Rapides Parish Police Jury

Posted: AUGUST 30, 2024

Joseph “Joe” Bishop, President Notice of Regular Committee Meetings to be held on Tuesday, September 3, 2024, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee……………………………………….………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….....5 Chairman: Craig Smith
3. Workforce Development and Grants Committee………………….…7 Chairman: Ernest Nelson
4. Tourism and Economic Planning and Development Committee…….8 Chairman: Jay Scott
5. Courthouse, Coliseum and Legal Committee……….……….………..9 Chairman: Sean McGlothlin
6. Parochial Board Liaison and Municipal Liaison Committee…...…..10 Chairman: Danny Bordelon
7. Personnel, Elections and Health Committee…………………………11 Chairman: Oliver “Ollie” Overton, Jr.
8. Insurance, Ambulance, Fire and Homeland Security Committee.…12 Chairman: Parrish W. Giles

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

STANDING COMMITTEE’S

SEPTEMBER 3, 2024

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Page | 3

FINANCE COMMITTEE

SEPTEMBER 3, 2024 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report.
3. Motion to delete from the Rapides Parish Fire District No. 11 (Spring Creek) Asset Inventory Program the equipment listed below as it is no longer suitable for public use. Asset Number Description Disposal 8398 Hose Wash RTJ5 – SN# 20680899 Auction 9723 Dell Projector – Model#2200MP Auction 11688 Thermal Imaging Camera Salvaged SN# - 63999609 (Mr. Moreau)
4. Motion to authorize the Preside nt to execute Partial Occupancy documents related to the Cotile Recreation Repairs and Improvements Project, under construction by Bayou Rapides Corporation, for Comfort Station No 2, as recommended by Ballard CLC, with the occupancy date acknowledged to be prior to Friday, September 6, 2024. (Mr. Bordelon)
5. Motion to reallocate the tax proceeds from the Sales Tax District No. 3 tax election of April 11, 2011, to be reallocated annually, according to the population estimates as submitted to the Treasurer of the State of Louisiana by the LSU AgCenter, Department of Agricultural Economics and Agribusiness and Dr. Troy C. Blanchard, from the LSU Department of Sociology also referred to as the Federal/State Cooperative Population. The Federal/State Cooperative Population study is to be used to reallocate provides the following population estimates:

Rapides Parish 126,309 Town of Ball 4,015 Page | 4

Town of Boyce 1,001 Town of Cheneyville 468 Village of Forest Hill 901 Town of Glenmora 1,101 Town of Lecompte 916 Village of McNary 201 Town of Woodworth 1,812 City of Alexandria 46,005 City of Pineville 14,384 (Mr. Bishop)

6. Motion to authorize Change Order No. 2 for Cotile Recreation Restroom Restoration Repairs, to extend the completion date to 09/20/2024 and claim the fourteen (14) rain days experienced in the months of June and July, as recommended by the project engineer, Ballard CLC and authorize the Parish President to sign all necessary documents. (Tabled from 08/12/2024 - Mr. Bordelon)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 5

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

SEPTEMBER 3, 2024 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to authorize cleanup of garbage, trash, weeds and debris at 1802 Donegal Drive, Alexandria, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. Scott)
4. Motion to enter into an Intergovernmental Agreement with Ward 10 Recreation for the Rapides Public Works Department to assist in setting two (2) eight (8) feet joint culverts at Ward 10 Complex, along West Yeager, to be paid out of Road District 10A Maintenance Funds and reimbursed by the Ward 10 Recreation Board. (Mr. Moreau)
5. Motion to authorize cleanup of garbage, trash, weeds and debris at 5618 Gilly Williams Road, Pineville, LA and authorize legal counsel to invoice the property owner for cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. Moreau)
6. Motion to authorize Cotile Events Association to host the following events in 2025 at Cotile Recreation Area: Cotile Lake Mardi Gras February 22 nd, Spring Fest at Cotile Lake – April 19th, Fall Fest at Cotile Lake – September 20th, and Cotile Halloween Bash – October 18th, pending legal counsel approval. (Mr. Bordelon)

Page | 6

7. Motion to authorize CLEAN to host an event with Southern 3 Cylinder Outlaw Drag Club to hold a Boat Racing Events in 2025 on Cotile Lake, tentative dates: May 3-4, June 7-8, July 26-27, August 23-24, boat landing within the park to be closed on event dates, pending legal counsel approval. (Mr. Bordelon)
8. Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LA-DOTD District 08. (Mr. Smith)
9. Motion to authorize Pan American Engineers, LLC. to advertise and receive bids for the Tiger Lake Road Lane Widening project. The estimated construction cost of the project is $460,000. Project is to be paid from Police Jury District H – Road District 2C funds. (Mr. Giles)
10. Motion to authorize Pan American Engineers, LLC. to advertise and receive bids for the Peart Road Widening project. The estimated construction cost of the project is $775,000. Project is to be paid from Police Jury District H – Road District 2C funds. (Mr. Giles)
11. Motion to ratify authorization for revised scope of work due to stream migration for the Lone Pine Slope Failure, under the original emergency declaration. Revised cost of project is $416,355.00. (Mr. Giles)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 7

WORKFORCE DEVELOPMENT,

& GRANTS COMMITTEE

SEPTEMBER 3, 2024 ERNEST NELSON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution to designate the Rapides Senior Citizens Center, Inc. to be the Contractor, to prepare a grant with the Louisiana Department of Transportation and Development, for Fiscal Year 2024 for operational funding, to provide rural transportation services in rural parts of Rapides Parish and authorize the President to sign any necessary documents. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 8

TOURISM AND ECONOMIC PLANNING

AND DEVELOPMENT COMMITTEE

SEPTEMBER 3, 2024 JAY SCOTT, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 9

COURTHOUSE, COLISEUM AND LEGAL COMMITTEE

SEPTEMBER 3, 2024 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 10

PAROCHIAL BOARD LIAISON

& MUNICIPAL LIAISON COMMITTEE

SEPTEMBER 3, 2024 DANNY BORDELON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to reappoint Mr. Rodney McNeal to the Renaissance JDD board of commissioners. (Mr. Nelson)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 11

PERSONNEL, ELECTIONS & HEALTH COMMITTEE

SEPTEMBER 3, 2024 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to approve paid holidays for the Secretary at Rapides Parish Fire District No. 6 – Deville VFD as requested by the Deville Volunteer Board of Directors, per the holiday schedule adopted annually by the Deville Volunteer Board of Directors. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Page | 12

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

SEPTEMBER 3, 2024 PARRISH W. GILES, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for July, 2024:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 500 80% 87.80% Pineville - 8 minute 155 80% 85.16% Rapides - 12 minute 195 80% 91.79% Rapides - 20 minute 186 80% 86.02% (Mr. Giles)

3. Motion to proclaim the month of September as Volunteer Firefighters Month in Rapides Parish. Firefighter Appreciation to be celebrated on September 21, 2024.
4. Motion to review and approve proposal for Police Jury auto/equipment insurance, to be paid from various fund accounts and authorize the President or Secretary/Treasurer to sign all necessary documents. Policy to be effective 09/06/2024 at 12:01 am. (Mr. Giles)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL