Rapides Parish Police Jury

Posted: November 2, 2023

Notice of Regular Committee Meetings to be held on Monday, November 6, 2023, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee……………………………………….………….....3 Chairman: Davron “Bubba: Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….....5 Chairman: Craig Smith
3. Workforce Development and Grants Committee………………….….7 Chairman: Jay Scott
4. Tourism and Economic Planning and Development Committee…….8 Chairman: Rusty Wilder
5. Courthouse, Coliseum and Legal Committee……………….…………9 Chairman: Sean McGlothlin
6. Parochial Board Liaison and Municipal Liaison Committee…….…10 Chairman: Theodore Fountaine, III
7. Personnel, Elections and Health Committee…………………………11 Chairman: Oliver “Ollie” Overton, Jr.
8. Insurance, Ambulance, Fire and Homeland Security Committee.…13 Chairman: David Johnson

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

STANDING COMMITTEE’S

NOVEMBER 6, 2023

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

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FINANCE COMMITTEE

NOVEMBER 6, 2023 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report.
3. Motion to delete from the Rapides Parish Sales and Use Tax Asset/Inventory the equipment listed below and authorize the equipment to be sold in a sealed bid process as requested by the Sales Tax Administrator. Asset Number Description Disposal Method 10636 2011 Chevrolet Traverse To be sealed bided for disposal (Mr. Moreau)
4. Motion to rescind a certain motion of May 8, 2023, to hire Fontenot and Associates, LLC to supervise construction of a new fire station for President of the Board for the Fire District. (Mr. Johnson)
5. Motion to ratify authorization for payment to Fontenot and Associates, LLC for any expenses already incurred associated with the Design of the new fire station for Rapides Parish Fire District No. 10 located on Dolly Board for the Fire District. (Mr. Johnson)
6. Notice is hereby given to the Louisiana Department of Economic Development (“Department”) of the following action by the Rapid es Parish Police Jury, pursuant to §503(H)(1) of the Industrial Tax Exemption Program Rules Plastipak Packaging Inc . Industrial Tax Exemption application #20200526-ITE - $ 3,384,313.00 has been placed Page | 4

on the agenda for a public meeting of December 11, 2023, notice of which is attached hereto, thus hereby requesting an additional 30 days to take action on the Application. Hearing to approve or deny will be on (Mr. Bishop)

7. Notice is hereby given to the Louisiana Department of Economic Development (“Department”) of the following action by the Rapid es Parish Police Jury, pursuant to §503(H)(1) of the Industrial Tax Exemption Program Rules Plastipak Packaging Inc . Industrial Tax Exemption application #20200526-A-ITE - $ 11,200,754.00 has been placed on the agenda for a public meeting of December 11, 2023, notice of which is attached hereto, thus hereby requesting an additional 30 days to take action on the Application. Hearing to approve or deny will be on (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

NOVEMBER 6, 2023 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to ratify execution of a 20’ wide drainage servitude across Lot 9 and Lot 26 of W.W. Ward Subdivision No. 2, between Rapides Parish Police Jury and Audrey Clifton, as recommended by Pan American Engineers, LLC. (Mr. Wilder)
4. Motion to ratify authorization of repair work at the intersection of Greenwood Avenue and Tanner Street in the Town of Cheneyville as recommended by Pan American Engineers. Project to be funded from Road District 3A, District H Maintenance Fund. (Mr. Johnson)
5. Motion to authorize acceptance of the completion of Bethel Road Bridge over Slash Bayou Tributary under State Project No. H.013120 and to authorize the President to execute any necessary documents of such completion. (Mr. Smith)
6. Motion to authorize the Parish President to sign a Cooperative Endeavor Agreement between the State of Louisiana through the Department of Transportation and Development and the Rapides Parish Police Jury to accept the transfer of excess salvage guardrail material. (Mr. Bishop)

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7. Motion to accept Cypress Pond Drive located in Cypress Pond Subdivision, for parish maintenance per the plat signed by the Parish President and Public Works Director, resolution dated September 18, 2023, subject to the three (3) year Developer warranty period. Acceptance is conditional upon any additional roads/streets being submitted to Rapides Area Planning Commission and the Parish for approval. (Mr. Bishop)
8. Motion to approve extending employment dates for six (6) seasonal temporary employees at the Public Works Department for grass cutting and general labor from November 3, 2023 to March 31, 2024. (Mr. Smith)
9. Motion to authorize the reimbursement to the Town of Woodworth for various road improvements on Lamothe Lane and Wesley Circle, not to exceed $159,000.00, to be paid out Road District 2C-District H funds. (Mr. Johnson)
10. Motion to authorize the reimbursement to the Town of Woodworth for mowing equipment purchased under the Louisiana State Contract, not to exceed $82,000.00, to be paid out Road District 2C-District H funds. (Mr. Johnson)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& GRANTS COMMITTEE

