Rapides Parish Police Jury

Posted October 7, 2021

REGULAR SESSION

OCTOBER 11, 2021 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

Presentation and recognition of Mr. Morris Taft Thomas.

1. Motion to adopt an In Memoriam in honor of the late Mr. Richard Vanderlick, Past Rapides Parish Police Juror, District E. (All Rapides Parish Police Jurors)
2. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on September 13, 2021, as published in the Official Journal.
3. Motion that approved bills be paid.

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING ***Appointment to the Cheneyville Recreation District for a five (5) year term to fill the expiring term of Mr. Alton Beaver. Term will expire December 10, 2021. ***Appointment to the Regional Steering Committees of Provisional Watersheds 1, 2, 4 and 5 for a one (1) year term to fill the expiring term of Mr. Matt Johns. Term will expire December 31, 2021.

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4. Motion to delete from the Rapides Parish Fire District No. 2 Asset/Inventory the following equipment for the various reason listed as requested by the Fire Chief. Asset Number Description Disposal 11304 Life Pak 12-AED Broken, used for parts 11305 Life Pak 12-AED Broken, used for parts 11306 Life Pak 12-AED Broken, used for parts 11307 Life Pak 12-AED Broken, used for parts 11481 Backup Computer Storage No longer in use-Placed for Auction 7669 Floor Buffer-Hako Broken-Placed for Auction 9896 Floor Buffer-Whirlamatic Broken - Placed for Auction 9897 Floor Buffer-Whirlamatic Broken-Placed for Auction 5321 Water Vacuum No longer in use-Placed for Auction 7963 Buffer-Hafko Broken-Placed for Auction 6915 Building Portable Destroyed by Storm 7241 Heater Broken-Placed for Auction 11102 Physio Control LifePak-AED Broken, used for parts 11103 Physio Control LifePak-AED Broken, used for parts 11104 Physio Control Lifepak-AED Broken, used for parts 11105 Physio Control Lifepak-AED Broken, used for parts (Finance 10/4)
5. Motion to delete from the Rapides Parish Public Works Asset/Inventory program the Grader listed below as it was totaled in Hurricane Laura and Insurance submitted payment as recommended by Public Works Director and Purchasing Agent. Asset Number Description Disposal 6751 1994 Cat 12G Grader Returned to Insurance (Finance 10/4)
6. Motion of Intent to Sell the following Abandoned/Adjudicated Properties: Tax Debtor Description William A. Lamkin, et al Lot Thirty-Nine (39), Southern Heights Bearing the municipal address of:

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Martha Hunter Lot Ten (10), Square Two (2), Watson Whittington Subdivision less frontage of Five (5) feet Bearing the municipal address of:

Rebecca M. and Lot being One Hundred and Five (105) feet Roland M. Steed and on Marye Court by Forty-Six-Point Two Clarissa M. Metzer (46.2) feet, Alexandria Subdivision Bearing the municipal address of:

Benjamin L. Bayone III Part of Lots One (1) and Two (2), Square Two (2), Hundley Roberts Addition fronting Forty-Five (45) feet on Monroe Street by One Hundred (100) feet Bearing the municipal address of:

Inspiration Enterprises Lot Eight (8) and Lot Nine (9) of Block Nineteen (19), S.A.L. Co., Addition Subdivision Bearing the municipal address of:

Herbert Frazier Part of Lot Nine (9), Square Twenty-three (23), Ariail-Marye Addition Bearing the municipal address of:

Walter D. Earnest, et al Lot Seventy-Five (75) feet on Monroe Street by One Hundred Seventy and Ninety-Two One-Hundredths (170.92) feet Bearing the municipal address of:

Anqunetta Session, et al Part of Lots Thirteen (13), Fourteen (14) and Fifteen (15), Square T, Welch Addition fronting Forty-Seven point Three (47.3) feet on North 16th Street by One Hundred and Fifty (150) feet Bearing the municipal address of: 128 N. 16th Street North, Alexandria (Finance 10/4)

7. Motion to accept Task Order A-2-2021 – Culvert Replacement and Asphalt Road Repair on Old River Road as “Substantially Complete” and authorize REGULAR MEETING OCTOBER 11, 2021

pg. 4

the Parish President to sign and record the “Substantial Completion” certificate and authorize the Parish President to sign a Final Recap Task Order Change Order adjusting the final contract quantities and time period as necessary, as recommended by the Parish Engineer, Pan American Engineers, LLC. (Finance 10/4)

8. Motion to adopt a resolution to the LA DOTD, Division of Administration, to provide funds for Airport Improvements, Capital Improvement Program Application for State Assistance; certify all servitudes and titles are valid and indefeasible, hold the State harmless for any projects under the Program and authorize the President to sign subsequent related documents required by FAA and the State, as requested by the Esler Airport Manager. (Finance 10/4)
9. Motion to amend Hunt Guillot and Associates, LLC contract for Grant Management and Administration Services Related to FEMA Funding and Reimbursements (FEMA DR-4559 Hurricane Laura), to extend contract term through March 31, 2022, and increase the maximum fee to $100,000, and authorize Parish President to sign the necessary documents. (Finance 10/4)
10. Motion to approve Change Order No. 2 for the construction contract with M.D. Descant, LLC, for Rapides Parish Alfred Wettermark Boyce Library Branch (sewer treatment plant) for an additional amount of $18,066.00 and an increase of 110 days, as recommended by Alliance Design Group, Project Engineer and authorize the President to sign same. (Finance 10/4)
11. Motion to ratify the renewal of the annual General Liability Insurance with Risk Services, to be paid from various fund accounts and authorize the President or Treasurer to sign all necessary documents. (Finance 10/4)
12. Motion to hire Engineer to come up with a set of plans to complete Station No. 4 alternate items and other items value engineered out of Bid #2544 – Construction of Fire Station No. 4 – Fire District No. 3, as recommended by Alpine Volunteer Fire Department Board of Directors. (Finance 10/4) REGULAR MEETING OCTOBER 11, 2021

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13. Motion to accept the Public Works Director's Report. (Public Works 10/4)
14. Motion to select Option “E” for the sign to display on the outside of the new Rapides Parish Public Works Building. (Public Works 10/4)
15. Motion to authorize the President to send a letter to England Airpark terminating the lease on the building the Rapides Parish Public Works Department was using, located at 2011 Vandevelve. Building will be vacated by October 31, 2021. (Public Works 10/4)
16. Motion that leased Duck Blinds on Indian Creek for 2021, already paid for, be allowed to carry their leases over to 2022, due to the drawdown on the lake. (Public Works 10/4)
17. Motion to grant approval of Big Lake Country Subdivision, located at Big Lake Road near Blackie McCann Road, Pineville, as recommended by the Rapides Area Planning Commission and Public Works Director and approved by Legal Counsel and authorize signing of the plat. (Public Works 10/4)
18. Motion to authorize the Parish President to execute Task Order A-6-2021 – Pringle Road Asphalt Roadway Improvements under the Contract “A” Asphaltic Concrete Reconstruction and Overlay Improvements 2021/2022 (Indefinite Delivery/Indefinite Quantity Contract) between the Rapides Parish Police Jury and Gilchrist Construction Company, LLC, with an estimated cost of $200,000, as recommended by Parish Engineer, Pan American Engineers, LLC. (Public Works 10/4)
19. Motion to accept the Construction Contract with Rylee Contracting, Inc., on the Gustav/Ike CDBG Project, Location #6-City of Pineville, Riverside Drive, South Sanders Street, South Lakeview Street, sewer utility relocation, REGULAR MEETING OCTOBER 11, 2021

pg. 6

as substantially complete as recommended by the Project Engineer and authorize the President to sign all the necessary documents. (Public Works 10/4)

20. Motion to adopt a resolution to designate the Rapides Senior Citizen Centers, Inc., to be the Contractor to prepare a grant with the Louisiana Department of Transportation and Development for the July 1, 2021 - June 30, 2022 Operational Grant, operational funding to provide rural transportation services in rural parts of Rapides Parish and authorize the President to sign any necessary documents. (Workforce 10/4)
21. Motion to accept a Volunteer Fire Assistance grant administered by the Louisiana Department of Agriculture and Forestry for $4,400.00 for Rapides Parish Fire District No. 16. The purpose of the U.S. Forest Service grant is to assist rural fire departments in their building of firefighter capacities. (Workforce 10/4)
22. Motion to accept a Volunteer Fire Assistance grant administered by the Louisiana Department of Agriculture and Forestry for $9,916.28 for Rapides Parish Fire District No. 15. The purpose of the U.S. Forest Service grant is to assist rural fire departments in their building of firefighter capacities. (Workforce 10/4)
23. Motion to authorize the President to 1) sign nomination form for Julie Bonial, Human Resource Director with AFCO to replace Bill McDermott, and 2) sign a letter addressed to the Louisiana Workforce Commission concerning new members. (Workforce 10/4)
24. Motion to approve and adopt a resolution to retain the Keiser Law Firm to represent the Rapides Parish Police Jury and Rapides Parish Fire District No. 4 in the Litigation brought by the employee K. Jerome and adopt a resolution approving same. (Courthouse 10/4)

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25. Motion to appoint Mr. John Marks, nominee of LSUA, to the Rapides Parish Civil Service Board for a three (3) year term to fill the expiring term of Mr. Kent Lachney. Term will expire November 10, 2024. (Personnel 10/4)
26. Motion to appoint Mr. Michael P. Bordelon to the Gravity Drainage District No. 1 Board to fill the unexpired term of the late Mr. Max Johnston. Term will expire December 12, 2024. (Personnel 10/4)
27. Motion to send a letter of appreciation to Mr. Max Johnston’s family for his years of service and dedication to the Gravity Drainage District No. 1 Board and Rapides Parish. (Personnel 10/4)
28. Motion to receive the required report from Acadian Ambulance under the Contract for August, 2021: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 574 80% 91.29% Pineville - 8 minute 167 80% 81.44% Rapides - 12 minute 224 80% 91.96% Rapides - 20 minute 235 80% 84.26% (Insurance 10/4)
29. Motion to renew the Humana Insurance Plan for Medicare Primary Retirees for 2022 and authorize the President to sign. Rate increased from $307.24 in 2021 to $351.71 per month in 2022. (Insurance 10/4)
30. Motion to renew United Healthcare insurance plan with a 3% increase and authorize the President to sign the renewal contract. (Insurance 10/4)
31. Motion to allocate 12% of the United Healthcare insurance premium to the employee and 88% of the United Healthcare premium to the employer for each tier. (Insurance 10/4) REGULAR MEETING OCTOBER 11, 2021

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32. Motion to allocate 10% of the United Healthcare insurance premium to the retiree and 90% of the United Healthcare premium to the employer for each tier. (Insurance 10/4)
33. Motion to approve a Cooperative Endeavor Agreement between Rapides Parish and Rapides Parish Fire District No. 5 and Rapides Parish Sheriff’s Office for a new Parish Public Safety Complex for Fire Protection and Law Enforcement on one site, and authorize the President to sign, subject to Legal Counsel approval. (Insurance 10/4)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

34. Motion to adopt a resolution confirming an election date change pursuant to Executive Order of the Governor; establishing a new date to canvass the returns of the elections; and providing for other matters in connection therewith. (Fire Protection District Number 6, Fire Protection District Number 8, Road District No. 1B and Road District No. 6A - Election NOVEMBER 13, 2021 AND DECEMBER 11, 2021; Canvass JANUARY 10, 2022) (Mr. Smith)
35. Motion to adopt a resolution confirming an election date change pursuant to Executive Order of the Governor; confirming the date to canvass the returns of the election; and providing for other matters in connection therewith. (Road District No. 2B (Ward 11) Sales Tax District - Election NOVEMBER 13, 2021 AND DECEMBER 11, 2021; Canvass JANUARY 10, 2022) (Mr. Smith)
36. Recognize Mr. Matt Johns, Director, RAPC, for presentation on reapportionment. (Mr. Smith) REGULAR MEETING OCTOBER 11, 2021

pg. 9

37. Motion to accept a Volunteer Fire Assistance grant administered by the Louisiana Department of Agriculture and Forestry for $9,916.28 for Rapides Parish Fire District No. 14. The purpose of the U. S. Forest Service grant is to assist rural fire department in their building of firefighter capacities. (Mr. Overton)
38. Motion to grant a new overhead primary electric line right-of-way to Cleco Power, LLC, for an electrical service line to the Cotile Recreation Park and authorize the President to sign necessary paperwork. (Mr. Wilder)
39. Motion to rescind a certain motion of September 13, 2021, to approve Rapides Parish Fire District No. 8 soliciting bids for the purchase of a van (Type II) style ambulance to replace Rescue/EMS van, as recommended by the Board of Directors and the Fire Chief, to be paid for with Fire District No. 8 funds. Fire Department decided to purchase other equipment. (Mr. Wilder)
40. Motion to authorize the Parish President to execute an agreement with Merrick, LLC, to repair slope failure along Lone Pine Road and authorize the President to sign all necessary documents related thereto. (Mr. Johnson)
41. Motion to receive an update from Linda Sanders, Civil Service Director, in regards to the Rapides Parish Civil Service Employee Survey on earning compensatory time versus being paid for regular overtime hours, as requested by the Personnel Committee. (Mr. Smith)
42. Motion to approve a Cooperative Endeavor Agreement with Rapides Parish Sheriff’s Office for RPSO to assist with disposal of fallen and leaning trees and debris within Parish Road servitudes, reducing the eliminating Parish cost of debris disposal an authorize the President to sign same, subject to Legal Counsel approval. (Mr. Smith)

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pg. 10

43. Motion to approve Change Order No. 2 to the construction contract with Gilchrist Construction Company, LLC, for the Palmer Chapel Road FY 2019 LCDBG Program No. 11525, for a increase amount of $13,455.00 to install 117 cubic yards of traffic maintenance aggregate and authorize the President to sign same. (Mr. Smith)
44. Motion to extend the end date for seasonal grass cutting crews throughout the Parish, from October 31, 2021 to November 30, 2021. (Mr. Bishop)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

45. Motion to accept Bid No. 2827 – Construction of Rapides Parish Highway Department Building, as Substantially Complete and start the forty-five (45) day lien period, as recommended by the Engineering Firm of Alliance Design Group, LLC. (Mr. Bishop)

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, October 11, 2021, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Craig Smith, President, Oliver “Ollie” Overton, Jr., Vice President and Police Jurors: Davron “Bubba” Moreau, Joe Bishop, Rusty Wilder, Sean McGlothlin and Doris Perry.

Jurors absent: Theodore Fountaine, Jr. and David Johnson

Also present: Theresa Pacholik, Treasurer; Shane Trapp, Courthouse Building Superintendent; Donna Andries, Sales & Use Tax Administrator; Elaine Morace, WIA Operations Director; Linda Sanders, Civil Service Director; Greg Jones, Legal Counsel and Laurel Smith, Secretary.

The invocation was given by Mr. Ollie Overton.

The Pledge of Allegiance was led by Mr. Sean McGlothlin.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Craig Smith, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

The first item on the agenda was a special presentation in recognition of Mr. Morris Taft Thomas.

