Rapides Parish Police Jury

Posted May 6, 2021

REGULAR SESSION

MAY 10, 2021 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Session March 12, 2021 and in Regular Session on April 12, 2021 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Adopt the millage rates
4. Motion to accept the recommendation of Mr. Rick McGuffee, Louisiana Wildlife & Fisheries, and authorize a drawdown on Indian Creek Lake, beginning September 13, 2021 and close the drawdown gates on or about January 10, 2022. (Committee 5/3)
5. Motion to delete from the Rapides Parish Highway Department Asset/Inventory program the following equipment as it was sold online for public auction. Asset Number Description Disposal 11701 Batwing Bush Hog Sold online – public Auction $12,300.00 less fees (Finance 5/3) REGULAR MEETING MAY 10, 2021

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6. Motion to extend Bid No. 2805 (Various Road Materials) for a period of twelve (12) months beginning June 1, 2021 through May 31, 2022, as recommended by the Purchasing Agent. (Finance 5/3)
7. Motion to adopt an ordinance to amend Section 9-3, (6) to read as follows: Sexual Assault Exam to be determined by actual cost incurred by the Coroner’s Office; and add (9) Continuing Tutorship $100.00, of the Rapides Parish Code of Ordinances. (Finance 5/3)
8. Motion to approve Change Order No. 2 to the construction contract with Progressive Construction Co., LLC, for the Red River Levee Recertification, Aloha Rigolette North Bank Project, 40 PARA 3301, for a decreased amount of $105,213.60 resulting from a change in the USACE requirements for the structural assessments of the Bayou Darrow and Bayou Rigolette Flow Control Structures and to repair the gate operators at the Bayou Darrow Structure as required by the USACE, as recommended by Meyer, Meyer, LaCroix & Hixson, Engineers and approval by the State of Louisiana Office of Community Development and authorize the President to sign same. (Finance 5/3)
9. Motion to adopt an ordinance to set a 20 mph speed limit on Ed Miller Road and authorize the Parish Highway Department to erect speed limit signs. (Public Works 5/3)
10. Motion to adopt an ordinance to set a 30 mph speed limit on Refuge Road and authorize the Parish Highway Department to erect speed limit signs. (Public Works 5/3)
11. Motion to amend contract time for Debris Removal Parish-wide contracts with TFR and Tetra-tech for FEMA DR-4559 Hurricane Laura, to extend contract term through June 15, 2021 and authorize Parish President to sign the necessary documents. (Public Works 5/3)

REGULAR MEETING

MAY 10, 2021

pg. 3

12. Motion to authorize the President to sign nomination form for the Rapides Workforce Development Board for Rose Killion, Human Resource Specialist for Boise Cascade replacing Tommy Peek and sign a letter addressed to the Louisiana Workforce Commission concerning new/removed members. (Workforce 5/3)
13. Motion to select sewer improvements for the 2022/2023 Louisiana Community Development Block Grant (LCDBG) program. (Workforce 5/3)
14. Motion to adopt a resolution authorizing the submittal of the 2022/2023 Louisiana Community Development Block Grant (LCDBG) and enter into an agreement with Frye Magee, LLC to perform all administrative consulting services pending funds received and authorize the President to sign any necessary documents. (Workforce 5/3)
15. Motion to authorize the procurement of Engineering Services for the FY 2022/2023 Louisiana Community Development Block Grant (LCDBG). (Workforce 5/3)
16. Motion to ratify authorization for the renewal of the service contract with OTIS Elevator for the Courthouse, Jail, and Munsterman Building elevators, for a period of five (5) years, beginning on November 1, 2020 and ending October 31, 2025, annual payment of $60,663.24 and authorize the President to sign the same. (Courthouse 5/3)
17. Motion to award Bid No. 2911 – Janitorial Cleaning Service, for the Courthouse, to the lowest bidder ServiceMaster by Clark, as recommended by the Purchasing Agent. (Courthouse 5/3)
18. Motion to designate and name the Secretary as the Records Management Officer Liaison, to act as liaison between the Division of Archives, Records Management and History and the Rapides Parish Police Jury, for the period of July 1, 2021 and ending June 30, 2022. (Parochial 5/3) REGULAR MEETING MAY 10, 2021

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19. Motion to authorize the purchase of equipment off State Contract No. 4400018971, for the Town of Lecompte, to be paid from Road District 3A funds, Town’s portion, as requested by the Mayor. (Parochial 5/3)
20. Motion to waive the thirty (30) day announcement rule and appoint Ms. Nancy O’Dell to the Tioga Heritage Museum District, to fill the expiring term of Mr. Bill Gregory for a two (2) year term. Term will expire May 23, 2023. (Personnel 5/3)
21. Motion to accept the resignation of Mr. Marion Chaney from the Gravity Drainage District No. 1 Board, waive the thirty (30) day announcement rule and appoint Mr. Ralph Covington to fill the unexpired term. Term will expire December 12, 2024. (Personnel 5/3)
22. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Glenn Peterson to the Gas Utility District No. 2 Board for a five (5) year term. Term expired April 10, 2026. (Personnel 5/3)
23. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Robert Gaspard to the Gravity Drainage District No. 2 for a four (4) year term. Term will expire June 12, 2025. (Personnel 5/3)
24. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Jeff DeKeyser to the Gravity Drainage District No. 2 for a four (4) year term. Term will expire June 12, 2025. (Personnel 5/3)
25. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Peter DeKeyser to the Gravity Drainage District No. 2 for a four (4) year term. Term will expire June 12, 2025. (Personnel 5/3)

REGULAR MEETING

MAY 10, 2021

pg. 5

26. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Ronnie Venson to the Gravity Drainage District No. 2 for a two (2) year term. Term will expire June 12, 2023. (Personnel 5/3)
27. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Emile Williams, Jr. to the Gravity Drainage District No. 2 for a two (2) year term. Term will expire June 12, 2023. (Personnel 5/3)
28. Motion to waive the thirty (30) day announcement rule and reappoint Ms. June Arrington to the Library Board of Control for a five (5) year term, representing District A. Term will expire July 9, 2026. (Personnel 5/3)
29. Motion to waive the thirty (30) day announcement rule and reappoint Ms. Lana Havens to the Library Board of Control for a five (5) year term, representing District H. Term will expire July 10, 2026. (Personnel 5/3)
30. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Vernon Creecy to the Communications District Board for a four (4) year term representing Minority’s. Term will expire June 8, 2025. (Personnel 5/3)
31. Motion to waive the thirty (30) day announcement rule and reappoint Mr. David Bates, Jr. to the Waterworks District 11A Board for a five (5) year term. Term will expire July 8, 2026. (Personnel 5/3)
32. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Basil Smith to the Central Louisiana Regional Port Authority for a four (4) year term. Term will expire July 20, 2025. (Personnel 5/3)

REGULAR MEETING

MAY 10, 2021

pg. 6

33. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Oscar Coody to the Waterworks District No. 3 Board for a five (5) year term. Term will expire June 10, 2026. (Personnel 5/3)
34. Motion to waive the thirty (30) day announcement rule and reappoint Mr. D. Walton Williams to the Waterworks District No. 3 Board for a five (5) year term. Term will expire June 1, 2026. (Personnel 5/3)
35. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Mark Winegeart to the Fire District No. 2 Civil Service Board for a three (3) year term. Term will expire July 29, 2024. (Personnel 5/3)
36. Motion to waive the thirty (30) day announcement rule and reappoint Mr. John Turnage to the Communications District representing Volunteer Fire Departments for a four (4) term. Term will expire June 8, 2025. (Personnel 5/3)
37. Motion to receive the required report from Acadian Ambulance under the Contract for March, 2021: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 535 80% 88.97% Pineville - 8 minute 175 80% 85.71% Rapides - 12 minute 238 80% 90.76% Rapides - 20 minute 201 80% 83.58% (Insurance 5/3)
38. Motion to create two (2) part-time firefighter positions for Fire District #16 – Alfalfa District, at an hourly rate of $10.00, each position not to exceed 10 hours per week. (Insurance 5/3)
39. Motion to accept the donation of two School Buses to be used for immovable training and placed at the Training Center for Fire District No. 2 from Ross Bus and Equipment Sales, as requested by the Fire District Chief. (Insurance 5/3) REGULAR MEETING MAY 10, 2021

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40. Motion to create and fill three (3) full-time Lieutenant positions for Fire District No. 7, as requested by Fire Chief Kevin Kees and Ruby-Kolin Fire Board of Directors, to be paid out of Fire District No. 7 funds. (Insurance 5/3)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

41. Motion to enter into an Intergovernmental Agreement with the Ward 10 Recreation District for the Rapides Parish Highway Department to provide labor and equipment to perform approximately ten (10) hours of hauling 610 base to be paid out of Ward 10 Maintenance funds and authorize the President to sign necessary documents. (Mr. Moreau)
42. Motion to discuss the Industrial Tax Exemption Application No. 20180499ITE, $60,271,555.00, Proctor and Gamble, request a thirty (30) day extension and place an item on the June 14, 2021 agenda for a public hearing of the Rapides Parish Police Jury to take the necessary actions. (Mr. Smith)
43. Motion to discuss the Industrial Tax Exemption Application No. 20210035ITE, $6,500,000.00, Avant Organics, LLC, request a thirty (30) day extension and place an item on the June 14, 2021 agenda for a public hearing of the Rapides Parish Police Jury to take the necessary actions. (Mr. Smith)
44. Motion to waive the insurance requirements for the sewer effluent discharge permit at 2016 Dixie Street, Alexandria, for Ms. Jennifer Lynn Bakies, as approved by the Rapides Area Planning Commission and Public Works Director. (Mr. Overton)
45. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Tommy Milo to the AICUZ (Air Installation Compatible Use Zone) Appeal Board for a three (3) year term. Term will expire June 14, 2021. (Mr. Bishop) REGULAR MEETING MAY 10, 2021

pg. 8

46. Motion to appoint Mr. Walter Warwick to the AICUZ (Air Installation Compatible Use Zone) Appeal Board for a three (3) year term. Term expired May 9, 2021. (Mr. Bishop)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, May 10, 2021, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Craig Smith, President, Oliver “Ollie” Overton, Jr., Vice President and Police Jurors: Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Rusty Wilder, Sean McGlothlin, David Johnson and Doris Perry.

Also present were Theresa Pacholik, Treasurer; Shane Trapp, Courthouse Building Superintendent; Donna Andries, Sales & Use Tax Administrator; Elaine Morace, WIA Operations Director; Linda Sanders, Civil Service Director; Greg Jones, Legal Counsel and Laurel Smith, Secretary.

The invocation was given by Mr. David Johnson.

The Pledge of Allegiance was led by Mr. Rusty Wilder.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Craig Smith, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to adopt the minutes of the Rapides Parish Police Jury held in Special Session March 12, 2021 and in Regular Session on April 12, 2021 as published in the Official Journal. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, that approved bills be paid. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to adopt the millage rates. On vote the motion carried.

RESOLUTION

BE IT RESOLVED, that the following millage(s) are hereby levied on the 2021 tax roll on all property subject to taxation by Rapides Parish Police Jury:

MILLAGE

General Alimony 4.04 Exempted Municipalities 2.02 Fire Protection District No. 2 15.58 REGULAR MEETING MAY 10, 2021

pg. 2

Fire Protection District No. 2 Service Area No. 1 16.31 Fire Protection District No. 3 22.57 Fire Protection District No. 4 15.34 Fire Protection District No. 5 41.66 Fire Protection District No. 6 20.02 Fire Protection District No. 7 Maintenance A 26.04 Fire Protection District No. 7 Maintenance B 14.26 Fire Protection District No. 8 44.28 Fire Protection District No. 9 24.02 Fire Protection District No. 10 Maintenance A 24.40 Fire Protection District No. 10 Maintenance B 29.11 Fire Protection District No. 11 37.77 Fire Protection District No. 11 Service Area No. 1 53.72 Fire Protection District No. 11 Service Area No. 2 53.67 Fire Protection District No. 14 21.93 Fire Protection District No. 15 25.00 Fire Protection District No. 16 15.00 Fire Protection District No. 19 25.00 Road District 1A 25.03 Road District 1B 15.00 Road District 2B Sub-Road District No.2 15.00 Road District 2C 25.10 Road District 3A 32.00 Road District 6A Maintenance A 30.16 Road District 6A Maintenance B 63.07 Road District 7A 5.56 Road District 9B 10.98 Road District 10A 10.04 Road District 36 10.77 Renaissance (Juvenile Corr/Det) 2.06 Coliseum (Maint.) 1.00 Coliseum Bond ($23M) 1.00 Health Unit 1.06 Library (Parish wide) 7.08 Buckeye Recreation District 6.09 Senior Citizens Services 1.06

