Rapides Parish Police Jury

Posted: JANUARY 5, 2024

Notice of Regular Committee Meetings to be held on Tuesday, January 9, 2024, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee……………………………………….………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….....5 Chairman: Craig Smith
3. Workforce Development and Grants Committee………………….…6 Chairman: Jay Scott
4. Tourism and Economic Planning and Development Committee…….7 Chairman: Rusty Wilder
5. Courthouse, Coliseum and Legal Committee……….……….………..8 Chairman: Sean McGlothlin
6. Parochial Board Liaison and Municipal Liaison Committee…….…..9 Chairman: Ernest Nelson
7. Personnel, Elections and Health Committee…………………………10 Chairman: Oliver “Ollie” Overton, Jr.
8. Insurance, Ambulance, Fire and Homeland Security Committee.…11 Chairman: David Johnson

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

STANDING COMMITTEE’S

JANUARY 9, 2024

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Presentation of plaques to the exiting jurors for their service. Page | 3

FINANCE COMMITTEE

JANUARY 9, 2024 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report.
3. Receive update from Ms. Celise Reech-Harper on the Library. (Mr. Overton)
4. Motion to authorize Rapides Parish Fire District No. 8 to purchase a new apparatus off State Contract No. 4400017445, not to exceed $440,000.00 and secure financing for a term of 5 years, as recommended by the Cotile Volunteer Fire Department Board of Directors and Fire Chief and authorize President to sign all necessary documents. (Mr. Moreau)
5. Motion to delete and sell Asset No. 9066 (2002 Ford) by sealed bid for Rapides Parish Fire District No. 6, as requested by the Deville Volunteer Fire Department Board of Directors and the Fire Chief. (Mr. Moreau)
6. Motion to authorize the President to sign certifications to the Legislative Auditor certifying on behalf of the Governing Body that funds made available during the year from January 1, 2023 to December 31, 2023, pursuant to LSA-R.S. 48:751-760 have been expended in accordance with the provisions of those statutes and other standards established by law. (Mr. Bishop)

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7. Motion to authorize the travel expense policy be adopted by the Jury, to provide the annual travel budget for the entire Jury, and that the President of the Rapides Parish Police Jury is authorized to approve travel expenditures during the year, not to exceed the budgeted amount. (Mr. Bishop)
8. Motion to authorize the registration and expenses, in an amount up to $700.00 each, for the Justices of the Peace and Constables for the 2024 Justices of the Peace and Constables Annual Training course, to be paid out of the General Fund. (Dates to be determined at later time). (Mr. Bishop)
9. Motion to authorize the President to sign the engagement letter for Payne, Moore, and Herrington for the 2023 audit. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

JANUARY 9, 2024 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to discuss proposed updates to the Operations Manual for the Rapides Parish Public Works Department. (Mr. Smith)
4. Motion to complete 50 hours of ditching in the Town of Glenmora – Turkey Creek Rd just past Roselawn Cemetery to Evangeline Rd – to perform maintenance to assist in draining Turkey Creek Road, to be paid out of 1A maintenance funds, town’s portion. (Mr. Johnson)
5. Motion to authorize a lease agreement for four (4) Dodge Ram 2500 trucks thru Enterprise Fleet Management for use by the Public Works Department and authorize the Parish President to sign all necessary documents, as recommended by the Public Works Director. (Mr. Smith)
6. Motion to authorize the Rapides Parish Public Works Department to assist and repair pot holes on Perkins Road within the city limits of the Village of Forest Hill, to be paid out of 1A maintenance funds, town’s portion. (Mr. Johnson)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& GRANTS COMMITTEE

JANUARY 9, 2024 JAY SCOTT, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive update from Mr. Matt Johns on the building code permits in Rapides Parish. (Mr. Scott)
3. Receive update from Ms. Kimberly Boyd on Grants. (Mr. Scott)
4. Motion to authorize the Parish President to sign the Agreement between the Chief Elected Official and the Rapides Workforce Development Board signifying the roles and responsibilities of the Office of Economic & Workforce Development Board (OEWD) as the fiscal agent and the administrative entity, and the Workforce Operations Department (WOD) as the provider of Title 1 Adult, Dislocated Worker and Youth services authorized by the Workforce Innovation and Opportunity Act (WIOA) of 2014 for the contract term of January 1, 2024 thru January 31, 2025. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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TOURISM AND ECONOMIC PLANNING

AND DEVELOPMENT COMMITTEE

JANUARY 9, 2024 RUSTY WILDER, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to grant approval to Holloway Heritage RV Park, Lots 1-16, located at 12548 Highway 28 East (Deville), as recommended by the Rapides Area Planning Commission. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE, COLISEUM AND LEGAL COMMITTEE

JANUARY 9, 2024 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. McGlothlin)
3. Recognize Hope LaFleur, 9th JDC Court Administrator.
4. Motion to award Work Order No. 8 – AHUs Replacement at the Rapides Parish Coliseum, under ARPA, to the lowest prospective bidder, SAMS Air Conditioning Maintenance Service, Inc. for a contract amount of $725,000.00 and authorize the President to sign all necessary documents. (Mr. McGlothlin)
5. Motion to authorize the Police Jury Legal Counsel to request an opinion from the Attorney General Office on legalities of the Justice of Peace position Ward 3, Second Court. (Mr. Bishop)
6. Motion to discuss whether or not to allow bars to open in Rapides Parish on Sunday, February 11, 2024 from 12:00 pm to 10:00 pm for Super Bowl Sunday. (Mr. Scott)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON

& MUNICIPAL LIAISON COMMITTEE

JANUARY 9, 2024 ERNEST NELSON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the President to sign five (5) year renewal lease agreement with Southern Communications, Inc. Lease Agreement, K2 Towers III Site Reference: LA-8 Boyce, for wireless communications tower located at Rapides Parish Fire District No. 14. (Mr. Wilder)
3. Motion to accept the resignation of Mr. Harry Hayes and appoint Mr. Derrick Alexander to fill the unexpired term on the Rapides Finance Authority Board, representing District I. Term will expire September 30, 2028. (Mr. Scott)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

JANUARY 9, 2024 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution approving the holding of an election in Fire Protection District No. 12 of the Parish of Rapides, State of Louisiana, on Saturday, April 27, 2024, to authorize the levy of a special tax therein. (Mr. Bishop)
3. Mo tion to create the position of part-time Secretary/Firefighter for Rapides Parish Fire District #8 – Cotile VFD, not to exceed thirty-four

• (34) hours per week, starting hourly rate between $10.00 - $13.00 per hour, depending on experience as recommended by the Cotile Volunteer Fire Department Board and Fire Chief. (Mr. Wilder)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

JANUARY 9, 2024 DAVID JOHNSON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for November, 2023:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 497 80% 8 9.34% Pineville - 8 minute 1 41 80% 8 6.52% Rapides - 12 minute 1 98 80% 9 2.42% Rapides - 20 minute 1 55 80% 90.97% (Mr. Johnson)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL