Public Meeting

Rapides Parish Police Jury

Name: Rapides Parish Police Jury — September 14, 2020
Start: 2020-09-14T00:00:00Z
Location: Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

September 14, 2020 · 2:50 p.m. announced

Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

Meeting documents

September 14, 2020 - Special other

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Posted September 11, 2020

PUBLIC HEARING

SEPTEMBER 14, 2020 2:50 P.M. Police Jury Meeting Room 2nd Floor, Parish Courthouse

To consider levying additional or increased millage rates without further voter approval or adopting the adjusted millage rates after reassessment and rolling forward to rates not to exceed the prior year’s maximum.

Close public hearing

ADJOURN

- - - - In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

September 14, 2020 other

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OF SEPTEMBER 14, 2020 AT 3:00 p.m. PUBLIC NOTICE

Posted September 11, 2020

Pursuant to the JBE 108-2020 Hurricane Laura Proclamation, the Rapides Parish Emergency Proclamation of August 23, 2020, and JBE ____-2020 and JBE ____-

PUBLIC GATHERINGS LIMITED

Public gatherings are restricted to 75% of the total occupancy of the State Fire Marshal, and requires a six (6) foot minimum of social distancing, limiting the public seating area for the Rapides Parish Police Jury on a first come basis, in accordance with Phase III restrictions.

WRITTEN CERTIFICATION

The Rapides Parish Police Jury consists of 9 elected Jurors, and essential staff for Police Jury meetings. The Police Jury would be unable to operate and hold its public meeting due to quorum requirements unless said Police Jury meeting is conducted pursuant to the authorization provided by the Governor’s Proclamations and LSA-R.S. 42:17.1, a political subdivision may provide for the attendance at essential governmental meetings via teleconference or video conference and a Rapides Parish Police Juror may participate in this meeting via teleconference.

PUBLIC OBSERVATION AND COMMENTS

In accordance with Proclamation of the Governor, the public and the media shall be allowed to observe this Police Jury meeting via Facebook live. At 3:00 p.m. on September 14, 2020, go to Meeting live.

Craig Smith, President

Police Jury Meeting Room 2nd Floor, Parish Courthouse

Posted September 10, 2020

REGULAR SESSION

SEPTEMBER 14, 2020 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT

PUBLIC COMMENTS

ARE ONLY ALLOWED

ON AGENDA ITEMS

PLEASE BE SURE TO SIGN IN ON THE SIGN IN SHEET AND

PUT THE NUMBER OF THE ITEM YOU WOULD LIKE TO

SPEAK ON.

STAND TO BE RECOGNIZED ON THAT ITEM.

THERE IS A THREE (3) MINUTE TIME LIMIT

TO SPEAK PER PERSON

JUROR COMMENTS

Recognize Judge Shannon Gremillion, Candidate for Louisiana Supreme Court, 4th District.

Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on August 10, 2020 as published in the Official Journal.
Motion that approved bills be paid.
Adopt the adjusted millage rate(s).
Set forth the adjusted millage rate(s) and roll forward to millage rate(s) not exceeding the maximum authorized rates(s).
Adopt other authorized millages or taxes.
Motion of Intent to Sell the following Abandoned/Adjudicated Properties: TAX DEBTOR DESCRIPTION Charles Shepard et al Lot Thirteen (13) Parkway Subdivision Chicago Loop Bearing the municipal address of: 3121 Chicago Loop 2, Alexandria District D – Theodore Fountaine Jr.

Tootsie LLC Lot Twelve (12) of Square Sixteen (16) of SAL Co. Addition Bearing the municipal address of: District D – Theodore Fountaine Jr.

Etta Veal Lot One Hundred-Two (102) Dixie Place Subdivision Bearing the municipal address of: District F – Oliver Overton

Lucille Jones Taffaro Lot Twenty-Six (26), Square Two (2) Pecan Grove Addition Bearing the municipal address of: District D - Theodore Fountaine, Jr. (Finance 9/8)

Motion to delete from the Rapides Parish Coroner’s Office Asset/Inventory Program the equipment listed below as it is no longer suitable for public use: Asset Number Description Disposal 9535 Cot – Mortuary 24 Scrap (Finance 9/8)
Motion to delete from the Rapides Parish Fire District No. 8 Asset/Inventory Program the following equipment for the various reasons listed: Asset Number Description Disposal 11302 Blood Pressure Monitor Returned to Vendor (Faulty) 8716 Television Scrap 9551 Oscillomate Monitor Scrap (Pulse OX) (Finance 9/8)
Motion to delete from the Rapides Parish Fire District No. 11 Asset/Inventory Program the following equipment as it is no longer suitable for public use: Asset Number Description Disposal 8424 Weedeater – Stihl FS85 Scrap (Finance 9/8)
Motion to permanently relocate the voting place for Precinct S05 from the building not being used and poor conditions. Copy of this resolution to be sent to the Louisiana Department of Elections and Registrar of Voters. (Finance 9/8)
Motion to award Bid No. 2842 – Construction of Alfred L. Boyce Wettermark Branch Library, to the lowest responsible bidder, M. D. Descant LLC, for the total amount of $992,001.00 (Base Bid plus Additive Alternate No. 1), as recommended by Alliance Design and authorize the President to sign all necessary documents. (Finance 9/8)
Motion to reallocate the tax proceeds from the Sales Tax District No. 3 tax election of April 11, 2011, to be reallocated annually every year in July, according to the population estimates as submitted to the Treasurer of the State of Louisiana by the LSU AgCenter, Department of Agricultural Economics and Agribusiness and Dr. Troy C. Blanchard, from the LSU Department of Sociology also referred to as the Federal/State Cooperative Population. Rapides Parish 129,297 Town of Ball 4,000 Town of Boyce 1,004 Town of Cheneyville 625 Village of Forest Hill 884 Town of Glenmora 1,447 Town of Lecompte 1,248 Village of McNary 211 Village of Woodworth 1,786 City of Pineville 14,555 City of Alexandria 48,138 (Finance 9/8)
Motion to accept Bid No. 2819 – (Rapides Parish Health Unit – Blood Work Project) as Substantially Complete and start the forty-five (45) day lien period, as recommended by the Engineering Firm of Barron, Heinberg & Brocato, LLC. (Finance 9/8)
Motion to award Bid No. 2854 – Ball Lane/Bayou Rapides Intersection Improvements, to the lowest base bidder Progressive Construction Company, LLC, for the amount of $454,133.00, pending the submittal of all required forms and information and authorize the President to sign all necessary documents, as recommended by the Engineering Firm of Meyer, Meyer, Lacroix & Hixson, Inc. (Finance 9/8)
Motion to enter into a Cooperative Endeavor Agreement with Rapides Council on Aging to collect and distribute sales taxes from automobile lease or rental in accordance with LARS 47:551, as recommended by the Tax Administrator and the District Attorney. (Finance 9/8)
Motion to adopt a resolution accepting Construction Contract with Rylee Contracting, Inc., for Location No. 9B-Spanish Bayou Drainage, PAE Job No. 8792-9B, as Substantially Complete and start the forty-five (45) day lien period, as recommended by Pan American Engineers, LLC. and authorize the President to sign necessary documents. (Finance 9/8)
Motion to allow participation in an upcoming public auction, to be held on September 26, 2020, as requested by the Purchasing Agent. (Finance 9/8)
Motion to accept the Public Works Director's Report. (Public Works 9/8)
Motion to approve an extension of existing Parish Road, Evanshel Road (Ward 8, District E), to the current end of existing gravel road. (Public Work 9/8)
Motion to ratify authorization for the Public Works Director to submit the necessary documents for the renewal of pre-approved emergency debris sites at Hester Landing Road, VanZant Road and Esler Field Road to the Louisiana Department of Environmental Quality and authorize the President to sign, as recommended by the Public Works Director. (Public Work 9/8)
Motion to authorize the President to issue Requests for Proposals for Consultant Services related to Hurricane Laura to assist with damage assessments, project worksheets, etc. for FEMA damage reimbursements to public facilities. (Public Work 9/8)
Motion to authorize the issue for Requests for Proposals for a Consultant to assist in damages assessments, project worksheets, etc. related to damage caused by Hurricane Laura to Parish public facilities in accordance with the Parish’s Procurement Policy for FEMA funded programs. (Public Work 9/8)
Motion to approve Cooperative Endeavor Agreement between State/GOHSEP and Rapides Parish Police Jury, for Coliseum Hurricane emergency use and authorize the President to sign. (Coliseum 9/8)
Motion to approve the submittal of the LWDA 61 Combined Regional Plan, for the years 2020-2024, to the Louisiana Workforce Commission (LWC) as required under the Workforce Innovation and Opportunity Act (WIOA). Each workforce development area must submit a Unified or Combined Plan. The Region 6 Combined Plan was approved by the LWDA 61 Workforce Development Board on August 20, 2020. (Workforce 9/8)
Motion to authorize the President to 1) reappoint to the Rapides Workforce Development Board the following list of members for additional terms and 2) sign nomination form for the Rapides Workforce Development Board for Nolan Spillers, Vice President at First Federal Bank replacing Robert Leavines and 3) sign a letter addressed to the Louisiana Workforce Commission concerning appointment/ reappointments. Members (Reappointments) New Term Dates Karyn Barrett 10/1/2020 – 10/1/2023 Larry George 10/1/2020 – 10/1/2023 Paul Fuselier 10/1/2020 – 10/1/2023 Kelli Haygood 10/1/2020 – 10/1/2023 Ginger Humbles 10/1/2020 – 10/1/2023 Bill McDermott 10/1/2020 – 10/1/2023 Gary Nugent 10/1/2020 – 10/1/2023 Sara Stokes 10/1/2020 – 10/1/2023 Aiesha Wright 10/1/2020 – 10/1/2023 (Workforce 9/8)
Motion to adopt a resolution to the LA DOTD, Division of Administration, to provide funds for Airport Improvements, Capital Improvement Program Application for State Assistance; certify all servitudes and titles are valid and indefeasible, hold the State harmless for any projects under the Program and authorize the President to sign subsequent related documents required by FAA and the State, as requested by the Esler Airport Manager. (Grants 9/8)
Motion to adopt a resolution authorizing the President to execute and file an application with the Louisiana Department of Transportation and Development for a grant under 49 CFR 5311, Non-Urbanized Area Formula Program. (This is for the Senior Citizen Transportation.) (Grants 9/8)
Motion to approve the purchase of an emergency generator for the Rapides Parish Courthouse on State Contract, as recommended by the Courthouse Building Superintendent. (Courthouse 9/8)
Motion to waive the thirty (30) day announcement rule and reappoint Mr. Jack Daughtry to the Zachary Taylor Parkway Board for a two (2) year term. Term expired August 31, 2020. (Personnel 9/8)
Motion to waive the thirty (30) day announcement rule and reappoint Mr. Buck Vandersteen to the Zachary Taylor Parkway Board for a two (2) year term. Term expired August 31, 2020. (Personnel 9/8)
Motion to waive the thirty (30) day announcement rule and reappoint Mr. Jack DeWitt to the Rapides Finance Authority Board for a six (6) year term, representing District E. Term will expire October 9, 2020. (Personnel 9/8)
Motion to waive the thirty (30) day announcement rule and reappoint Mr. Barry Hines to the Rapides Finance Authority Board for a six (6) year term, representing District E. Term will expire October 14, 2020. (Personnel 9/8)
Motion to waive the thirty (30) day announcement rule and reappoint Mr. Steven Halbert to the Fire District No. 12 Board for a two (2) year term. Term expired August 14, 2020. (Personnel 9/8)
Motion to adopt a resolution approving the issuance, sale and delivery of Water Revenue Refunding Bonds of Waterworks District No. 3 of Rapides Parish, Louisiana, and providing for other matters relating thereto. (Personnel 9/8)
Motion to receive the required report from Acadian Ambulance under the Contract for July, 2020: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 549 80% 88.16% Pineville - 8 minute 152 80% 82.89% Rapides - 12 minute 223 80% 86.69% Rapides - 20 minute 198 80% 83.83% (Insurance 9/8)
Motion to authorize the renewal of the annual commercial auto, equipment and property insurance with Risk Services, to be paid from various fund accounts and authorize the President or Treasurer to sign all necessary documents. (Insurance 9/8)
Motion to adopt a resolution providing for canvassing the returns and declaring the results of the special election held in Service Area No. 1 of Fire Protection District No. 2 of Rapides Parish, Louisiana, on Saturday, August 15, 2020, to authorize the renewal of a special tax therein. (January 13, 2020 Jury Meeting)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

Motion to authorize Rapides Parish Fire District No. 5 to purchase from Rapides Parish Fire District No. 2 a 2007 Dodge Ram – VIN # 1D7HA18P57J629383– Asset No. 10196 for the agreed upon amount of $2,000.00. This request is from the Chief of Rapides Parish Fire District No. 5, to be paid out of Fire District No. 5 funds. (Mr. Johnson)
Motion to authorize the Rapides Workforce Development Board to issue a Request for Proposal (RFP) for the One-Stop Operator as required by WIOA beginning January 1, 2021 and ending on December 31, 2021 with option to renew for three (3) years, and have Treasurer to amend the budget accordingly. The contract will be funded through the WIOA grant funds.

Per the approval of Rapides Workforce Development Board (WBD) One Stop Committee on August 20, 2020, and In order to comply with the Workforce Innovation and Opportunity Act (WIOA) Sec. 121(d)(2)(A) which states “an entity shall be designated or certified as a one-stop operator through a competitive process;” and further defined in the Final Regulations at §678.605 on pages 55892 – 55896 of the Federal Register effective October 18, 2016, the Rapides Workforce Development Board is to follow local / state procurement policies, and/or Uniform Guidance at 2 CFR 200.318 – 200.326 to procure a One-Stop Operator for the Rapides One-Stop Center. The selected Contractor must be in place no later than January 1, 2021. (Mr. Overton)

Motion to approve a contract with FEMA for use of the Coliseum meeting rooms for Citizen Assistance at no charge. (Mr. Smith)
Motion to amend the Ordinance/permit application regarding utility pipeline in rights-of-ways in the Parish. (Mr. Smith)
Motion to approve participation and authorize OHSEP Director to administer, designate project Director and sign related documents for the 2020 State Homeland Security Grant Program (EMW-2020-SS-00011-S01, CFDA #97.067). Administration will be in accordance with grant guidelines. Total Award Amount $58,186.52. 100% Federal & State, NO LOCAL MATCH. (Mr. Wilder)
Motion to accept a Volunteer Fire Assistance grant administered by the Louisiana Department of Agriculture and Forestry for $5,320.82 for Rapides Parish Fire District No. 16. The purpose of this U.S. Forestry Service grant is to assist rural fire departments in building their firefighting capacities. (Mr. Wilder)
Motion that leased Duck Blinds on Kincaid Lake for 2020, already paid for, be allowed to carry their leases over to 2021, due to the drawdown on the lake. (Mr. Wilder)
Motion to award Proposal No. 2852 for Grant Management and Administrative Services FEMA/HGMP Bayou Roberts Drainage Improvements (Penny Acres) Project to the Rapides Area Planning Commission, as recommended by the Grant Management & Administrative Services Selection Committee and authorize the President to sign necessary documents. (Grants Management & Administrative Services Selection Committee)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

September 14, 2020 other

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OF SEPTEMBER 14, 2020 AT 3:00 p.m. PUBLIC NOTICE

Posted September 11, 2020

Pursuant to the JBE 108-2020 Hurricane Laura Proclamation, the Rapides Parish Emergency Proclamation of August 23, 2020, and JBE 117

PUBLIC GATHERINGS LIMITED

WRITTEN CERTIFICATION

PUBLIC OBSERVATION AND COMMENTS

Craig Smith, President

REGULAR SESSION

SEPTEMBER 14, 2020

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of the Parish Courthouse, 701 Murray Street, Alexandria, Louisiana, on Monday, September 14, 2020, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Craig Smith, President, Oliver “Ollie” Overton, Jr., Vice President and Police Jurors: Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Rusty Wilder, Sean McGlothlin, David Johnson and Scott Perry, Jr.(via phone)

Also present were: Theresa Pacholik, Treasurer; Shane Trapp, Courthouse Building Superintendent; Donna Andries, Sales & Use Tax Administrator; Sonya Wiley-Gremillion, OHSEP Director; Elaine Morace, WIA Operations Director; Cory Ashmore, Public Works Director; Linda Sanders, Civil Service Director; Greg Jones, Legal Counsel and Laurel Smith, Secretary.

The invocation was given by Mr. Ollie Overton.

The Pledge of Allegiance was led by Mr. Bubba Moreau.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Craig Smith, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

The first item on the agenda was to recognize Judge Shannon Gremillion, Candidate for Louisiana Supreme Court, 4th District.

Judge Shannon Gremillion gave a brief update of his candidacy for Louisiana Supreme Court, 4th District.

On motion by Mr. Bubba Moreau, seconded by Mr. Scott Perry, to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on August 10, 2020 as published in the Official Journal. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, that approved bills be paid. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, the following resolution was presented and unanimously adopted:

RESOLUTION

BE IT RESOLVED, by the Police Jury of the Parish of Rapides, Louisiana, in a public meeting held on September 14, 2020, which meeting was conducted in accordance with the Open Meetings Law and the additional requirements of Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B), that the following adjusted millage rates be and they are hereby levied upon the dollar of the assessed valuation of all property subject to ad valorem taxation within said Parish for the year 2020, for the purpose of raising revenue:

MILLAGE

General Alimony 3.98 Exempted Municipalities 1.99 Fire Protection District No. 2 15.20 Fire Protection District No. 2 Service Area No. 1 15.22 Fire Protection District No. 3 22.07 Fire Protection District No. 4 14.60 Fire Protection District No. 5 40.43 Fire Protection District No. 6 19.07 Fire Protection District No. 7 Maintenance A 24.91 Fire Protection District No. 7 Maintenance B 13.64 Fire Protection District No. 8 43.69 Fire Protection District No. 9 23.23 Fire Protection District No. 11 37.68 Fire Protection District No. 11 Service Area No. 1 53.27 Fire Protection District No. 14 21.66 Fire Protection District No. 15 24.84 Fire Protection District No. 16 14.97 Fire Protection District No. 19 24.63 Road District 1A 24.71 Road District 1B 14.60 Road District 2B Sub-Road District No. 2 13.76 Road District 3A 31.79 Road District 7A 5.51 Road District 9B 10.64 Road District 10A 9.80 Road District 36 10.58 Renaissance (Juvenile Corr/Det) 2.03 Coliseum Maintenance 0.99 Library Parish wide 6.98 Buckeye Recreation District 5.82 Senior Citizens Services 1.04

BE IT FURTHER RESOLVED that the Assessor of the Parish of Rapides, shall extend upon the assessment roll for the year 2020 the taxes herein levied, and the tax collector of said Parish shall collect and remit the same to said taxing authority in accordance with law.

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

YEAS: Scott Perry, Jr., David Johnson, Sean McGlothlin, Rusty Wilder, Theodore Fountaine, Jr., Joe Bishop, Davron “Bubba” Moreau, Oliver “Ollie” Overton, Jr. and Craig Smith NAYS: None ABSTAINED: None ABSENT: None On vote the motion carried unanimously.

On motion by Mr. Ollie Overton, seconded by David Johnson, the following resolution was presented and unanimously adopted:

RESOLUTION

BE IT RESOLVED, by the Police Jury of the Parish of Rapides, Louisiana, in a public meeting held on September 14, 2020, which meeting was conducted in accordance with the Open Meetings Law and the additional requirements of Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B), that the taxing district voted to increase the millage rate(s), but not in excess of the prior year’s maximum rate(s), on all taxable property shown on the official assessment roll for the year 2020, and when collected, the revenues from said taxes shall be used only for the specific purposes for which said taxes have been levied. Said millage rate(s) are:

Adjusted Rate 2020 Levy General Alimony 3.98 4.04 Exempted Municipalities 1.99 2.02 Fire Protection District No. 2 15.20 15.58 Fire Protection District No. 2 Svc Area No. 1 15.22 16.31 Fire Protection District No. 3 22.07 22.57 Fire Protection District No. 4 14.60 15.34 Fire Protection District No. 5 40.43 41.66 Fire Protection District No. 6 19.07 20.02 Fire Protection District No. 7 Maintenance A 24.91 26.04 Fire Protection District No. 7 Maintenance B 13.64 14.26 Fire Protection District No. 8 43.69 44.28 Fire Protection District No. 9 23.23 24.02 Fire Protection District No. 10 Maintenance A 24.40 Fire Protection District No. 10 Maintenance B 29.11 Fire Protection District No. 11 37.68 37.77 Fire Protection District No. 11 Svc Area No. 1 53.27 53.72 Fire Protection District No. 11 Svc Area No. 2 53.67 Fire Protection District No. 14 21.66 21.93 Fire Protection District No. 15 24.84 25.00 Fire Protection District No. 16 14.97 15.00 Fire Protection District No. 19 24.63 25.00 Road District 1A 24.71 25.03 Road District 1B 14.60 15.00 Road District 2B Sub-Road District No. 2 13.76 15.00 Road District 2C 25.10 25.10 Road District 3A 31.79 32.00 Road District 6A Maintenance A 30.16 Road District 6A Maintenance B 63.07 Road District 7A 5.51 5.56 Road District 9B 10.64 10.98 Road District 10A 9.80 10.04 Road District 36 10.58 10.77 Renaissance (Juvenile Corr/Det) 2.03 2.06 Coliseum (Maint.) 0.99 1.00 Coliseum (Bond) 1.00 Health Unit 1.06 Library (Parish wide) 6.98 7.08 Buckeye Recreation District 5.82 6.09 Senior Citizens Services 1.04 1.06 BE IT FURTHER RESOLVED that the Assessor of the Parish of Rapides, shall extend upon the assessment roll for the year 2020 the taxes herein levied, and the tax collector of said Parish shall collect and remit the same to said taxing authority in accordance with law.

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by no less than two-thirds of the total membership of the taxing authority voting in favor as required by Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B). The votes were:

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, to adopt other authorized millages or taxes. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to adopt a notice of Intent to Sell the following Abandoned/Adjudicated Properties: TAX DEBTOR DESCRIPTION Charles Shepard et al Lot Thirteen (13) Parkway Subdivision Chicago Loop Bearing the municipal address of: 3121 Chicago Loop 2, Alexandria District D – Theodore Fountaine Jr.

Tootsie LLC Lot Twelve (12) of Square Sixteen (16) of SAL Co. Addition Bearing the municipal address of: District D – Theodore Fountaine Jr.

Etta Veal Lot One Hundred-Two (102) Dixie Place Subdivision Bearing the municipal address of: District F – Oliver Overton

Lucille Jones Taffaro Lot Twenty-Six (26), Square Two (2) Pecan Grove Addition Bearing the municipal address of: District D - Theodore Fountaine, Jr. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to delete from the Rapides Parish Coroner’s Office Asset/Inventory Program the equipment listed below as it is no longer suitable for public use: Asset Number Description Disposal 9535 Cot – Mortuary 24 Scrap On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to delete from the Rapides Parish Fire District No. 8 Asset/Inventory Program the following equipment for the various reasons listed: Asset Number Description Disposal 11302 Blood Pressure Monitor Returned to Vendor (Faulty) 8716 Television Scrap 9551 Oscillomate Monitor Scrap (Pulse OX) On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Ollie Overton, to delete from the Rapides Parish Fire District No. 11 Asset/Inventory Program the following equipment as it is no longer suitable for public use: Asset Number Description Disposal 8424 Weed eater – Stihl FS85 Scrap On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Joe Bishop, to permanently relocate the voting place for Precinct S05 from the old Boyce Town Hall (807 Londonderry Avenue, Boyce, LA 71409), to the new Boyce Town Hall located at 750 Highway 1, Boyce, LA 71409, due to building not being used and poor conditions. Copy of this resolution to be sent to the Louisiana Department of Elections and Registrar of Voters. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to award Bid No. 2842 – Construction of Alfred L. Boyce Wettermark Branch Library, to the lowest responsible bidder, M. D. Descant LLC, for the total amount of $992,001.00 (Base Bid plus Additive Alternate No. 1), as recommended by Alliance Design and authorize the President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to reallocate the tax proceeds from the Sales Tax District No. 3 tax election of April 11, 2011, to be reallocated annually every year in July, according to the population estimates as submitted to the Treasurer of the State of Louisiana by the LSU AgCenter, Department of Agricultural Economics and Agribusiness and Dr. Troy C. Blanchard, from the LSU Department of Sociology also referred to as the Federal/State Cooperative Population. Rapides Parish 129,297 Town of Ball 4,000 Town of Boyce 1,004 Town of Cheneyville 625 Village of Forest Hill 884 Town of Glenmora 1,447 Town of Lecompte 1,248 Village of McNary 211 Village of Woodworth 1,786 City of Pineville 14,555 City of Alexandria 48,138 On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to accept Bid No. 2819 – (Rapides Parish Health Unit – Blood Work Project) as Substantially Complete and start the forty-five (45) day lien period, as recommended by the Engineering Firm of Barron, Heinberg & Brocato, LLC. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Ollie Overton, the following resolution was presented and duly adopted:

RESOLUTION

WHEREAS, the Rapides Parish Police Jury intends to construct the Ball Lane – Bayou Rapides Road Intersection Improvements (and Related Drainage Improvements) project and;

WHEREAS, bids have been received for the Ball Lane – Bayou Rapides Road Intersection Improvements (and Related Drainage Improvements) project and have been previously received and read aloud;

WHEREAS, the Rapides Parish Police Jury has received a recommendation from the Engineer for the project that the contract be awarded to the lowest responsible bidder,

THEREFORE, BE IT RESOLVED, by the Rapides Parish Police Jury, that the contract be awarded to the responsible low bidder, as follows, subject to the satisfactory receipt of all forms and information required under the contract provisions, subject to funding from District I Road Maintenance Funds.

The recommendation of award is as shown below:

Progressive Construction Company, LLC for the Base Bid in the amount of $454,133.00

AND, that the President is hereby authorized to sign any and all contract documents required.

This resolution being submitted to a vote, the vote thereon was as follows:

YEAS: Scott Perry, Jr., David Johnson, Sean McGlothlin, Rusty Wilder, Theodore Fountaine, Jr., Joe Bishop, Davron “Bubba” Moreau, Oliver “Ollie” Overton, Jr. and Craig Smith NAYS: None ABSTAINDED None ABSENT: None On vote the motion carried unanimously.

And the Resolution is declared adopted on this the 14th day of September, 2020.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to enter into a Cooperative Endeavor Agreement with Rapides Council on Aging to collect and distribute sales taxes from automobile lease or rental in accordance with LARS 47:551, as recommended by the Tax Administrator and the District Attorney. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, the following resolution was presented and unanimously adopted:

RESOLUTION

WHEREAS, Rylee Contracting, Inc., the Contractor for the project entitled RAPIDES PARISH GUSTAV/IKE CDBG, LOCATION 9B – SPANISH BAYOU DRAINAGE PUMP STATION REHABILITATION, has “Substantially Completed” the work under the Contract, as recommended by the Engineer;

NOW THEREFORE, BE IT RESOLVED, that the Contract of Rylee Contracting, Inc., the Contractor, for said work, is hereby accepted as “Substantially Complete” with the understanding that the final payment will be made upon satisfactory completion of any Punch List items and presentation of the Clear Lien Certificate as required by law; and,

IT IS HEREBY FURTHER RESOLVED, that the signing and filing with the Clerk of Court of this Resolution of Contract Acceptance by the President is hereby authorized.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 14th day of September 2020.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to allow participation in an upcoming public auction, to be held on September 26, 2020, as requested by the Purchasing Agent. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. David Johnson, to accept the Public Works Director's Report. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Joe Bishop, to approve an extension of existing Parish Road, Evanshel Road (Ward 8, District E), to the current end of existing gravel road. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, to ratify authorization for the Public Works Director to submit the necessary documents for the renewal of pre-approved emergency debris sites at Hester Landing Road, VanZant Road and Esler Field Road to the Louisiana Department of Environmental Quality and authorize the President to sign, as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to authorize the President to issue Requests for Proposals for Consultant Services related to Hurricane Laura to assist with damage assessments, project worksheets, etc. for FEMA damage reimbursements to public facilities. On vote the motion carried.

Mr. Sean McGlothlin questioned Mr. Greg Jones, Legal Counsel, on whether Rapides Parish had been moved to 90/10 yet, to which Mr. Jones stated they had not. Rapides was 6A Category approved, which means that the debris removal contract will be reimbursable. The Parish is doing their own and assisting municipalities in doing their own.

Mr. Craig Smith, President stated we are at a 75/25, to which Mr. Jones stated that our Congressional Delegation has put in a request that it be moved to 90/10.

Mr. Joe Bishop stated he appreciated Mr. Tom David, Pan American Engineers, doing the leg work to make sure we get reimbursed on this. Mr. Bishop also requested the President to write letters to our Congressional Delegates to request the move to 90/10.

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, to authorize the issue for Requests for Proposals for a Consultant to assist in damages assessments, project worksheets, etc. related to damage caused by Hurricane Laura to Parish public facilities in accordance with the Parish’s Procurement Policy for FEMA funded programs. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, to approve Cooperative Endeavor Agreement between State/GOHSEP and Rapides Parish Police Jury, for Coliseum Hurricane emergency use and authorize the President to sign. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. David Johnson, to approve the submittal of the LWDA 61 Combined Regional Plan, for the years 2020-2024, to the Louisiana Workforce Commission (LWC) as required under the Workforce Innovation and Opportunity Act (WIOA). Each workforce development area must submit a Unified or Combined Plan. The Region 6 Combined Plan was approved by the LWDA 61 Workforce Development Board on August 20, 2020. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Sean McGlothlin, to authorize the President to 1) reappoint to the Rapides Workforce Development Board the following list of members for additional terms and 2) sign nomination form for the Rapides Workforce Development Board for Nolan Spillers, Vice President at First Federal Bank replacing Robert Leavines and 3) sign a letter addressed to the Louisiana Workforce Commission concerning appointment/reappointments. Members (Reappointments) New Term Dates Karyn Barrett 10/1/2020 – 10/1/2023 Larry George 10/1/2020 – 10/1/2023 Paul Fuselier 10/1/2020 – 10/1/2023 Kelli Haygood 10/1/2020 – 10/1/2023 Ginger Humbles 10/1/2020 – 10/1/2023 Bill McDermott 10/1/2020 – 10/1/2023 Gary Nugent 10/1/2020 – 10/1/2023 Sara Stokes 10/1/2020 – 10/1/2023 Aiesha Wright 10/1/2020 – 10/1/2023 On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, the following resolution was presented and adopted:

RESOLUTION TO SUBMIT FY 2021-2026 CAPITAL IMPROVEMENTS PROGRAM APPLICATION FOR THE ESLER REGIONAL AIRPORT BY THE RAPIDES PARISH POLICE JURY

WHEREAS, Title 2 of the Louisiana Revised Statutes of 1950 provides that cities, towns, parishes, and other political subdivisions of this State may separately or jointly acquire, establish, construct, expand, own, lease, control, equip, improve, maintain, operate, regulate, and police airports and landing fields for the use of aircraft; and,

WHEREAS, the State of Louisiana, Department of Transportation and Development, Division of Aviation (formerly the LA DOTD-OAPT) is charged by Title 2 with the responsibility for the development of aviation facilities within the State to foster air commerce and to safeguard the interests of those engaged in all phases of the aviation industry and of the general public; and,

WHEREAS, the Rapides Parish Police Jury hereinafter referred to as “Sponsor”, has completed an FAA and DOTD approved Master Plan, Action Plan, and/or Airport Layout Plan which outlines the specific future development of the Esler Regional Airport; and, the Sponsor is desirous of implementing a portion of the approved Plan recommendations which provide for the critically needed improvements as stated below to substantially improve the safety and usability of the Airport, but does not have sufficient funds of its own required for completing the needed improvements; and,

WHEREAS, the LA DOTD, Division of Aviation is authorized by Title 2 to expend funds for the construction or enlargement of airports for the safety and advancement of aeronautics;

NOW, THEREFORE, BE IT RESOLVED:

SECTION I

That the Sponsor does hereby formally request that the LA DOTD, Division of Aviation provide funds required to complete the airport improvements at the Esler Regional Airport specifically as described in the Capital Improvement Program Application for State Financial Assistance to be dated October 2020.

SECTION II

That the said LA DOTD, Division of Aviation be and is hereby assured that all necessary servitudes, rights-of-way, rights of ingress and egress and means thereof will be furnished by the Sponsor and the titles thereto will be valid and indefeasible, and that the Sponsor will assume ownership, financial reporting, and complete responsibility for the maintenance and upkeep of the airport after completion of said improvement.

SECTION III

That the Sponsor will save and hold the said LA DOTD, Division of Aviation, its officers, agents, and employees harmless from any liability or claim for damages arising out of the project, including death or injuries to third parties including, but not limited to, liability or claim for damages out of the negligence of said LA DOTD, Division of Aviation, its officers, agents, or employees, and expressly agrees to defend any suit of any nature brought against the LA DOTD, Division of Aviation as a result of this project.

SECTION IV

That the President of the Sponsor be and is hereby authorized and directed to evidence this agreement by affixing his signature at the place provided therefore on this resolution and on subsequent related documents/agreements as required by the rules and regulations of the Federal Aviation Administration and the State of Louisiana and the Clerk is hereby authorized to attest said execution.

SECTION V

That this resolution shall be in full force and effect from and after its adoption.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 14th day of September, 2020.

On motion by Mr. Joe Bishop, seconded by Mr. Rusty Wilder, to adopt a resolution authorizing the President to execute and file an application with the Louisiana Department of Transportation and Development for a grant under 49 CFR 5311, Non-Urbanized Area Formula Program. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Ollie Overton, to approve the purchase of an emergency generator for the Rapides Parish Courthouse on State Contract, as recommended by the Courthouse Building Superintendent. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. Jack Daughtry to the Zachary Taylor Parkway Board for a two (2) year term. Term will expire August 31, 2022. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. Buck Vandersteen to the Zachary Taylor Parkway Board for a two (2) year term. Term will expire August 31, 2022. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. David Johnson, to waive the thirty (30) day announcement rule and reappoint Mr. Jack DeWitt to the Rapides Finance Authority Board for a six (6) year term, representing District E. Term will expire October 9, 2026. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. Barry Hines to the Rapides Finance Authority Board for a six (6) year term, representing District E. Term will expire October 14, 2026. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to waive the thirty (30) day announcement rule and reappoint Mr. Steven Halbert to the Fire District No. 12 Board for a two (2) year term. Term will expire August 14, 2022. On vote the motion carried.

The following resolution was offered by Mr. Bubba Moreau, seconded by Mr. Joe Bishop: RESOLUTION

A resolution approving the issuance, sale and delivery of Water Revenue Refunding Bonds of Waterworks District No. 3 of Rapides Parish, Louisiana, and providing for other matters relating thereto.

WHEREAS, the Board of Commissioners of Waterworks District No. 3 of Rapides Parish, Louisiana, acting as the governing authority of Waterworks District No. 3 of Rapides Parish, Louisiana (the "Issuer"), by resolution adopted on September 8, 2020, has authorized the issuance of not exceeding Six Million Five Hundred Thousand Dollars ($6,500,000) of Water Revenue Refunding Bonds (the "Bonds") for the purpose of refunding all or a portion of the Issuer’s outstanding Water Revenue Refunding Bonds, Series 2015, and Taxable Water Revenue Bonds, Series 2015, and paying the costs of issuance thereof, pursuant to Part II of Chapter 4 of Subtitle II of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, said Bonds to be secured by the income and revenues derived or to be derived from the operation of the Issuer’s waterworks system on a parity with the Issuer's unrefunded Water Revenue Refunding Bonds, Series 2015, and Taxable Water Revenue Bonds, Series 2015, if any; and

WHEREAS, it is now the desire of the Police Jury of the Parish of Rapides, State of Louisiana, to approve the issuance of the Bonds;

NOW, THEREFORE, BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana, acting as the governing authority of the Parish of Rapides, State of Louisiana, that:

SECTION 1. In compliance with the provisions of Article VI, Section 15 of the Constitution of the State of Louisiana of 1974, and in accordance with the request of the Board of Commissioners of the Issuer, this Police Jury hereby approves the issuance and sale of not exceeding $6,500,000 of Water Revenue Refunding Bonds of Waterworks District No. 3 of Rapides Parish, Louisiana, said Bonds to be issued under the authority, for the purposes and to be payable from the sources stated in the preamble hereto. The Bonds shall bear interest at a rate or rates not to exceed 6% per annum, to be determined by subsequent resolution of the Board of Commissioners of the Issuer. The Bonds shall mature not later than August 1, 2036.

SECTION 2. Neither the Parish nor this Police Jury shall be liable in any manner for the payment of the Bonds.

This resolution having been submitted to a vote, the vote thereon was as follows: YEAS: Scott Perry, Jr, David Johnson, Sean McGlothlin, Rusty Wilder, Theodore Fountaine, Jr., Joe Bishop, Davron “Bubba” Moreau, Oliver “Ollie” Overton, Jr. and Craig Smith NAYS: None ABSTAINED None ABSENT: None

And the resolution was declared adopted on this, the 14th day of September, 2020.

/s/ Laurel Smith /s/ Craig Smith Secretary President

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to receive the required report from Acadian Ambulance under the Contract for July, 2020: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 549 80% 88.16% Pineville - 8 minute 152 80% 82.89% Rapides - 12 minute 223 80% 86.69% Rapides - 20 minute 198 80% 83.83% On vote the motion carried.

On motion Mr. Joe Bishop, seconded by Mr. Ollie Overton, to authorize the renewal of the annual commercial auto, equipment and property insurance with Risk Services, to be paid from various fund accounts and authorize the President or Treasurer to sign all necessary documents. On vote the motion carried.

The following resolution was offered by Mr. Sean McGlothlin, seconded by Mr. David Johnson:

RESOLUTION

A resolution providing for canvassing the returns and declaring the results of the special election held in Service Area No. 1 of Fire Protection District No. 2 of Rapides Parish, Louisiana, on Saturday, August 15, 2020, to authorize the renewal of a special tax therein.

BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Service Area No. 1 of Fire Protection District No. 2 of Rapides Parish, Louisiana (the "District"), that:

SECTION 1. Canvass. This Governing Authority does now proceed in open and public session to examine the official tabulations of votes cast at the special election held in Service Area No. 1 of Fire Protection District No. 2 of Rapides Parish, Louisiana, on SATURDAY, AUGUST 15, 2020 (the “Election”), to authorize the renewal of a special tax therein pursuant to the following proposition (the “Proposition”):

PROPOSITION

(MILLAGE RENEWAL)

Shall Fire Protection District No. 2 of Rapides Parish, Louisiana (the "District"), continue to levy and collect a special tax of sixteen and thirty-one hundredths (16.31) mills on all the property subject to taxation within the confines of Service Area No. 1 of the District for a period of ten years, beginning with the year 2021 and ending with the year 2030 (an estimated $640,000 reasonably expected at this time to be collected from the levy of the tax for an entire year) for the purpose of acquiring, constructing, improving, maintaining and operating fire protection and emergency medical service facilities and other firefighting or emergency medical service equipment?

This Governing Authority does further proceed to examine and canvass the returns of the Election thereof.

SECTION 2. Election Results. According to the official certified tabulation of votes cast at said Election, there was a total of 307 votes cast IN FAVOR OF the Proposition and a total of 33 votes cast AGAINST the Proposition, resulting in a majority of 274 votes cast IN FAVOR OF the Proposition. The Proposition was therefore duly CARRIED by a majority of the votes cast by the qualified electors voting at the Election.

SECTION 3. Promulgation of Election Result. The results of said election shall be promulgated by publication in the manner provided by law, after receipt from the Secretary of State’s office of the actual costs of the election, as required by Act 205 of the Regular Session of the Legislature of Louisiana for the year 2019.

SECTION 4. Declaration. The foregoing results of the Election are hereby declared by this Governing Authority and shall be published as required by law.

SECTION 5. Procès Verbal. A Procès Verbal of the canvass of the returns of the Election shall be made and a certified copy thereof shall be forwarded to the Secretary of State, Baton Rouge, Louisiana, who shall record the same in his office; another certified copy thereof shall be forwarded to the Clerk of Court and Ex-Officio Recorder of Mortgages in and for the Parish of Rapides, who shall record the same in the Mortgage Records of said Parish; and another copy thereof shall be retained in the archives of this Governing Authority. This resolution having been submitted to a vote, the vote thereon was as follows:

YEAS: Scott Perry, Jr, David Johnson, Sean McGlothlin, Rusty Wilder, Theodore Fountaine, Jr., Joe Bishop, Davron “Bubba” Moreau, Oliver “Ollie” Overton, Jr. and Craig Smith NAYS: None ABSTAINED: None ABSENT: None

And the resolution was declared adopted on this, the 14th day of September, 2020.

/s/ Laurel Smith /s/ Craig Smith Secretary President

PROCÈS VERBAL OF THE CANVASS OF THE VOTES CAST AT THE SPECIAL ELECTION HELD IN SERVICE AREA NO. 1 OF FIRE PROTECTION DISTRICT NO. 2 OF RAPIDES PARISH, LOUISIANA, ON SATURDAY, AUGUST 15, 2020.

BE IT KNOWN AND REMEMBERED that on Monday, September 14, 2020, at 3:00 p.m., at its regular meeting place, the Rapides Parish Courthouse, 701 Murray Street, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Service Area No. 1 of Fire Protection District No. 2 of Rapides Parish, Louisiana (the "District"), and being the authority ordering the special election held therein on Saturday, August 15, 2020, with the following members present:

There being absent: none;

did, in open and public session, examine the official certified tabulations of votes cast at the said election, and did examine and canvass the returns of the said election, there having been submitted at said election the following proposition, to wit:

PROPOSITION

(MILLAGE RENEWAL)

There was found by said count and canvass that there was a total of 307 votes cast IN FAVOR OF the Proposition and a total of 33 votes cast AGAINST the Proposition, as hereinabove set forth, and that there was a majority of 274 votes cast IN FAVOR OF the Proposition as hereinabove set forth.

Therefore, the Governing Authority did declare and proclaim and does hereby declare and proclaim in open and public session that the Proposition as hereinabove set forth was duly CARRIED by a majority of the votes cast by the qualified electors voting at the said special election held in the District on Saturday, August 15, 2020.

Results by precinct are available from the Secretary of this Governing Authority during regular business hours or via the Louisiana Secretary of State’s

Exhibit "A" attached hereto and made a part of this Procès Verbal is a copy of the Notice of Special Election and proof of publication thereof.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 14th day of September, 2020.

ATTEST: /s/ Craig Smith President

/s/ Laurel Smith Secretary

EXHIBIT "A"

NOTICE OF SPECIAL ELECTION

PROPOSITION

(MILLAGE RENEWAL)

The said special election will be held at the polling places for the following precincts, which polls will open at seven o'clock (7:00) a.m. and close at eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, to-wit:

PRECINCTS

C13AK(PART)

C13LZ(PART)

C22(PART)

C23(PART)

C34(PART)

C37AK(PART)

C37LZ(PART)

C38B(PART)

C41(PART)

S05(PART)

S06A(PART)

S06B(PART)

S07(PART)

S08(PART)

S11(PART)

The polling places for the precincts set forth above are hereby designated as the polling places at which to hold the said election, and the Commissioners-inCharge and Commissioners, respectively, shall be those persons designated according to law.

The estimated cost of this election as determined by the Secretary of State based upon the provisions of Chapter 8-A of Title 18 and actual costs of similar elections is $21,500.

Notice is further given that a portion of the monies collected from the tax described in the Proposition shall be remitted to certain state and statewide retirement systems in the manner required by law.

The said special election will be held in accordance with the applicable provisions of Chapter 5 and Chapter 6-A of Title 18 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, and the officers appointed to hold the said election, as provided in this Notice of Special Election, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, will make due returns thereof to said Governing Authority, and NOTICE IS HEREBY FURTHER GIVEN that the Governing Authority will meet at its regular meeting place, the Rapides Parish Courthouse, THREE O'CLOCK (3:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election. All registered voters of the District are entitled to vote at said special election and voting machines will be used.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 13th day of January, 2020.

ATTEST: /s/ Craig Smith President

/s/ Laurel Smith Secretary

PROCLAMATION

I, the undersigned President of the Police Jury of the Parish of Rapides, State of Louisiana, acting as the governing authority of Service Area No. 1 of Fire Protection District No. 2 of Rapides Parish, Louisiana (the "District"), do hereby declare, proclaim and announce that the proposition submitted at the special election held in the District on Saturday, August 15, 2020, was CARRIED by a majority of the votes cast at the said special election, all as described and set out in the above Procès Verbal.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 14th day of September, 2020.

/s/ Craig Smith President

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, that the following items were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote:

On motion by Mr. David Johnson, seconded by Mr. Joe Bishop, to authorize Rapides Parish Fire District No. 5 to purchase from Rapides Parish Fire District No. 2 a 2007 Dodge Ram – VIN # 1D7HA18P57J629383– Asset No. 10196 for the agreed upon amount of $2,000.00. This request is from the Chief of Rapides Parish Fire District No. 5, to be paid out of Fire District No. 5 funds. On vote the motion carried.

The next item on the agenda was to authorize the Rapides Workforce Development Board to issue a Request for Proposal (RFP) for the One-Stop Operator as required by WIOA beginning January 1, 2021 and ending on December 31, 2021 with option to renew for three (3) years, and have Treasurer to amend the budget accordingly. The contract will be funded through the WIOA grant funds.

Per the approval of Rapides Workforce Development Board (WBD) One- Stop Committee on August 20, 2020, and in order to comply with the Workforce Innovation and Opportunity Act (WIOA) Sec. 121(d)(2)(A) which states “an entity shall be designated or certified as a one-stop operator through a competitive process;” and further defined in the Final Regulations at §678.605 on pages 55892 – 55896 of the Federal Register effective October 18, 2016, the Rapides Workforce Development Board is to follow local / state procurement policies, and/or Uniform Guidance at 2 CFR 200.318 – 200.326 to procure a One-Stop Operator for the Rapides One-Stop Center. The selected Contractor must be in place no later than January 1, 2021.

On motion by Mr. Ollie Overton, seconded by Mr. David Johnson, that this item be tabled until Mr. Greg Jones, Mr. Craig Smith and myself could look over the terms. Mr. Jones stated he had not had a chance to review this. Mr. Overton stated it is very lengthy and complex and the Jury had just gotten through with the problems we had of hiring people.

Ms. Elaine Morace, OEWD Director explained that his is done every four years. The law states you have to put out bids for a One-Stop-Operator. The previous One-Stop-Operator was LSUA and it has ended. By law we have to announce it and go through the process. If we table it till November, we will have to get the State approval. The entity has to be in place before January 2021. No vote was taken on this motion.

Mr. Jones stated the previous motion stated that the Jury would grant approval and then put it out for an RFP, which is backwards of the way it should be.

On motion by Mr. Ollie O verton, seconded by Mr. Joe Bishop, to authorize the Rapides Workforce Development Board to issue a Request for Proposal (RFP) for the One -Stop Operator as required by WIOA beginning January 1, 2021 and ending on December 31, 2021 with option to renew for three (3) years, and have Treasurer to amend the budget accordingly. The contract will be funded through the WIOA grant funds.

Per the approval of Rapides Workforce Development Board (WBD) One- Stop Committee on August 20, 2020, and in order to comply with the Workforce Innovation and Opportunity Act (WIOA) Sec. 121(d)(2)(A) which states “an entity shall be designated or certified as a one-stop operator through a competitive process;” and further defined in the Final Regulations at §678.605 on pages 55892–55896 of the Federal Register effective October 18, 2016, the Rapides Workforce Development Board is to follow local / state procurement policies, and/or Uniform Guidance at 2 CFR 200.318 – 200.326 to procure a One-Stop Operator for the Rapides One-Stop Center. The selected Contractor must be in place no later than January 1, 2021. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. David Johnson, to approve a contract with FEMA for use of the Coliseum meeting rooms for Citiz en Assistance, at no charge.

Mr. Greg Jones, Legal Counsel, stated this was discussed last week and pursuant to the contract with the Jury, the Jury will receive $50,000 in compensation, for the use of the Coliseum by GOSHEP. FEMA did a walk through with Ms. Sonya Wiley and they are going to use two conference rooms. This is to provide a central location for all of the citizens that do not have internet service or telephone services will be able to go sign up for the IA, the Individual FEMA Assistance.

Mr. Sean McGlothlin questioned if this check would go into the Coliseum funds, to which Mr. Jones stated it will be deposited into the Jury account and you can assess it to your line item of the Coliseum. The Coliseum money you have is basically a line item.

Ms. Theresa Pacholik, Treasurer, stated this is at no charge. The $50,000 will come to us and then the Jury will discuss which account it will go in.

On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, to amend and reenact the Ordinance/permit application (Article VII. – Pipeline Construction in Roadways, Rights-of-Way, Etc.) as follows:

ORDINANCE

AMEND AND REENACT ARTICLE VII. – PIPELINE CONSTRUCTION IN ROADWAYS, RIGHTS-OF-WAY, ETC., SECTIONS 6 ½ - 75. THROUGH SECTION 6 ½ - 83. OF THE RAPIDES PARISH CODE OF ORDINANCES.

Sec. 6 1/2-75. – Application for and execution of Project Permit.

PIPELINE/UTILITY PROJECT PERMIT

PARISH OF RAPIDES, LOUISIANA

PERMIT NO RPPJ DISTRICT

, hereinafter termed the applicant, (PRINT NAME OF APPLICANT) requests a permit of convenience and necessity from the Rapides Parish Police Jury, hereinafter termed the Grantor, for the use of occupancy of the following rights-of-way (use additional pages as needed):

for the installation, operations, or repair of the following described project (use additional pages as needed):

Project Location:

(NEAREST INTERSECTION, ETC.)

Applicant Information:

Applicant Representative:

Title:

Address:

Email:

Phone:

Applicant Signature:

Signature:

Permit Approval:

Permit granted this day of , 20

Permit expires on the day of , 20

APPROVED: Parish Engineer Parish Public Works Director

Permit Final Inspection:

Project completed and accepted this day of , 20

By: Parish Engineer Parish Public Works Director

SKETCH

This space to be used for a sketch of the project by the applicant. Engineered Drawings may be furnished instead of the above sketch at the discretion of the Applicant. Sketch shall include a plan and profile of the proposed installation. For installations parallel to the roadway, the sketch is to show the proposed location of the pipeline or other facilities in relation to the edge of roadway and right-of-line.

Sec. 6 1/2-76. - General conditions under which permit is granted. A permit for the construction of a pipeline shall be granted under the following conditions:

…

(12) This permit shall be valid for one (1) year. The applicant may request an extension in writing.

…

Sec. 6 1/2 -77. - Standards for the installation of pipelines on pari sh road rights-of-way.

A. General: …
(3) Applicant shall provide at each gravel road crossing three (3) inches of wash gravel or crushed stone for a distance of one hundred fifty (150) feet each side of pipeline crossing for the width of the roadbed and three (3) inches of crushed stone on all shoulders of all asphalt road crossings for the same distance.

...

B. Parallel to the roadway.

Pipelines paralleling the roadway: … REMOVE - (3) NEED NOT BE ENCASED.

…

Sec. 6 1/2-80. - Deposit requirement.

…

Underground Facilities Units Quantity Unit Cost Total Cost 1st Mile or Less (Minimum) Lump Sum $500.00 Next 4 Miles (if less than 8” dia.) Ea. Add. Mile

$500.00 Next 4 Miles (if 8” dia. or Ea. Add. Mile $1,000.00 more) Over 5 Miles (if less than 8” dia.) Ea. Add. Mile

$250.00 Over 5 Miles (if 8” dia. of more) Ea. Add. Mile

$500.00 Total Deposit

Overhead Facilities Units Quantity Unit Cost Total Cost Parallel to Road (1st Mile or Less) Lump Sum

$100.00 Parallel to Road (More than 1 Mile) Ea. Add. Mile

$25.00 Crossing Roadway Ea. $0.00 Total Deposit

Deposit will be refunded upon written request and acceptance by the Parish Engineer that the work has been satisfactorily completed. The applicant is still responsible for any maintenance work that is required any time after construction is completed and accepted. In the event applicant fails to correct any defects after work is performed and after ten (10) days' notice by mail is made to applicant last known address, then grantor shall correct or order corrected any such defect and apply applicant's deposit to the payment of same. Sec. 6 1/2-81. - Permit and inspection fee. … Permit and Inspection Units Quantity Unit Cost Total Cost Initial Fee (Minimum) Lump Sum $200.00 Road Crossing Ea. $15.00 Stream Crossing Ea. $15.00 Parallel to Road Ea. $15.00 Total Fee

REMOVE –A RE-INSPECTION FEE OF FIFTEEN DOLLARS ($15.00) PER ROAD AND/OR STREAM CROSSING AND/OR MILE SHALL BE CHARGED WHEN THE REQUIREMENTS OF THE PERMIT ARE NOT MET FOR THE FIRST INSPECTION. … Sec. 6 1/2-83. - Penalty for violation. … BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items, or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance are hereby declared severable.

BE IT FURTHER ORDAINED that this ordinance is to be effective immediately.

BE IT FURTHER ORDAINED in all other respects Article VII. – Pipeline Construction in Roadways, Rights-of-Way, etc. of the Rapides Parish Code of Ordinances shall remain unchanged.

THUS DONE AND ADOPTED this 14th day of September, 2020.

On motion by Mr. Rusty Wilder, seconded by Mr. David Johnson, to approve participation and authorize OHSEP Director to administer, designate project Director and sign related documents for the 2020 State Homeland Security Grant Program (EMW-2020-SS-00011-S01, CFDA #97.067). Administration will be in accordance with grant guidelines. Total Award Amount $58,186.52. 100% Federal & State, NO LOCAL MATCH. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. David Johnson, to accept a Volunteer Fire Assistance grant administered by the Louisiana Department of Agriculture and Forestry for $5,320.82 for Rapides Parish Fire District No. 16. The purpose of this U.S. Forestry Service grant is to assist rural fire departments in building their firefighting capacities. On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Rusty Wilder, that leased Duck Blinds on Kincaid Lake for 2020, already paid for, be allowed to carry their leases over to 2021, due to the drawdown on the lake. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Rusty Wilder, to award Proposal No. 2852 for Grant Management and Administrative Services FEMA/HGMP Bayou Roberts Drainage Improvements (Penny Acres) Project to the Rapides Area Planning Commission, as recommended by the Grant Management & Administrative Services Selection Committee and authorize the President to sign necessary documents. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, to add the following motions to the agenda, received after the Jury Meeting agenda was posted in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by unanimous vote:

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to approve IGA with Rapides Parish School Board to fix ruts at Tioga High School. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, to adopt the following Declaration of Emergency:

WHEREAS, the Parish of Rapides is currently in recovery phase from Hurricane Laura and is faced with a pending emergency due to the uncertain Track of Hurricane Sally;

WHEREAS, a definite threat to property and lives, for the Citizens of Rapides Parish exists due to the potential for damaging winds and widespread power outages;

WHEREAS, the potential to exhaust local resources exists due to already saturated grounds, unstable structures and trees/debris that remain from Hurricane Laura, along with the potential for Sheltering of those Parishes who may seek refuge from the coastal areas;

THEREFORE, I, Craig Smith, President of the Rapides Parish Police Jury by authority vested in me by the Parish Charter and the Louisiana Disaster Act of 1993, do hereby proclaim;

A State of Emergency exists within the Parish of Rapides and that all Emergency Preparedness Plans and the Parish All Hazard Emergency Operations Plan be activated, if necessary.

Issued on this 14th day of September 2020.

There being no further business, motion by Mr. Ollie Overton, seconded by Mr. David Johnson, the meeting was adjourned at 3:46 p.m.

Collected as a public record by Kingfish. Text is extracted verbatim from the official documents — open each “official PDF” for the source.