Mr. Ollie Overton and Mr. Craig Smith presented Mr. Morris Taft Thomas with a Certificate of Recognition.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, the following Memoriam was presented to the family of the late Mr. Richard Vanderlick, Past Rapides Parish Police Juror, District E:

IN MEMORIAM

WHEREAS, Mr. Richard Vanderlick was called by his Creator on Monday, July 26, 2021; and

WHEREAS, Mr. Vanderlick was a native and lifetime resident of Rapides Parish growing up on the bank of Bayou Rapides and graduate of Holy Savior Menard High School in 1957; and

WHEREAS, Mr. Vanderlick leaves behind his loving wife of 63 years, Mrs. REGULAR MEETING OCTOBER 11, 2021

Joan Feazell Vanderlick and three children; Joan Denise, Richard Kevin and Stephanie Lynn; and

WHEREAS, Mr. Vanderlick began work in December 1957 at Central Louisiana Electric Company (CLECO), where he retired after 40 years in 1998 and also proudly served his country in the U.S. Army Reserves; and

WHEREAS, Mr. Vanderlick served on the Board of the Rapides Island Water Association after his retirement; and

WHEREAS, Mr. Vanderlick in 2007 began his journey with the Rapides Parish Police Jury representing District E, were he completed 12 years of service and served as Vice-President, and was a member of several committees including Chair of the Public Works, Watershed and Agricultural Committee, Member of the Finance Committee and Ambulance, Fire and Homeland Security Committee; and

WHEREAS, Mr. Vanderlick was a member of the National Association of County Officials (NACO) and served on the Human Services and Education Steering Committee; and

WHEREAS, the Rapides Parish Police Jury does hereby recognize Mr. Richard Vanderlick for his dedication and hard work in serving the citizens of Rapides Parish; and

NOW, THEREFORE, BE IT RESOLVED, that the Rapides Parish Police Jury does hereby order that this formal expression of honor for the late Mr. Richard Vanderlick and sympathy for his family be spread upon the minutes of this meeting.

PRESENTED to the family of Mr. Richard Vanderlick on this 11th day of October, 2021.

On motion by Mr. Bubba Moreau, seconded by Mr. Rusty Wilder, to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on September 13, 2021, as published in the Official Journal. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, that approved bills be paid. On vote the motion carried.

The next item on the agenda was appointments to be announced at the next meeting:

***Appointment to the Cheneyville Recreation District for a five (5) year term to fill the expiring term of Mr. Alton Beaver. Term will expire December 10, 2021. ***Appointment to the Regional Steering Committees of Provisional Watersheds 1, 2, 4 and 5 for a one (1) year term to fill the expiring term of Mr. Matt Johns. Term will expire December 31, 2021.

On motion by Mr. Craig Smith, seconded by Mr. Sean McGlothlin, to waive the thirty (30) day announcement rule and reappoint Mr. Matt Johns to the REGULAR MEETING OCTOBER 11, 2021

Regional Steering Committees of Provisional Watersheds 1, 2, 4 and 5 for a one

• (1) year term. Term will expire December 31, 2022. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Rusty Wilder, to delete from the Rapides Parish Fire District No. 2 Asset/Inventory the following equipment for the various reason listed as requested by the Fire Chief. Asset Number Description Disposal 11304 Life Pak 12-AED Broken, used for parts 11305 Life Pak 12-AED Broken, used for parts 11306 Life Pak 12-AED Broken, used for parts 11307 Life Pak 12-AED Broken, used for parts 11481 Backup Computer Storage No longer in use-Placed for Auction 7669 Floor Buffer-Hako Broken-Placed for Auction 9896 Floor Buffer-Whirlamatic Broken - Placed for Auction 9897 Floor Buffer-Whirlamatic Broken-Placed for Auction 5321 Water Vacuum No longer in use-Placed for Auction 7963 Buffer-Hafko Broken-Placed for Auction 6915 Building Portable Destroyed by Storm 7241 Heater Broken-Placed for Auction 11102 Physio Control LifePak-AED Broken, used for parts 11103 Physio Control LifePak-AED Broken, used for parts 11104 Physio Control Lifepak-AED Broken, used for parts 11105 Physio Control Lifepak-AED Broken, used for parts On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to delete from the Rapides Parish Public Works Asset/Inventory program the Grader listed below as it was totaled in Hurricane Laura and Insurance submitted payment as recommended by Public Works Director and Purchasing Agent. Asset Number Description Disposal 6751 1994 Cat 12G Grader Returned to Insurance On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, of Intent to Sell the following Abandoned/Adjudicated Properties: Tax Debtor Description William A. Lamkin, et al Lot Thirty-Nine (39), Southern Heights Bearing the municipal address of:

Martha Hunter Lot Ten (10), Square Two (2), Watson Whittington Subdivision less frontage of Five (5) feet Bearing the municipal address of: REGULAR MEETING OCTOBER 11, 2021

Rebecca M. and Lot being One Hundred and Five (105) feet Roland M. Steed and on Marye Court by Forty-Six-Point Two Clarissa M. Metzer (46.2) feet, Alexandria Subdivision Bearing the municipal address of:

Benjamin L. Bayone III Part of Lots One (1) and Two (2), Square Two (2), Hundley Roberts Addition fronting Forty-Five (45) feet on Monroe Street by One Hundred (100) feet Bearing the municipal address of:

Inspiration Enterprises Lot Eight (8) and Lot Nine (9) of Block Nineteen (19), S.A.L. Co., Addition Subdivision Bearing the municipal address of:

Herbert Frazier Part of Lot Nine (9), Square Twenty-three (23), Ariail-Marye Addition Bearing the municipal address of:

Walter D. Earnest, et al Lot Seventy-Five (75) feet on Monroe Street by One Hundred Seventy and Ninety-Two One-Hundredths (170.92) feet Bearing the municipal address of:

Anqunetta Session, et al Part of Lots Thirteen (13), Fourteen (14) and Fifteen (15), Square T, Welch Addition fronting Forty-Seven point Three (47.3) feet on North 16th Street by One Hundred and Fifty (150) feet Bearing the municipal address of: 128 N. 16th Street North, Alexandria On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to accept Task Order A-2-2021 – Culvert Replacement and Asphalt Road Repair on Old River Road as “Substantially Complete” and authorize the Parish President to sign and record the “Substantial Completion” certificate and authorize the Parish President to sign a Final Recap Task Order Change Order adjusting the final contract quantities and time period as necessary, as recommended by the Parish Engineer, Pan American Engineers, LLC. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, the following resolution was presented and unanimously adopted:

RESOLUTION TO SUBMIT FY 2022-2027 REGULAR MEETING OCTOBER 11, 2021

CAPITAL IMPROVEMENTS PROGRAM APPLICATION

FOR THE ESLER REGIONAL AIRPORT

BY

THE RAPIDES PARISH POLICE JURY

WHEREAS, Title 2 of the Louisiana Revised Statutes of 1950 provides that cities, towns, parishes, and other political subdivisions of this State may separately or jointly acquire, establish, construct, expand, own, lease, control, equip, improve, maintain, operate, regulate, and police airports and landing fields for the use of aircraft; and,

WHEREAS, the State of Louisiana, Department of Transportation and Development, Division of Aviation (formerly the LA DOTD-OAPT) is charged by Title 2 with the responsibility for the development of aviation facilities within the State to foster air commerce and to safeguard the interests of those engaged in all phases of the aviation industry and of the general public; and,

WHEREAS, the Rapides Parish Police Jury hereinafter referred to as “Sponsor”, has completed an FAA and DOTD approved Master Plan, Action Plan, and/or Airport Layout Plan which outlines the specific future development of the Esler Regional Airport; and, the Sponsor is desirous of implementing a portion of the approved Plan recommendations which provide for the critically needed improvements as stated below to substantially improve the safety and usability of the Airport, but does not have sufficient funds of its own required for completing the needed improvements; and,

WHEREAS, the LA DOTD, Division of Aviation is authorized by Title 2 to expend funds for the construction or enlargement of airports for the safety and advancement of aeronautics;

NOW, THEREFORE, BE IT RESOLVED:

SECTION I

That the Sponsor does hereby formally request that the LA DOTD, Division of Aviation provide funds required to complete the airport improvements at the Esler Regional Airport specifically as described in the Capital Improvement Program Application for State Financial Assistance to be dated October 2021.

SECTION II

That the said LA DOTD, Division of Aviation be and is hereby assured that all necessary servitudes, rights-of-way, rights of ingress and egress and means thereof will be furnished by the Sponsor and the titles thereto will be valid and indefeasible, and that the Sponsor will assume ownership, financial reporting, and complete responsibility for the maintenance and upkeep of the airport after completion of said improvement.

SECTION III

That the Sponsor will save and hold the said LA DOTD, Division of Aviation, its officers, agents, and employees harmless from any liability or claim for damages arising out of the project, including death or injuries to third parties including, but not limited to, liability or claim for damages out of the negligence of said LA DOTD, Division of Aviation, its officers, agents, or employees, and expressly REGULAR MEETING OCTOBER 11, 2021

agrees to defend any suit of any nature brought against the LA DOTD, Division of Aviation as a result of this project.

SECTION IV

That the President of the Sponsor be and is hereby authorized and directed to evidence this agreement by affixing his signature at the place provided therefore on this resolution and on subsequent related documents/agreements as required by the rules and regulations of the Federal Aviation Administration and the State of Louisiana and the Clerk is hereby authorized to attest said execution.

SECTION V

That this resolution shall be in full force and effect from and after its adoption.

PASSED, APPROVED AND ADOPTED this 11th day of October, 2021.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to amend Hunt Guillot and Associates, LLC contract for Grant Management and Administration Services Related to FEMA Funding and Reimbursements (FEMA DR-4559 Hurricane Laura), to extend contract term through March 31, 2022, and increase the maximum fee to $100,000, and authorize Parish President to sign the necessary documents. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Joe Bishop, to approve Change Order No. 2 for the construction contract with M.D. Descant, LLC, for Rapides Parish Alfred Wettermark Boyce Library Branch (sewer treatment plant) for an additional amount of $18,066.00 and an increase of 110 days, as recommended by Alliance Design Group, Project Engineer and authorize the President to sign same. On vote the motion carried.

On motion Mr. Joe Bishop, seconded by Mr. Ollie Overton, to ratify the renewal of the annual General Liability Insurance with Risk Services, to be paid from various fund accounts and authorize the President or Treasurer to sign all necessary documents. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to hire Engineer to come up with a set of plans to complete Station No. 4 alternate items and other items value engineered out of Bid #2544 – Construction of Fire Station No. 4 – Fire District No. 3, as recommended by Alpine Volunteer Fire Department Board of Directors. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to accept the Public Works Director's Report.

Mr. Cory Ashmore stated they were moving into the building today and welcomed anyone that would like to come take a tour.

On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to select Option “E” for the sign to display on the outside of the new Rapides Parish Public Works Building. On vote the motion carried.

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On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to authorize the President to send a letter to England Airpark terminating the lease on the building the Rapides Parish Public Works Department was using, located at 2011 Vandevelve. Building will be vacated by October 31, 2021. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Ollie Overton, that leased Duck Blinds on Indian Creek for 2021, already paid for, be allowed to carry their leases over to 2022, due to the drawdown on the lake. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to grant approval of Big Lake Country Subdivision, located at Big Lake Road near Blackie McCann Road, Pineville, as recommended by the Rapides Area Planning Commission and Public Works Director and approved by Legal Counsel and authorize signing of the plat. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to authorize the Parish President to execute Task Order A-6-2021 – Pringle Road Asphalt Roadway Improvements under the Contract “A” Asphaltic Concrete Reconstruction and Overlay Improvements 2021/2022 (Indefinite Delivery/Indefinite Quantity Contract) between the Rapides Parish Police Jury and Gilchrist Construction Company, LLC, with an estimated cost of $200,000, as recommended by Parish Engineer, Pan American Engineers, LLC. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, the following resolution was presented and unanimously adopted:

RESOLUTION

BY

WHEREAS, Rylee Contracting, Inc., the Contractor for the project entitled RAPIDES PARISH POLICE JURY GUSTAV/IKE CDBG-DISASTER RECOVERY PROGRAM, LOCATION 6 – CITY OF PINEVILLE, LOUISIANA, RIVERSIDE DRIVE, SOUTH SANDERS STREET, SOUTH LAKEVIEW STREET – SEWER RELOCATION, has “Substantially Completed” the work under the Contract as recommended by the Engineer,

NOW THEREFORE BE IT RESOLVED that the Contract of Rylee Contracting, Inc., the Contractor, for said work, is hereby accepted as “Substantially Complete” with the understanding that the final payment will be made upon satisfactory completion of any Punch List items and presentation of the Clear Lien Certificate as required by law; and,

IT IS HEREBY FURTHER RESOLVED that the signing and filing with the Clerk of Court of this Resolution of Contract Acceptance by the President is hereby authorized.

Passed, approved, and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 11th day of October, 2021.

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On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, the following resolution was presented and unanimously adopted:

RESOLUTION

Resolution authorizing the filing of an application with the Louisiana Department of Transportation and Development for a grant under any of the following FTA programs managed through Louisiana Department of Transportation and Development.

49 CFR 5311, Formula Grant for Rural Areas 49 CFR 5339, Grants for Bus and Bus Facility Program

WHEREAS, the Secretary of Transportation and Development is authorized to make grants for mass transportation projects;

WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provisions by it of the local share of project costs;

WHEREAS, it is required by the Louisiana Department of Transportation and Development in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance that it will comply with Title VI of the Civil Rights Act of 1964 and the U.S. Department of Transportation requirements thereunder; and

WHEREAS, it is the goal of the Applicant that minority business enterprise be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that minority businesses shall have the maximum feasible opportunity to compete for contracts when procuring construction contracts, supplies, equipment, or consultant and other services:

NOW, THEREFORE, BE IT RESOLVED by the Rapides Parish Police Jury:

1. That the President is authorized to execute and file an application on behalf of Rapides Parish Police Jury with the Louisiana Department of Transportation and Development, to aid in the financing of operating and/or capital assistance projects pursuant to FTA transit programs.
2. That the President is authorized to execute and file with such applications an assurance or any other document required by the Louisiana Department of Transportation and Development effectuating the purposes of Title VI of the Civil Rights Act of 1964, as amended.
3. That the President is authorized to furnish such additional information as the Louisiana Department of Transportation and Development may require in connection with the application or financial reimbursement of the project.
4. That the President is authorized to set and execute affirmative minority business policies in connection with the project's procurement needs.
5. That the President is authorized to execute grant contract agreements on REGULAR MEETING OCTOBER 11, 2021

behalf of Rapides Parish Police Jury with the Louisiana Department of Transportation and Development for aid in the financing of the operating or capital assistance projects.

6. This resolution is applicable for a period of one year unless revoked by the governing body and copy of such revocation shall be furnished to the DOTD.

THUS, PRESENTED AND UNANIMOUSLY ADOPTED on this the 11th day of October, 2021.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to accept a Volunteer Fire Assistance grant administered by the Louisiana Department of Agriculture and Forestry for $4,400.00 for Rapides Parish Fire District No. 16. The purpose of the U.S. Forest Service grant is to assist rural fire departments in their building of firefighter capacities. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to accept a Volunteer Fire Assistance grant administered by the Louisiana Department of Agriculture and Forestry for $9,916.28 for Rapides Parish Fire District No. 15. The purpose of the U.S. Forest Service grant is to assist rural fire departments in their building of firefighter capacities. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to authorize the President to 1) sign nomination form for Julie Bonial, Human Resource Director with AFCO to replace Bill McDermott, and 2) sign a letter addressed to the Louisiana Workforce Commission concerning new members. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to approve and adopt a resolution to retain the Keiser Law Firm to represent the Rapides Parish Police Jury and Rapides Parish Fire District No. 4 in the Litigation brought by the employee K. Jerome and adopt a resolution approving same. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to appoint Mr. John Marks, nominee of LSUA, to the Rapides Parish Civil Service Board for a three (3) year term to fill the expiring term of Mr. Kent Lachney. Term will expire November 10, 2024. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Joe Bishop, to appoint Mr. Michael P. Bordelon to the Gravity Drainage District No. 1 Board to fill the unexpired term of the late Mr. Max Johnston. Term will expire December 12, 2024. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to send a letter of appreciation to Mr. Max Johnston’s family for his years of service and dedication to the Gravity Drainage District No. 1 Board and Rapides Parish. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to receive the required report from Acadian Ambulance under the Contract for August, 2021: REGULAR MEETING OCTOBER 11, 2021

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 574 80% 91.29% Pineville - 8 minute 167 80% 81.44% Rapides - 12 minute 224 80% 91.96% Rapides - 20 minute 235 80% 84.26% On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to renew the Humana Insurance Plan for Medicare Primary Retirees for 2022 and authorize the President to sign. Rate increased from $307.24 in 2021 to $351.71 per month in 2022. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to renew United Healthcare insurance plan with a 3% increase and authorize the President to sign the renewal contract. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to allocate 12% of the United Healthcare insurance premium to the employee and 88% of the United Healthcare premium to the employer for each tier. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Ollie Overton, to allocate 10% of the United Healthcare insurance premium to the retiree and 90% of the United Healthcare premium to the employer for each tier. On vote the motion carried.

On motion by Joe Bishop, seconded by Mr. Ollie Overton, to approve a Cooperative Endeavor Agreement between Rapides Parish Police Jury, acting on behalf of Rapides Parish Fire District No. 5 and Rapides Parish Sheriff’s Office for a new Parish Public Safety Complex for Fire Protection and Law Enforcement on one site, and authorize the President to sign, subject to Legal Counsel approval. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, that the following item(s) were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote:

YEAS: Davron “Bubba” Moreau, Joe Bishop, Craig Smith, Rusty Wilder, Oliver “Ollie” Overton, Jr., Sean McGlothlin and Doris Perry NAYS: none ABSENT: Theodore Fountaine, Jr. and David Johnson

The following resolution was offered by Mr. Ollie Overton and seconded by Mr. Joe Bishop:

RESOLUTION

A resolution confirming an election date change pursuant to Executive Order of the Governor; establishing a new date to canvass the returns REGULAR MEETING OCTOBER 11, 2021

of the elections; and providing for other matters in connection therewith.

WHEREAS, the Police Jury of the Parish of Rapides, State of Louisiana, acting as the governing authority of (i) Fire Protection District Number 6 of the Parish of Rapides, State of Louisiana, (ii) Fire Protection District Number 8 of the Parish of Rapides, State of Louisiana, (iii) Road District No. 1B of the Parish of Rapides, State of Louisiana and (iv) Road District No. 6A of the Parish of Rapides, State of Louisiana; and

WHEREAS, the Governor issued Executive Order Number 2021 JBE 13 on September 9, 2021 (said Executive Order, with any supplements or modifications, herein the “Executive Order”), to reschedule elections due to the Statewide State of Emergency caused by Hurricane Ida;

NOW THEREFORE, BE IT RESOLVED the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of (i) Fire Protection District Number 6 of the Parish of Rapides, State of Louisiana, (ii) Fire Protection District Number 8 of the Parish of Rapides, State of Louisiana, (iii) Road District No. 1B of the Parish of Rapides, State of Louisiana and (iv) Road District No. 6A of the Parish of Rapides, State of Louisiana (the "Districts"), that:

SECTION 1. This Governing Authority acknowledges the change in the election date, pursuant to the Executive Order, from November 13, 2021 to December 11, 2021.

SECTION 2. This Governing Authority shall meet at its regular meeting place, the Police Jury Room of the Rapides Parish Courthouse, 2nd Floor, 701 Murray Street, Alexandria, Louisiana, on MONDAY, JANUARY 10, 2022, at THREE O'CLOCK (3:00) P.M., and shall examine and canvass the returns and declare the result of the said special elections.

SECTION 3. All provisions of the election call resolution previously adopted by this Governing Authority, other than the change in the election date and the canvass date, shall remain in full force and effect.

SECTION 4. The President and/or Secretary are further authorized, empowered and directed to take any and all further action required by State and/or Federal authorities to conduct the elections.

YEAS: Doris Perry, Sean McGlothlin, Rusty Wilder, Joe Bishop, Davron “Bubba” Moreau, Oliver “Ollie” Overton, Jr. and Craig Smith NAYS: None ABSENT: David Johnson and Theodore Fountaine, Jr.

And the resolution was declared adopted on this, the 11th day of October, 2021.

The following resolution was offered by Mr. Joe Bishop and seconded by Mr. Ollie Overton:

REGULAR MEETING

OCTOBER 11, 2021

RESOLUTION

A resolution confirming an election date change pursuant to Executive Order of the Governor; confirming the date to canvass the returns of the election; and providing for other matters in connection therewith.

WHEREAS, the Police Jury of the Parish of Rapides, State of Louisiana, acting as the governing authority of Road District No. 2B (Ward 11) Sales Tax District of the Parish of Rapides, State of Louisiana (the "District"), heretofore called for an election to be held on Saturday, November 13, 2021; and

WHEREAS, the Governor issued Executive Order Number 2021 JBE 13 on September 9, 2021 (said Executive Order, with any supplements or modifications, herein the “Executive Order”), to reschedule elections due to the Statewide State of Emergency caused by Hurricane Ida;

NOW THEREFORE, BE IT RESOLVED the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Road District No. 2B (Ward 11) Sales Tax District of the Parish of Rapides, State of Louisiana (the "District"), that:

SECTION 1. This Governing Authority acknowledges the change in the election date, pursuant to the Executive Order, from November 13, 2021 to December 11, 2021.

SECTION 2. This Governing Authority shall meet at its regular meeting place, the Police Jury Room of the Rapides Parish Courthouse, 2nd Floor, at THREE O'CLOCK (3:00) P.M., and shall examine and canvass the returns and declare the result of the said special election.

SECTION 3. All provisions of the election call resolution previously adopted by this Governing Authority, other than the change in the election date and the canvass date, shall remain in full force and effect.

SECTION 4. The President and/or Secretary are further authorized, empowered and directed to take any and all further action required by State and/or Federal authorities to conduct the election.

This resolution having been submitted to a vote, the vote thereon was as follows:

YEAS: Doris Perry, Sean McGlothlin, Rusty Wilder, Joe Bishop, Davron “Bubba” Moreau, Oliver “Ollie” Overton, Jr. and Craig Smith NAYS: None ABSENT: David Johnson and Theodore Fountaine, Jr.

And the resolution was declared adopted on this, the 11th day of October, 2021.

The next item on the agenda was to recognize Mr. Matt Johns, Director, Rapides Area Planning Commission, for a presentation on reapportionment/redistricting. REGULAR MEETING OCTOBER 11, 2021

Mr. Matt Johns, Director of Rapides Area Planning Commission gave a brief presentation of how the proposed boundaries were going to change. Only three (3) districts are proposed to be changed. District B, C and D. Redistricting is based on populations. You divide the population of the Parish as evenly as possible between the nine districts. There will be about 14,677 people living inside your district. Mr. Johns further stated some of the laws and procedures.

Discussion ensued.

On motion by Mr. Joe Bishop, seconded by Mr. Rusty Wilder, to accept a Volunteer Fire Assistance grant administered by the Louisiana Department of Agriculture and Forestry for $9,916.28 for Rapides Parish Fire District No. 14. The purpose of the U. S. Forest Service grant is to assist rural fire departments in their building of firefighter capacities. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Ollie Overton, to grant a new overhead primary electric line right-of-way to Cleco Power, LLC, for an electrical service line to the Cotile Recreation Park and authorize the President to sign necessary paperwork. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Ollie Overton, to rescind a certain motion of September 13, 2021, to approve Rapides Parish Fire District No. 8 soliciting bids for the purchase of a van (Type II) style ambulance to replace Rescue/EMS van, as recommended by the Board of Directors and the Fire Chief, to be paid for with Fire District No. 8 funds. Fire Department decided to purchase other equipment. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to authorize the Parish President to execute an agreement with Merrick, LLC, to repair slope failure along Lone Pine Road and authorize the President to sign all necessary documents related thereto. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to receive an update from Linda Sanders, Civil Service Director, regarding the Rapides Parish Civil Service Employee Survey on earning compensatory time versus being paid for regular overtime hours, as requested by the Personnel Committee.

Ms. Linda Sanders, Civil Service Director stated she surveyed seventy-three employees and of the seventy-three, forty-five wanted to continue to receive the compensatory time. Twenty-seven wanted to discontinue compensatory time and receive overtime pay.

No vote taken on motion.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to approve a Cooperative Endeavor Agreement with Rapides Parish Sheriff’s Office for RPSO to assist with disposal of fallen and leaning trees and debris within Parish Road servitudes, reducing the eliminating Parish cost of debris disposal and authorize the President to sign same, subject to Legal Counsel approval. On vote the motion carried.

REGULAR MEETING

OCTOBER 11, 2021

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to approve Change Order No. 2 to the construction contract with Gilchrist Construction Company, LLC, for the Palmer Chapel Road FY 2019 LCDBG Program No. 11525, for an increased amount of $13,455.00 to install 117 cubic yards of traffic maintenance aggregate and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to extend the end date for seasonal grass cutting crews throughout the Parish, from October 31, 2021 to November 30, 2021. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, that the following item(s) were posted on the Committee meeting after the agenda was posted for the after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote:

YEAS: Davron “Bubba” Moreau, Joe Bishop, Craig Smith, Rusty Wilder, Oliver “Ollie” Overton, Jr., Sean McGlothlin and Doris Perry NAYS: none ABSENT: Theodore Fountaine, Jr. and David Johnson

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to accept Bid No. 2827 – Construction of Rapides Parish Highway Department Building, as Substantially Complete and start the forty-five (45) day lien period, as recommended by the Engineering Firm of Alliance Design Group, LLC. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to waive the insurance requirements for the sewer effluent discharge permit at 110 Edwards Drive, Pineville, LA for Catherine Rouch, as requested by the Rapides Area Planning Commission and approved by the Public Works Director and the Rapides Parish Health Unit Chief Sanitarian. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to approve participation and authorize OHSEP Director to administer, designate project director and sign related documents for the 2021 State Homeland Security Grant Program (EMW-2021-SS-00019-S01, CFDA# 97.067). Administration will be in accordance with grant guidelines. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to authorize participation in the Emergency Management Performance Grant (EMPG 2021), Grant # EMT-2021-EP-00001-S01, to be administered by the Rapides Parish Homeland Security and Emergency Preparedness Office and to authorize the OHSEP Director to sign related documents. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to approve a contract with St. Mary Parish for use of the Rapides Parish Coliseum, post Hurricane Ida and authorize President to sign, pending legal counsels review. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to approve REGULAR MEETING OCTOBER 11, 2021

a contract with LA GOHSEP for use of the Rapides Parish Coliseum, post Hurricane Ida and authorize President to sign, pending legal counsel approval. On vote the motion carried.

There being no further business, motion by Mr. Sean McGlothlin, seconded by Mr. Joe Bishop, the meeting was adjourned at 3:44 p.m.