BE IT FURTHER RESOLVED that the proper administrative officials of the Parish of Rapides, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2021, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

REGULAR MEETING

MAY 10, 2021

pg. 3

YEAS: Davron “Bubba” Moreau, Joe Bishop, Craig Smith, Theodore Fountaine, Jr., Rusty Wilder, Oliver “Ollie” Overton, Jr., Sean McGlothlin, David Johnson and Doris Perry NAYS: none ABSTAINED: none ABSENT: none On roll call vote the motion carried 9-0.

On motion by Mr. Joe Bishop, second by Mr. Ollie Overton, to accept the recommendation of Mr. Rick McGuffee, Louisiana Wildlife & Fisheries, and authorize a drawdown on Indian Creek Lake, beginning September 13, 2021 and close the drawdown gates on or about January 10, 2022.

The President recognized Mr. Warren Byrd, Executive Director, Red River Atchafalaya Bayou Boeuf Levee District.

Mr. Byrd stated he could not speak for the Wildlife & Fisheries, but if there were any questions on the drawdown process he would try to answer them.

Mr. Rusty Wilder stated that two lakes have never been drawn down at the same time. He questioned Mr. Byrd if that could happen, to which Mr. Byrd stated, from an impact in flooding, it is doable. He stated the biggest issue would be two things. 1) If you draw them down at the same time and you have a localized rainy event, hopefully that would be forecasted time enough that you would be proactive and shut the gates down. 2) It would be to the farming for irrigation. Draw down both and if that were successful, dry season comes along and we would have no source of water.

Discussion ensued.

On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to delete from the Rapides Parish Highway Department Asset/Inventory program the following equipment as it was sold online for public auction. Asset Number Description Disposal 11701 Batwing Bush Hog Sold online – public Auction $12,300.00 less fees On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to extend Bid No. 2805 (Various Road Materials) for a period of twelve (12) months, beginning June 1, 2021 through May 31, 2022, as recommended by the Purchasing Agent. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Rusty Wilder, the following ordinance was presented and unanimously adopted:

ORDINANCE

REGULAR MEETING

MAY 10, 2021

pg. 4

AN ORDINANCE TO AMEND AND REENACT SECTION 9-3, (6)

AND (9)

Sec. 9-3. - Coroner's office; schedule of charges. …

(6)Investigation of rape cases .....40.00 Sexual Assault Exam to be determined by actual cost incurred by the Coroner’s Office.

…

• (9) Continuing Tutorship …..$100.00

BE IT FURTHER ORDAINED that this ordinance is to be effective immediately.

BE IT FURTHER ORDAINED in all other respects Chapter 9 – Courts, Section 93 – Corner’s office; schedule of charges, of the Rapides Parish Code of Ordinances shall remain unchanged.

THUS, DONE AND ADOPTED this 10th day of May 2021.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to approve Change Order No. 2 to the construction contract with Progressive Construction Co., LLC, for the Red River Levee Recertification, Aloha Rigolette North Bank Project, 40 PARA 3301, for a decreased amount of $105,213.60 resulting from a change in the USACE requirements for the structural assessments of the Bayou Darrow and Bayou Rigolette Flow Control Structures and to repair the gate operators at the Bayou Darrow Structure as required by the USACE, as recommended by Meyer, Meyer, LaCroix & Hixson, Engineers and approval by the State of Louisiana Office of Community Development and authorize the President to sign same. On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Ollie Overton, the following ordinance was presented and unanimously adopted:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTIONS 18-4.2

• (H) SPEED LIMITS SO AS TO ESTABLISH A 20 MPH SPEED LIMIT ON ED MILLER ROAD, WARD 5, DISTRICT H

BE IT ORDAINED by the Rapides Parish Police Jury that Section 18-4.2 (h) of the Rapides Parish Code of Ordinances is hereby amended and reenacted to include a 20-mph speed limit on Ed Miller Road, as follows:

Chapter 18. MOTOR VEHICLES AND TRAFFIC REGULAR MEETING MAY 10, 2021

pg. 5

Section 18-4.2. Speed limits designated on certain streets:

• (h) Twenty miles per hour. It shall be unlawful for any person to drive or operate a vehicle upon the following parish roads in Rapides Parish in excess of twenty (20) miles per hour: ... Ed Miller Road, Ward 5, District H ... BE IT FURTHER ORDAINED that this ordinance is to be effective immediately.

BE IT FURTHER ORDAINED in all other respects Section 18-4.2 of the Rapides Parish Code of Ordinances shall remain unchanged.

BE IT FURTHER ORDAINED that the Parish Highway Department is hereby authorized to erect the speed limit signs on the Road.

THUS, DONE AND SIGNED on this 10th day of May 2021.

On motion by Mr. David Johnson, seconded by Mr. Bubba Moreau, the following ordinance was presented and unanimously adopted:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 18-4.2

• (F) SPEED LIMITS SO AS TO ESTABLISH A 30 MPH SPEED LIMIT ON REFUGE ROAD, WARD 6, DISTRICT H

BE IT ORDAINED by the Rapides Parish Police Jury that Section 18-4.2 (f) of the Rapides Parish Code of Ordinances is hereby amended and reenacted to include a speed limit on Refuge Road as follows:

Chapter 18. MOTOR VEHICLES AND TRAFFIC

Section 18-4.2. Speed limits designated on certain streets: ...

• (f) Thirty miles per hour. It shall be unlawful for any person to drive or operate a vehicle upon the following parish roads in Rapides Parish in excess of thirty (30) miles per hour. ... Refuge Road, Ward 6, District H ... BE IT FURTHER ORDAINED that this ordinance is to be effective immediately.

BE IT FURTHER ORDAINED in all other respects Section 18 of the Rapides Parish Code of Ordinances shall remain unchanged.

BE IT FURTHER ORDAINED that the Parish Highway Department is REGULAR MEETING MAY 10, 2021

pg. 6

hereby authorized to erect speed limit signs on the road.

THUS, DONE AND SIGNED on this 10th day of May 2021.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, the following Amendment No. 6 (T.F.R.) was presented and unanimously adopted:

Amendment No. 6 To Agreement for Disaster Debris Removal Services (Hurricane Laura) Between and T.F.R. Enterprises, Inc.

WHEREAS, an Agreement for Disaster Debris Removal Services related to Hurricane Laura (FEMA DR-4559) between Rapides Parish Police Jury and T.F.R, Enterprises, Inc. was entered into on September 25, 2020; and

WHEREAS, under said Agreement, T.F.R. Enterprises, Inc. is to provide Rapides Parish Police Jury Disaster Debris Removal Services related to Hurricane Laura (services); and,

WHEREAS, in accordance with Article 4.1 of the Agreement, the Term of the Agreement is one hundred Twenty (120) days; and,

WHEREAS, in order to complete the services, additional time is required; and,

NOW THEREFORE, the PARISH and T.F.R. Enterprises, Inc. do hereby mutually agree to revise Article 4.1 of the Agreement as follows:

4.1 The T.F.R. Enterprises, Inc. and Rapides Parish Police Jury acknowledge that this Agreement shall be through June 15, 2021 and the T.F.R. Enterprises, Inc. shall complete the work as specified in the Scope of Services. Upon mutual agreement of the PARISH and T.F.R. Enterprises, Inc., contract may be extended as required to accomplish the services. The prices set forth in this Agreement will prevail for the full duration of the term.

IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as of the 10th day, 2021.

THUS, DONE AND ADOPTED this 10th day of May 2021.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, the following Amendment No. 6 (Tetra Tech) was presented and unanimously adopted:

Amendment No. 6 REGULAR MEETING MAY 10, 2021

pg. 7

Agreement for Disaster Debris Removal Services (Hurricane Laura) Between and Tetra Tech, Inc.

WHEREAS, an Agreement for Disaster Debris Removal Services related to Hurricane Laura (FEMA DR-4559) between Rapides Parish Police Jury and Tetra Tech, Inc. was entered into on September 25, 2020; and

WHEREAS, under said Agreement, Tetra Tech is to provide Rapides Parish Police Jury Disaster Debris Removal Services related to Hurricane Laura (services); and,

WHEREAS, in accordance with Article 4.1 of the Agreement, the Term of the Agreement is one hundred Twenty (120) days; and,

WHEREAS, in order to complete the services, additional time is required; and,

NOW THEREFORE, the Rapides Parish Police Jury and Tetra Tech do hereby mutually agree to revise Article 4.1 of the Agreement as follows:

4.1 Tetra Tech and Rapides Parish Police Jury acknowledge that this Agreement shall be through June 15, 2021 and Tetra Tech shall complete the work as specified in the Scope of Services. Upon mutual agreement of the Rapides Parish Police Jury and Tetra Tech, contract may be extended as required to accomplish the services. The prices set forth in this Agreement will prevail for the full duration of the term.

IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as of the 10th day of May 2021.

THUS, DONE AND ADOPTED this 10th day of May 2021.

On motion by Mr. Ollie Overton, seconded by Mr. David Johnson, to authorize the President to sign nomination form for the Rapides Workforce Development Board for Rose Killion, Human Resource Specialist for Boise Cascade replacing Tommy Peek and sign a letter addressed to the Louisiana Workforce Commission concerning new/removed members. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, the following resolution was presented and unanimously adopted:

RESOLUTION AUTHORIZING SUMMITAL OF FY 2022/2023 LOUISIANA COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION, AND ENTERING INTO AGREEMENTS REGULAR MEETING MAY 10, 2021

pg. 8

ASSOCIATED WITH ADMINISTRATION SERVICES

WHEREAS the Rapides Parish Police Jury (“Parish”) desires to submit a fiscal year 2022/2023 Louisiana Community Development Block Grant (“LCDBG”) Public Facilities application (the “Application”) for sewer improvements; and,

WHEREAS the Parish intends to use local funds to pay for administrative costs including pre-agreement costs, administrative consultant fees, and any other administrative costs incurred by the Parish associated with the Application; and,

WHEREAS the Parish desires to enter into an agreement with Frye Magee, LLC, to perform all administrative consulting services associated with the Application, including but not limited to assistance with developing the Application, and thereafter performing all administrative consulting duties following a grant award; and,

NOW, THEREFORE, BE IT RESOLVED BY THE POLICE JURY OF RAPIDES, LOUISIANA:

1. The Parish enters into an agreement with Frye Magee, LLC to develop and submit the Application, and thereafter to perform all administrative consulting duties following a grant award.
2. The President is authorized to execute an agreement with Frye Magee, LLC to execute and submit the Application, as well as all related documents, to be on such other terms and conditions as he shall deem advisable, and to do any and all things necessary and proper to carry out this Resolution and to fulfill its objectives and purposes.
3. This Resolution shall become effective upon final adoption and signature of the President.

Said Resolution having been read and considered by a quorum of the Rapides Parish Police Jury, a record vote was taken, and passed unanimously:

THUS, DONE AND ADOPTED this 10th day of May 2021.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to authorize the procurement of Engineering Services for the FY 2022/32023 Louisiana Community Development Block Grant (LCDBG). On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to ratify authorization for the renewal of the service contract with OTIS Elevator for the Courthouse, Jail, and Munsterman Building elevators, for a period of five (5) years, beginning on November 1, 2020 and ending October 31, 2025, annual payment of $60,663.24 and authorize the President to sign the same. On vote the motion carried.

REGULAR MEETING

MAY 10, 2021

pg. 9

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to award Bid No. 2911 – Janitorial Cleaning Service, for the Courthouse, to the lowest bidder ServiceMaster by Clark, as recommended by the Purchasing Agent. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to designate and name the Secretary as the Records Management Officer Liaison, to act as liaison between the Division of Archives, Records Management and History and the Rapides Parish Police Jury, for the period of July 1, 2021 and ending June 30, 2022. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. David Johnson, to authorize the purchase of equipment off State Contract No. 4400018971, for the Town of Lecompte, to be paid from Road District 3A funds, Town’s portion, as requested by the Mayor. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to waive the thirty (30) day announcement rule and appoint Ms. Nancy O’Dell to the Tioga Heritage Museum District, to fill the expiring term of Mr. Bill Gregory for a two

• (2) year term. Term will expire May 23, 2023. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to accept the resignation of Mr. Marion Chaney from the Gravity Drainage District No. 1 Board, waive the thirty (30) day announcement rule and appoint Mr. Ralph Covington to fill the unexpired term. Term will expire December 12, 2024. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. Glenn Peterson to the Gas Utility District No. 2 Board for a five (5) year term. Term will expire April 10, 2026. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded Mr. David Johnson, to waive the thirty (30) day announcement rule and reappoint Mr. Robert Gaspard to the Gravity Drainage District No. 2 Board for a four (4) year term. Term will expire June 12, 2025. On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Bubba Moreau, to waive the thirty (30) day announcement rule and reappoint Mr. Jeff DeKeyser to the Gravity Drainage District No. 2 Board for a four (4) year term. Term will expire June 12, 2025. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. David Johnson, to waive the thirty (30) day announcement rule and reappoint Mr. Peter DeKeyser to the Gravity Drainage District No. 2 Board for a four (4) year term. Term will expire June 12, 2025. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. Ronnie Venson to the Gravity REGULAR MEETING MAY 10, 2021

pg. 10

Drainage District No. 2 Board for a two (2) year term. Term will expire June 12, 2023. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Ollie Overton, to waive the thirty (30) day announcement rule and reappoint Mr. Emile Williams, Jr. to the Gravity Drainage District No. 2 Board for a two (2) year term. Term will expire June 12, 2023. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to waive the thirty (30) day announcement rule and reappoint Ms. June Arrington to the Library Board of Control for a five (5) year term, representing District A. Term will expire July 9, 2026. On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Bubba Moreau, to waive the thirty (30) day announcement rule and reappoint Ms. Lana Havens to the Library Board of Control for a five (5) year term, representing District H. Term will expire July 10, 2026. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. Vernon Creecy to the Communications District Board for a four (4) year term representing Minority’s. Term will expire June 8, 2025. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to waive the thirty (30) day announcement rule and reappoint Mr. David Bates, Jr. to the Waterworks District 11A Board for a five (5) year term. Term will expire July 8, 2026. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to waive the thirty (30) day announcement rule and reappoint Mr. Basil Smith to the Central Louisiana Regional Port Authority for a four (4) year term. Term will expire July 20, 2025. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. Oscar Coody to the Waterworks District No. 3 Board for a five (5) year term. Term will expire June 10, 2026. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. D. Walton Williams to the Waterworks District No. 3 Board for a five (5) year term. Term will expire June 1, 2026. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. Mark Winegeart to the Fire District No. 2 Civil Service Board for a three (3) year term. Term will expire July 29, 2024. On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Joe Bishop, to waive the REGULAR MEETING MAY 10, 2021

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thirty (30) day announcement rule and reappoint Mr. John Turnage to the Communications District Board representing Volunteer Fire Departments for a four (4) term. Term will expire June 8, 2025. On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Bubba Moreau, to receive the required report from Acadian Ambulance under the Contract for March 2021: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 535 80% 88.97% Pineville - 8 minute 175 80% 85.71% Rapides - 12 minute 238 80% 90.76% Rapides - 20 minute 201 80% 83.58% On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. David Johnson, to create two (2) part-time firefighter positions for Fire District #16 – Alfalfa District, at an hourly rate of $10.00, each position not to exceed 10 hours per week. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. David Johnson, to accept the donation of two (2) School Buses to be used for immovable training and placed at the Training Center for Fire District No. 2 from Ross Bus and Equipment Sales, as requested by the Fire District Chief. On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Joe Bishop, to create and fill three (3) full-time Lieutenant positions for Fire District No. 7, as requested by Fire Chief Kevin Kees and Ruby-Kolin Fire Board of Directors, to be paid out of Fire District No. 7 funds. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. David Johnson, that the following items were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote. On roll call vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to enter into an Intergovernmental Agreement with the Ward 10 Recreation District for the Rapides Parish Highway Department to provide labor and equipment to perform approximately ten (10) hours of hauling 610 base to be paid out of Ward 10 Maintenance funds and authorize the President to sign necessary documents. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, the following notice of action was presented and unanimously adopted:

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PROCTOR AND G AMBLE MANUFACTURING Industrial Tax Exemption Application #20180499 -ITE has been placed on the June 14, 2021agenda for a public meeting of RAPIDES PARISH POLICE JURY, notice of which is attached hereto, thus hereby requesting an additional 30 days to take a ction on the Application.

Mr. Craig Smith stated that the applications were handed out and that the request was to get an extension of thirty days.

On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, the following notice was presented and unanimously adopted:

Mr. Craig Smith stated that the applications were handed out and that the request was to get an extension of thirty days.

On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to waive the insurance requirements for the sewer effluent discharge permit at 2016 Dixie Street, Alexandria, for Ms. Jennifer Lynn Bakies, as approved by the Rapides Area Planning Commission and Public Works Director. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to waive the thirty (30) day announcement rule and reappoint Mr. Tommy Milo to the AICUZ (Air Installation Compatible Use Zone) Appeal Board for a three (3) year term. Term will expire June 14, 2024. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to appoint Mr. Walter Warwick to the AICUZ (Air Installation Compatible Use Zone) Appeal Board for a three (3) year term. Term will expire May 9, 2024. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to add the following motions to the agenda, received after the Jury Meeting agenda was posted in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by unanimous vote. On roll call vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Joe Bishop, to award a REGULAR MEETING MAY 10, 2021

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Professional Services Design Contract based upon Request for Qualifications (RFQ) No. 2934 – Cotile Recreation Area, Restroom Replacements, Maintenance Building Repairs or Replacement, Shoreline Remediation, General Site and Hardscape Improvements, due to Hurricane Laura, to Ballard, CLC, as recommended by the Engineering and Architectural Design Services Selection Committee after vendor is cleared through Sam.gov and authorize the President to sign all necessary documents. On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Bubba Moreau, to award a Professional Services Design Contract based upon Request for Qualifications (RFQ) No. 2935 – Highway Department Shed, at Glenmora, Replacement Structure, due to Hurricane Laura, to Ballard, CLC, as recommended by the Engineering and Architectural Design Services Selection Committee, after vendor is cleared through Sam.gov and authorize the President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, to award a Professional Services Design Contract based upon Request for Qualifications (RFQ) No. 2933 – Fire District No. 7 – Station No. 1, Repairs or Replacement, due to Hurricane Laura, to Ballard, CLC, as recommended by the Engineering and Architectural Design Services Selection Committee, after vendor is cleared through Sam.gov and authorize the President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to award a Professional Services Design Contract based upon Request for Qualifications (RFQ) No. 2932 – Rapides Parish Coliseum, Exhibition Hall, and the Sales and Use Tax Buildings Roofing Repairs and /or replacements; including interior Water Damage Repairs due to Hurricane Laura to Ballard CLC as recommended by the Engineering and Architectural Design Services Selection Committee after vendor is cleared through Sam.gov and authorize the President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to call for a Public Hearing on June 7, 2021, at 3:00 p.m. to discuss the proposed Rapides Parish Police Jury 2021 General Fund Budget. On vote the motion carried.

There being no further business, motion by Mr. Joe Bishop, seconded by Mr. David Johnson, the meeting was adjourned at 3:27 p.m.