Rapides Parish Police Jury

Posted: OCTOBER 31, 2024

Notice of Regular Committee Meetings to be held on Monday, November 4, 2024, at 3:00 p.m. in the Police Jury Meeting Room, 2 nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee……………………………………….………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….....5 Chairman: Craig Smith
3. Workforce Development and Grants Committee………………….…7 Chairman: Ernest Nelson
4. Tourism and Economic Planning and Development Committee…….8 Chairman: Jay Scott
5. Courthouse, Coliseum and Legal Committee……….……….………..9 Chairman: Sean McGlothlin
6. Parochial Board Liaison and Municipal Liaison Committee……..10 Chairman: Danny Bordelon
7. Personnel, Elections and Health Committee…………………………11 Chairman: Oliver “Ollie” Overton, Jr.
8. Insurance, Ambulance, Fire and Homeland Security Committee.…13 Chairman: Parrish W. Giles

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

STANDING COMMITTEE’S

NOVEMBER 4, 2024

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

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FINANCE COMMITTEE

NOVEMBER 4, 2024 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report.
3. Motion to award contract for ARPA – Work Order No. 3 – Courthouse Annex Gravel Building, to the lowest bidder, Pat Williams Construction, LLC, for contract amount of $1,399,000.00, and authorize the President to execute contracts, change orders, and other documents, as recommended by Pan American Engineers, LLC. (Mr. Smith)
4. Motion to award contract for Tiger Lake Road – Roadway Improvements, to the lowest bidder, Diamond B Construction Company, LLC, for contract amount of $269,160.00, and authorize the President to execute contracts, change orders, and other documents, as recommended by Pan American Engineers, LLC. (Mr. Giles)
5. Motion to award contract for Peart Road Widening, to the lowest bidder, Diamond B Construction Company, LLC, for contract amount of $457,920.00, and authorize the President to execute contracts, change orders, and other documents, as recommended by Pan American Engineers, LLC. (Mr. Giles)
6. Notice is hereby given to the Louisiana Department of Economic Development (“Department”) of the following action by RAPIDES PARISH POLICE JURY pursuant to § 503(H)(1) of the Industrial Tax Exemption Program Rules: Plastipak Packaging, Inc. Industrial Tax Exemption application #20230161-ITE has been placed on the December 9, 2024 agenda for a public meeting of RAPIDES PARISH POLICE JURY, notice of which is attached hereto, thus hereby requesting an additional 30 days to take action on the Application. (Mr. Overton) Page | 4
7. Motion to call for a Public Hearing on December 9, 2024, at 3:00 p.m. to discuss the 2025 proposed budget. (Mr. McGlothlin)
8. Motion to contract with Fontenot & Associates, LLC for engineering services for design and plans for a new Fire Station for Rapides Parish Fire District No. 15 – Taylor Hill VFD. (Mr. Bordelon)
9. Motion to award Construction Contract No. 3315 for Rapides Parish Fire District No. 5 to Artech Construction for the base bid amount of $770,000.00, contingent upon a contemporaneously negotiated deductive Change Order, to deduct certain work to budget within the funds that are available, as recommended by the Engineer, Board Members, Chief and authorize the President to sign any necessary documents. (Mr. Giles)
10. Receive an update on the Police Jury’s authorization to proceed with negotiations to purchase a Public Records Storage Building. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

NOVEMBER 4, 2024 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Recognize William Mattox and Michael Bordelon for an update on the Rapides Parish Sewer District #1 Board. (Mr. McGlothlin)
4. Motion to receive price quotes and award to the lowest bidder for asphalt overlay on a portion of Azalea Lane, Ward 11, District C , Lake Hills Subdivision. Project to be funded by Road District 2B-1. (Mr. Smith)
5. Motion to enter into an Intergovernmental Agreement with the City of Pineville for repairs to Levee Road , reimbursement to the City of Pineville not to exceed $10,500.00, to be paid of Reseal Funds, District B and authorize the President to sign any necessary documents. (Mr. Bishop)
6. Motion to authorize Pan American Engineers, LLC. to advertise and receive bids for the Downs Lane Overlay project. The estimated construction cost of the project is $198,500.00. Project is to be paid from Police Jury District E – Road District 36A funds. (Mr. Bordelon)
7. Motion to amend a resolution of September 10, 2024, approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program to include the period of January 1, 2025 through December 31, 202 5, as recommended by Pan American Engineers, LLC. (Mr. Smith) Page | 6

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& GRANTS COMMITTEE

NOVEMBER 4, 2024 ERNEST NELSON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the President to 1) sign nomination form for the Rapides Workforce Development for Lafe Jones, COO and Executive Vice President for Louisiana Central to fill the previously vacant but required Economic Development Representative Position and 2 to sign a letter addressed to the Louisiana Workforce Commission concerning new member.

Members (New Appointments) Initial Term Dates Lafe Jones 11/1/2024-11/1/2026 (Mr. Nelson)

3. Motion to adopt a resolution to enter into an Intergovernmental Agreement with LDOTD for the England A irpark Roadway Improvements and authorize the Parish President to sign all necessary documents. Project to be fund through LDOTD using federal funds and matching funds provided by the England Authority. (Mr. Smith)
4. Motion to adopt a resolution to enter into Supplemental Engineering Services Agreements with Pan American Engineers for individual Capital Improvement Program projects at Esler Regional Airport during the term of the Master Engineering Services Agreement and authorize the Parish President to sign any necessary documents. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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TOURISM AND ECONOMIC PLANNING

AND DEVELOPMENT COMMITTEE

NOVEMBER 4, 2024 JAY SCOTT, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to allow Boy Scout Troop 66 to place a Book Box at the Deville Veteran’s Park. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE, COLISEUM AND LEGAL COMMITTEE

NOVEMBER 4, 2024 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. McGlothlin)
3. Motion to authorize the President to execute Change Order No. 2 for the Exhibition Hall Renovation project with Tudor Construction Company in the amount totaling $ 53,673.00 to change electrical service to pad mount transformer in lieu of pole assembly to accommodate grounding requirements to meet code; resulting in a contract amount as revised of $874,647.00, as recommended by Ballard, CLC. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON

& MUNICIPAL LIAISON COMMITTEE

NOVEMBER 4, 2024 DANNY BORDELON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

NOVEMBER 4, 2024 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to appoint one (1) of the nominees of Louisiana Christian University to the Fire District No. 4 Civil Service Board for a three (3) year term to fill the expiring term of M s. Gayle Murrell. Term will expire November 12, 2024.

NAMES SUBMITTED BY LOUISIANA COLLEGE: Chief John Dauzat

Pamela Erwin

Laurie Meche (Mr. Smith)

3. Motion to appoint Dexter Guins to fill the unexpired term of Harold Elliott on the Rapides Housing Authority Board. Term is for five (5) years, expiring on July 14, 2027. (Mr. Giles)
4. Motion to receive nominations for Vice -President to fulfill the unexpired term of Mr. Sean McGlothin for FY2024, as a result of vacancy created by resignation of Mr. Joe Bishop. (Mr. McGlothlin)

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5. Motion to receive nominations and make an appointment to fill the interim vacancy for Police Juror, District B, Rapides Parish, created by the resignation of Mr. Joseph “Joe” Bishop, effective immediately. (Mr. McGlothlin)
6. Motion to adopt a Proclamation to call a special election to fill the vacancy in the unexpired term of Police Juror, District B, Rapides Parish, created by the resignation of Mr. Joseph “Joe” Bishop, to be on the primary election March 29, 2025 and general election May 3, 2025 balloting, qualifying dates of January 29, 30, 31, 2025. (Mr. McGlothlin)
7. Motion to approve the following pay increases for current employees at Fire District No. 8 as recommended by the Cotile Volunteer Fire Department Board of Directors, two (2) part time firefighters and increase of $1.65 per hour, one (1) part time firefighter and the fire chief a ten percent (10%) increase, to be effective 10/27/2024. (Mr. Bordelon)
8. Motion to approve the appointment of Mr. Roger Ramos as Interim Fire Chief for Rapides Parish Fire District No. 15, hourly rate of $20.00 per hour, not to exceed thirty-four (34) hours per week. (Mr. Bordelon)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

NOVEMBER 4, 2024 PARRISH W. GILES, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for September 2024:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 531 80% 87.95% Pineville - 8 minute 168 80% 85.71% Rapides - 12 minute 231 80% 90.91% Rapides - 20 minute 192 80% 85.42% (Mr. Giles)

3. Motion to accept the donation of two (2) 10R 22.5 tires and the cost of mounting, valued at $500.00, from Phillips Logging to Rapides Fire District No. 14, as recommended by the Fire Chief. A letter be sent to Phillips Logging for their donation. (Mr. Bordelon)
4. Motion to receive a recommendation from the Group Health Insurance Committee for FY 2025 Group Health Insurance. (Mr. Bishop)
5. Motion to renew the Humana Insurance Plan for Medicare Primary Retirees for 2025 and authorize the President to sign. Rate increase from $385.09 in 2024 to $400.21 per month in 2025. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL