Rapides Parish Police Jury

Posted: September 7, 2023

Notice of Regular Committee Meetings to be held on Monday, September 11, 2023, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee……………………………………….………….....3 Chairman: Davron “Bubba: Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….....9 Chairman: Craig Smith
3. Workforce Development and GrantsCommittee………………….…11 Chairman: Jay Scott
4. Tourism and Economic Planning and Development Committee……13 Chairman: Rusty Wilder
5. Courthouse, Coliseum and Legal Committee……………….………..14 Chairman: Sean McGlothlin
6. Parochial Board Liaison and Municipal Liaison Committee…….…15 Chairman: Theodore Fountaine, III
7. Personnel, Elections and Health Committee…………………………16 Chairman: Oliver “Ollie” Overton, Jr.
8. Insurance, Ambulance, Fire and Homeland Security Committee.…17 Chairman: David Johnson

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

STANDING COMMITTEE’S

SEPTEMBER 11, 2023

WELCOME

ROLL CALL

OBSERVE MOMENT OF SILENCE IN COMMEMORATION

OF THE ANNIVERSARY OF 9/11/2001.

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Recognize Mr. Hunter Lundy to announce his candidacy for Governor. Page | 3

FINANCE COMMITTEE

SEPTEMBER 11, 2023 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report.
3. Motion to discuss and take action to accept or deny the Industrial Tax Exemption Application No. 202230078-ITE Ucore North America, LLC. (Mr. Scott)
4. Motion to reallocate the tax proceeds from the Sales Tax District No. 3 tax election of April 11, 2011, to be reallocated annually every year in July, according to the population estimates as submitted to the Treasurer of the State of Louisiana by the LSU AgCenter, Department of agricultural Economics and Agribusiness and Dr. Troy C. Blanchard, from the LSU Department of Sociology also referred to as the Federal/State Cooperative Population. The Federal/Sta te Cooperative Population study is to be used to reallocate provides the following population estimates:

Rapides Parish 1 27,104 Town of Ball 4,000 Town of Boyce 1,001 Town of Cheneyville 468 Village of Forest Hill 8 99 Town of Glenmora 1,101 Town of Lecompte 909 Village of McNary 2 01 Town of Woodworth 1,793 City of Alexandria 4 6,005 City of Pineville 14,384 (Mr. Bishop)

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5. Motion to delete from the MacArthur Foundation Grant the equipment listed below as it is no longer suitable for public use: Asset Description Disposal 10271 D ell Latitude D250 Scrap Purchased in 2007 (Mr. Moreau)
6. Motion to delete from the Rapides Parish Sales and Use Tax Office Asset/Inventory list the following equipment as it is scrap and no longer suitable for public use: A sset Description Disposal 10344 Computer – ASUS Desktop Scrap – to be auctioned 10397 Computer – ASUS Desktop Scrap – to be auctioned 10977 Computer – Toshiba Tecra Scrap – to be auctioned 10978 Computer – Toshiba Tecra Scrap – to be auctioned 11509 Laptop - Toshiba Tecra Scrap – to be auctioned 11648 Laptop - Toshiba Tecra Scrap – to be auctioned 12411 Computer Scrap – to be auctioned 12583 Computer – Optiplex 5070 Scrap – to be auctioned All equipment has been decommissioned and non-functional (Mr. Moreau)
7. Motion to delete from the Rapides Parish Fire District No. 2 Asset/Inventory Program for the various reasons indicated: Asset Description Disposal 8525 Hydrant To be auctioned 8 762 Siren and Accessories Unable to Locate – Discarded 8439 Water Vacuum Salvage Unable to Locate – Discarded 7363 Wet/Dry Vacuum Unable to Locate – Discarded 8440 Water Vacuum Salvage Unable to Locate – Discarded 5925 Water Vacuum Salvage Unable to Locate – Discarded 6139 Salvage Master Unable to Locate – Discarded 8442 Water Vac Salvage Unable to Locate – Discarded 12362 Ice Machine B roken/to be auctioned 10975 Range Broken/to be auctioned 11243 EF Johnson Radio No longer in service – Destroyed Page | 5

11502 Dell Sonic Wall No longer in service - Auction 8759 AED B roken - Auction 8813 AED B roken - Auction 8760 AED B roken - Auction 8761 AED B roken - Auction 8758 AED B roken - Auction 9869 Kenmore Dryer B roken - Auction 9870 Kenmore Washer B roken - Auction 9902 Telephone System B roken - Auction 1 0230 Stove B roken - Auction (Mr. Moreau)

8. Motion to increase Fire Protection District No. 3 Firefighter/Operator full time base pay from $11.00 per hour to $14.00 per hour and for the increase to be allocated for all classified positions according to the Fire District #3 Salary Plan as recommended by Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 funds. (Mr. Moreau)
9. Motion to approve Recruit and/or Probationary Firefighter/Operators shall receive $600 per month Incentive Pay for the first year, this shall not apply to Probationary Firefighter/Operators already receiving State Supplemental Pay, as recommended by Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 funds. (Mr. Moreau)
10. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Louisiana Department of Treasury related to Act 397 of 2023 Regular Legislative Session – State Aid to Local Government Entities State General Fund Direct, for roads, and authorize the President to sign same. Authorize the President to send a letter of thanks to Senator Glen Womack for his help in securing funds for this project. (Mr. Smith)

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11. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Louisiana Department of Treasury related to Act 397 of 2023 Regular Legislative Session – State Aid to Local Government Entities State General Fund Direct, for metal detectors at the Rapides Parish Coliseum, and authorize the President to sign same. Authorize the President to send a letter of thanks to Senator Jay Luneau for his help in securing funds for this project. (Mr. McGlothlin)
12. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Louisiana Department of Treasury related to Act 397 of 2023 Regular Legislative Session – State Aid to Local Government Entities State General Fund Direct, for window renovations at the Rapides Parish Courthouse, and authorize the President to sign same. Authorize the President to send a letter of thanks to Senator Jay Luneau for his help in securing funds for this project. (Mr. McGlothlin)
13. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Louisiana Department of Treasury related to Act 397 of 2023 Regular Legislative Session – State Aid to Local Government Entities State General Fund Direct, for infrastructure, repairs and equipment at Cotile Recreation Park, and authorize the President to sign same. Authorize the President to send a letter of thanks to Representative Lance Harris and Lt. Governor Billy Nungesser for his help in securing funds for this project. (Mr. Wilder)
14. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Louisiana Department of Treasury related to Act 397 of 2023 Regular Legislative Session – State Aid to Local Government Entities State General Fund Direct, for driveway repairs at Rapides Parish Fire District No. 9, and authorize the President to sign same. (Mr. Johnson)

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15. Motion to accept the FY 2022-2023 award of the LGAP grant for $52,578.00 to purchase equipment for the Public Works Department and authorize the Parish President to sign all necessary documents. (Mr. Smith)
16. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Louisiana Department of Treasury related to Act 397 of 2023 Regular Legislative Session – State Aid to Local Government Entities State General Fund Direct, for emergency power supply at Rapides Parish Fire District No.5, and authorize the President to sign same. Authorize the President to send a letter of thanks to Representative Rhonda Butler for her help in securing funds for this project. (Mr. Johnson)
17. Motion to authorize the issuance of a quietus on the part of the Rapides Parish Police Jury in favor of the Sheriff and Tax Collector and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2022, and authorize Theresa Pacholik, Treasurer, to issue said quietus. (Mr. Bishop)
18. Motion to authorize the Purchasing Agent to advertise for Request for Proposals for Fiscal Agent for the Rapides Parish Police Jury for the period of January 1, 2024 – December 31, 2027. (Mr. Bishop)
19. Motion to authorize a lease agreement with Enterprise Fleet Management for two (2) 2023 Dodge Ram 1500 Trucks for the Public Works Department and authorize the President to sign necessary documents. (Mr. Smith)

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20. Motion to authorize the trade in of Asset No. 12588 – 2020 Chevrolet Traverse, Public Works Director Vehicle. Gain of trade-in to be applied to toward Enterprise Fleet Management Lease of 2023 Dodge Ram 1500 Truck. (Mr. Smith)
21. Motion to reallocate reseal funds on a pro-rate basis to the appropriate Police Jury District from the Debris Removal Line Item in the Public Works Fund. (Mr. Johnson)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

SEPTEMBER 11, 2023 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora for the Rapides Parish Public Works Department to perform fifty (50) hours of ditching, as requested by the Town of Glenmora, to be paid out of the Town’s portion of Road District 1A funds and authorize the President to sign the same. (Mr. Johnson)
4. Motion to authorize the Rapides Parish Police Jury to enter into an agreement with Apeck Construction, LLC for the District A District Wide Asphalt Roadway Improvements project at a cost of $1,116,030.00 and authorize the Parish President to sign the necessary documents as recommended by Parish Engineer, Pan American Engineers, LLC. (Mr. Moreau)
5. Motion to authorize the cleanup of garbage, trash, weeds and debris at invoice the property owner for the cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. McGlothlin)

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6. Motion to revoke any and all prior authorization to any person or entity to operate any waterway weir or gate or other control structure owned or under the jurisdiction or authority of the Rapides Parish Police Jury (specifically including but not limited to Bayou Rapides, Bayou Roberts, Bayou Boeuf, Indian Creek, Cotile Lake, Kincaid Lake) and place said authority solely within the control of the Rapides Parish Police Jury working in correlation with any other applicable agencies. (Mr. Bishop)
7. Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LA-DOTD District 08. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& GRANTS COMMITTEE

SEPTEMBER 11, 2023 JAY SCOTT, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to change the Rapides American Job Center business operational hours from 7:30 am – 5:30 pm, Monday – Friday, to 8:00 am – 4:30 pm, Monday – Friday. (Mr. Scott)
3. Motion to authorize the President to sign nomination forms for the Rapides Workforce Development Board for LaRunda Pierce, Career and Technical Education Supervisor, to replace Bill Higgins and for Jessica Paul, Human Resource, to replace Charlie Dupont. (Mr. Scott)
4. Motion to authorize the President to sign a letter addressed to the Louisiana Workforce Commission for new members LaRunda Pierce and Jessica Paul. Term for new appointees will expire on 10/01/2025. (Mr. Scott)
5. Motion to authorize the President to 1) reappoint to the Rapides Workforce Development Board the following list of members for additional terms and 2) sign a letter addressed to the Louisiana Workforce Commission concerning reappointments.

Members (Reappointments) New Term Dates Karyn Barrett 10/1/2023 – 10/1/2026 Larry George 10/1/2023 – 10/1/2025 Gary Nugent 10/1/2023 – 10/1/2025 Ginger Humbles 10/1/2023 – 10/1/2026 Kevin Hood 10/1/2023 – 10/1/2026 Sara Stokes 10/1/2023 – 10/1/2026 Nolan Spillers 10/1/2023 – 10/1/2026 (Mr. Scott)

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6. Motion to authorize the Rapides Parish Police Jury to enter into an agreement with ACA Mechanical/Industrial L.L.C. for the Base Bid in the amount of $1,293,000.00 and, contingently upon receiving additional funds, Additive Alternates 1 ($75,000) and 2 ($18,500) for a contract total of $1,386,500 and authorize the Parish President to sign the necessary documents, as recommended by the Project Engineer, Meyer, Meyer, LaCroix and Hixson. (Mr. Bishop)
7. Motion to adopt a resolution authorizing the acceptance of the Esler Field Airfield Drainage Rehabilitation Design (Phase II) Grant - (Grant No. 3-22-0002-034-2023) and authorize the Parish President to sign all related documents. (Mr. Bishop)
8. Motion to authorize participation in the State Homeland Security Program Grant (SHSP 2022), Grant No. FY23-SHSP, to be administered by the Rapides Parish Homeland Security and Emergency Preparedness Office and to authorize the Parish President to sign related documents. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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TOURISM AND ECONOMIC PLANNING

AND DEVELOPMENT COMMITTEE

SEPTEMBER 11, 2023 RUSTY WILDER, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE, COLISEUM AND LEGAL COMMITTEE

SEPTEMBER 11, 2023 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. McGlothlin)
3. Motion to authorize the President to execute Work Order No. 10, Registrar of Voters Office Renovations and ADA Improvements at Rear Courthouse Access, under the American Rescue Plan Act, as recommended by Pan American Engineers, LLC. (Mr. McGlothlin)
4. Motion to amend a resolution adopted on July 10, 2023, to appoint Keiser Law Firm as co-counsel with the Parish Attorney for a response and representation in Mark Goldstein, et al. v. RPSO, RPPJ, et al, (WD LA Case No. 1:23-cv-00899), as requested by the Attorney General’s Office. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON

& MUNICIPAL LIAISON COMMITTEE

SEPTEMBER 11, 2023 THEODORE FOUNTAINE, III, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution to request the US Army Corp of Engineers, Tech-Vermilion Fresh Water District (TVFWD), and St. Martin Parish Government proactively and immediately address a threat of a forecast by the National Weather Service of 5 inches or greater rain event across any significant area of the Teche-Vermilion Watershed by lowering the pool stage of Bayou Courtableau at the West Atchafalaya West Guide levee flood gates to 15.65. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

SEPTEMBER 11, 2023 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution approving the holding of an election in Ward 10 Recreation District, Rapides Parish, Louisiana, on Saturday, March 23, 2024, to authorize the renewal of a special tax therein. (Mr. Moreau)
3. Motion to authorize the creation of a Part-Time Maintenance Technician/Custodian position at the Rapides Parish Health Unit and Region 6 office, not to exceed twenty-five (25) hours per week, at an hourly rate of pay of not to exceed $20.00 per hour, as requested by Dr. Curtis Lewis, Regional Administrator. Position to be funded by the Health Unit Fund. (Mr. Overton
4. Motion to acknowledge the reelection of Ms. Marla West, employee elected, for a five (5) year term to the Rapides Parish Civil Service Board, new term will expire August 17, 2028. (Mr. Overton)
5. Motion to amend motion of July 17, 2023 appointing Mr. Henry Blake to the Rapides Housing Authority and reappoint Mr. Henry Blake to the England Economic Industrial Development Board for a six (6) year term. Term will expire October 22, 2028. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

SEPTEMBER 11, 2023 DAVID JOHNSON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for July, 2023:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 472 80% 86.02% Pineville - 8 minute 175 80% 84.57% Rapides - 12 minute 228 80% 88.60% Rapides - 20 minute 197 80% 8 6.80% (Mr. Johnson)

3. Motion to adopt a resolution to ratify the Parish Emergency Declaration for the Heat Related Emergencies, Proclamation No. 141 JBL 2023 beginning on June 27, 2023. (Mr. Johnson)
4. Motion to proclaim the month of September as Volunteer Firefighters Month in Rapides Parish. (Mr. Johnson)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL