Rapides Parish Police Jury

Pursuant to JBE 209-2020 issued on December 23, 2020

PUBLIC GATHERINGS LIMITED

Public gatherings are restricted to 50% of the total occupancy of the State Fire Marshal and requires a six (6) foot minimum of social distancing, limiting the public seating area for the Rapides Parish Police Jury meeting to 28 members of the public, on a first come basis, in accordance with Modified Phase 2 restrictions.

Face Masks and temperature checks are mandatory to enter Parish Courthouse

Craig Smith, President

Police Jury Meeting Room 2nd Floor, Parish Courthouse

Posted February 4, 2021

REGULAR SESSION

FEBRUARY 8, 2021 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt an In Memoriam in honor of the late Mr. Scott Perry, Jr. Rapides Parish Police Juror, District I. (All Rapides Parish Police Jurors)

Recognize Mr. Guy Cormier, President of the Louisiana Police Jury Association.

2. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on December 14, 2020 and Regular Session January 11, 2021 as published in the Official Journal.

REGULAR MEETING

FEBRUARY 8, 2021

3. Motion that approved bills be paid.
4. Motion to open a public hearing on the demolition of the following property, in accordance with the Rapides Parish Code of Ordinances, Section 8-1/4, as authorized by the Rapides Parish Police Jury. Recognize Ms. Carolyn Hines, Curartor.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Faeq A. Gheith Unsafe, unsanitary and dilapidated structure located at Apartment 24 Section 4, T3N-R1W, Ward 1, Rapides Parish Alexandria LA 71301 (Dec. 14, 2020 and January 11, 2021)

Motion to close public hearing.

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING

***Appointment to the Communications District, representing Municipalities of Police Department except RPSO for a four (4) year term to fill the expiring term of Sgt. Mark Tigner. Term will expire March 17, 2021

5. Motion of Intent to Sell for the following Abandoned/Adjudicated Properties:

TAX DEBTOR DESCRIPTION

John L. Mickles Jr. South 50’ of Lots 1-2, Square 6, Fair and Catrina L. Mickles Grounds and Machine Shop Addition Bearing the Municipal address of District D – Theodore Fountaine, Jr.

Edwin Corporation Lot 12 Block 7, I. W. Ball Addition C/O Gale Rodriguez Bearing the Municipal address of District D – Theodore Fountaine, Jr.

Kathleen M. Stewart et al Lot 5, Square 22 West Alexandria and John C. Wedgeworth Addition Bearing the Municipal address of District D – Theodore Fountaine, Jr.

Tolbert L. Wilkins, et al Part Lot 29, Block 6, Home Acres Subdivision Bearing the Municipal address of Jacks Drive, Alexandria District F – Oliver Overton, Jr. REGULAR MEETING FEBRUARY 8, 2021

John W. Bolton Lot 11, P.J. Winston Subdivision Bearing the Municipal address of Winston Street, Alexandria District F – Oliver Overton, Jr.

Alfred L. Johnson Lot 13, P.J. Winston Subdivision of Lot 48, Leland College Bearing the Municipal address of Winston Street, Alexandria District F – Oliver Overton, Jr.

Olivia J. Byrd Lot 15, J. B. Lafargue Subdivision Bearing the Municipal address of District F – Oliver Overton, Jr.

Gertrude Howard Lot 12, Square 23 Race Track Addition Bearing the municipal address of 1703 N. 17th Street, Alexandria District D – Theodore Fountaine, Jr.

Jerry Whatley Lot 19, Block “C” Woodlawn Subd. Bearing the municipal address of District I – Scott Perry, Jr.

Ethel F. Abel C/O Don Abel Lot “C” & Part of Lot B, Sub of Lots 12 & 13, Block 7 Title Co. Sub fronting 63.4’ on Harvard St. x 64’ on Mason Street Bearing the municipal address of 1519 S. Harvard, Alexandria District F – Oliver Overton, Jr. (Finance 2/1)

6. Motion to authorize to advertise for Annual Bid, Contract Hauling of various road materials, for the Rapides Parish Highway Department, as recommended by the Public Works Director, to be paid from various Maintenance and Road and Bridge Funds. (Finance 2/1)
7. Motion to authorize the travel expense policy be adopted by the Jury, to provide the annual travel budget for the entire Jury, at the February meeting of each year and that the President of the Rapides Parish Police Jury is authorized to approve travel expenditures during the year, not to exceed the budgeted amount. (Finance 2/1)

REGULAR MEETING

FEBRUARY 8, 2021

8. Motion to authorize the registration and expenses, in an amount up to $700.00 each, for the Justices of the Peace and Constables for the 2021 Justices of the Peace and Constables Annual Training course, to be paid out of the General Fund. (Dates to be determined at later time) (Finance 2/1)
9. Motion to adopt a resolution giving preliminary approval to the issuance of not exceeding Fifteen Million One Hundred Thousand Dollars ($15,100,000) of Taxable General Obligation Refunding Bonds of the Parish of Rapides, State of Louisiana; making application to the State Bond Commission for approval of said Bonds; and providing for other matters in connection therewith. (Finance 2/1)

Louisiana as a Hardship Case, pending proper certification. (Public Works 2/1)

11. Motion to authorize corrective work at 8760 Hwy. 1200 for compliance with LA DEQ rules and restrictions. (Public Works 2/1)
12. Motion to grant approval to The Bluffs Subdivision, located East of Kincaid and Amelia Lane, Boyce, as recommended by the Rapides Area Planning Commission, pending approval of Parish Engineer and Legal Counsel and authorize signing of the plat. (Public Works 2/1)
13. Motion to authorize the Public Works Director to hire up to 12 seasonal workers for the mowing crews and for general labor. Work to begin on or about April 1, 2021 and end no later than October 31, 2021, at the rate of $10.00 per hour and foremen at $10.50 per hour, to be paid from the Road & Bridge Salary line item. (Public Works 2/1)
14. Motion to authorize to advertise for the removal of timber from the Hester Landing Road Debris Burn Site, located approximately 1.8 miles east along Hester Landing Road from Town of McNary and to declare the timber as surplus, as requested by the Public Works Director. (Public Works 2/1) REGULAR MEETING FEBRUARY 8, 2021
15. Motion to enter into an Intergovernmental Agreement with Grant Parish Police Jury for equipment and work sharing, as recommended by the Public Works Director, pending Legal Counsel approval. (Public Works 2/1)
16. Motion to authorize the President to sign the Agreement between the Chief Elected Official and the Rapides Workforce Development Board signifying the roles and responsibilities of the Office of Economic & Workforce Development (OEWD) as the fiscal agent and administrative entity, and the Workforce Operations Department (WOD) as the provider of Title I Adult, Dislocated Worker, and Youth services authorized by the Workforce Innovation and Opportunity Act of 2014 (WIOA). This Agreement must be signed every year a new or reappointed Chief Elected Official (President) is selected by the Rapides Parish Police Jury. (Workforce 2/1)
17. Motion to reappoint Mr. Henry Corley to the Fire Protection District No. 12 Board for a two (2) year term. Term will expire January 14, 2023. (Personnel 2/1)
18. Motion to reappoint Mr. Clayton Harmson to the Buckeye Recreation District for a five (5) year term. Term will expire February 17, 2026. (Personnel 2/1)
19. Motion to reappoint Chief Deputy Darrell Basco to the Communications District Board, representing Parish & City Government, for a four (4) year term. Term will expire February 18, 2025. (Personnel 2/1)
20. Motion to appoint Sheriff Mark Wood to the North Louisiana Criminal Laboratory Commission for a two (2) year term. Term will expire January 14, 2023. (Personnel 2/1)
21. Motion to reappoint Mr. Doug Malone to the Ward 9 Recreation Board for a five (5) year term. Term will expire February 12, 2026. (Personnel 2/1) REGULAR MEETING FEBRUARY 8, 2021
22. Motion to reappoint Mr. Brian Cespiva to the Ward 9 Recreation Board for a five (5) year term. Term will expire February 12, 2026. (Personnel 2/1)
23. Motion to reappoint Mr. Rick D ucote to the Ward 9 Recreation for a five

• (5) year term. Term will expire February 12, 2026. (Personnel 2/1)

24. Motion to reappoint Ms. Zelda Smith to the Housing Authority Board for a five (5) year term. Term will expire October 11, 2024. (Personnel 2/1)
25. Motion to permanently relocate the voting place for Precincts C38-A and C38-B from the Louisiana Special Education Center (5400 Coliseum Blvd., Alexandria, La. 71303), to the Rapides Parish Coliseum Exhibition Building sent to the Louisiana Department of Elections and Registrar of Voters. (Personnel 2/1)
26. Motion to adopt a resolution that the fire departments, employee elect, Civil Service Board Member, is not required to be a resident or qualified voter of the area in which they are to be appointed to serve on the Civil Service Board. (Personnel 2/1)
27. Motion to create a part-time Courthouse Maintenance Technician position with an hourly rate of $14.35 per hour, not to exceed 28 hours per week unless emergency declaration has been made. (Personnel 2/1)
28. Motion to reappoint Mr. Ryan Spillers to the Communications District for a four (4) year term representing Parish Wide Fire Departments. Term will expire February 18, 2025. (Personnel 2/1)

REGULAR MEETING

FEBRUARY 8, 2021

29. Motion to ratify authorization to retain Keiser Law Firm, as Legal Counsel, to represent the Rapides Parish Police Jury on Highway Department Civil Service grievance filed January 25, 2021, due to conflict of issue. (Personnel 2/1)
30. Motion to receive the required report from Acadian Ambulance under the Contract for December, 2020: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 557 80% 89.41% Pineville - 8 minute 170 80% 85.29% Rapides - 12 minute 191 80% 91.10% Rapides - 20 minute 213 80% 89.67% (Insurance 2/1)
31. Motion to authorize the renewal of the Cooperative Endeavor Agreement between the Spring Creek Community Volunteer Fire Department, Village of McNary and Fire Protection District No. 11 to provide response within the Village of McNary for a two (2) year period effective March 18, 2021, as recommended by the Spring Creek Volunteer Fire Department and authorize the President to sign the renewal, pending Legal Counsel review. (Insurance 2/1)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

32. Motion to adopt a resolution urging the Louisiana Legislature to pass legislation, to enhance the quality of life of its residents, both personally and economically, for high-speed internet service that is unavailable or of an inadequate quality for many residents of Rapides Parish, which will invest in the installation of high-speed internet for rural Louisiana. Copy of this resolution be sent to the Louisiana Legislative Delegates and Louisiana Police Jury Association. (Mr. Smith)
33. Motion to award Bid #2891 - Hot and Cold Mix Annual Bid to the Sole Bidder – Diamond B. Construction Co. LLC, for the amounts of: Hot Mix - $64.50 per Ton Cold Mix - $88.00 per Ton Contract will be in place from April 1, 2021 thru March 31, 2022 (Mr. Wilder) REGULAR MEETING FEBRUARY 8, 2021
34. Motion to authorize the Purchasing Agent to advertise for Request for Proposals for Administrative/Program Manager for the Governor’s Office of Homeland Security and Emergency Preparedness under the Hazard Mitigation Grant Program (HMGP) Round 1 funding for those eligible as a result of Hurricane Laura. (Mr. Overton)
35. Motion to designate the Parish Treasurer as record keeper for official Personnel files for all parish employees. (Mr. Smith)
36. Motion to approve a reallocation and authorize work for Parish Road Districts and fund expenditures for maintaining and keeping in repairs the public roads, highways and bridges, the related damages incurred because of Hurricane Laura and Hurricane Delta within each respective Road District, as per the listing certified by the Parish Superintendent and the Parish Engineer, due to the FEMA declaration setting a 100% reimbursement rate for October 14, 2020, through November 12, 2020. (Mr. Smith)
37. Motion to approve and authorize a Resolution to the Louisiana State Treasurer to establish and set population quotas for Rapides Parish Fire Districts No. 17, 18 and 19 for distribution of 2% Fire Insurance Tax, and authorize President to sign same. (Mr. Smith)
38. Motion to authorize the participation in an upcoming local auction to be held on March 6, 2021. (Mr. Wilder)
39. Motion to authorize renovations for Rapides Parish Fire District No. 7 – Station No. 2 to accommodate livings quarters for personnel. (Mr. Wilder/Mr. Johnson)
40. Motion to authorize the Purchasing Agent to advertise for Request for Qualifications for Architectural/Engineering Services for buildings damaged as a result of FEMA DR-4559-LA, Hurricane Laura. (Mr. Smith)

REGULAR MEETING

FEBRUARY 8, 2021

41. Motion to ratify the extension of Bid No. 2788 (Miscellaneous Office Supplies) for a period from February 1, 2021 through January 31, 2022 as agreed to by vendor. (Mr. Wilder)
42. Motion to amend 2021 budgets to reflect actual carry in balances. (Mr. Smith)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Louisiana, on Monday, February 8, 2021, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Craig Smith, President, Oliver “Ollie” Overton, Jr., Vice President and Police Jurors: Davron “Bubba” Moreau, Joe Bishop, Rusty Wilder, Sean McGlothlin and David Johnson.

Also present were: Theresa Pacholik, Treasurer; Shane Trapp, Courthouse Building Superintendent; Sonya Wiley-Gremillion, OHSEP Director; Elaine Morace, WIA Operations Director; Linda Sanders, Civil Service Director; Greg Jones, Legal Counsel and Laurel Smith, Secretary.

The invocation was given by Reverend Tiffanie Postell.

The Pledge of Allegiance was led by Mr. Greg Jones.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Craig Smith, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Craig Smith, seconded by Mr. David Johnson, the following Memoriam was presented to the wife of the late Mr. Scott Perry, Jr., Ms. Doris Perry and family:

IN MEMORIAM

WHEREAS, Mr. Scott Perry, Jr. was called by his Creator on Sunday, January 31, 2021; and WHEREAS, Mr. Perry was a native and lifetime resident of Rapides Parish, graduate of Peabody Senior High School, attended Louisiana College, having received certificates in several management courses and a member of the Newman United Methodist Church in Alexandria; and WHEREAS, Mr. Perry leaves behind his loving wife of 69 years, Mrs. Doris Lee Perry, one daughter, five sons, one sister, fourteen grandchildren, twenty-four great-grandchildren and one great-great grandchild; and WHEREAS, Mr. Perry has been a self-employed local businessman for over forty-seven years and was the owner of Scott Perry, Jr. & Sons Vault Services and Scott Perry, Jr. Sanitation Services, Inc., but was currently retired; and WHEREAS, Mr. Perry was currently serving his eighth (8th) term on the Rapides Parish Police Jury, representing District I, Ward 8. He has served as President and Vice-President of the Police Jury; and WHEREAS Mr. Perry was currently serving as Chairman of the Courthouse and Tourism Committee for 2021. He also has served on the following REGULAR MEETING FEBRUARY 8, 2021

Committee’s, Finance; Public Works, Watershed and Agricultural Affairs; Coliseum Liaison; Workforce Development and Municipal Liaison; Grants, Economic Planning and Development; Parochial Board Liaison and Legal; Personnel, Elections and Health; and Insurance, Ambulance, Fire and Homeland Security; and WHEREAS, Mr. Perry is a member of the Administrative Board and a Certified Lay Speaker for Newman United Methodist Church, as elected member of the Board of Trustees of the Methodist Foundation (Louisiana Conference), a member and past Worshipful Master of Silver Trowel Lodge No. 18, served with the Parish Non-Partisan Citizens Advisory Committee, a Board Member of the Concerned Citizens of Cenla; Central Louisiana Human Services District Board; National Association of County Officials (NACo) and served as Chairman since 2000 on the Environment, Energy and Land Use Steering; Resolutions Committee and a member of NACo’s Intergovernmental Relations Steering and Environment, Energy and Land Use Steering and National Association of Black County Officials; and WHEREAS, Mr. Perry has received numerous awards including the Omega Psi Phi Outstanding Business Award, Delta Sigma Theta Outstanding Minority Economic Development Award for 1986 and 1987; Concerned Citizens of Cenla Recycling Service Award 1989-91; and Central Louisiana Chamber of Commerce Small Businessman of the Year Award for 1998; and WHEREAS, the Rapides Parish Police Jury does hereby recognize Mr. Scott Perry, Jr. for his dedication and hard work in serving the citizens of Rapides Parish; and NOW, THEREFORE, BE IT RESOLVED, that the Rapides Parish Police Jury does hereby order that this formal expression of honor for the late Mr. Scott Perry, Jr. and sympathy for his family be spread upon the minutes of this meeting. PRESENTED to the family of Mr. Scott Perry, Jr. on this 8th day of February, 2021.

Mr. Craig Smith and Mr. Ollie Overton presented the Memoriam plaque to Ms. Doris Perry and presented Mr. Scott Perry’s name plate from his parking space and some personal memorabilia.

Each Rapides Parish Police Juror gave a brief statement in memory of the late Mr. Scott Perry, Jr.

Next Mr. Craig Smith, introduced Mr. Guy Cormier, Executive Director of the Louisiana Police Jury Association.

Mr. Cormier gave a brief statement of what Mr. Scott Perry, Jr. meant to him and the Police Jury Association. He stated that Mr. Perry was the longest serving member on the Police Jury Executive Board. He is the first person the Board has lost to death in over fifty years.

Mr. Craig Smith recognized Senator Jay Luneau, Representative Ed Larvadain and Representative Mike Johnson to speak to Ms. Doris Perry and the family about their memories of Mr. Scott Perry, Jr.

Mr. Scott Perry, III stated that his Dad was all about the Police Jury. He thanked the Jury and the Staff for the part they played in his life.

REGULAR MEETING

FEBRUARY 8, 2021

Mr. Craig Smith asked Reverend Tiffanie Postell to speak. Reverend Postell spoke of how Mr. Scott Perry, Jr. had touched her life and the lives of people who met him. She stated the last times she had spoken to him and how it came into conversation about him being a Police Juror. Reverend Postell closed the ceremony in prayer.

On motion by Mr. Bubba Moreau, seconded by Mr. Rusty Wilder, to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on December 14, 2020 and Regular Session January 11, 2021, as published in the Official Journal. On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Ollie Overton, that approved bills be paid. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Sean McGlothlin, to open a public hearing on the demolition of the following property, in accordance with the Rapides Parish Code of Ordinances, Section 8-1/4, as authorized by the Rapides Parish Police Jury. Recognize Ms. Carolyn Hines, Curartor.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Faeq A. Gheith Unsafe, unsanitary and dilapidated structure located at Apartment 24 Section 4, T3N-R1W, Ward 1, Rapides Parish Alexandria LA 71301 (Dec. 14, 2020 and January 11, 2021)

Mr. Greg Jones, Legal Counsel, stated that Ms. Carolyn Hines could not make today’s meeting and requested to reset the public hearing for March 8, 2021 Jury meeting.

On motion by Mr. David Johnson, seconded by Mr. Sean McGlothlin, to table the motion until March 8, 2021. On vote the motion carried.

No vote taken on original motion.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to reappoint Sgt. Mark Tigner to the Communications District, representing Municipalities of Police Department except RPSO for a four (4) year term. Term will expire March 17, 2025. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, of Intent to Sell for the following Abandoned/Adjudicated Properties:

TAX DEBTOR DESCRIPTION

John L. Mickles Jr. South 50’ of Lots 1-2, Square 6, Fair and Catrina L. Mickles Grounds and Machine Shop Addition Bearing the Municipal address of

Edwin Corporation Lot 12 Block 7, I. W. Ball Addition C/O Gale Rodriguez Bearing the Municipal address of

REGULAR MEETING

FEBRUARY 8, 2021

Kathleen M. Stewart et al Lot 5, Square 22 West Alexandria and John C. Wedgeworth Addition Bearing the Municipal address of

Tolbert L. Wilkins, et al Part Lot 29, Block 6, Home Acres Subdivision Bearing the Municipal address of Jacks Drive, Alexandria

John W. Bolton Lot 11, P.J. Winston Subdivision Bearing the Municipal address of Winston Street, Alexandria

Alfred L. Johnson Lot 13, P.J. Winston Subdivision of Lot 48, Leland College Bearing the Municipal address of Winston Street, Alexandria

Olivia J. Byrd Lot 15, J. B. Lafargue Subdivision Bearing the Municipal address of

Gertrude Howard Lot 12, Square 23 Race Track Addition Bearing the municipal address of 1703 N. 17th Street, Alexandria

Jerry Whatley Lot 19, Block “C” Woodlawn Subd. Bearing the municipal address of

Ethel F. Abel C/O Don Abel Lot “C” & Part of Lot B, Sub of Lots 12 & 13, Block 7 Title Co. Sub fronting 63.4’ on Harvard St. x 64’ on Mason Street Bearing the municipal address of 1519 S. Harvard, Alexandria On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to authorize to advertise for Annual Bid, Contract Hauling of various road materials, for the Rapides Parish Highway Department, as recommended by the Public Works Director, to be paid from various Maintenance and Road and Bridge Funds. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Rusty Wilder, to authorize the travel expense policy be adopted by the Jury, to provide the annual travel budget for the entire Jury, at the February meeting of each year and that the President of the Rapides Parish Police Jury is authorized to approve travel expenditures during the year, not to exceed the budgeted amount. On vote the motion carried.

REGULAR MEETING

FEBRUARY 8, 2021

On motion by Mr. Bubba Moreau, seconded by Mr. Rusty Wilder, to authorize the registration and expenses, in an amount up to $700.00 each, for the Justices of the Peace and Constables for the 2021 Justices of the Peace and Constables Annual Training course, to be paid out of the General Fund. (Dates to be determined at later time). On vote the motion carried.

The following resolution was offered by Mr. Ollie Overton and seconded by Mr. Joe Bishop:

RESOLUTION

A resolution giving preliminary approval to the issuance of not exceeding Fifteen Million One Hundred Thousand Dollars ($15,100,000) of Taxable General Obligation Refunding Bonds of the Parish of Rapides, State of Louisiana; making application to the State Bond Commission for approval of said Bonds; and providing for other matters in connection therewith.

WHEREAS, pursuant to the provisions of Article VI, Section 33 of the Constitution of the State of Louisiana of 1974, Sub-Part A, Part III, Chapter 4, Title 39 of the Louisiana Revised Statues of 1950, as amended, and other constitutional and statutory authority, the Parish of Rapides, State of Louisiana (the "Issuer"), has heretofore issued $23,000,000 General Obligation Bonds, Series 2013 (the "Series 2013 Bonds"); and

WHEREAS, the Issuer desires to refund all or a portion of the outstanding Series 2013 Bonds (such refunded maturities being referred to herein collectively as the "Refunded Bonds"), pursuant to the provisions of Part II of Chapter 4 of Subtitle II of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority (the "Act"); and

WHEREAS, pursuant to the Act, and subject to the approval of the State Bond Commission, the Issuer desires to accomplish the refunding by authorizing the issuance of not exceeding Fifteen Million One Hundred Thousand Dollars ($15,100,000) of its Taxable General Obligation Refunding Bonds, in one or more series (the "Refunding Bonds"), to be payable from unlimited ad valorem taxes; and

WHEREAS, the Issuer desires to make formal application to the State Bond Commission for approval of the issuance of the Refunding Bonds;

NOW, THEREFORE, BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of the Issuer, that:

SECTION 1. Preliminary Approval of the Bonds. Preliminary approval is given to the issuance of not exceeding Fifteen Million One Hundred Thousand Dollars ($15,100,000) of Taxable General Obligation Refunding Bonds (the "Refunding Bonds") of the Issuer, to be issued for the purpose of refunding all or a portion of the Refunded Bonds and paying the costs of issuance of the Refunding Bonds, said Refunding Bonds to payable from and secured by unlimited ad valorem taxes now being levied and collected annually in excess of all other taxes on all the property REGULAR MEETING FEBRUARY 8, 2021

subject to taxation within the territorial limits of the Issuer in the same manner as the Refunded Bonds. The Refunding Bonds shall bear interest at a rate or rates not to exceed five percent (5%) per annum, to be determined by subsequent resolution of this Governing Authority at the time of the sale of the Refunding Bonds, and shall mature no later than March 1, 2033. The Refunding Bonds shall be issued in fully registered form and shall have such additional terms and provisions as may be determined by this Governing Authority.

SECTION 2. Employment of Bond Counsel. This Governing Authority finds and determines that a real necessity exists for the employment of special counsel in connection with the issuance of the Refunding Bonds, and accordingly, Foley & Judell, L.L.P., of New Orleans, Louisiana, as Bond Counsel, is hereby employed to do and perform work of a traditional legal nature as bond counsel with respect to the issuance and sale of said Refunding Bonds. Said Bond Counsel shall prepare and submit to this Governing Authority for adoption all of the proceedings incidental to the authorization, issuance, sale and delivery of such Refunding Bonds, shall counsel and advise this Governing Authority as to the issuance and sale thereof and shall furnish its opinions covering the legality of the issuance of the Refunding Bonds. The fee of Bond Counsel for each series of bonds shall be fixed at a sum not exceeding the fee allowed by the Attorney General’s fee guidelines for such bond counsel work in connection with the issuance of such series of revenue bonds and based on the amount of said Refunding Bonds actually issued, sold, delivered and paid for, plus "out-of-pocket" expenses, said fees to be contingent upon the issuance, sale and delivery of said bonds. The President is hereby authorized and directed to execute, and this Governing Authority hereby agrees to and accepts the terms of, the engagement letter of Bond Counsel appended hereto. A certified copy of this resolution shall be submitted to the Attorney General of the State of Louisiana for his written approval of said employment and of the fees herein designated, and the Parish Treasurer is hereby empowered and directed to provide for payment of the work herein specified upon completion thereof and under the conditions herein enumerated.

SECTION 3. State Bond Commission. Application is hereby made to the State Bond Commission, Baton Rouge, Louisiana, for approval of the issuance and sale of the Refunding Bonds and for consent and authority to proceed with the issuance and sale of the Refunding Bonds as provided above, and Bond Counsel is directed to make application to the State Bond Commission in accordance with the foregoing on behalf of the Governing Authority.

By virtue of Issuer’s application for, acceptance and utilization of the benefits of the Louisiana State Bond Commission’s approval(s) resolved and set forth herein, it resolves that it understands and agrees that such approval(s) are expressly conditioned upon, and it further resolves that it understands, agrees and binds itself, its successors and assigns to, full and continuing compliance with the "State Bond Commission Policy on Approval of Proposed Use of Swaps, or other forms of Derivative Products Hedges, Etc.", adopted by the Commission on July 20, 2006, as to the borrowing(s) and other matter(s) subject to the approval(s), including subsequent application and approval under said Policy of the implementation or use of any swap(s) or other product(s) or enhancement(s) covered thereby.

SECTION 4. Appointment of Co-Underwriters/Placement Agents. The REGULAR MEETING FEBRUARY 8, 2021

Issuer hereby appoints Raymond James & Associates, Inc. of New Orleans, Louisiana, and Stifel, Nicolaus & Company Incorporated, of Baton Rouge, Louisiana, as co-underwriters/placement agents in connection with the issuance and sale of all or any portion of the Bonds, any compensation to be paid from the proceeds of the Bonds and contingent upon the issuance of the Bonds; provided that no compensation shall be due to said co-underwriters/placement agents unless the Bonds are sold and delivered.

The foregoing resolution having been submitted to a vote, the vote thereon was as follows:

YEAS: Davron “Bubba” Moreau, Joe Bishop, Craig Smith, Rusty Wilder, Oliver Overton, Jr., Sean McGlothlin, David Johnson NAYS: None ABSENT: Theodore Fountaine, Jr. ABSTAIN: None

And this resolution was declared adopted on this, 8th day of February, 2021.

/s/ Laurel Smith /s/ Craig Smith Secretary President

Exhibit A Engagement Letter

February 8, 2021

Hon. Craig Smith, President Police Jury of the Parish of Rapides, State of Louisiana

Bonds of the Parish of Rapides, State of Louisiana

Dear Mr. Smith:

The purpose of this engagement letter is to set forth certain matters concerning the role we will serve and the legal services we will provide as bond counsel to the Parish of Rapides, State of Louisiana (the "Issuer") in connection with the issuance of the captioned bonds (the "Bonds"). We understand that the Bonds will be issued for the purpose described in the resolution adopted by the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of the Issuer, on February 8, 2021.

As bond counsel, we will prepare and submit to the Governing Authority for adoption all of the legal proceedings required for the authorization, issuance, sale and delivery of the Bonds and provide advice of a traditional legal nature as to the issuance and sale of the Bonds. Our job is principally to render certain opinions to the Issuer regarding (i) the validity of the Bonds under applicable Louisiana law and (ii) other matters as may be applicable. The bond opinion will be based on facts and law existing as of its date. In rendering such opinion, we will rely upon REGULAR MEETING FEBRUARY 8, 2021

the certified proceedings and other certifications of public officials and other persons furnished to our firm without undertaking to verify the same by independent investigation, and we will assume continuing compliance by the Issuer with applicable laws and other resolutions relating to the Bonds. During the course of this engagement, we will rely upon the staff of the Issuer and the members of the Governing Authority to provide us with complete and timely information on all developments pertaining to any aspect of the Bonds.

In our engagement as bond counsel, we will:

• • Confer with members of the working group, including you and other officials of the Issuer, relating to the Project and review legal issues relating to the structure of the Bond issue;
• • Prepare the Issuing Bond Resolution and all related financing documents (collectively, the "Bond Documents");
• • Attend meetings of the Governing Authority at which the Bond Documents are adopted;
• • Prepare the application for approval of the issuance of the Bonds by the State Bond Commission and attend the State Bond Commission meeting at which such approval will be considered;
• • Review any insurance policy in the event the Issuer determines that the Bonds will have credit enhancement;
• • Prepare the closing index and various closing certificates, including the Tax Compliance Certificate, and supervise the execution of certain closing documents by the various parties thereto;
• • Prepare the Bonds and supervise their execution and authentication;
• • Prepare complete transcripts of record covering the issuance of the Bonds and furnishing the transcripts to various parties in connection therewith; and
• • Submit applicable post-closing reports to the State Bond Commission.

Our fee as bond counsel is based upon the terms, structure, size and schedule of the financing, the services provided, and the responsibilities assumed; however, our fee will not exceed that permitted by guidelines set forth by the Attorney General of the State of Louisiana and is subject to his approval. Our fee as bond counsel is a "contingent fee," meaning you are required to pay for our legal services only in the event the Bonds are actually sold and delivered. Other vendors or members of the working group may charge additional fees or costs for their services.

In addition to our services provided as bond counsel, you have requested that we prepare an official statement with respect to the sale of the Bonds in coordination with the working group. The costs associated with the preparation of the official statement will be invoiced separately from our fee as bond counsel as approved by REGULAR MEETING FEBRUARY 8, 2021

the State Bond Commission.

We will continue to serve as bond counsel until the delivery of the Bonds; however, the Issuer and our firm each have the right to terminate this engagement at any time after providing reasonable advanced written notice, subject to the applicable rules of professional responsibility. Upon conclusion or termination of our representation of the Issuer, papers and property furnished by the Issuer will be returned promptly upon request.

Please note that we are not municipal advisors, and we do not render financial advice or other financial services to the Issuer; however, in the course of providing traditional legal services, we may provide factual information to the Issuer that is not specifically tailored to the Bonds or that does not rise to the level of a recommendation concerning a course of action. We will, however, analyze and advise the Issuer regarding the legal ramifications of the structure, timing, terms and other provisions of the Bonds, as these functions are essential to developing a plan of finance.

Applicable ethical rules in Louisiana prohibit us from undertaking this representation if we represent another party that is directly adverse to the Issuer or if there is a significant risk that other considerations will materially limit our representation of the Issuer. As you are aware, our firm represents the State of Louisiana and many other political subdivisions, including others in Rapides Parish. At this time, we do not believe any other current or past engagement of our firm adversely affects our ability to represent the Issuer as provided in this letter; however, we invite you to discuss any concerns you have with us.

In the interest of facilitating our services to you, we may (i) send documents, information or data electronically or via the Internet or (ii) store electronic documents or data via computer software applications hosted remotely or utilize cloud-based storage. Confidential electronic documents or data of the Issuer may be transmitted or stored using these methods. We may use third party service providers to store or transmit these documents or data. In using these electronic communication and storage methods, we employ reasonable efforts to keep such communications, documents and data secure in accordance with our obligations under applicable laws, regulations, and professional standards; however, the Issuer recognizes and accepts that we have no control over the unauthorized interception or breach of any communications, documents or data once it has been transmitted or if it has been subject to unauthorized access while stored, notwithstanding all reasonable security measures employed by us or by our third party service providers. By acceptance of this letter, the Issuer consents to our use of these electronic devices and applications and submission of confidential client information to or through third party service providers during this engagement.

If this letter is acceptable to the Issuer, please so indicate by executing where indicated below and returning a copy to us, retaining the original for your files. We appreciate the opportunity to serve the Issuer and look forward to working with you.

FOLEY & JUDELL, L.L.P.

BY: _______________________________ REGULAR MEETING FEBRUARY 8, 2021

• M. JASON AKERS, PARTNER ACCEPTED AND APPROVED: PARISH OF RAPIDES, STATE OF LOUISIANA

BY: _____________________________ NAME: CRAIG SMITH TITLE: POLICE JURY PRESIDENT

DATED: FEBRUARY 8, 2021

On motion by Mr. David Johnson, seconded by Mr.Bubba Moreau, to Hardship Case, pending proper certification. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to authorize corrective work at 8760 Hwy. 1200 for compliance with LA DEQ rules and restrictions. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Joe Bishop, to grant approval to The Bluffs Subdivision, located East of Kincaid and Amelia Lane, Boyce, as recommended by the Rapides Area Planning Commission, pending approval of Parish Engineer and Legal Counsel and authorize signing of the plat. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to authorize the Public Works Director to hire up to 12 seasonal workers for the mowing crews and for general labor. Work to begin on or about April 1, 2021 and end no later than October 31, 2021, at the rate of $10.00 per hour and foremen at $10.50 per hour, to be paid from the Road & Bridge Salary line item. On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Bubba Moreau, to authorize to advertise for the removal of timber from the Hester Landing Road Debris Burn Site, located approximately 1.8 miles east along Hester Landing Road from Town of McNary and to declare the timber as surplus, as requested by the Public Works Director. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Rusty Wilder, to enter into an Intergovernmental Agreement with Grant Parish Police Jury for equipment and work sharing, as recommended by the Public Works Director, pending Legal Counsel approval.

Mr. Craig Smith stated this was for pot hole patching material because our tanks are out and also they asked about borrowing the spreader which needed some repairs and they offered to work on it.

Mr. Greg Jones, Legal Counsel, stated the Parish will not be obligated, but if we are not using the equipment those days, they would be allowed to share it.

On vote the motion carried.

REGULAR MEETING

FEBRUARY 8, 2021

On motion by Mr. Bubba Moreau, seconded by Mr. Sean McGlothlin, to authorize the President to sign the Agreement between the Chief Elected Official and the Rapides Workforce Development Board signifying the roles and responsibilities of the Office of Economic & Workforce Development (OEWD) as the fiscal agent and administrative entity, and the Workforce Operations Department (WOD) as the provider of Title I Adult, Dislocated Worker, and Youth services authorized by the Workforce Innovation and Opportunity Act of 2014 (WIOA). This Agreement must be signed every year a new or reappointed Chief Elected Official (President) is selected by the Rapides Parish Police Jury. On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Ollie Overton, to reappoint Mr. Henry Corley to the Fire Protection District No. 12 Board for a two

• (2) year term. Term will expire January 14, 2023. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. David Johnson, to reappoint Mr. Clayton Harmson to the Buckeye Recreation District for a five (5) year term. Term will expire February 17, 2026. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to reappoint Chief Deputy Darrell Basco to the Communications District Board, representing Parish & City Government, for a four (4) year term. Term will expire February 18, 2025. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to appoint Sheriff Mark Wood to the North Louisiana Criminalistic Laboratory Commission for a two (2) year term. Term will expire January 14, 2023. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to reappoint Mr. Doug Malone to the Ward 9 Recreation Board for a five (5) year term. Term will expire February 12, 2026. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to reappoint Mr. Brian Cespiva to the Ward 9 Recreation Board for a five (5) year term. Term will expire February 12, 2026. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to reappoint Mr. Rick Ducote to the Ward 9 Recreation Board for a five (5) year term. Term will expire February 12, 2026. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. David Johnson, to reappoint Ms. Zelda Smith to the Housing Authority Board for a five (5) year term. Term will expire October 11, 2024. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. David Johnson, to permanently relocate the voting place for Precincts C38-A and C38-B from the Louisiana Special Education Center (5400 Coliseum Blvd., Alexandria, La. 71303), to the Rapides Parish Coliseum Exhibition Building (5600 Coliseum Blvd, Alexandria, LA 71303). Copy of this resolution be sent to the Louisiana Department of Elections and Registrar of Voters. On vote the motion carried.

REGULAR MEETING

FEBRUARY 8, 2021

On motion by Mr. Joe Bishop, seconded by Mr. Rusty Wilder, to adopt a resolution that the fire departments, employee elect, Civil Service Board Member, is not required to be a resident or qualified voter of the area in which they are to be appointed to serve on the Civil Service Board. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Sean McGlothlin, to create a part-time Courthouse Maintenance Technician position with an hourly rate of $14.35 per hour, not to exceed 28 hours per week unless emergency declaration has been made. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, to reappoint Mr. Ryan Spiller to the Communications District for a four (4) year term representing Parish Wide Fire Departments. Term will expire February 18, 2025. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Sean McGlothlin, to ratify authorization to retain Keiser Law Firm, as Legal Counsel, to represent the Rapides Parish Police Jury on Highway Department Civil Service grievance filed January 25, 2021, due to conflict of issue. On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Ollie Overton, to receive the required report from Acadian Ambulance under the Contract for December, 2020: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 557 80% 89.41% Pineville - 8 minute 170 80% 85.29% Rapides - 12 minute 191 80% 91.10% Rapides - 20 minute 213 80% 89.67% On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Bubba Moreau, to authorize the renewal of the Cooperative Endeavor Agreement between the Spring Creek Community Volunteer Fire Department, Village of McNary and Fire Protection District No. 11 to provide response within the Village of McNary for a two (2) year period effective March 18, 2021, as recommended by the Spring Creek Volunteer Fire Department and authorize the President to sign the renewal, pending Legal Counsel review. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Craig Smith, to designate the Parish Treasurer as record keeper for official Personnel files for all parish employees.

Amended motion by Mr. Joe Bishop, seconded by Mr. Craig Smith, to designate the Parish Treasurer as the official holder of the confidential Master Personnel File for each Parish employee including payroll related records, health & workers compensation related records, disciplinary actions, and any other employment related records, allowing Department Head to maintain a confidential copy of the employee disciplinary actions for employees within that Department under lock and key, and to direct legal counsel to amend Ordinance article 2-8 accordingly.

Mr. Bubba Moreau questioned why if Ms. Angie Richmond, previous Secretary, REGULAR MEETING FEBRUARY 8, 2021

had been designated this for years, why this was being done, to which President Craig Smith stated that a few months ago there was a personnel issue. Legal Counsel, himself and the Vice President were addressing a personnel issue and it was discovered that there was files in different locations and which could get in the wrong hands. They felt like it needed to be designated to one person. The Police Jury does not have an HR Department. They felt like the Treasurer’s Office, being they already maintain and handle payroll, garnishments, would be in the Jury’s best interest to have everything in that one office. The Treasurer’s Office would basically be our HR Department.

Mr. Jones stated it was explained to him that portions of personnel files were located in different areas. There was not one master file. Generally, in an entity this size, there is someone designated HR and if no one is designated HR, then there would be someone designated to maintain a master file. The compensation, disciplinary actions, health insurance, workers compensation, while at the same time, he did explain that the Department Head would have to maintain copies of disciplinary actions for the reasons Mr. Smith stated. Who that person is to be designated, is left to the Jury, but he did recommend someone should be designated to keep the master file. If you get a subpoena or request for personnel records for an employee, if the Jury designated a keeper of the master personnel file, this person would copy that entire file for us to deliver to that employee or for subpoena. Mr. Greg stated that was his recommendation to the issue that was brought to him under the explanation he was given.

The following Ordinance was presented and unanimously adopted:

ORDINANCE

CHAPTER 2 – ADMINISTRATION

…

ARTICLE II – OFFICERS AND EMPLOYEES

SECTION 2.8 – HIRING, TERMINATION AND DISCIPLINE OF POLICE JURY EMPLOYEES

…

• (c) Designate the Parish Treasurer as the official holder of the confidential Master Personnel File for each Parish employee including payroll related records, health & workers compensation related records, disciplinary actions, and any other employment related records, allowing Department Head to maintain a confidential copy of the employee disciplinary actions for employees within that Department under lock and key

THUS, DONE AND ADOPTED this 8th day of February, 2021.

On motion by Mr. David Johnso n, seconded by Mr. Bubba Moreau, to add the following motions to the agenda, received after the Jury Meeting agenda was posted in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote: REGULAR MEETING FEBRUARY 8, 2021

YEAS: David Johnson, Sean McGlothlin, Rusty Wilder, Joe Bishop, Davron “Bubba” Moreau, Oliver “Ollie” Overton, Jr. and Craig Smith NAYS: none ABSTAINED: none ABSENT: Theodore Fountaine, Jr. On roll call vote the motion carried 7-0.

Mr. Craig Smith recognized Representative Mike Johnson to Speak about the obtaining broadband in the Parish. Representative Johnson stated this was being presented to all 64 Parishes, asking the Police Juries for their support. The Covid19 pandemic has made us more aware of how important it is to have Broadband, not only for young people, but for the people. Louisiana is way behind other states. Last summer, legislation was passed to establish an Office of Broadband, but we did not give them any money, just established the office. They are trying to get all Legislatives, around the state, to have the support of their Police Jurors in doing whatever is necessary to move forward for our people.

On motion by Mr. Bubba Moreau, seconded by Mr. David Johnson, the following resolution was presented and unanimously adopted:

RESOLUTION

RESOLUTION OF RAPIDES PARISH, LOUISIANA POLICE

JURY TO THE LOUISIANA SENATE AND THE LOUISIANA

HOUSE OF REPRESENTATIVES

WHEREAS, the Rapides Parish Police Jury strives to enhance the quality of life of its residents, both personally and economically, and

WHEREAS, high-speed internet service has become a necessary component to participating in the modern economy, healthcare and education, but this service is unavailable or of an inadequate quality for many residents, and

WHEREAS, residents of Rapides Parish deserve the same educational, medical and economic opportunities as citizens in parishes served by high-speed internet,

WHEREAS, neighboring states of our region have invested in the development of broadband infrastructure at varying levels, while Louisiana has made no financial investment thus far,

WHEREAS, legislation has been passed over the past year to allow opportunities for installation by private providers using the infrastructure of the Rural Electric Cooperative and the Cooperatives themselves have been given permission to expand into broadband from the Public Service Commission recently,

WHEREAS, legislation has been passed this year to establish a Louisiana Office of Broadband that will allow a designated state office to seek funds and distribute in order to promote broadband targeted to rural areas. These funds provide an initial step toward bridging the digital divide,

BE IT RESOLVED, that RAPIDES PARISH POLICE JURY urges the Louisiana REGULAR MEETING FEBRUARY 8, 2021

Legislature to pass legislation which will invest in the installation of high-speed internet for rural Louisiana.

THUS DONE AND ADOPTED this 8th day of February, 2021.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to award Bid #2891- Hot and Cold Mix Annual Bid to the Sole Bidder – Diamond B. Construction Co. LLC, for the amounts of: Hot Mix - $64.50 per Ton Cold Mix - $88.00 per Ton Contract will be in place from April 1, 2021 thru March 31, 2022 . On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to authorize the Purchasing Agent to advertise for Request for Proposals for Administrative/Program Manager for the Governor’s Office of Homeland Security and Emergency Preparedness under the Hazard Mitigation Grant Program (HMGP) Round 1 funding for those eligible as a result of Hurricane Laura. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to approve a reallocation and authorize work for Parish Road Districts and fund expenditures for maintaining and keeping in repairs the public roads, highways and bridges, the related damages incurred because of Hurricane Laura and Hurricane Delta within each respective Road District, as per the listing certified by the Parish Superintendent and the Parish Engineer, due to the FEMA declaration setting a 100% reimbursement rate for October 14, 2020, through November 12, 2020.

Mr. Greg Jones, Legal Counsel, stated there was a spread sheet in front of each Juror. In December it was discussed using the Road District funds being used for a partial payment for the debris removal cost and monitoring cost. However, subsequent to that measure, there was a Presidential Order establishing a thirty-day period under which Debris Removal, Category A, was 100% reimbursable. It took several weeks to get those dates set. Governor Jon Bel Edwards, just a few weeks ago, issued the thirty-day period, October 14, 2020 through November 12, 2020. The first column, is the debris monitoring cost that was allocated per each road district. The bottom total $1,229,097 is 100% reimbursable. The next column is the road district balance as of February 5, 2021. That is the current balance in the road districts. The next two columns that is for the period of November 13, 2020 to January 28, 2021. The percentage under the 75/25 FEMA ratio is currently in effect with the debris that has been picked up and monitored during that period. The two columns at the bottom combine to a total of $181,696. That is our 25% share. Now we have reallocated what we did in December based on these two columns and money that will come from each road district fund to cover the debris and monitoring costs inside each of those road districts. The final column, ending balance, shows each of the road district funds, after we apply these two figures of the 25% that you will end up with. The far right hand side, you have previously authorized a contractual amount of $1,700,000 for T.F.R. debris removal and $350,000 for Tetra Tech monitoring costs. Total of $2,050,000. As of January 28, 2021, the debris removal cost is $1,411,108 and monitoring cost of $309,693. Anticipated of what has been collected $1,955,883. If you deduct the 100% reimbursable column, that leaves us with a balance of $726,786. Apply the 25% REGULAR MEETING FEBRUARY 8, 2021

amount $181,696, leaves a balance of $545,000 which is the FEMA amount that they will cover. Bottom line is as of January 28th, we are just about back to square one. In good shape. As of right now, we have not had to spend your road seal money.

Discussion ensued.

On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Ollie Overton, the following Resolution was presented and unanimously adopted:

PARISH OF RAPIDES

STATE OF LOUISIANA

ESTABLISHING CURRENT POPULATIONS FOR

FIRE DISTRICT NO. 17, FIRE DISTRICT NO. 18, & FIRE DISTRICT NO. 19 OF PARISH OF RAPIDES WHEREAS, upon information and belief the current population estimates utilized by the Louisiana State Treasurer office for Fire District No. 17 of Rapides Parish, Louisiana, are based upon the last dicennial census in 2010;

AND WHEREAS, no populations were ever established and/or submitted for Fire District No. 18 of Rapides Parish (whose boundaries encompass the Town of Lecompte) or for Fire District no. 19 (whose boundaries encompass the Town of Woodworth);

AND WHEREAS, the Village of Forest Hill and the Town of Lecompte no longer have a municipal fire department, but rely solely upon Fire District 17 (Forest Hill) and Fire District 18 (Lecompte) for their fire protection services; however, the Town of Woodworth does still maintain its’ municipal fire department and has a mutual services agreement with Fire District 19;

AND WHEREAS, the FY 2019-20 Fiscal Year Distribution of 2% Fire Insurance Tax funds Population Serviced for “1.Woodworth FD 1,140” and “6. Fire Protection District #17” and “11. Lecompte FD 3,251” [see attached EXHIBIT A], population numbers are no longer correct;

AND WHEREAS, the Rapides Parish Police Jury is the creating and appointing authority for said fire districts, after a review of the voter registration records, the Tax Assessor property records, the 2010 Census Block Group Data, and the LA Dept of Treasury Municipal estimates for 2018, the FY 2019-20 Fiscal Year Distribution of 2% Fire Insurance Tax funds “Population Serviced” numbers, and the geographical boundaries of each fire district, the Rapides Area Planning Commission, has rendered an opinion that an accurate population to be established for each of the said fire districts above, is as follows :

LA State Treasurer RAPC 2019-20 FY Distribution 2% FD#17 2,416 1,882 – FPRD#17 FD#18 2,079 3,251 – Lecompte FD FD#19 1778 1,140 – Woodworth FD REGULAR MEETING FEBRUARY 8, 2021

• a) Woodworth Municipal Dept:1476;
• b) Fire District 19 Dept: 302; ______ 6,273 6,273 AND WHEREAS, the Rapides Parish Police Jury has met with the representatives of each of the said fire districts and each in agreement with the new RAPC population numbers set forth above;

NOW THEREFORE, BE IT RESOLVED that the Rapides Parish Police Jury does hereby set and establish the current fire district population numbers for the said fire districts as follows: RAPC FD#17 2,416 FD#18 2,079 FD#19

• a) Woodworth Municipal Dept: 1476;
• b) Fire District 19 Dept: 302;

and request that the Louisiana State Treasurer office distribute the current fiscal year distribution of 2% Fire Insurance Tax funds in accordance with these numbers.

The Resolution introduced at a properly posted and held regular meeting, after a proper motion, and second, and received majority vote of approval on the 8th day of February, 2021.

On motion by Mr. Rusty Wilder, seconded by Mr. David Johnson, to authorize the participation in an upcoming local auction to be held on March 6, 2021. On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Bubba Moreau, to authorize renovations for Rapides Parish Fire District No. 7 – Station No. 2 to accommodate livings quarters for personnel. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to authorize the Purchasing Agent to advertise for Request for Qualifications for Architectural/Engineering Services for buildings damaged as a result of FEMA DR-4559-LA, Hurricane Laura. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. David Johnson, to ratify the extension of Bid No. 2788 (Miscellaneous Office Supplies) for a period from February 1, 2021 through January 31, 2022 as agreed to by vendor. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to amend 2021 budgets to reflect actual carry in balances. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to add the following motions to the agenda, received after the Jury Meeting agenda was posted in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by unanimous vote:

Roll call vote was as follows: REGULAR MEETING FEBRUARY 8, 2021

YEAS: David Johnson, Sean McGlothlin, Rusty Wilder, Joe Bishop, Davron “Bubba” Moreau, Oliver “Ollie” Overton, Jr. and Craig Smith NAYS: ABSTAINED: none ABSENT: Theodore Fountaine, Jr. On roll call vote the motion carried unanimously.

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 18-4.2 (E) SPEED LIMITS SO AS TO ESTABLISH A SPEED LIMIT ON NEWSOME ROAD.

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 8th day of February, 2021, that Section 18-4.2

• (e) of the Rapides Parish Code of Ordinances is hereby amended and reenacted to include the following road, as follows:

Chapter 18. MOTOR VEHICLES AND TRAFFIC

Section 18-4.2. Speed limits designated on certain streets: ...

• (e) Thirty-five miles per hour. It shall be unlawful for any person to drive or operate a vehicle upon the following parish roads in Rapides Parish in excess of thirty-five (35) miles per hour.

...

Newsome, Ward 11, District C

...

(l). Whoever violates the provisions of this section shall be punished by a fine not to exceed one hundred dollars ($100.00), or imprisoned in the Rapides Parish Jail for a period not to exceed thirty (30) days, or both.

BE IT FURTHER ORDAINED that this ordinance is to be effective immediately.

BE IT FURTHER ORDAINED in all other respects Section 18 of the Rapides Parish Code of Ordinances shall remain unchanged.

BE IT FURTHER ORDAINED that the Parish Highway Department is hereby authorized to erect speed limit signs on the Road.

THUS DONE AND SIGNED on this 8th day of February, 2021.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to authorize continued Debris Removal Work - $400,000 to T.F.R. and $100,000 to Tetra Tech.

REGULAR MEETING

FEBRUARY 8, 2021

Mr. Greg Jones stated it is pretty much even on what has been authorized on expenditures and what debris removal has been picked up, including monitoring cost and the anticipated haul out cost. To keep the contractor’s working while they are here and keep expenses down and avoid a remobilization cost, he thought it prudent that the Jury consider authorizing another $400,000 to T.F.R. on the debris removal contractor and $100,000 to Tetra Tech for monitoring. Mr. Jones further stated he had discussed this with the Parish Engineer, Mr. Thomas David. That is $500,000 total under the current ratio of 75/25%. The Parish portion will be $125,000. He stated he thought this would buy the Jury at least another 30 days of work, which should get us into the 90/10% period. At that point, when we get in the 90/10%, we will back up like we just did and recalculate. If you want to continue to work and keep those contractors here, the Parish would need to authorize this like back in December. It appears that they have already picked up the primary debris areas. Which means we are on the downslide. The cost incurred in the next few weeks will not be as heavy as the cost that we saw in the first six or seven weeks.

On vote the motion carried.

There being no further business, motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, the meeting was adjourned at 4:22 p.m.