rapides Parish Police Jury will proceed with securing Bids for said demolition work and proceed with said demolition work with the cost thereof being placed as a lien against the REGULAR MEETING JUNE 9, 2025

property.

BE IT FURTHER RESOLVED, that the Rapides Parish Police Jury is hereby authorized to take any and all actions required to execute this Condemnation Decision without further Jury authorization; and

BE IT FURTHER RESOLVED, that the President is hereby authorized to notify the property owner or his representative of this Condemnation Decision with the notice thereof being mailed to the last known address of said property owner.

BE IT FURTHER RESOLVED, that in accordance with R.S. 33:4764, the owner, occupant, agent or other representative of the owner may appeal from this Condemnation Decision to the Ninth Judicial District Court for Rapides Parish, Louisiana, by filing a suit as provided in said R.S. 33:4764.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 9th day of June, 2025.

On motion by Mr. Parrish Giles, seconded by Mr. Bubba Moreau to waive the thirty

(30) day announcement rule and reappoint Mr. Ricky Roy on the Gas Utility District No. 2 Board, for a five (5) year term. New term will expire October 11, 2029. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Jay Scott to waive the thirty (30) day announcement rule and reappoint Mr. Basil Smith to the Central Louisiana Port Authority for a four (4) year term. New term will expire on July 20, 2029. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Jay Scott to waive the thirty (30) day announcement rule and reappoint Chief Deputy Michael W. Jones to the Housing Authority for a five (5) year term. New term will expire on July 14, 2030. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau to approve Intent to Sell on the Adjudicated/Abandoned Properties listed below:

Tax Debtor Description Fredrick Williams, et al Lot Fifteen (15), Southern Heights Bearing the municipal address of: Parcel ID# 2304508660001101 Assessment# 5010558825 MISC-7137

Tootsie, LLC Lot on Ogden & Second (2nd) Street X 34’ X 74.17’ Bearing the municipal address of Parcel ID# 2400734001001801 Assessment# 4018954425 On vote the motion carried.

REGULAR MEETING

JUNE 9, 2025

On motion by Mr. Ollie Overton, seconded by Mr. Randy Harris to name "The Town Talk" as the Official Journal for a one (1) year period ending June 30, 2026. Discussion ensued. On vote the motion carried. On motion by Mr. Jay Scott, seconded by Mr. Bubba Moreau to designate and name the Secretary/Treasurer as the Records Management Officer Liaison to act as liaison between the Division of Archives, Records Management and History and the Rapides Parish Police Jury for the period of July 1, 2025 and ending June 30, 2026. On vote the motion carried.

On motion by Mr. Jay Scott, seconded by Mr. Parrish Giles to delete from the Rapides Parish Fire District No. 4 Asset/Inventory Listing the following equipment due to it no longer be suitable for use by the department as recommended by the Fire Chief and Holiday Village Fire Department Board:

Asset No. Description Method of Disposal 10565 Air Compressor Auction On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Jay Scott to change the Regular Scheduled Committee Meeting from Monday, July 7, 2025 to Tuesday, July 1, 2025 at 3:00 p.m. and change the Regular Scheduled Jury meeting from Monday, July 14, 2025 to Monday, July 7, 2025 at 3:00 p.m., due to NACO Conference in July 2025. On vote the motion carried.

On motion by Mr. Parrish Giles, seconded by Mr. Danny Bordelon to accept the Public Works Directors annual review of the Rapides Parish Police Jury Stormwater Ordinance, as required by the Stormwater Pollution Prevention Plan and LDEQ Permit and presented during the Public Works Committee Meeting held on Monday, June 2, 2025. On vote the motion carried.

On motion by Mr. Danny Bordelon, seconded by Mr. Parrish Giles, the following resolution was unanimously adopted: RESOLUTION WHEREAS, Apeck Construction, LLC, the Contractor for the Rapides Parish Police Jury Belgard Bend Road Lane Widening, has “Substantially Completed” the work under the Contract as recommended by the Engineer.

NOW THEREFORE BE IT RESOLVED that the Contract of Apeck Construction, LLC, the Contractor, for said work, is hereby accepted as “Substantially Complete” with the understanding that the final payment will be made upon satisfactory completion of any Punch List items and presentation of the Clear Lien Certificate as required by law; and,

It is HEREBY FURTHER RESOLVED, that the signing and filing with the Clerk of Court of this Resolution of Contract Acceptance by the President is hereby authorized; and,

It is HEREBY FURTHER RESOLVED, that the President is authorized to sign a Final Recap Change Order adjusting the final contract quantities and time period as necessary.

Passed, approved and adopted this 9th day of June, 2025. REGULAR MEETING JUNE 9, 2025

On motion by Mr. Parrish Giles, seconded by Mr. Bubba Moreau, the following resolution was unanimously adopted:

RESOLUTION

WHEREAS, the Rapides Parish Police Jury received the following Bids on Tuesday, May 27, 2025 for RPPJ District H West River Road Lane Widening 2025.

CONTRACTOR BASE BID

TL Construction, LLC $499,900.00
Apeck Construction, LLC $503,500.00

WHEREAS, the Bids have been checked and tabulated by Pan American Engineers, LLC, with a recommendation of award being made to the low Bidder;

NOW, THEREFORE BE IT RESOLVED, that the contract for said construction project is hereby awarded to TL Construction, LLC, the low Bidder, for the Base Bid in the amount of $499,900.00.

BE IT FURTHER RESOLVED, that the President is hereby authorized to execute contracts, change orders and other documents related to the project between the Rapides Parish Police Jury and the successful Bidder.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 9th day of June, 2025.

On motion by Mr. Parrish Giles, seconded by Mr. Ollie Overton to authorize Pan American Engineers to procure a contractor for roadside shoulder improvements on Munson Road, cost not to exceed $60,000.00. Project to be funded from Road District 3A, District H. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Jay Scott to authorize cleanup of garbage, trash, weeds and debris at 2432 Dogwood Drive, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Parrish Giles to authorize the President to sign a contract between the Rapides Parish Police Jury and the Louisiana State University at Alexandria (LSUA) as the One-Stop Operator in compliance with:

have the treasure amend budget accordingly. The funding for this contract will come from WIOA grant funds. On vote the motion carried.

On motion by Mr. Randy Harris, seconded by Mr. Jay Scott the following resolution was unanimously adopted:

CORE DOCUMENT RESOLUTION

WHEREAS, the Rapides Parish Police Jury has been afforded the opportunity to participate in the Louisiana Community Development Block Grant (LCDBG) Program, Office of Community Development Grant Program administered by the Division of Administration; and,

WHEREAS, it is necessary under the program regulations to authorize certain actions and individuals to perform certain designated functions by the State.

NOW THEREFORE BE IT RESOLVED, that the Rapides Parish Police Jury as legal recipient of the LCDBG-MIT funds does hereby authorize the following actions: SECTION I EQUAL OPPORTUNITY

WHEREAS, equal opportunity regulations of the LCDBG program require the appointment by the recipient of an Equal Opportunity Officer (EEO Officer) to have the responsibility for maintaining all pertinent EEO files, submitting on a timely basis all reports, answer all related correspondence and monitor all EEO areas;

NOW THEREFORE BE IT RESOLVED, by the Rapides Parish Police Jury that Theresa Pacholik, Secretary/Treasurer, is hereby appointed as EEO Officer for the life of the LCDBG program and as such is charged to faithfully execute all duties and responsibilities herein described.

SECTION II

SECTION 504 POLICY STATEMENT FOR COMMUNICATIONS

WHEREAS, the State requires Grantees to ensure that qualified handicapped persons, including those with impaired sensory skills, receive effective notice and are provided without cost to the person being served.

NOW THEREFORE BE IT RESOLVED, that the Rapides Parish Police Jury adopts the attached Section 504 Police Statement for Communicating with Sensory Impaired Persons and appoints Theresa Pacholik, Secretary/Treasurer, as its Coordinator. SECTION III SECTION 3 COMPLIANCE

WHEREAS, the LCDBG program requires that all grant recipients establish and adopt by resolution a Section 3 Plan and appoint a Section 3 Coordinator and certification procedures.

REGULAR MEETING

JUNE 9, 2025

NOW THEREFORE BE IT RESOLVED, that the Rapides Parish Police Jury adopts a Section 3 Plan and appoints Theresa Pacholik, Secretary/Treasurer, as its Coordinator. SECTION IV RESIDENTIAL ANTI DISPLACEMENT

WHEREAS, the LCDBG Program requires that all grant recipients adopt by resolution a Residential Anti - Displacement and Relocation Assistance Plan,

THEREFORE BE IT RESOLVED, that the Rapides Parish Police Jury hereby adopts the attached Residential Anti-Displacement and Relocation Assistance Plan and appoints Theresa Pacholik, Secretary/Treasurer, as its Coordinator.

SECTION V

CITIZEN PARTICIPATION

WHEREAS, the Program requires Grantees to establish procedures to ensure adequate citizen participation with the program.

THEREFORE BE IT RESOLVED, that the Rapides Parish Police Jury hereby adopts the attached Citizen Participation Plan and appoints Theresa Pacholik, Secretary/Treasurer, as its Coordinator.

SECTION VI

CONTRACT ADMINISTRATION

WHEREAS, the Program requires Grantees to create and maintain records for procurement/contracts in accordance with the requirements of the U.S Department of Housing and Urban Development and the State of Louisiana.

THEREFORE BE IT RESOLVED, that the Rapides Parish Police Jury hereby adopts the attached Contract Administration Policy and appoints Theresa Pacholik, Secretary/Treasurer, as its Coordinator.

SECTION VII

DUPLICATION OF BENEFITS

WHEREAS, the Program requires Grantees to ensure that no, “person, business concern or other entity” will receive duplicative assistance.

THEREFORE BE IT RESOLVED, that the Rapides Parish Police Jury hereby adopts the attached Duplication of Benefits Policy and appoints Theresa Pacholik, Secretary/Treasurer, as its Coordinator.

SECTION VIII

FAIR HOUSING

WHEREAS, the Program requires Grantees to provide, within constitutional limitations, for fair housing throughout the Grantee’s jurisdiction.

REGULAR MEETING

JUNE 9, 2025

THEREFORE BE IT RESOLVED, that the Rapides Parish Police Jury hereby adopts the attached Fair Housing Policy and appoints Theresa Pacholik, Secretary/Treasurer, as its Coordinator.

SECTION IX

LANGUAGE ACCESS PLAN

WHEREAS, as part of its Citizen Participation Plan to reach out and inform its citizens, the Rapides Parish Police Jury has developed a language access plan to inform its citizens who may not understand or speak English.

THEREFORE BE IT RESOLVED, that the Rapides Parish Police Jury hereby adopts the attached Language Access Plan and appoints Theresa Pacholik, Secretary/Treasurer, as its Coordinator.

SECTION X

MONIROTING PLAN

WHEREAS, the Program requires Grantees to establish objectives and procedures to monitor the compliance requirements during implementation of the program.

THEREFORE BE IT RESOLVED, that the Rapides Parish Police Jury hereby adopts the attached Monitoring Plan and appoints Theresa Pacholik, Secretary/Treasurer, as its Coordinator.

SECTION XI

PROCUREMENT POLICY

WHEREAS, the Program requires Grantees to establish guidelines for the procurement of supplies, equipment, construction services and professional services for the Program in accordance with 2 CFR 200.318-327 and state requirements.

THEREFORE BE IT RESOLVED, that the Rapides Parish Police Jury hereby adopts the attached Procurement Policy and appoints Theresa Pacholik, Secretary/Treasurer, as its Coordinator.

SECTION XII

RECORDS MANAGEMENT

WHERRAS, the Program requires Grantees to establish a policy for full and accurate records of the activities related to the Program in accordance with the requirements of the U.S Department of Housing and Urban Development and the State of Louisiana, Office of Community Development.

THEREFORE BE IT RESOLVED, that the Rapides Parish Police Jury hereby adopts the attached Records Management Policy and appoints Theresa Pacholik, Secretary/Treasurer, as its Coordinator.

SECTION XIII

SECTION 504 GRIEVANCE PROCEDURE

REGULAR MEETING

JUNE 9, 2025

WHEREAS, the LCDBG Program requires that all grant recipients adopt by resolution an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by the regulation of the U. S. Department of Housing and Urban Development, 24 CFR Part 8, implementing Section 504 of the Rehabilitation Act of 1973, as amended (Public Law 93-112); and

WHEREAS, Section 504 states, in part: “No otherwise qualified handicapped individual shall, solely by reason of his handicap be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.”

NOW, THEREFORE BE IT RESOLVED that the Rapides Parish Police Jury hereby adopts the attached Section 504 Grievance Procedure and appoints Theresa Pacholik, Secretary/Treasurer, as its Coordinator.

Passed and adopted by the Rapides Parish Police Jury on this 9th day June, 2025, by the following votes:

On motion by Mr. Ollie Overton, seconded by Mr. Parrish Giles to authorize Greenwood Memorials, LLC permission to clean and restore the Eternal Flame (Flame of Freedom) that is located at the front of the Rapides Parish Courthouse and owned by American Legion Post No. 3. The cost of cleaning and restoration is no cost to the Parish. Discussion ensued.

On amended motion by Mr. Ollie Overton, seconded by Mr. Craig Smith to authorize Greenwood Memorials, LLC permission to clean and restore the Eternal Flame (Flame of Freedom) that is located at the front of the Rapides Parish Courthouse and owned by American Legion Post No. 3 on a regular basis as needed. The cost of cleaning and restoration at no cost to the Parish. On vote the amended motion carried.

On motion by Mr. Jay Scott, seconded by Mr. Parrish Giles to delete from the Rapides Parish Public Works Asset/Inventory Listing the following equipment due to it being declared total loss by the Insurance Company:

Asset No. Description Method of Disposal 11430 2016 Dodge Ram total loss due to accident On vote the motion carried.

On motion by Mr. Danny Bordelon, seconded by Mr. Ollie Overton to receive the required report from Acadian Ambulance under the Contract for April 2025:

Response Number of Required Compliance Zone Responses % % REGULAR MEETING JUNE 9, 2025

Alexandria - 8 minute 574 80% 91.29% Pineville - 8 minute 186 80% 86.02% Rapides - 12 minute 243 80% 92.18% Rapides - 20 minute 153 80% 86.27% On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Randy Harris the following item(s) were placed on the Jury meeting after the agenda was posted and are now being added in compliance with the Public Meetings Law and are confirmed as having been added to the agenda by unanimous vote:

On motion by Mr. Bubba Moreau, seconded by Mr. Jay Scott to authorize cleanup of garbage, trash, weeds and debris at 8333 Highway 165 South, Woodworth, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. On vote the motion carried.

On motion by Mr. Parrish Giles , seconded by Mr. Ollie Overton, the following ordinance was presented to prohibit through truck traffic on Strothers Crossing Road, Price Crossing, Price Road, Big Creek Road, and Tolbert Loop, located in Ward 5, District H, and authorize the Parish Highway Department to erect signs and on vote unanimously adopted:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 18-4.4 THROUGH TRUCK TRAFFIC SO AS TO PROHIBIT THROUGH TRUCK ON STROTHERS CROSSING ROAD, PRICE CROSSING, PRICE ROAD, BIG CREEK ROAD, AND TOLBET LOOP LOCATED IN WARD 5, DISTRICT H.

BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 9th day of June, 2025, that Section 18-4.4 of the Rapides Parish Code of Ordinances is hereby amended and reenacted to include the following restriction on Havens Road as follows:

Chapter 18. MOTOR VEHICLES AND TRAFFIC

Section 18-4.4. Through truck traffic.

Through truck traffic is prohibited on the following streets and public ways: … Strothers Crossing Road Price Crossing Price Road REGULAR MEETING JUNE 9, 2025

Big Creek Road Tolbert Loop … Penalty. Whoever violates the provisions of this section shall be punished by a fine not to exceed one hundred dollars ($100.00), or imprisoned in the Rapides Parish Jail for a period not to exceed thirty (30) days, or both.

BE IT FURTHER ORDAINED that this ordinance is to be effective immediately.

BE IT FURTHER ORDAINED that the Parish Public Works Department is hereby authorized to erect the speed limit signs on the Road.

BE IT FURTHER ORDAINED in all other respects Section 18 of the Rapides Parish Code of Ordinances shall remain unchanged.

THUS DONE AND SIGNED on this 9th day of June, 2025.

On motion by Mr. Jay Scott, seconded by Mr. Parrish Giles to rescind a certain motion passed on February 12, 2024, to delete Asset No. 10303 – Pumper, from Fire District No. 6 Asset Inventory, no bids were received, and the department has decided to place the truck back in service, as per recommendation of the Fire Chief. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau to authorize the President to contract with Southern Craftsman Construction, LLC for selective interior demolition and clean-up of the former Bumper-to-Bumper building in preparation for move-in for the purposes of Public Record Storage with a contract upset limit not-to-exceed $10,000, with work as directed by the Parish Engineer. On vote the motion carried.

On motion by Mr. Danny Bordelon, seconded by Mr. Parrish Giles, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 18-4.2 (F) SPEED LIMITS SO AS TO ESTABLISH A 30 MPH SPEED LIMIT ON BUCKHORN ROAD, WARD 5

WHEREAS, the Rapides Parish Police Jury desires to set the speed limit on Buckhorn Road, Ward 5; and,

THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 9th day of June, 2025, that Section 18-4.2 (F) of the Rapides Parish Code of Ordinances is hereby amended and reenacted to establish a 30 mph speed limit on Buckhorn Road, Ward 5, as follows:

Chapter 18. MOTOR VEHICLES AND TRAFFIC

Section 18-4.2. Speed limits designated on certain streets:

REGULAR MEETING

JUNE 9, 2025

(f) Thirty miles per hour. It shall be unlawful for any person to drive or operate a vehicle upon the following Parish roads in Rapides Parish in excess of thirty (30) miles per hour. ... Buckhorn Road, Ward 5 ...

BE IT FURTHER ORDAINED that this ordinance is to be effective immediately.

BE IT FURTHER ORDAINED in all other respects Section 18-4.2 of the Rapides Parish Code of Ordinances shall remain unchanged.

BE IT FURTHER ORDAINED that the Parish Highway Department is hereby authorized to erect speed limit street signs.

THUS DONE AND SIGNED on this 9th day of June, 2025.

On motion by Mr. Bubba Moreau, seconded by Mr. Parrish Giles to adopt the following salary pay plan to increase the hourly base rate of pay by 4%, for Fire District No. 6 – Deville VFD and allocate the increase to current employees, effective May 22, 2025, as approved by the Deville Volunteer Fire Department Board and recommend by the Fire Chief.

On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Parrish Giles to approve an increase in salary for working a twelve (12) hour shift for the Fire Chief and Assistant Fire Chief for Fire District No. 6 – Deville, as approved by Deville Volunteer Fire Department Board on May 22, 2025. The Fire Chief will receive $186.72 for each twelve (12) hour shift worked and the Assistant Chief will receive $168.72 for each twelve (12) hour shift worked. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Jay Scott to approve a Preventive Maintenance Agreement for HVAC at the Rapides Parish Health Unit and authorize the Parish President to sign all necessary documents, as recommended by the Courthouse Building Superintendent. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Parrish Giles to discuss and possibly take action on the adoption of a Solar Farm Ordinance, as recommended by the Rapides Area Planning Commission (RAPC). Discussion ensued.

Mr. Matt Johns, RAPC Executive Director, presented and discussed the proposed Solar Farm Ordinance for the Jury to consider adopting.

On motion by Mr. Jay Scott, seconded by Mr. Parrish Giles, the following ordinance was presented and on vote unanimously adopted:

Chapter 26 – UTILITIES

ARTICLE I. – UTILITY SCALE SOLAR PROJECT FACILITY (“SOLAR FARM” STANDARDS

Sec. 26-1 - General summer of solar farm permit process.

(a) This article has been promulgated by the Rapides Parish Police Jury in order to protect the health, safety, and welfare of the public and to provide for the orderly, planned, eﬃcient, and healthy development of Rapides Parish (the "Parish"). This article grants the Parish and its Police Jury sole authority over all matters concerning a utility scale solar project facility ("solar farm") in the Parish.
(b) Delegation to Planning Commission.
(1) The Police Jury hereby delegates the authority to review a solar farm permit to the Rapides Parish Planning Commission (planning commission). If in the opinion of the planning commission, the review of a permit application requires assistance from outside experts, including, but not limited to, third party engineers, accountants, or other professionals, then the planning commission may employ such outside experts to assist with the review of the permit application in conformance with applicable state and/or Parish procurement laws and regulations. The applicant shall bear the reasonable cost of the commission’s retention of all expert consultants under this article.
(2) Permit application and evaluation. The planning commission is responsible for the evaluation of all solar farm permit applications to ensure the facility will be constructed and operated in compliance with the requirements hereof. Upon receipt of the solar farm permit application, the planning commission shall perform a review as to content and notify the applicant if the solar farm permit application is complete. If the planning commission determines that the solar farm permit application is incomplete, the applicant shall be notiﬁed of any deﬁciencies in writing. The applicant will have 60 days from receipt of notice to address any deﬁciencies by amending the application. The planning commission shall subsequently notify the solar farm permit applicant if the amended application is complete. Failure to amend the permit application within the 60-day time period may result in denial of the solar farm permit application.
(3) Permit approval or denial, and appeal to Police Jury. The planning commission shall recommend to the Police Jury either approval or denial of the issuance of the solar farm permit. If the permit is denied by the Police Jury, a judicial appeal may be taken by the applicant. Construction of the solar farm shall not commence prior to issuance of a solar farm permit by the planning commission following the approval of the Police Jury. The issued solar farm permit may not be transferred by the applicant, facility owner, or operator REGULAR MEETING JUNE 9, 2025

without the approval of the Police Jury.

The planning commission shall not recommend issuance of a solar farm permit unless the solar farm permit application demonstrates that the facility will conform to the requirements herein.

Sec. 26-2 - Purpose.

The purpose hereof is to set minimum standards and requirements for the permitting and operation of any solar farm in the Parish.

Sec. 26-3 - Applicability.

The provisions hereof apply to any and all solar farms constructed and/or operated in the Parish. This article allows both photovoltaic (PV) systems and photovoltaicthermal (PV/T) USSPF systems, as deﬁned herein, to be constructed and operated in the Parish, but shall not apply to solar collectors intended to provide electrical power generation for a single residential dwelling or commercial property.

Sec. 26-4 - Validity and severability.

Should any provision of this article be held unconstitutional, invalid, or unenforceable by a court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof.

Sec. 26-5 - Deﬁnitions.

Utility scale solar project facility means a production facility for electric power which:

(a) Uses photovoltaic modules to convert solar energy to electricity that may be stored on site, delivered to a transmission system, and consumed primarily oﬀsite.
(b) Consists principally of photovoltaic modules, a mounting or racking system, power inverters, transformers, collection systems, battery systems, ﬁre suppression equipment, and associated components.
(c) May include accessory administration or maintenance buildings, electric transmission lines, substations, energy storage equipment, and related accessory uses and structures.

This deﬁnition shall not be interpreted to mean one or more solar collectors intended to provide electrical power generation for a single residential dwelling or commercial property.

Sec. 26-6 - Utility scale solar project facility development and design standards.

(a) Minimum lot size: A facility shall not be constructed on aggregate parcels of immovable property that are less than 20 acres in size.
(b) Height restrictions: All photovoltaic panels located in a facility with rotating panels shall be restricted to a maximum height of the torque tube to 16 feet REGULAR MEETING JUNE 9, 2025

measured from the ground to the top of the torque tube.

Facilities that have non-rotating (ﬁxed) photovoltaic panels shall be limited to a maximum photovoltaic panel height of 18 feet measured from the ground to the top of the photovoltaic panel.

(c) Setbacks: All photovoltaic solar panels and support structures associated with a facility (excluding perimeter security fencing) shall be set back a minimum of 100 feet from public roads and neighboring immovable property boundaries. If an adjoining section of immovable property has an existing occupied residence, business, or formal place of worship (e.g., church, synagogue, etc.) all photovoltaic solar panels and support structures, including inverters, transformers, and mechanical equipment, associated with a facility shall be set back a minimum of 500 feet.
(d) Fire protection: Areas of the facility susceptible to ﬁre, including but not limited to transformers and other equipment that pose a risk of ﬁre, shall be equipped with a ﬁre monitoring system. The system shall notify oﬀ-site emergency personnel listed in the facility's emergency response plan that the ﬁre monitoring system has been activated. The facility's emergency response plan will be coordinated with the chief of the servicing ﬁre department or ﬁre district and the building oﬃcial in accordance with the National Electrical Code ("NEC") guidelines. Additionally, the facility’s operator shall coordinate and provide training on the emergency response plan to the servicing ﬁre department or ﬁre district prior to the initial, permanent operation of the facility. The facility shall comply with all applicable codes and regulatory standards for ﬁre protection and shall be designed and constructed utilizing engineering controls to limit the spread of ﬁre from any area susceptible to ﬁre.
(e) Safety/Access: A minimum eight-foot security fence (height and material to be established through the solar farm permit process) shall be placed around the entire perimeter of the facility to deter individuals from entering the premises and all electrical control equipment shall be equipped with a lock to prevent access. Lock boxes and keys to each shall be stored at locked entrances for emergency personnel access.
(f) Signage: One or more signs shall be aﬃxed to the fence at the main entrance identifying the owner (and operator if there is a separate operator) of the facility and emergency contact information. Warning signage, including the identiﬁcation of the owner or operator and emergency contact information, shall be placed every 300 feet around the security perimeter fence of the facility.
(g) Emergency services: For purposes of emergency services, the owner or operator of the facility shall provide a copy of the electrical schematic and site plan to the chief of the servicing ﬁre department or ﬁre district and the building oﬃcial. The owner or operator shall develop an emergency response plan and provide it to the ﬁre department or ﬁre district chief and the building oﬃcial. All means of shutti ng down the system shall be clearly marked on the plan. The system shall be equipped with a solar electric quick disconnect/rapid shutdown mechanism. The owner or operator shall identify a responsible person to the building oﬃcial and the chief of the servicing ﬁre department or ﬁre district for public inquiries throughout the life of the facility. REGULAR MEETING JUNE 9, 2025
(h) Noise: The facility shall not exceed 50-75 dBA as measured at the perimeter of the facility.
(i) Maintenance: The owner or operator of the facility shall maintain the facility in good condition. Maintenance shall include, without limitation, painting, structural repairs, vegetation control and integrity of security equipment. The owner or operator shall also be responsible for the cost of maintaining the non-public access road(s) associated with the facility. If soil sterilant is to be used for vegetation maintenance, it shall not exceed a three-year half life. Additionally, semi-annual inspections by either the public works director or building oﬃcial may be requested but shall be granted to ensure compliance of facility maintenance and other requirements of this ordinance.
(j) Landscaping: A facility shall install perimeter landscaping that creates an opaque vegetative/foliage "hedge" along each facility property boundary that is adjacent to public roads, highways, and existing occupied residences within 500 feet of the facility's property boundary. The vegetative perimeter shall consist of trees, foliage, bamboo, etc., such that the facility equipment is concealed from view from the facility boundaries. Landscaping shall be maintained and in good condition for the life of the facility. To maintain vegetation in good condition, all unhealthy (60 percent dead or greater) and dead material shall be replaced by the facility's owner or operator within one year, or the next appropriate planting period, whichever occurs ﬁrst. Any preexisting natural barrier that creates such conditions shall be deemed suﬃcient. Roads internal to the facility shall not be subject to vegetative requirements.
(k) Lighting: All lighting must be shielded from nonparticipating landowners' adjoining immovable property and light poles are restricted to a maximum height of 18 feet near the perimeter of the property.
(l) Transportation: Access drives, driveways, and parking lots must be covered by suﬃcient limestone, gravel, or similar aggregate to prevent pitting.
(m) Local, state and federal permits and standards: A facility shall be required to obtain all applicable permits from the U.S. Government, State of Louisiana, and Rapides Parish prior to the start of construction. A facility shall comply with all applicable standards, requirements and/or guidelines set by the United States Government, including, but not limited to, the Environmental Protection Agency and U.S. Army Corp of Engineers. A solar farm shall comply with all applicable standards, requirements and/or guidelines set by the State of Louisiana, including the Louisiana Department of Environmental Quality and the Louisiana Department of Energy and Natural Resources. At the time of installation, solar panels must meet the then current ASCE (American Society of Civil Engineers) standards and/or guidelines, including, but not limited to, applicable wind loads based on the suggested area of installation.
(n) Electrical interconnections: Electrical interconnection or distribution lines shall comply with all applicable codes, standards, and requirements for commercial and industrial large-scale utilities.
(o) Solar farm permit application: The following information shall be provided to the planning commission in a solar farm permit application for each REGULAR MEETING JUNE 9, 2025

proposed facility. The solar farm permit application must suﬃciently set forth all information required to demonstrate that the facility will comply with the requirements of this chapter.

(1) Facility description and rationale: Identify the type, size, rated power output, performance, safety, and noise characteristics of the proposed system. Identify build out time frame, project life, development phases, likely markets for the generated energy and possible future expansions. Identify the name of the facility, name(s), and addresses of the facility owner and/or operator, name(s) of the property owner(s) and the engineers, surveyors, and contractors to be engaged in the design and construction of the facility. The ﬁnal list of engineers, surveyors, and contractors may be provided prior to the issuance of the building permit, if not available at the time of the develop permit/development approval. Preference for local professionals/labor is encouraged. Prior to beginning construction, the facility owner shall submit the expected make and model number of the equipment being installed.
(2) Permits: The facility owner or operator shall provide a copy of all applicable state and federal registrations and permits that have been acknowledged or issued at the time of the solar farm permit application submission and shall supplement this information as applicable state and federal registrations and permits are acknowledged or issued after the solar farm permit application is submitted. The solar farm shall not begin delivering power in commercial quantities to the electrical grid until all required permits are provided to the planning commission for review.

During construction, limited operational testing is allowed prior to receipt of all required permits.

(3) Lease: If the immovable property site of the facility is leased, the facility owner or operator shall submit a copy of the recorded notice of lease, which shall contain the following: (a) a declaration that the property is leased and the names and addresses of the lessor and lessee; (b) an immovable property description of the leased property and size of leased property; (c) the date of the lease, its term and the provisions of any extensions and renewals of the term provided for in the lease; (d) a reference to the existence of an option, right of ﬁrst refusal, or other agreement of the lessor to transfer all or any part of the leased premises; (e) if a sublease, the notice shall contain reference to the recordation information of the primary lease or notice of lease that is subleased; and (f) the notice of lease must be signed by the lessor and lessee of the lease or sublease. The facility owner or operator shall ﬁle the notice of lease in the Parish's conveyance records and shall provide a copy of the recorded notice of lease to the planning commission.
(4) Economic impact: The facility owner or operator shall submit a report detailing the estimated ﬁnancial economic impact to the Parish over the entire life of the facility. The report shall be prepared by a qualiﬁed third party. The draft report shall be provided to the planning commission for review prior to ﬁnalization of the solar farm permit, and the planning commission may request additional, reasonable information that it deems necessary for its review.

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The planning commission may retain a consultant to review the report, with the applicant to bear the cost of the Police Jury's retaining of the expert.

(5) Boundaries: Identify all immovable property boundaries and actual dimensions upon which the solar farm will be located, including total acreage, with bearings and distances. Identify the names and addresses of adjoining immovable property owners and their status as participating or nonparticipating in the development of the facility.
(6) Site plan: Present a site plan showing streets, circulation, driveways, service buildings, easements, arrangements and locations of solar panels, and all systems and equipment on the immovable property, and designating all buildable areas of the total site. Include the location of all facility signage, including warning signage.
(7) Analysis of onsite traﬃc: Provide an estimate of the number of temporary construction jobs and the number of permanent jobs, including job titles, associated with the facility.
(8) Visual impacts: Demonstrate the visual impact of the proposed solar farm using photos or renditions of the facility with consideration given to vegetative plantings and setback requirements. Include the facility's landscaping plan demonstrating compliance with this chapter.
(9) Wildlife: Submit a report summarizing the potential eﬀects of the facility on wildlife and endangered species in the area. The report must be prepared by a qualiﬁed third party with expertise in biology, ecology, wildlife management and/or environmental studies.
(10) Environmental and health safety standards: All applicable environmental, health, and safety regulations and standards shall be complied with during construction and operation of the facility in order to protect the public health and the environment. For any hazardous materials brought on site, a safety data sheet ("SDS") shall be provided to the building oﬃcial at the start of construction. The SDS must include the following information: the properties of the material, the physical, health and environmental hazards of the material; protective measures; and safety precautions for handling, storing, and transporting the material. No materials that are an environmental, health or safety hazard shall be used without prior written notice and approval of the planning commission.
(11) Elevation: Provide an immovable property elevation proﬁle that includes the immovable property contours and drainage.
(12) Drainage: Provide a drainage plan that ensures that watershed, runoﬀ and/or drainage from the facility area ﬂows to the appropriate ditches/channels, as identiﬁed by the public works director, so as to be disbursed appropriately. The drainage plan shall demonstrate that no immovable property within a mile radius of the facility will experience measurably adverse impacts from watershed, runoﬀ and/or drainage from the facility site. The drainage plan shall be reviewed by the public works director REGULAR MEETING JUNE 9, 2025

and additional requirements regarding drainage may be imposed on the facility. The application must also indicate if a storm water permit from the Louisiana Department of Environmental Quality for construction, operation, or both is required. The planning commission or public works director may require the submission of a Storm Water Pollution Prevention Plan following the development permit/approval by the Police Jury but prior to building permit issuance.

(13) Solid and hazardous waste: Identify solid waste or hazardous waste that will be generated by the facility. The application shall include a plan for spill prevention, clean-up and disposal of fuels, oils, and hazardous wastes, as well as collection and storage methods for solid waste generated by the facility.
(14) Wind: Provide an analysis of the solar equipment's ability to withstand maximum sustained winds (and temporary maximum gusts) that could be reasonably expected in the vicinity of the facility.
(15) Lighting: Provide lighting plans showing all lighting within and on the perimeter of the facility prior to issuance of building permit.
(16) Transportation plan: Provide an access plan for both the construction and operation phases of the facility. The plan must show proposed facility service road ingress and egress access onto primary and secondary routes and the layout of the facility service road system.
(17) Vegetative maintenance plan: Submit a plan for the upkeep and maintenance of the vegetation. Emphasis should be placed on maintaining the required vegetation.
(18) Public safety: Submit a plan outlining routine and emergency shutdown procedures. Include a plan of how the facility will comply with applicable ﬁre protection regulatory requirements, including the International Fire Code and NFPA. Submit a copy of the emergency response plan to the ﬁre department or ﬁre district chief and the building oﬃcial. Identify potential hazards to adjacent immovable properties, public roadways and to the community in general related to operation and/or shutdown of the facility is in operation.
(19) Sound limitations: Identify anticipated noise levels at the fence line of the facility when construction is complete and when the facility is in operation.
(20) Aviation analysis: If within two (2) miles of an airport, submit an aviation glare analysis developed by a qualiﬁed third-party contractor showing any potential aviation glare hazards (AGH) that would arise from the facility and its eﬀect on local ﬂightpaths.
(21) Life of the facility and ﬁnal reclamation: Submit a decommissioning and ﬁnal immovable property reclamation plan ("decommissioning plan") after anticipated useful life or abandonment or termination of the facility, including evidence of an agreement with the immovable property owner that ensures proper ﬁnal removal of power generating equipment no later than 12 months after decommissioning the decommissioning plan shall include the following: (a) the anticipated life of the facility, (b) the estimated REGULAR MEETING JUNE 9, 2025

decommissioning cost in current dollars that accounts for inﬂation and other potential increased costs due to the lifespan of the facility, (c) how said estimate was determined, including how credit for salvage value was calculated, (d) the manner in which the facility will be decommissioned, and

