Rapides Parish Police Jury

Posted June 6, 2024 Revised agenda posted: June 7, 2024 @ 2:05 pm

REGULAR SESSION

June 10, 2024 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JURORS COMMENTS

Recognize and present plaques to Xtreme Athletics, team Mini Militia, for winning the Prep Grand Nationals Championship in Orlando Florida.

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on May 13, 2024, as published in the Official Journal.
2. Motion that approved bills be paid.
3. Receive annual report from Allison Elnaggar, LSU Ag Center.
4. Motion to open a Public Hearing for Front Sight Shooting Range.
5. Motion to close Public Hearing.

APPOINTMENTS TO BE ANNOUNCED ***Mark Winegeart on the Rapides Fire District No. 2 Civil Service Board, Police Jury Elect, for a three (3) year term. Term will expire July 29, 2024. ***Steven Halbert on the Fire Protection District No. 12 Board for a two (2) year term. Term will expire August 14, 2024. ***Jack Daughtry on the Zachary Taylor Parkway for a two (2) year term. Term will expire August 31, 2024. ***Buck Vandersteen on the Zachary Taylor Parkway for a two (2) year term. Term will expire August 31, 2024. REGULAR MEETING JUNE 10, 2024

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6. Motion to approve and award Bid No. 3255 for Exhibition Hall Interior Renovations to the lowest bidder, Tudor, Inc. for the amount of $604,000.00, as recommended by the A/E Firm, Ballard CLC, Inc. and Purchasing Agent. (Finance 06/03)
7. Motion to designate and name the Theresa Pacholik, Secretary/Treasurer, as the Records Management Officer Liaison to act as liaison between the Division of Archives, Records Management and History and the Rapides Parish Police Jury for the period of July 1, 2024 and ending June 30, 2025. (Finance 06/03)
8. Motion to delete from the Rapides Parish Public Works Asset/Inventory Listing the following equipment and place for auction as requested by the Public Works Director: Asset No Description Method of Disposal 11142 2015 Ford F-250 To be Auctioned 11426 John Deere # 6415 Tractor To be Auctioned 12578 Bush Hog To be Auctioned 11435 New Holland Tractor To be Auctioned 11493 Side Cutter To be Auctioned 10453 John Deere # 6330 To be Auctioned 10456 Side Cutter To be Auctioned 7580 CFWS Trailer with Generator To be Auctioned (Finance 06/03)
9. Motion to name "The Town Talk" as the Official Journal for a one (1) year period ending June 30, 2025. (Finance 06/03)
10. Motion to ratify authorization of Change Order No. 1 for Rapides Paris h Fire District No. 18 – New Station Construction, in the amount of $28,500.00 for building pad excavation and replacement with compact ed soil material and BX 3030 geogrid to improve soil condition, as recommended by the project engineer, Fontenot & Associates, Fire Chief and Fire Department Board of Directors. (Finance 06/03)
11. Levy Millages. (Finance 06/03)
12. Motion to award Gunter Road/Barron Chapel Road Street Improv ements to the low bidder, Diamond B Construction Co., LLC for the base b id of $922,200.00 contingent upon concurrence from Facility Planning an d REGULAR MEETING JUNE 10, 2024

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Control, as recommended by Pan American Engineers and authorize the President to sign any necessary documents. (Public Works 06/03)

13. Motion to authorize the Purchasing Agent to receive price quo tes and award to the lowest bidder for asphalt overlay for various roads in Road District 2B-1, District C, cost not to exceed $240,000.00. Project to be funded by Road District 2B-1, District C. (Public Works 06/03)
14. Motion to adopt an ordinance to establish or set a 15m ph speed limit on Ed Perkins Road, Ward 6, District H, and authorize the Parish Public Wor ks Department to erect speed limit signs. (Public Works 06/03)
15. Motion to clarify that the Emergency Declaration for Lone Pine Roadway has not been rescinded and is still in effect in order to immediately provide a resolution for the emergency traffic needs of the citizens in that area. (Public Works 06/03)
16. Motion to retain Mark A. Begnaud, Attorney at Law, of the firm McCoy Roberts & Begnaud, LTD., as bankruptcy counsel for the Rapides Parish Sales Tax Department, as recommended by the Tax Administrator and the District Attorney, subject to approval by the State of Louisiana Attorney General. (Courthouse, Coliseum & Legal 06/03)
17. Motion to discuss the creation of a policy that anyone enterin g the first floor of the Rapides Parish Courthouse, including employees, shall be required to go thru the metal detectors that are monitored by the Rapides Parish Sheriff’s Office. (Courthouse, Coliseum & Legal 06/03)
18. Motion to approve entering into an Intergovernmental Governmen t Agreement with Louisiana State Police for eight (8) hours training on Coliseum property and authorize the Parish President to sign all necessary documents. (Parochial & Municipal Liaison 06/03)
19. Motion to renew the Cooperative Endeavor Agreement with the LSU AgCenter to support and administer Louisiana Cooperative Units Off Campus for a three (3) year period beginning July 1, 2024 to June 30, 2027, REGULAR MEETING JUNE 10, 2024

