Rapides Parish Police Jury

Posted: DECEMBER 2, 2022

Notice of Regular Committee Meetings to be held on Monday, DECEMBER 5, 2022, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee……………………………………….………….....3 Chairman: Oliver “Ollie” Overton, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee….....6 Chairman: Rusty Wilder
3. Workforce Development and Grants Committee………………….….8 Chairman: Jay Scott
4. Tourism and Economic Planning and Development Committee…….9 Chairman: Davron “Bubba” Moreau
5. Courthouse, Coliseum and Legal Committee……….……….……….10 Chairman: Sean McGlothlin
6. Parochial Board Liaison and Municipal Liaison Committee…….…11 Chairman: Theodore “Teddy” Fountaine
7. Personnel, Elections and Health Committee…………………………14 Chairman: Joe Bishop
8. Insurance, Ambulance, Fire and Homeland Security Committee.…15 Chairman: David Johnson

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary.

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CALL TO ORDER

STANDING COMMITTEE’S

DECEMBER 5, 2022

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA ITEM

IN THE FOLLOWING COMMITTEE’S, PLEASE STAND TO BE

RECOGNIZED ON THAT ITEM

Recognize Louisiana Public Service Commissioner Mr. Mike Francis for an update on increases in utilities and thing going on the State.

Recognize and present a plaque to Coach Matthew Carmouche for receiving the 2022 National Federation of High School Coach of the year award in Louisiana Boys Powerlifting, and the 2022 National Federation of High School Coach of the year award for the Southern Sectional of the United States in Boys Powerlifting. (Mr. Overton)

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FINANCE COMMITTEE

DECEMBER 5, 2022 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report.
3. Motion to open public auction and record Ordinance of Sell for the following Abandoned/Adjudicated Properties: TAX DEBTOR DESCRIPTION Inspirational Enterprises, LLC Lots Fifty-Three (53) and Sixty (60), George Moore Subdivision Parcel ID No. 2304406410001001 Assessment No. 5010684460 Bearing the municipal address of:

Yancey E. Tillman Lot Seven (7), Square Six (6) Gordon Addition Parcel ID No. 24038703520002901 Assessment No. 5010008352 Bearing the municipal address of:

Carl Armstead Lot Six (6) Square Eighteen (18), Silver City Addition Parcel ID No. 2400408510019201 Assessment No. 5010010045 Bearing the municipal address of:

Augustine, Patsy R Lot Twenty-Two (22) Hi-Way Heights Subdivision Parcel ID No. 2304604160004501 Assessment No. 5018954366 Bearing the municipal address of: Page | 4

REDEEMED

Kadence Properties, LLC Lot Eleven (11), Southern Heights Subdivision, less part sold to the City of Alexandria Parcel ID No. 2304508660000701 Assessment No. 5010763125 Bearing the municipal address of:

O’Brien Shirley Lot Twelve (12), Square Sixteen (16), West Alexandria Addition Parcel ID No. 2404109580017501 Assessment No. 5018954365 Bearing the municipal address of:

Hall, Evelyn B. Lot Two (2), Square Two (2), C/O D’Rhonda Richardson South Alexandria Land Company Addition Parcel ID No. 2400708630000301 Assessment No. 5010581750 Bearing the municipal address of: Hardtner Street, Alexandria

Adair Asset Management/ US Bank Lot Two (2), Block Five (5) Hundley-Roberts Addition Parcel ID No. 2403704500002401 Assessment No. 5010023495 Bearing the municipal address of:

Frisby, William K. et al Lot Three (3), Adjacent 11.57’ of Lot Four (4), Square Five (5) Hundley Roberts Addition 63.91 x Parcel ID No. 2403704500002501 Assessment No. 4010494299 Bearing the municipal address of: (Mr. Overton) Page | 5

4. Motion to allow the deletion of Asset No. 12091 (2017 Ford Econoline Van – Vin# 1FDFE4FS3HDC68326) from the Rapides Parish Police Jury Asset/Inventory Program. The purchase of this vehicle originated with a grant issued from the Louisiana Department of Transportation through the Rapides Parish Police Jury for the Senior Citizens Center Transportation Project. This vehicle will be donated to Rapides Area Planning Commission as requested by the State to continue a similar program since this vehicle was not being used. (Mr. Overton)
5. Motion to authorize the registration and expenses, in an amount up to $700.00 each, for the Justices of the Peace and Constables for the 2023 Justices of the Peace and Constables Annual Training course, to be paid out of the General Fund. (Dates to be determined at a later time). (Mr. Overton)
6. Motion to authorize the President to sign the engagement letter for Payne, Moore, and Herrington for the 2022 audit. (Mr. Smith)
7. Motion to grant the request of the Ruby-Kolin Volunteer Fire Department to give current full-time and part-time employees a $1.00 per hour wage increase effective January 1, 2023, as recommended by the Ruby-Kolin Fire Department Board of Directors. (Mr. Smith)
8. Motion to approve to award Bid No. 3068 for Sales and Tax Use Building Roof Replacement and Repairs to the lowest bidder, D’Argent Construction, LLC, for the amount of $255,000.00, as recommended by the A/E Firm, Ballard CLC, Inc. and Purchasing Agent. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

DECEMBER 5, 2022 RUSTY WILDER, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to approve and adopt the new organizational chart for the Public Wo rks Department that reassigns all Contract Public Works and Sup ervisor reporting hierarchy, subject to Civil Service approval. (Mr. Wilder)
4. Motion to authorize cleanup of garbage, trash, weeds and debris at 2303 Culpepper Drive, Alexandria, LA and authorize legal counsel to invoice the property owner for the cost of cleanup. Public Works Department to complete the job if a contractor is unable to complete the job in a timely manner or if it is cost prohibitive. (Mr. Overton)
5. Motion to recommend the revocation of a portion of the un-improved Pardue Road, described as a 20’ strip across 4.20 acres being part of the undeveloped Pardue Road, located in the East ½ Section 25, T5N-R1W, being all of Lot 1 & Part of Lots 2 & 3 of the W.S. Powell Subdivision (PB 7, Pg 65) of part of Lots 15 & 16 of Sam Rubin Subdivision (CB 11, Pg 53), as shown on Certificate of Survey by Stephen B. Gremillion, dated January 20, 2022, as recommended by the Rapides Area Planning Commission’s Subdivision Technical Advisory Review Committee (STAR), as it is no longer needed for public use. (Mr. Moreau)
6. Motion to discuss and approve an option listed below for repair work and overlay to certain sections of four (4) roads: Brannon Road, Booner Miller Road, Varvarosky Road and Denny Road in Road District 2B – S ubdistrict 2, due to failures over six (6) tankcar culvert cross drains. Work to be performed by Gilchrist Construction under the ID/IQ contract. Parish Page | 7

Engineer has proposed two (2) options for repairs:

1. Install an asphalt patch over the railcars, install asphalt leveling (2” avg thickness) to level out the steep grade, and install a 2” overlay – cost per site $35,000 and a total cost for all six (6) sites $210,000
2. Remove 12” of the existing surfacing and base over the railcars, install and properly compact 12” of select soil material over the tankcars, install asphalt leveling (2” avg. thickness) to level out the steep grade, and install a 2” asphalt overlay – cost per site $21,200 and a total cost for all six (6) sites $127,200. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& GRANTS COMMITTEE

DECEMBER 5, 2022 JAY SCOTT, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the President to 1) sign nomination form for Twanda Hamilton, Economic Stability Manager President, to replace Toni Johnson and, 2) sign a letter addressed to the Louisiana Workforce Commission concerning new members. (Mr. Scott)
3. Motion to authorize the submission of a grant application to Keep Louisiana Beautiful (KLB) for ten (10) trash receptacles to be placed at Cotile Recreation Area at no cost to the Jury and authorize the President to sign all necessary documents. (Mr. Wilder)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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TOURISM AND ECONOMIC PLANNING

AND DEVELOPMENT COMMITTEE

DECEMBER 5, 2022 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE, COLISEUM AND LEGAL COMMITTEE

DECEMBER 5, 2022 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. McGlothlin)
3. Motion to authorize the Purchasing Agent to advertise and receive proposals for cleaning all exterior windows of the Rapides Parish Courthouse. (Mr. McGlothlin)
4. Motion to authorize to advertise for the replacement of the roof on the Adult Drug Court Building once plans are drawn and approved by Parish Engineer as requested by the Building Superintendent. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON

& MUNICIPAL LIAISON COMMITTEE

DECEMBER 5, 2022 THEODORE “TEDDY” FOUNTAINE, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the Parish President to send a letter to all Legislative delegates for the State of Louisiana requesting Rapides Parish be removed from Red River Atchafalaya Bayou Boeuf (RRABB) levee district and form a new levee district for Rapides Parish. (Mr. McGlothlin)
3. Motion to appoint Matt Johns to the Rapides Area Planning Commission Board of Commissioners, term will expire April 30, 2023. (Mr. McGlothlin)
4. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Louisiana Department of Veterans Affairs for the period of January 1, 2023 to December 31, 2023 to provide support to the local Veterans’ Service Office, cost of $43,603.00, as recommended by the Treasurer and authorize the President to sign same. (Mr. Smith)
5. Motion to authorize renewal of Annual Intergovernmental Agreements with the following municipalities and authorize the President to sign same: Woodworth Road District 2C Cheneyville Road District 3A Ball Road District 10A Forest Hill Road District 1A Glenmora Road District 1A Lecompte Road District 3A Boyce Road District 7A (Mr. Smith) Page | 12
6. Motion to exercise the option to renew the contract between the Rapides Parish Police Jury, Fire Protection District No. 6, and the Deville Volunteer Fire Association for an additional ten (10) years, beginning March 18, 2023 and to authorize the President to sign all necessary documents. (Mr. Smith)
7. Motion to exercise the option to renew the agreement between Fire Protection District No. 6 and the Senior Citizens for the use of the training center for a senior meal site, for an additional five (5) year period beginning March 18, 2023 and to authorize the President to sign. (Mr. Smith)
8. Motion to exercise the option to renew the contract between the Rapides Parish Police Jury, Fire Protection District No. 7 and Ruby-Kolin Volunteer Fire Association for an additional ten (10) years, beginning March 18, 2023 and to authorize the President to sign all necessary documents. (Mr. Smith)
9. Motion to exercise the option to renew the contract between the Rapides Parish Police Jury, Fire Protection District No. 8, and the Cotile Volunteer Fire Association for an additional ten (10) years, beginning March 18, 2023 and to authorize the President to sign all necessary documents. (Mr. Wilder)
10. Motion to authorize the renewal of the Cooperative Endeavor Agreement between the Spring Creek Community Volunteer Fire Department, Village of McNary and Fire Protection District No. 11 to provide response within the Village of McNary for a two (2) year period, effective March 18, 2023, as recommended by the Spring Creek Volunteer Fire Department and authorize the President to sign all necessary documents. (Mr. Johnson)

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11. Motion to adopt a proclamation declaring the week of January 22 through January 28, 2023, as National School Choice Week in Rapides Parish, Louisiana. (Mr. Fountaine)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

DECEMBER 5, 2022 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to appoint one (1) of the following nominees, of Grambling State University, to the Rapides Parish Civil Service Board, for the expiring term of Mr. Christopher Hall, for a three (3) year term. Term expires December 10, 2022: Attorney Ingrid F. Johnson Mr. Christopher Hall Ms. Mitzi LaSalle (Mr. Overton)
3. Motion to place an item on the December 12, 2022 agenda for a presentation for the employee 2022 Service Awards. (Mr. Smith)
4. Recognize Mr. Curtis Lewis, Regional Administrator, Louisiana Office of Public Health/ Region 6 and consider the adoption of a Memorandum of Understanding with the Region 6 Office to establish a parish level health unit or health department and place responsibility for the maintenance and upkeep of the parish’s health unit on the parish’s police jury or governing body under La. R.S. 40:13 and authorize the President to sign necessary documents. (This is specific to the operations of the Public Health Unit Only) (Personnel 8/1)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

DECEMBER 5, 2022 DAVID JOHNSON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for October 2022:

Response Number of Re quired Compliance Zone Responses % % Alexandria - 8 minute 438 80% 87.21% Pineville - 8 minute 1 34 80% 83.46% Rapides - 12 minute 1 93 80% 92.75% Rapides - 20 minute 146 80% 8 4.25% (Mr. Johnson)

3. Motion to authorize the renewal of the Rapides Parish Police Jury Worker’s Compensation Insurance for 2023 with PGRMA/CCMSI for $ 209,209 and authorize the President to sign the same. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL