Rapides Parish Police Jury

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to award the Disaster Debris Management and Financial Recovery Services (DISASTER DEBRIS MANAGEMENT AND FINANCIAL RECOVERY SERVICES AND THE DISASTER DEBRIS REMOVAL SERVICES SELECTION COMMITTEE)
2. Motion to award the Disaster Debris Removal Services. (DISASTER DEBRIS MANAGEMENT AND FINANCIAL RECOVERY SERVICES AND THE DISASTER DEBRIS REMOVAL SERVICES SELECTION COMMITTEE)

ADJOURNMENT

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September 18, 2020

1. Motion to award the Disaster Debris Management and Financial Recovery Services
2. Motion to award the Disaster Debris Removal Services
3. Any other business that may properly come before the Police Jury

BY ORDER OF THE PRESIDENT

Laurel Smith, Secretary

There were present: Craig Smith, President, Oliver “Ollie” Overton, Jr., Davron “Bubba” Moreau, Theodore Fountaine, Jr., Joe Bishop, Rusty Wilder, Sean McGlothlin and David Johnson.

Absent was Police Juror: Scott Perry

Also present were: Ms. Theresa Pacholik, Treasurer; Ms. Donna Andries, Sales & Use Tax Administrator; Mr. Greg Jones, Legal Counsel; and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. David Johnson.

The Pledge of Allegiance was led by Mr. Rusty Wilder.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Craig Smith, President, who welcomed all present and then stated that the Police Jury was ready for the transaction of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to award the Disaster Debris Management and Financial Recovery Services.

Mr. Greg Jones, Legal Counsel, stated the paperwork is what he had Ms. Theresa Pacholik, Treasurer, prepare. At the moment, under FEMA approval, we are at a 75/25% rate. The two proposals that the Committee recommended, at 25% will be $689,000. If we reach the 90/10%, it will be $275,000. Friday, when he checked, the State GOSHEP law does not apply to the 90/10% yet because there’s a trigger point of $661,000,000, Statewide of reported damages. This is based on the estimated damages for the parishes and municipalities. The Congressional Delegation for Louisiana has requested approval for 90/10%, but that request can’t be considered until the State GOSHEP Office says we are at $661,000,000 minimum damages. Since we are at 25%, you may want to consider a smaller cap on the contract that is awarded at this time. If we are approved for the 10%, you can amend the contract to add some to it.

Discussion ensued.

Mr. Thomas David, Parish Engineer, stated the figures were complete guesses, as to the amount of debris out there, being based on a formal that the CORPS of Engineers developed, to get an estimate of the storm damages, for different types of storms. Mr. David explained how he came to the quantities that everybody priced on. No one really knows what it is until we start picking the debris up. I think you need the lower cap, because you can’t put the Parish in financial peril. When the contractor does his work, he is going to need to be paid. We are pretty sure FEMA is going to give us the 75% of whatever he picks up, it is the Parishes responsibility to pay for the other 25%.

Discussion ensued.

Mr. Jones state if you look on the second sheet the Treasurer prepared, that if you’re reseal funds, they come out of road and bridge. They are divided between the districts each year. If we were to theoretically, to approve putting those funds back in road and bridge, that would give you about $225,000 to help cover the percentage whether it’s 25% or 10%. That would help a lot. It would provide yourself a cushion.

Mr. Greg Jones asked Ms. Pacholik, if the Jury were to amend the disaster debris monitoring contract, with a cap of $100,000, and the debris removal and tippage to $1,500,000 maximum, what would be 25%, to which Ms. Pacholik stated it would be $400,000. 10% would be $160,000. Ms. Pacholik state we would need a motion to re-allocate the reseal money and a letter from Mr. Jones to be able to use the road maintenance money, to which Mr. Jones stated he would give an opinion. Also, we would need some way to track what roads they are picking up on and the different districts. We would have to know how to spend for each taxing district. You can’t use Mr. Fountaine’s money in Mr. Overton’s district. We would need to find some way of monitoring this.

Discussion ensued.

On amended motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to award the Disaster Debris Management and Financial Recovery Services, related to Hurricane Laura, to Tetra Tech with a cap of $100,000 and authorize the President to sign any necessary documents. On roll call vote the amended motion carried unanimously.

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, to award the Disaster Debris Removal Services.

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, to award the Disaster Debris Removal Services Contract to T.F.R. Enterprises, related to Hurricane Laura, with a cap of $1,500,000.

Mr. Greg Jones, Legal Counsel, stated the RFP and the contract is built in with a secondary proposal in case the first contractor fails to come through with his obligations, we are ready to go with the second proposal. KDF Enterprises was the second proposal.

Amendment to the motion by Mr. Joe Bishop, seconded by Mr. David Johnson, to award the Disaster Debris Removal Services to T.F.R. Enterprises, with a cap of $1,500,000, related to Hurricane Laura, with the stipulation that if T.F.R. Enterprises cannot fulfill the contract agreement, the contract would be awarded to KDF Enterprises, secondary proposal and authorize the President to sign necessary documents. On roll call vote the amended motion carried unanimously.

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, there being no further business, the meeting was adjourned at 12:20 p.m.