(e) an acceptable performance guarantee to cover the cost of decommissioning in accordance with the requirements of the State of Louisiana. The plan must be prepared by a professional engineer licensed in Louisiana.
(p) Additional requirements: All shall comply with the following requirements.
(1) Public Involvement: Prior to the planning commission meeting set to consider the development, a permit applicant must hold a public meeting to disseminate information about the facility. This public meeting must be held at least 21 days prior to the planning commission meeting, and the meeting location shall be set in coordination with the planning commission director.
(2) Construction: The installation of equipment shall be performed in accordance with generally accepted industry standards for such installation and in accordance with the manufacturer's standards and speciﬁcations, and in compliance with the Louisiana State Uniform Construction Code.
(3) Licensed contractor: The contractor(s) hired to construct, install, service, monitor and/or maintain the facility and any of the equipment therein, shall be duly licensed by the Louisiana State Licensing Board for contractors in the classiﬁcation of solar energy equipment as required by R.S. 37:2156.3 and LAC46: XXIX, Chapters 1-7 at Section 311, as amended.
(4) Build completion: One hundred and twenty (120) days after commercial operation begins, a certiﬁed as-built plan stamped by a professional engineer licensed in Louisiana shall be submitted to the planning commission for review, which shall clearly show the as-built facility, including any and all as-built construction, concealed or buried conduit, utilities, etc. Once approved, the owner or operator shall ﬁle the as-built plan in the Rapides Parish mortgage records and the building oﬃcial shall maintain a copy of the as-built plan on ﬁle for three years after the facility has completed the decommissioning process.
(5) Proof of adherence to noise limitations: Proof of adherence to noise limitations by the facility shall be submitted to the planning commission within three months following the commencement of operation of the facility. This proof shall be based upon actual measurement of the noise level at the property line of each neighboring property during facility operation.
(6) Delayed or incomplete construction: A solar farm permit will expire three years from date of issuance if construction of the facility has not commenced. A solar farm permit shall expire four years from date of issuance if the construction of the facility has not reached substantial completion and/or ﬁnal acceptance, both of which must be determined and certiﬁed by an engineer licensed in Louisiana. A one-time, 12-month extension may be granted prior to expiration by vote of the Police Jury. After the expiration of a solar farm permit, the applicant may reapply.

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(7) Experts and consultants: Should the planning commission determine that review of any element of the application, including but not limited to the decommissioning plan, requires assistance from outside experts, including but not limited to engineers, accountants, or other technical consultants, the applicant shall bear the reasonable cost of the Police Jury's retaining of the expert.

Where provisions herein require submittal of a report or other information prepared by or work performed by a third-party contractor, engineer, or other consultant, the planning commission has the authority to hire consultants to review the submitted report, information, or work performed by third-party contractor, engineer, or other consultant, with the cost of the Police Jury retaining such consultants to be borne by the applicant, owner, or operator.

(8) Performance guarantee for decommissioning: After a solar farm permit is issued, as a precondition to commencing construction, the facility owner or operator shall submit to the Police Jury a performance guarantee in the form of a performance bond, irrevocable letter of credit, cash escrow held by a federally insured ﬁnancial institution, or, at the option of the Police Jury, a bond in a rating speciﬁed by the Police Jury from a third party independent of the facility owner or operator, in the amount of the estimated decommissioning cost of the facility based on the decommissioning plan. Credit shall be given for salvage value of the equipment and such credit may be subtracted from the estimated decommissioning cost but under no circumstances may the performance guarantee be less than $500,000.00 even if the salvage value of the equipment exceeds the estimated decommissioning cost. If providing a performance bond, it shall be issued by a solvent, legal surety that is licensed to do business in the State of Louisiana, subject to the approval of the Police Jury. Any ﬁnancial institution issuing an irrevocable letter of credit or holding a cash escrow shall be subject to the approval of the Police Jury.

For the performance guarantee, whether utilizing a bond, letter of credit, or cash escrow, the immovable property owner(s) shall be listed as the primary beneﬁciary of the performance guarantee, with the Police Jury listed as the secondary beneﬁciary. The performance guarantee shall provide that it cannot be amended, cancelled, or revoked without the prior written consent of all beneﬁciaries thereto, and the release of funds must have prior written consent of the secondary beneﬁciary. The amount of the estimated decommissioning cost and the performance guarantee shall be submitted by the facility owner or operator to the Police Jury for review at least every two years and shall be increased as needed in accordance with the consumer price index for inﬂation and any reduction in value of the credit given for estimated salvage value. The performance guarantee shall be released at such time that it or its assignees remove the system(s) and associated abandoned structures of the facility and such completed removal is found to be satisfactory by the Police Jury.

(9) Final inspection and permission to operate: Prior to operation of the facility, the owner and/or operator shall submit a request to the building oﬃcial for ﬁnal inspection of the facility.

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The building oﬃcial shall perform both a ﬁle review and a physical inspection of the facility in conducting the ﬁnal inspection. The review shall be performed to conﬁrm that applicable requirements of the ordinance have been met and that the approved as-built plan reﬂects the facility design as constructed. The building oﬃcial shall submit the results of his ﬁnal inspection to the owner/operator.

If the building oﬃcial determines that the facility has passed the ﬁnal inspection and all applicable fees have been remitted, he shall notify the facility owner or operator that operation of the facility may commence by issuance of a written permission to operate. The issued permission to operate may not be transferred by the facility owner or operator without the approval of the Police Jury.

If the building oﬃcial determines that the facility does not pass the ﬁnal inspection, he will notify the facility owner or operator in writing with a list of deﬁciencies that must be corrected.

Sec. 26-7 - Appeals.

Upon receipt from the planning commission of recommended approval or denial of a solar farm permit, receipt from the building oﬃcial of recommended approval of permission to operate denial of a conditional use following recommended approval by the planning commission of a solar farm permit, the Police Jury shall hold a hearing and may, by majority vote of a quorum, then present and voting, (1) aﬃrm or reverse the recommended approval of the solar farm permit or permission to operate, (2) aﬃrm or reverse the recommended denial of the solar farm permit, (3) aﬃrm or reverse the appeal of the denial of a conditional (or planning approval) use, or (4) remand to the planning commission (solar farm permit), building oﬃcial (permission to operate). The Police Jury's decision in each instance is ﬁnal (subject to later rehearing following remand), but it may be appealed by the applicant to the district court within thirty (30) days from receipt of the mailing by certiﬁed mail, return receipt requested, of the Police Jury's decision to the applicable facility applicant, owner, or operator.

Sec. 26-8 - Permit fee.

The up-front application fee for review shall be a non-refundable $10,000 paid to the planning commission which may use the funds for the procurement of consultant experts to assist in the review. The solar farm permit fee shall be one percent of the total construction cost of the facility, plus any other applicable permit fees outlined in the Rapides Parish Police Jury and Rapides Area Planning Commission permit fee schedules. The solar farm permit fee shall be due prior to issuance of the solar farm building permit as a condition of protecting the infrastructure of Rapides Parish.

Sec. 26-9 - Inspections.

Upon 72-hours prior notiﬁcation, with the exception of emergency situations as determined at the discretion of the permit oﬃce, authorized representatives of the Police Jury may enter upon the premises and conduct an inspection of the solar farm at any time, whether during construction, operation, or decommissioning, to verify compliance with any and all applicable requirements, standards, and/or guidelines.

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Sec. 26-10 - Enforcement: penalties.

(a) In the event the owner or operator is in violation of terms herein and/or the terms of the Rapides Parish Code of Ordinances, the Police Jury may at its discretion under section 1-13 of the Rapides Parish Code of Ordinances, following a notice of noncompliance being sent by certiﬁed mail, return receipt requested, to the applicant, owner, or operator of the solar farm setting forth the noncompliant activities and a deadline for achieving compliance, with the applicant, owner, or operator having failed to meet the requirements for compliance within the allotted time period:
(1) Withhold any approvals or permits required by this article or as otherwise provided in the Rapides Parish Code of Ordinances.
(2) Issue stop work orders against any work undertaken by an entity not having a proper approval or permit required by this article or as otherwise provided in the Rapides Parish Code of Ordinances, or operating in violation of any Parish regulatory provision, including the immediate cessation of Parish utility services.
(3) Issue stop work orders against any previously approved actions in violation hereof or as otherwise provided in the Rapides Parish Code of Ordinance, including the immediate cessation of Parish utility services.
(4) Bring an action for temporary restraining order, temporary or permanent injunction, or any other judicial remedy (including, in appropriate cases, for mandamus) to prevent the violation and/or to prevent the occupancy or use of any site or structure involved in the violation, or otherwise to abate a violation, hereof or as otherwise provide in the Rapides Parish Code of Ordinances. Any person subject to Parish regulatory provision, and every permittee for the issuance of any Parish permit, is placed on notice and agrees that a violation may be enforced, restrained, corrected, or abated, without limitation, by any such judicial remedy, without the necessity of the Parish proving irreparable harm or furnishing bond or other security and with the Parish, should it prevail in whole or in part, being entitled to recover reasonable attorney's fees and costs. Additionally, any forbearance by the Parish of enforcement in any instance shall not constitute a waiver of Parish authority to seek enforcement, restraint, correction, or abatement in any other instance.
(5) Prosecute the violation as a misdemeanor as provided in section 1-13
(a) of the Rapides Parish Code of Ordinances, subject to a maximum penalty upon conviction of $500.00, with each day the violation continues constituting a separate oﬀense.
(b) Failure to pay any penalty timely is a violation hereof and may result in the revocation of the solar farm permit. Repeat violations that have not been remediated hereof and/or terms of the solar farm permit may result in revocation of the solar farm permit.

Sec. 26-11 - Deviations from application.

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The applicant, owner, or operator of the solar farm must immediately notify, update and/or supplement its solar farm permit application with the permit oﬃce in the event of any material changes or deviations from the information represented in its original application. The building oﬃcial will determine whether the changes and/or deviations result in noncompliance with this article and require the Parish to reconsider the status of the permit.

Sec. 26-12 - Decommissioning, removal, and abandonment.

(a) Any solar farm that has reached the end of its useful life, ceases to generate power as set forth in section 122-177(c) below, or has been abandoned shall be removed in accordance with the decommissioning plan. The removal and decommissioning activities shall commence within 90 days of termination of site use, abandonment, or revocation of the solar farm permit. The solar farm owner or operator shall physically remove the installation no more than 12 months after the date of discontinued operations. The owner or operator shall notify the Police Jury by certiﬁed mail, return receipt requested, of the proposed date of the discontinued operations and provide detailed plans for removal.
(b) Decommissioning shall consist of:
(1) Physical removal of all solar energy systems, structures, equipment, security barriers and transmission lines from the site including cabling up to a depth of three feet;
(2) Disposal of all solid and hazardous waste in accordance with local, state, and federal waste disposal regulations;
(3) Stabilize or revegetate the solar farm site as necessary to minimize erosion. The contour of the immovable property shall be returned to what it was at the inception of the project, or as similar as reasonably possible, except that this requirement shall not apply where the immovable property owner(s) consents to the altered contour of the immovable property remaining and permanent drainage structures are in place to ensure that no adjoining immovable property has adverse eﬀects from watershed, runoﬀ and/or drainage from the immovable property. The Police Jury may allow the owner or operator to leave landscaping or designated below-grade foundations to minimize erosion and disruptions to vegetation. The immovable property owner(s) and/or the Police Jury may require that roads and/or buildings be retained; and
(4) Remediation of any environmental hazards remaining on the site, as determined by the EPA, LDEQ, or the Police Jury.
(c) Absent a written notice of a proposed date of decommissioning or written notice of a force majeure, the solar farm shall be considered abandoned when it fails to generate electricity for more than one year after the commercial operations commencement date, without having ﬁrst obtained the written consent of the Police Jury. Determination of abandonment shall be made by the Police Jury.
(d) If the owner or operator of the solar farm fails to remove the installation in accordance with the requirements of this section within 12 months of abandonment REGULAR MEETING JUNE 9, 2025

or the proposed date of decommissioning, the Parish may utilize the performance guarantee and any and all legal or available means necessary to cause the abandoned, hazardous, or decommissioned solar farm to be removed and to complete all of the decommissioning steps under this section.

Sec. 26-13 - Industrial tax exemption program (ITEP).

The Police Jury reserves the right to accept, reject, or request modiﬁcation of the Louisiana Industrial Ad Valorem Tax Program, which currently provides an 80 percent property tax abatement for an initial ﬁve years with the option of renewal but does not limit the use of a PILOT.

Sec. 26-14 - Transfer and/or sale of solar farm.

The Police Jury shall be notiﬁed of any anticipated transfer of ownership, operation and/or sale of the solar farm, the solar farm permit, or the permission to operate. The Police Jury must approve of any such transfer. The new owners or operators of the solar farm shall be held to the same standards, requirements, and permit conditions as the original solar farm owner or operator.

Sec. 26-15 - Conﬂict of laws.

Whenever the requirements of this article conﬂict with each other or with the requirements of any other applicable statute, regulation, or law, including, without limitation, any regulations that may be promulgated by the Louisiana Department of Energy and Natural Resources, the more restrictive regulation shall apply. In the event the requirements of this article conﬂict with any ordinance previously enacted by the Parish, the provisions of this article shall apply.

BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 9th day of June, 2025, that Chapter 26, Article I, Sections 1-15 of the Rapides Parish Code of Ordinances is hereby established.

On motion by Mr. Parrish Giles, seconded by Mr. Ollie Overton, the following resolution was unanimously adopted:

RESOLUTION

BY

WHEREAS, the Rapides Parish Police Jury received the following Bids on Friday, June 6, 2025 for ID/IQ Roadside Mowing Services Annual Contract (2025 Procurement).

CONTRACTOR BASE BID

Maverick Construction, LLC $150,000.00
T&L Hunt Contracting, LLC $328,125.00
River Runs Dirt Service, LLC $343,750.00

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WHEREAS, the Bids have been checked and tabulated by Pan American Engineers, LLC, with a recommendation of primary award being made to the low Bidder and secondary awards being made to the second bidder; and,

NOW, THEREFORE BE IT RESOLVED, that the primary contract for said service is hereby awarded to the low Bidder, Maverick Construction, LLC, contingent upon receipt of required insurance and other contract documents.

BE IT FURTHER RESOLVED, that secondary contracts for said service are hereby awarded to the second lowest Bidder, T&L Hunt Contracting, LLC, contingent upon receipt of required insurance and other contract documents.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 9th day of June, 2025.

On motion by Mr. Bubba Moreau, seconded by Mr. Parrish Giles, the following resolution was unanimously adopted:

RESOLUTION

BY

WHEREAS, the Rapides Parish Police Jury received the following Bids on Friday, June 6, 2025 for ID/IQ Roadside Herbicide Spraying Services Annual Contract (2025 Procurement).

CONTRACTOR BASE BID

IVM Solutions, LLC $86,120.00
Opterra Solutions, Inc. $136,000.00
ChemPro Services, Inc. $141,960.00
Maverick Construction, LLC $272,000.00

WHEREAS, the Bids have been checked and tabulated by Pan American Engineers, LLC, with a recommendation of award being made to the low Bidder;

NOW, THEREFORE BE IT RESOLVED, that the primary contract for said service is hereby awarded to the low Bidder, IVM Solutions, LLC, contingent upon receipt of required insurance and other contract documents.

BE IT FURTHER RESOLVED, that secondary contracts for said service are hereby awarded to the second lowest Bidder, Opterra Solutions, Inc., contingent upon receipt of required insurance and other contract documents.

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JUNE 9, 2025

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 9th day of June, 2025.

On motion by Mr. Jay Scott, seconded by Mr. Parrish Giles to authorize cleanup of garbage, trash, weeds and debris at 1507 Karla Street, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. On vote the motion carried.

On motion by Mr. Parrish Giles, seconded by Mr. Danny Bordelon to authorize the renewal of five-year contract with Pan American Engineers, LLC, for Professional Engineering Services for the Parish said contract terminable at any time by either party and said contract to be non-exclusive allowing the Police Jury to award contracts to other Engineers as it deems necessary or as required by law and authorize the Parish President to sign any necessary documents. On vote the motion carried.

On motion by Mr. Parrish Giles, seconded by Mr. Ollie Overton to enter into an Intergovernmental Agreement with the Town of Glenmora for guard rail installation on 8th Avenue and Division Street, work to be completed by the Rapides Parish Public Works Department and cost of project to be charged to Road District 1A, Town of Glenmora’s portion and authorizes the Parish President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Jay Scott, seconded by Mr. Sean McGlothlin to authorize the Purchasing Agent to receive price quotes for curtains and accessories for the curtains for the Coliseum and Entertainment Center and award to the lowest bidder. On vote the motion carried.

On motion by Mr. Jay Scott, seconded by Mr. Sean McGlothlin to authorize the Purchasing Agent to advertise for bids to purchase sound equipment and accessories for the Coliseum and Entertainment Center. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Randy Harris to allow an additional mobile home at the property located at 63 Jack Deville Rd based on prior State Health Department approval regarding compatibility with sewer treatment and discharge regulations. On vote the motion carried.

On motion by Mr. Parrish Giles, seconded by Mr. Bubba Moreau, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 18-4.2 (E) SPEED LIMITS SO AS TO ESTABLISH A 35 MPH SPEED LIMIT ON STROTHERS CROSSING ROAD, WARD 5

REGULAR MEETING

JUNE 9, 2025

WHEREAS, the Rapides Parish Police Jury desires to set the speed limit on Strothers Crossing Road, Ward 5; and,

THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 9th day of June, 2025, that Section 18-4.2 (e) of the Rapides Parish Code of Ordinances is hereby amended and reenacted to establish a 30 mph speed limit on Strothers Crossing Road, Ward 5, as follows:

Chapter 18. MOTOR VEHICLES AND TRAFFIC

Section 18-4.2. Speed limits designated on certain streets:

(e) Thirty-five miles per hour. It shall be unlawful for any person to drive or operate a vehicle upon the following parish roads in Rapides Parish in excess of thirty-five
(35) miles per hour. ... Strothers Crossing Road, Ward 5 ...

BE IT FURTHER ORDAINED that this ordinance is to be effective immediately.

BE IT FURTHER ORDAINED in all other respects Section 18-4.2 of the Rapides Parish Code of Ordinances shall remain unchanged.

BE IT FURTHER ORDAINED that the Parish Public Works Department is hereby authorized to erect speed limit street signs.

THUS DONE AND SIGNED on this 9th day of June, 2025.

On motion by Mr. Danny Bordelon, seconded by Mr. Randy Harris, the following resolution was unanimously adopted:

RESOLUTION

WHEREAS, Apeck Construction, LLC, the Contractor for the Rapides Parish Police Jury Downs Lane Overlay, has “Substantially Completed” the work under the Contract as recommended by the Engineer.

It is HEREBY FURTHER RESOLVED, that the signing and filing with the Clerk of Court of this Resolution of Contract Acceptance by the President is hereby authorized; and,

REGULAR MEETING

JUNE 9, 2025

It is HEREBY FURTHER RESOLVED, that the President is authorized to sign a Final Recap Change Order adjusting the final contract quantities and time period as necessary.

Passed, approved and adopted this 9th day of June, 2025.

On motion by Mr. Parrish Giles, seconded by Mr. Randy Harris to approve the creation of a part-time Firefighter position, not to exceed thirty-four (34) hours per week, hourly rate of pay based on experience and certification(s). Minimum eligibility requirements for part-time position shall include having Firefighter 1 and EMT-Basic Certifications, as recommended by motion passed by the Echo-Poland Volunteer Fire Department Board of Directors on June 2, 2025 and the Fire Chief. On vote the motion carried.

On motion by Mr. Parrish Giles, seconded by Mr. Randy Harris to approve the creation of a part-time Secretary position, not to exceed thirty-four (34) hours per week, starting hourly rate of pay at $12.00 per hour, as recommended by motion passed by the Echo-Poland Volunteer Fire Department Board of Directors on June 2, 2025 and the Fire Chief. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Randy Harris to approve the renewal for property insurance with Affiliated FM Insurance Company, effective July 1, 2025 – July 1, 2026 and authorize the Parish President to sign all necessary documents. On vote the motion carried. Mr. Sean McGlothlin voted nay.

On motion by Mr. Jay Scott, seconded by Mr. Parrish Giles, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 18-4.2 (G) AND (I) SPEED LIMITS SO AS TO REDUCE THE 25 MPH SPEED LIMIT

WHEREAS, the Rapides Parish Police Jury desires to reduce the speed limit on Mercer Road, Ward 11; and,

THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 9th day of June, 2025, that Section 18-4.2 (G) of the Rapides Parish Code of Ordinances is hereby amended and reenacted to remove

Chapter 18. MOTOR VEHICLES AND TRAFFIC

Section 18-4.2. Speed limits designated on certain streets:

(g) Twenty-five miles per hour. It shall be unlawful for any person to drive or operate a vehicle upon the following parish roads in Rapides Parish in excess of twenty-five (25) miles per hour. ... Mercer Road REGULAR MEETING JUNE 9, 2025

...

BE IT FURTHER ORDAINED by the Rapides Parish Police Jury that Section 184.2 (i) of the Rapides Parish Code of Ordinances is hereby amended and reenacted to amend the limits of the 15 mph speed limit Mercer Road, Ward 11, as follows:

(i) Fifteen miles per hour. It shall be unlawful for any person to drive or operate a vehicle upon the following parish roads in Rapides Parish in excess of fifteen (15) miles per hour. ... Mercer Road, Ward 11 ... (l). Whoever violates the provisions of this section shall be punished by a fine not to exceed one hundred dollars ($100.00), or imprisoned in the Rapides Parish Jail for a period not to exceed thirty (30) days, or both.

BE IT FURTHER ORDAINED that this ordinance is to be effective immediately.

BE IT FURTHER ORDAINED in all other respects Section 18-4.2 of the Rapides Parish Code of Ordinances shall remain unchanged.

BE IT FURTHER ORDAINED that the Parish Highway Department is hereby authorized to erect speed limit street signs.

THUS DONE AND SIGNED on this 9th day of June, 2025.

Mr. Alex Pafford, Director of Operations, updated those in attendance on the transition of ambulance services to Pafford EMS. Pafford EMS hired one hundred and five (105) local employees and currently have forty-two (42) contracted employees on staff. The helicopter is stationed in Rapides Parish, and they have sixteen (16) ALS units in the Parish. They are excited and ready to start receiving and responding to calls.

There being no further business President Smith adjourned the meeting at 3:53 p.m.

Collected as a public record by Kingfish. Text is extracted verbatim from the official documents — open each “official PDF” for the source.