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in the amount of $54,502.00, add a non-appropriation clause and authorize the President to sign. (Parochial & Municipal Liaison 06/03)

20. Motion to nominate Erin Guin to represent Louisiana Christi an University on the Rapides Parish Civil Service Board to fill the unexpired three (3) year term of Mr. Stan Miller. Term will expire April 14, 2026. (Personnel, Elections & Health 06/03)
21. Motion to increase Fire Protection District No. 3 Part Time Firefighters starting pay rate from $12 per hour to $14 per hour effective July 28, 2024, as recommended by Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 Funds. (Personnel, Elections & Health 06/03)
22. Motion to increase all current Fire Protection District No. 3 Part Time Firefighters, a $2 per hour raise effective July 28, 2024, as recommended by Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 Funds. (Personnel, Elections & Health 06/03)
23. Motion to amend Fire Protection District No. 3 Part Time Firefighter pay plan adopted on 06/08/2015, to include, any employee that works over 1,000 hours in a calendar year will receive a $1 per hour raise to be effective in January the following year, as recommended by Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 Funds. (Personnel, Elections & Health 06/03)
24. Motion to grant 4% annual longevity pay increase for Rapides Pari sh Fire Protection District No. 3 Fire Chief, Training Officer and Records Clerk, in addition to any mandated raises, effective July 28, 2024, as recommended by Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 Funds. (Personnel, Elections & Health 06/03)
25. Motion to grant 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 7 employees effective July 28, 2024, as recommended by Ruby Kolin Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 7 funds. (Personnel, Elections & Health 06/03)

REGULAR MEETING

JUNE 10, 2024

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26. Motion to receive the required report from Acadian Ambulance under th e Contract for April 2024:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 540 80% 89.44% Pineville - 8 minute 118 80% 81.36% Rapides - 12 minute 209 80% 89.47% Rapides - 20 minute 175 80% 86.29% (Insurance, Ambulance & Fire 06/03)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

27. Motion to authorize the Purchasing Agent to receive price quo tes and award to the lowest bidder for asphalt overlay for Munson Road in Roa d District 3A, District H, cost not to exceed $240,000.00. Project to be funded by Road District 3A, District H. (Mr. Giles)
28. Motion to receive recommendation from the Selection Committee and award RFP# 3281 – Engineer/Architectural Services for Hometown Revitalization and Resilient Communities Infrastructure Program. (Mr. Bishop)
29. Motion to authorize the payment for two (2) Rapides Parish Sheriff’s deputies for security detail at Cotile Lake Recreation for Juneteenth celebrations, June 15th, June16th and June 19th and July 4th holiday weekend, Thursday, July 4th thru Sunday, July 7th, for the hours of 12:00 p.m. to 8:00 pm each day. (Mr. Bordelon)
30. Motion to declare Wednesday, June 19 th, 2024, as a parish holiday, in observance of Juneteenth, in accordance with Proclamation 29 JML 2024 issued by Governor Jeff Landry on May 28, 2024. (Mr. Bishop & Mr. Overton)

REGULAR MEETING

JUNE 10, 2024

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31. Motion to approve the extension for the paid Auditor internshi p(s) at the Rapides Parish Sales & Use Tax Department, not to exceed forty (40) hours per week, beginning in June and ending in May. Position was unable to be filled during the school year. (Mr. Overton)
32. Motion to discuss and authorize the creation of a policy to all ow food and non-alcoholic drink truck vendors to conduct sales within Cotile Recreation Park on the weekends and holidays. (Mr. Bordelon)
33. Motion to authorize asphalt overlay on various roads within the Town of Cheneyville, not to exceed $60,000.00, project to be funded Road District 3A, District H. (Mr. Giles)
34. Motion to award RFP No.3262 – Substance Abuse Testing/Physicals to Louisiana Occupational Health Services (LOHS) for a one (1) year term, with the option to extend for an additional two (2) years beginning July 1, 2024, as recommended by the Purchasing Agent. (Mr. Bishop)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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