NOVEMBER 6, 2023 JAY SCOTT, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to renew the services contract for One Stop Operator between LSU-A and Rapides Parish Police Jury for another year effective January 1, 2024 through December 31, 2024. The terms and provisions of the original contract will remain unchanged. (Mr. Scott)
3. Motion to ratify authorization to participate in the State Homeland Security Program Grant (EMPG 2023), Grant No. EMT-2023-EP00001-S01, grant award $56,618.17, to be administered by the Rapides Parish Homeland Security and Emergency Preparedness Office and for the Parish President to sign related documents. (Mr. Bishop)
4. Receive and update from Ms. Linda Sanders, Civil Service Director, on the new location of the Civil Service Office. (Mr. Scott)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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TOURISM AND ECONOMIC PLANNING

AND DEVELOPMENT COMMITTEE

NOVEMBER 6, 2023 RUSTY WILDER, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE, COLISEUM AND LEGAL COMMITTEE

NOVEMBER 6, 2023 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. McGlothlin)
3. Motion to adopt a resolution to authorize Pan American Engineers to advertise for bids for ARPA – Work Order No. 8 – Replacement of Air Handling Units at the Rapides Parish Coliseum. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON

& MUNICIPAL LIAISON COMMITTEE

NOVEMBER 6, 2023 THEODORE FOUNTAINE, III, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

NOVEMBER 6, 2023 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to appoint one (1) of the following nominees to the England Economic & Industrial Development District for a six (6) year term, to fill the expired term of Mr. Rodney Noles. Term expired October 10, 2023.
3. Trey Crump, CPA
4. Derek Alexander

(Mr. Bishop/Mr. Scott)

3. Motion to permanently relocate Precinct S11 from the Oak Hill Volunteer Fire Department, Station No. 5 (3569 Highway 121, Boyce, LA, 71409) effective January 1, 2024, due to not enough parking. (Mr. Wilder)
4. Motion to enter into a Polling Place Lease Agreement Precinct S11, with Crossroads Fellowship at Gardner located at 3727 La-121, Boyce, LA 71409, for a five (5) year term. Term will begin on January 1, 2024 and end January 1, 2029 with the option to renew for an additional year for the same like terms. (Mr. Wilder)
5. Motion to adopt a resolution endorsing Jay Scott on his candidacy for Member-At-Large on the Police Jury Association Executive Board. (Mr. Scott)

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6. Motion to adopt a resolution providing for canvassing the returns and declaring the results of the special elections held in (i) Fire Protection District Number 9 of the Parish of Rapides, State of Louisiana, (ii) Service Area No. 1 of Fire Protection District No. 11 of the Parish of Rapides, State of Louisiana, (iii) Road District Number 7A of Rapides Parish, State of Louisiana, (iv) Road District No. 10A of the Parish of Rapides, State of Louisiana and (v) Road District Number 36 of Rapides Parish, State of Louisiana, on Saturday, October 14, 2023, to authorize the renewal or rededication of special taxes therein. (Mr. Overton)
7. Motion to create a temporary position for Workforce Professional Case Manager/Recruitment Specialist, at an hourly rate of $17.50 per hour, position to be funded by WIOA PY21/FY22 Recaptured funds. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

NOVEMBER 6, 2023 DAVID JOHNSON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for September, 2023:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 501 80% 8 7.43% Pineville - 8 minute 180 80% 8 2.78% Rapides - 12 minute 210 80% 9 0.00% Rapides - 20 minute 2 01 80% 8 7.06% (Mr. Johnson)

4. Motion to renew Blue Cross Blue Shield health insurance plan with no increase to the premiums and no changes in the allocation of premium tiers for Active Employees and Retirees and authorize the President to sign the renewal contract. (Mr. Bishop)
5. Motion to renew the Humana Insurance Plan for Medicare Primary Retirees for 2024 and authorize the President to sign. Rate increase from $361.42 in 2023 to $385.09 per month in 2024. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL