Rapides Parish Police Jury

Posted: April 27, 2023

Notice of Regular Committee Meetings to be held on Monday, May 1, 2023, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee……………………………………….………….....3 Chairman: Davron “Bubba: Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….....5 Chairman: Craig Smith
3. Workforce Development and Grants Committee………………….….7 Chairman: Jay Scott
4. Tourism and Economic Planning and Development Committee…….8 Chairman: Rusty Wilder
5. Courthouse, Coliseum and Legal Committee……………….…………9 Chairman: Sean McGlothlin
6. Parochial Board Liaison and Municipal Liaison Committee…….…10 Chairman: Theodore Fountaine, III
7. Personnel, Elections and Health Committee…………………………11 Chairman: Oliver “Ollie” Overton, Jr.
8. Insurance, Ambulance, Fire and Homeland Security Committee.…12 Chairman: David Johnson

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

STANDING COMMITTEE’S

MAY 1, 2023

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Recognize and present plaques to the Oak Hill Lady Rams Basketball Team for winning the 2022-2023 (LHSAA) DV Select State Championship

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FINANCE COMMITTEE

MAY 1, 2023 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report.
3. Motion to place an item on the May 8, 2023 Jury agenda to adopt the millages for 2023. (Mr. Moreau)
4. Motion to hire Fontenot and Associates, LLC to design and supervise construction of a new fire station for Rapides Parish Fire District No. 10 the Plainview Fire Department Board and Fire Chief. (Mr. Moreau)
5. Motion to authorize Change Order No. 1 – Sales Tax Use and Collection Building Roof Replacement – for an increase of $19,550.00 from the original contract cost of $255,000.00, and increase completion date by 30 days, as recommended by Ballard CLC, Inc., Project Engineer. (M r. Bishop)
6. Motion to approve the participation in an upcoming auction to be held on May 20, 2023. (Mr. Moreau)
7. Motion to request approval to advertise for bids on the construction of a new fire station, located at Hwy 112, 2 acres, section 2 T1N-R1W lots Page | 4

3&4, Chaseland Plantation, Lecompte, Louisiana, pending approval of Rapides Parish Fire District 18 Board of Commissioners on May 12, 2023. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

MAY 1, 2023 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to award Bid # 3770 – Various Road Materials (Gravel, Aggregates, Pit Run) to Various Bidders based on availability of material, bid price and haul distance: Product Description Pine Bluff Sand & Gravel Luhr Brothers E & E Construction Grayson & Sons 1-A Uncrushed Gravel – Size 1 1-B Uncrushed Gravel – Size 2 1-C Uncrushed Gravel – Size 3 2-A Crushed Gravel – Size 1 2-B Crushed Gravel – Size 2 2-C Crushed Gravel – Size 3 3 Road Gravel 25.00 4 Oversize Rock 5 Sandy C-3 6 Base Course – #610 36.75 34.00 7A Crushed Stone #4 38.50 35.50 7B Crushed Stone #67 39.25 35.50 7C Crushed Stone #8 36.00 7D Crushed Stone #57 38.25 35.50 8A Washed/Crushed Stone 67 35.50 8B Washed/Crushed Stone 57 35.50 8C Washed/Crushed Stone 8 36.00 9A Bedding 4 X 1 38.50 35.50 9B Bedding 3 X 1 38.50 35.50 9C Bedding 6 X 0 37.75 9D Bedding 4 X 8 42.50 10A Rip Rap – Class 30 42.50 38.00 Page | 6

10B Rip Rap – Class 55 42.50 38.00 11 Pit Run 6.00 12 Pea Gravel 30.00 13 Red Dirt 3.50 3.50 14 Top Soil 4.00 15 Flume Sand 3.00

Contract from June 1, 2023 through May 30, 2024 with the option to renew for a total of thirty-six (36) months, as recommended by the Public Works Director and the Purchasing Agent. (Mr. Smith)

4. Motion to authorize the Parish President to execute a permanent servitude between Rapides Parish Police Jury and Atmos Energy Corporation on property located at intersection of Mason Street and Larry Street (Smithville area) as required for the construction of the City of Pineville Cedar Lake Sewer Pump Station Project. (Mr. Fountaine)
5. Motion to grant approval for Lynwood Acres Rental Property D evelopment, located on Stovall Road, contingent upon receiving the Corp of Engineers Wetland Delineation as recommended by Rapides Area Planning Commission. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& GRANTS COMMITTEE

MAY 1, 2023 JAY SCOTT, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to amend previous motion of April 10, 2023, to hire two (2) temporary part-time teachers, and instead, motion for the Workforce Operations Department to hire one (1) temporary part-time teacher, up to 32 hours per week, beginning April 12, 2023 until August 30, 2023, to facilitate the Summer Youth Employment Program, $25 hourly, to be paid out of WIOA funds. This instructor will also facilitate the academic component required by the Program. (Mr. Scott)
3. Motion to approve the submittal of the Revised LWDA 61 Combined Regional Plan Modification, for the years 2020-2024, to the Louisiana Workforce Commission (LWC) as required under the Workforce Innovation and Opportunity Act (WIOA). (Mr. Scott)
4. Motion to amend previous motion of April 10, 2023, to hire one (1) full time Service Navigator and one (1) part time Service Navigator at an hourly rate of $21.22 per hour, instead, motion to hire one (1) full time Service Navigator at an hourly rate of $20.00 per hour and hire (1) one part-time Service Navigator Clerk at an hourly rate of $13.75 per hour, part time position not to exceed 20 hours per week. (Mr. Scott)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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TOURISM AND ECONOMIC PLANNING

AND DEVELOPMENT COMMITTEE

MAY 1, 2023 RUSTY WILDER, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE, COLISEUM AND LEGAL COMMITTEE

MAY 1, 2023 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. McGlothlin)
3. M otion to award the Elevator Modernization at the Rapides Courthouse to Otis Elevator Company at a cost of $695,880.00, and to authorize the Parish President to execute contracts, task orders, and change orders as, recommended by Pan American Engineers, LLC. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON

& MUNICIPAL LIAISON COMMITTEE

MAY 1, 2023 THEODORE FOUNTAINE, III, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to designate and name the Secretary/Treasurer as the Records Management Officer Liaison, to act as liaison between the Division of Archives, Records Management and History and the Rapides Parish Police Jury, for the period of July 1, 2023 and ending June 30, 2024. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

MAY 1, 2023 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the following nominations and appoint one of the following for a four (4) year term, to the 911 Communications District Board, representing Parish & State Government, to fill the unexpired term of the late Jack DeWitt. Term will expire February 18, 2026.
3. Jason Dewitt
4. Joseph Glorioso, Jr. (Mr. Wilder)
5. Motion to amend the minimum qualifications for temporary seasonal employees for the Public Works Department to: Applicants must have a valid State of Louisiana Identification Card or valid State of Louisiana Driver’s License. Must be able to operate a tractor. Must be prompt and dependable. If an applicant possesses a State of Louisiana Identification Card , the applicant will be restricted from driving parish vehicles or equipment that requires possession of a valid driver’s license. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

MAY 1, 2023 DAVID JOHNSON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for March, 2023:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 445 80% 8 6.74% Pineville - 8 minute 1 33 80% 85.74% Rapides - 12 minute 200 80% 87.00% Rapides - 20 minute 181 80% 8 3.42% (Mr. Johnson)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL