Rapides Parish Police Jury

Posted April 9, 2020

RAPIDES PARISH POLICE JURY MEETING

OF APRIL 13, 2020 AT 3:00 p.m. PUBLIC NOTICE

PUBLIC GATHERINGS LIMITED

Proclamation JBE 2020-41, Section 2, prohibits a gathering of nine (9) or more persons (all gatherings of 10 or more) in a single space at the same time through April 30, 2020.

WRITTEN CERTIFICATION

The Rapides Parish Police Jury consists of 9 elected Jurors, and essential staff for Police Jury meetings. The Police Jury would be unable to operate and hold its public meeting due to quorum requirements unless said Police Jury meeting is conducted pursuant to the authorization provided by Proclamation JBE 2020-30, Section 4, which specifically provides that a political subdivision SHALL provide for the attendance at essential governmental meetings via teleconference or video conference. Therefore, the Rapides Parish Police Jurors and essential staff shall be allowed to participate in this meeting via teleconference or video conference.

PUBLIC OBSERVATION AND COMMENTS

In accordance with Proclamation JBE 2020-30, the public and the media shall be allowed to observe this Police Jury meeting via Facebook live. At 3:00 p.m. on to watch the Police Jury Meeting live.

This meeting shall be conducted with the standard Police Jury meeting “public comments” rules, and the public or media shall be allowed comment by Any Agenda Item” section.

Craig Smith, President

AGENDA

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

REGULAR MEETING

APRIL 13, 2020

pg. 2

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Session on February 20, 2020 and in Regular Session on March 9, 2020 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Treasurer’s Report. (Mr. Overton)
4. Motion to authorize expenses for necessary renovations at the Rapides Parish Health Unit as requested by Dr. David Holcombe. These renovations are necessary to be compliant with HIPPA and also to modify lease space for the Environmental Lab Testing Office to be housed on premises. (Mr. Moreau)
5. Motion to advertise for Requests for Proposals for Drug testing of Parish employees under new Parish drug policy. (Mr. Johnson)
6. Motion to amend Parish Drug Policy to include additional provisions for outside contractor for drug testing of Parish employees. (Mr. Johnson)
7. Motion to amend a certain motion of February 10, 2020 to read “to pay Fire Chief April Ward, based on a thirty four (34) hour week at the rate of $18.00 an hour and not be able to enroll in the retirement program. This amendment to effective at earliest date possible, as requested by the Cotile Volunteer Fire Department Board of Directors. (Mr. Wilder)

Louisiana, as a Hardship Case. (Property certification received). (Mr. Wilder) REGULAR MEETING APRIL 13, 2020

pg. 3

9. Motion to authorize Mr. William D. Smith, 185 Smith Road, Pineville, Louisiana, as a Hardship Case. (Proper certification received). (Mr. Bishop)
10. Motion to grant Design Exceptions to Louisiana Department of Transportation and Development on State Project No. H.011531, Site #1, Dixie Church Road Bridge and Site #2, Setliff Road Bridge. (Mr. Johnson)
11. Motion to adopt a resolution to designate the Rapides Senior Citizen Centers, Inc., to be the Contractor to prepare a grant with the Louisiana Department of Transportation and Development July 1, 2020 - July 30, 2021 Operational Grant, operational funding to provide rural transportation services in rural parts of Rapides Parish and authorize the President to sign any necessary documents. (Mr. Wilder)
12. Motion to select United Title of Louisiana to provide title & closing services participating in the Rapides Parish-Hazard Mitigation Grant Program (HMGP) Acquisition Project, FEMA-4263-DR-LA, Project No. 0004, CFDA No. 97.039, and to authorize the President to sign contract, as recommended by the Grant Administrator, Rapides Area Planning Commission, pending legal counsel review. The firm is the lowest bidder at $1638.03, including cost of title insurance (per the CFR 200.320(b) procurement procedures). The project is 75% federally funded, with a 25% homeowner match. (Mr. Bishop)
13. Motion to select Clayton Environmental Company to provide asbestos testing/assessments services for the acquisition of property at 208 Davis Drive, Pineville, LA participating in the Rapides Parish-Hazard Mitigation Grant Program (HMGP) Acquisition Project, FEMA-4263-DR-LA, Project No. 0004, CFDA No. 97.039, and to authorize the President to sign contract, as recommended by the Grant Administrator, Rapides Area Planning Commission, pending legal counsel review. The firm is the lowest bidder at $450.00 (per the CFR 200.320 (b) procurement procedures). The project is 75% federally funded, with a 25% homeowner match. (Mr. Bishop)

REGULAR MEETING

APRIL 13, 2020

pg. 4

14. Motion to renew the Cooperative Endeavor Agreement between the Rapides Parish Police Jury and Fire Protection District No. 9 of the Parish of Rapides, State of Louisiana, for a ten (10) year period effective May 9, 2020, with the option to renew for and additional ten (10) years and authorize the President to sign same.
15. Motion to renew the Cooperative Endeavor Agreement between the Rapides Parish Police Jury and Fire Protection District No. 10 of the Parish of Rapides, State of Louisiana, for a ten (10) year period effective May 9, 2020, with the option to renew for an additional ten (10) years and authorize the President to sign same.
16. Motion to award Bid # 2805 – Various Road Materials (Gravel, Case Corse Aggregates and Pit Run) to Various Bidders based of availability of material, bid price and haul distance: Various Bidders based of availability of material, bid price and haul distance: Products Description Luhr Brothers E&E Construction

Larry Grayson Item 1A Uncrushed Gravel Size 1

Item 1B Uncrushed Gravel Size 2

Item 1C Uncrushed Gravel Size 3

Item 2A Crushed Gravel Size 1

Item 2B Crushed Gravel Size 2 34.00 Item 2C Crushed Gravel Size 3 30.25 Item 3 Road Gravel 25.00 Items 4 Oversize Rock 28.00 Item 5 Sandy C -3 Gravel 7.00 Item 6 Base Course #610 26.25 Item 7A Crushed Stone #4 28.10 Item 7B Crushed Stone #67 28.10 Item 7C Crushed Stone #8 30.25 Item 7D Crushed 28.10 REGULAR MEETING APRIL 13, 2020

pg. 5

Stone #57 Item 8A Wash/Crshd #67 28.10 Item 8B Wash/Crshd #57 28.10

Item 8C Wash/Crshd #8 30.25 Item 9A Bed & Filter 4 x 1 28.10 Ite4m 9B Bed & Filter 3 x 1 28.10 Item 9C Bed & Filters 6 x 0

Item 9D Bed & Filter 4 x 8 30.35 Item 10A Rip/Rap Class 30 29.35 Item 10B Rip/Rap Class 55 29.35 Item 11 – Pit Run 5.00 Item 12 – Red Dirt 2.50 Item 13 – Clay Item 14 – Attach Haul Schedule

Contract from June 1, 2020 thru May 30, 2021 with the option to renew as recommended by the Parish Engineer and the Purchasing Agent. (Mr. Bishop)

17. Motion to authorize to advertise and receive bids on Services for Cleaning of the Rapides Parish Courthouse as requested by the Building Superintendent. (Mr. Perry)
18. Motion for final approval and acceptance on behalf of the Rapides Parish Library, of an Act of Donation of 1.5 acres of land on Tract 13 (Post Office Tract South), Section 4, Township North, Range 3 West of the Louisiana Meridian Southwestern District, Southeast of the Town of Boyce, Rapides Parish, Louisiana, for the purposes of constructing a library branch. (Mr. Wilder)

REGULAR MEETING

APRIL 13, 2020

pg. 6

19. Motion to approve contract between Architect and Owner Alliance Design Group, LLC and the Rapides Parish Police Jury, on behalf of the Rapides Parish Library, for architectural services for a ne w Rapides Parish Boyce Library branch, and authorize the President to sign same, subject to Legal Counsel approval. (Mr. Wilder)
20. Motion to authorize the Interim Parish Highway Superintendent and Legal Counsel to review a request for partial Parish roadway revocation pursuant to LSA R.S. 48:701 et seq., for McFarland Road, and set a public hearing for the May 4, 2020 meeting. (Mr. Wilder)
21. Motion to authorize the Interim Parish Highway Superintendent and Legal Counsel to review a request for partial Parish roadway revocation pursuant to LSA R.S. 48:701 et seq., for Osborne Cemetery Road, and set a public hearing for the May 4, 2020 meeting. (Mr. Johnson)
22. Motion to approve Supplemental Lease agreement with Louisiana Department of Health & Hospitals (DHH) for an additional approximate 400 sq. ft. at the John A. Christophe Health Unit Building, 5604 -B Coliseum Blvd, Testing Lab, any and all required renovations to be paid for by DHH, and authorize the President to sign same, subject to Legal Counsel approval. (Mr. McGlothlin)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

Proclamation JBE 2020-41, Section 2, prohibits a gathering of nine (9) or more persons (all gatherings of 10 or more) in a single space at the same time through April 30, 2020.

WRITTEN CERTIFICATION

The Rapides Parish Police Jury consists of 9 elected Jurors, and essential staff for Police Jury meetings. The Police Jury would be unable to operate and hold its public meeting due to quorum requirements unless said Police Jury meeting is conducted pursuant to the authorization provided by Proclamation JBE 2020-30, Section 4, which specifically provides that a political subdivision SHALL provide for the attendance at essential governmental meetings via teleconference or video conference. Therefore, the Rapides Parish Police Jurors and essential staff shall be allowed to participate in this meeting via teleconference or video conference.

PUBLIC OBSERVATION AND COMMENTS

In accordance with Proclamation JBE 2020-30, the public and the media shall be allowed to observe this Police Jury meeting via Facebook live. At 3:00 p.m. on to watch the Police Jury Meeting live.

This meeting shall be conducted with the standard Police Jury meeting “public comments” rules, and the public or media shall be allowed comment by Any Agenda Item” section.

Craig Smith, President

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of the Parish Courthouse, 701 Murray Street, Alexandria, Louisiana, on Monday, April 13, 2020, at three (3:00) o'clock p.m. (Central Standard Time) via Facebook Live.

There were present: Craig Smith, President, Oliver “Ollie” Overton, Jr., Vice President and Police Jurors: Davron “Bubba” Moreau, Joe Bishop and Rusty Wilder.

Theodore Fountaine, Jr., Sean McGlothlin, David Johnson and Scott Perry, Jr. were in attendance via two cell phones.

Also present were Mr. Bruce Kelly, Treasurer, Mr. Greg Jones, Legal Counsel and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Oliver “Ollie” Overton.

The Pledge of Allegiance was led by Mr. Bubba Moreau.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Craig Smith, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response by 3:10 p.m. No one responded.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to adopt the minutes of Rapides Parish Police Jury held in Special Session on February 20, 2020 and in Regular Session on March 9, 2020, as published in the Official Journal. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Rusty Wilder, that approved bills be paid. On vote the motion carried.

The next item on the agenda was to receive the Treasurer’s Report.

Mr. Bruce Kelly presented the Treasurer’s Report.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to authorize expenses for necessary renovations at the Rapides Parish Health Unit, as requested by Dr. David Holcombe. These renovations are necessary to be compliant with HIPPA and also to modify lease space for the Environmental Lab Testing Office, to be housed on premises. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to advertise for Requests for Proposals for Drug testing of Parish employees under new Parish drug policy. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, the following Ordinance was presented and adopted to amend the Rapides Parish Drug Policy as follows:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT CHAPTER 2

ADMINISTRATION; ARTICLE VII – SUBSTANCE ABUSE – DIVISION 1 – DRUG FREE WORKPLACE POLICIES; DIVISION 2 – SUBSTANCE ABUSE POLICIES; DIVISION 3 – EMPLOYEE SUBSTANCE ABUSE TESTING; DIVISION 4 – GENERAL POLICIES RELATING TO SUBSTANCE ABUSE

CHAPTER 2 – ADMINISTRATION

ARTICLE VII. - SUBSTANCE ABUSE

DIVISION 1. - DRUG FREE WORKPLACE POLICIES

Section 2-111 Policy Statement

• A. The Rapides Parish Police Jury is committed to maintaining the highest standards of employee safety and health. In an effort to promote a safe, healthy, productive and secure environment, the Police Jury prohibits its employees from manufacturing, making, distributing, selling, possessing or using controlled substances or alcohol while at work (except under the limited exceptions set forth in this policy for prescribed medications).
• B. The Police Jury will comply with all applicable state and federal laws and regulations relating to drug testing and drug-free workplaces.
• C. The Parish shall conduct drug and alcohol testing to help prevent accidents and injuries resulting from the misuse of those substances and to ensure the physical safety of our employees and members of the community.
• D. The primary purpose of the Police Jury drug and alcohol testing program is to prevent impaired employees from performing their job functions under the influence. Testing positive for any amount of alcohol, illegal drugs, or any controlled substances, or an employee's refusal to comply with a directive to submit to random testing (adulteration of or tampering with a drug test constitutes a "refusal") shall be a basis for employee disciplinary action, up to and including termination.

Section 2-112 Prohibited Activities and Substances

• A. The use, possession, concealment, transportation, manufacture, distribution, dispensation, promotion, sale or being under the influence of any item named in this policy is strictly prohibited on Police Jury premises or while on Police Jury business.
• B. The substances prohibited by this policy are illegal drugs, unauthorized controlled substances, look-a-likes, inhalants of abuse, designer and synthetic drugs, all or more particularly defined and prohibited by Louisiana criminal law. Being under the influence of such substances or having a positive test result for such substances is prohibited.
• C. Unauthorized use of alcohol beverages, including being under the influence of alcohol and/or having a positive test amount in an employee at his/her job, is prohibited.

DIVISION 2. - SUBSTANCE ABUSE POLICIES

Section 2-120 Introduction and Scope of Policy

• A. The Police Jury’s substance abuse policies apply to all employees of the Police Jury, including but not limited to full-time, part-time, casual and contract employees.
• B. Compliance with the Police Jury’s substance abuse policy is a condition of employment.
• C. Employees on Police Jury business are covered by this policy. Employees are on Police Jury business whenever on duty and under the Parish’s control, whether at other work sites or during transit to and from those sites or while in the course and scope of the Police Jury’s employment or pay status. This policy also applies to employees who are traveling in furtherance of the Police Jury’s business or as part of their employment duties.
• D. This policy applies to all Police Jury facilities, vehicles (whether leased or owned) and work sites. For example, the policy applies to employees of a road crew who are working on location on a rural road.

Section 2-121 Prospective Employees and Rehires

• A. All prospective employees and rehires are required to submit to a drug test once a conditional offer of employment has been extended and accepted. An offer of employment by the Police Jury is conditioned on the prospective employee testing negative for illegal substances.
• B. The appropriate Department Head of the Police Jury will be responsible for ensuring that all applicants provide a sample for drug testing before they report for duty.
• C. Once a condition offer of employment is made, each prospective employee shall read the Police Jury's alcohol and drug policy and sign a drug test authorization form.
• D. The following is a list of substances that the Police Jury tests for on a preemployment drug test: Methadone (MTD), Barbiturates (BAR), Benzodiazepine (BZO), Marijuana (THC), Amphetamine (AMP), Phencyclidine (PCP), Propoxyphene (PPX), Methamphetamine (METH), Opiates (OPI), Cocaine (COC). This list is subject to change at the discretion of the Police Jury and as new substances of abuse (e.g. designer drugs) are identified.
• E. The prospective employee shall present himself or herself to an approved Parish testing site for a urinalysis drug test that tests for the ten substances described above, at the direction of the Police Jury.
• F. If the results are positive, the prospective employee shall not be employed. A prospective employee will not be hired if the urine sample is altered, substituted, adulterated, or otherwise cannot be used to obtain a valid drug test result.
• G. If the prospective employee refuses to submit to a drug test, the prospective employee will not be employed.
• H. A prospective employee denied employment due to a positive drug test will be ineligible for consideration of employment for one year from the date of the positive drug test.

Section 2-122 Prescription Drugs

• A. Employees who are taking a prescription medication which could cause adverse side effects while working must notify their supervisor prior to using or being under the influence of such medication while on duty.
• B. If an employee brings a prescription medication to work, the employee should insure that the medicine is in its original container. The medicine must be in the employee's name and have the doctor's name and prescription number on the container. The prescription may not be more than one year old.
• C. The employee must comply with the prescription's dosages.
• D. In limited circumstances, the Police Jury may limit or suspend an employee's job activity due to the use of a prescription drug, so long as such action is jobrelated and consistent with business necessity. This occurs when an employee in a position that affects public safety reports that he or she is taking medication that may affect the employee's ability to perform essential functions. In these cases, the Police Jury will make inquiry concerning the effects, if any, the prescription drug may have on the employee's ability to safely perform the employee's job duties. If the Police Jury determines that the employee's inability or impaired ability to perform essential job functions will result in a direct threat to the safety of the employee or others.

Section 2-123 Notification of Drug Arrests or Convictions

• A. A Police Jury employee must notify the Police Jury's personnel office of any criminal arrest or conviction relating to the use, possession or distribution of any illegal drug or alcohol (DWI/DUI). Such report must be made no later than five
• (5) business days from the date of the arrest or conviction.
• B. If the Police Jury employee has an obligation to report violations of this policy by any employee, such violations will be reported to the appropriate reporting agency.
• C. The failure to report an arrest or conviction under Section (A) shall be grounds for disciplinary action, including termination.
• D. The arrest or conviction shall serve as “cause” for the Police Jury to request the employee to submit to a drug test.

Section 2-124 Notification of Suspension of Driving Privileges

• A. An employee must immediately report the suspension, expiration or revocation of the employee's driving privileges. An employee may not operate any Police Jury vehicle without a valid license.
• B. The failure to report the suspension, expiration or revocation of the employee’s driving privileges shall be grounds for disciplinary action, including termination.

DIVISION 3. - EMPLOYEE SUBSTANCE ABUSE TESTING

Section 2-130 Terms

• A. The Police Jury shall require drug and/or alcohol testing under the following circumstances:

1. For Cause. Where there is reasonable cause to suspect that an employee’s behavior, performance, error in judgment, accident, incident, or unsafe work action is related to substance abuse.
2. Post Accident. When there is an accident involving personnel in which incident (anything from injury to trip and fall with injury) to persons or material damage to property has occurred, or when an employee suffers an occupational onthe-job injury requiring treatment from a doctor, or when an employee engages in an act which causes injury to a co-worker.
3. Post Treatment. A condition of reinstatement of employment upon completion of a drug or alcohol treatment program or any other established returnto-work procedure, will be a drug screening test.
4. Reasonable Suspicion. Any employee shall be required to submit to an alcohol or drug test if there is a reasonable suspicion that the employee is using drugs. The suspicious behavior must be observed by one or more supervisory personnel who shall record, in writing, the observations leading to the recommendation for testing.
5. Promotion or Position Change to a Safety or Security Sensitive Position. Employees may be required to undergo substance abuse testing prior to being promoted, reassigned temporarily detailed or demoted to a safety or security sensitive position. An offer to the safety-or-sensitive position will be withdrawn if a positive substance abuse screen is reported, and the employee will be subject to disciplinary action.
6. Random Testing. Drug testing will be conducted on a random and unannounced basis. It is the goal of the Police Jury to test 50% of the workforce randomly each calendar year. All employees will always remain in the drug testing pool, and an employee may be subject to more than one random drug screen per year. This insures that no employee will be “safe” from a random drug test, which encourages compliance with the Police Jury's substance abuse policies.
7. Material Damage to Property. Where the cost of repairs or replacement of the property damaged exceed two hundred dollars ($200.00).
8. Testing Site. Drug Testing Facility approved by the Rapides Parish Police Jury.

Section 2-131 Post-Employment Drug Tests

• A. The following is a list of substances that the Police Jury tests for on a postemployment drug test: Methadone (MTD), Barbiturates (BAR), Benzodiazepine (BZO), Marijuana (THC), Amphetamine (AMP), Phencyclidine (PCP), Propoxyphene (PPX), Methamphetamine (METH), Opiates (OPI), Cocaine (COC). This list is subject to change at the discretion of the Police Jury and as new substances of abuse (e.g. designer drugs) are identified. The Police Jury may also test for alcohol.

Section 2-132 Testing Procedures

• A. The Police Jury will comply with all federal, state and local regulations relating to employee privacy and the confidentiality of substance abuse test results.
• B. When an employee is requested to give a drug or alcohol test, the employee must sign the consent and release form consenting to the collection of an “observed specimen” of urine, breath, saliva, nail, hair and/or blood samples to identify the presence of drugs or alcohol; and to release the results of the tests. An employee's refusal to consent to such a test will be grounds for disciplinary action, including termination. The consent and release form will be retained in the employee's medical file.
• C. There are additional procedures for reasonable suspicion testing. Specifically:

1. The suspicious behavior must be observed by one or more supervisory personnel who shall record, in writing, the observations leading to the recommendation for testing.
2. Management should interview and/or obtain written statements from any witnesses to the suspicious behavior. Hearsay is not an acceptable basis for a reasonable suspicion substance abuse test.
3. The employee should be interviewed, if possible. The interview should be outside the presence of any other witnesses involved.
4. After the steps set forth above are completed, the reports shall be submitted to the department head so that they can review the information to determine if “reasonable suspicion” exists.
5. If, after the above steps are taken, management believes that a reasonable suspicion of substance abuse exists, then the employee should be directed to provide a drug and/or alcohol sample.
6. The testing subject shall be transported to the testing site by the department head or his designee. After testing, the employee shall be transported home by the department head or his designee.
7. Under no circumstances shall the employee be allowed to drive to the testing site or home. If the employee refuses to allow transportation to the appropriate location, the supervisor shall document said refusal in writing. If the employee leaves the work site in the employee’s own vehicle, law enforcement should be notified of the possibility that the employee is driving under the influence.
8. Employees tested for “reasonable suspicion” shall not return to work while the employee’s drug testing results are pending.

• D. There are additional procedures for post-accident testing. Specifically:

1. The department head or his designee shall order a test of the employee as soon as possible but no later than twenty-four (24) hours after the accident or incident.
2. The department head or his designee shall order a substance abuse test of each employee that may have contributed to the accident except (a) where the department head or his designee determines that the employee's conduct could not have contributed to the accident or (b) because the time between employee's conduct and the accident render a drug test useless. Exceptions (a) and (b) shall not apply in the case where the accident results in serious bodily injury or death. A drug test is mandatory in cases of serious bodily injury, death or material damage to property.
3. The testing subject shall be transported to the testing site by the department head or his designee. After testing, the employee shall be transported home by the department head or his designee.
4. Under no circumstances shall the employee be allowed to drive to the testing site or home. If the employee refuses to allow transportation to the appropriate location, the supervisor shall document said refusal in writing. If the employee leaves the work site in the employee's own vehicle, law enforcement should be notified of the possibility that the employee is driving under the influence.

• E. If an employee refuses to comply with any request for a drug and/or alcohol test, the employee should be verbally reminded of the employee’s obligation to comply and that the employee will be subject to discipline, including termination, for refusing the request.
• F. All drug tests will be in compliance with all state and federal laws relating to drug testing. All drug tests will include a confirmation of any initial positive test result.
• G. All positive drug test results will be submitted to a Medical Review Officer and the President of the Police Jury. The Parish MRO shall be the Director of Rapides Parish Department of Health & Hospitals, Region 6.

Section 2-133 Penalties for Violating

• A. Employees that have positive test results will be subject to disciplinary action, including termination.
• B. Other violations which may subject an employee to disciplinary action include substituting or tampering with a drug testing sample, refusal or failure to report to an approved counseling or rehabilitation program requested by management, leaving a treatment program prior to completion, not being properly released to return to work after a leave to participate in a treatment program, or a positive confirmed test for any substance prohibited by this policy after completion of a counseling or rehabilitation program.

Section 2-134 Employee Assistance Program

• A. Employees who need assistance with drug or alcohol abuse may participate in an Employee Assistance Program. Furthermore there are circumstances wherein an employee who tests positive for drugs or alcohol may participate in an approved rehabilitation program at the employee's expense.
• B. A full-time employee with more than one year of service who fails a drug or alcohol test may be permitted to go to a state-approved rehabilitation program at the employee's expense and at the discretion of the Police Jury depending upon the circumstances. If the employee refuses to attend rehabilitation or does not successfully complete such a program, the employee's employment will be terminated.

An employee will NOT be offered the rehabilitation option if:

1. The violation is not a first violation of the policy or there are multiple violations of the policy; or
2. The substance abuse policy violation occurred in connection with other policy or safety rule violations.
3. The employee's disciplinary history would merit termination.
4. The incident leading to the request for a drug or alcohol test resulted in personal injury or property damage.

• C. Employees with drug or alcohol problems are encouraged to seek early assistance from an approved counseling or rehabilitation program. Thus, an employee can also voluntarily request admission into a rehabilitation or counseling program (at the employee's expense). Any employee participating in such a program while still actively at work will be required to maintain satisfactory work performance. No eligible employee's job will be placed in jeopardy nor will the employee be subject to disciplinary action for voluntarily requesting help from drug or alcohol abuse.

The voluntary request for assistance must be made BEFORE the employee is selected for drug and alcohol testing. The voluntary request cannot be made following (1) an accident, (2) the onset of an investigation as to whether there was cause for "reasonable suspicion" drug or alcohol test, or (3) any other incident that would mandate drug or alcohol testing under this policy.

• D. In all instances where an employee is placed into a rehabilitation or counseling program, absences will be handled pursuant to the Police Jury's attendance policies regarding sick leave, disability leave, or general leaves of absences. Police Jury benefits for rehabilitation and medical care will be in accordance with existing policies.
• E. After the rehabilitation or counseling period, the employee must present a Certificate of Completion, along with a clean drug and/or alcohol screen to the Department Head prior to returning to work.
• F. Employees who return to work following the completion of a drug and/or alcohol rehabilitation or counseling program will be randomly tested at least one time per quarter for a five (5) year period following the date of reinstatement at the employee’s expense.

DIVISION 4. - GENERAL POLICIES RELATING TO SUBSTANCE ABUSE

Section 2-141 Employee Access to Records

• A. Any employee confirmed positive upon his written request shall have the right of access to all records relating to the employee's drug tests (including relevant certifications). The employee must request such records in writing and within seven (7) working days following the date of notification of the adverse drug or alcohol testing result.

Section 2-142 Confidentiality

• A. To the extent permitted by law, all information, interviews, reports, statements or test results are confidential communications and may not be used or received in evidence, obtained in discovery, or disclosed in any public or private proceedings, except in administrative or disciplinary proceedings or hearings, or civil litigation where drug use by the tested individual is relevant.

Section 2-143 Employee Status

• A. Nothing in this policy shall be construed to alter the "at will" status of Police Jury employees.
• B. The Rapides Parish Police Jury reserves the right to deviate from this policy should exceptional circumstances arise.

THUS DONE AND ADOPTED THIS 13TH DAY OF APRIL, 2020.

On motion by Mr. Rusty Wilder, seconded by Mr. Joe Bishop, to amend a certain motion of February 10, 2020 to read “to pay Fire Chief April Ward, based on a thirty four (34) hour week at the rate of $18.00 an hour and not be able to enroll in the retirement program.” This amendment is to be effective at the earliest date possible, as requested by the Cotile Volunteer Fire Department Board of Directors. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Joe Bishop, to authorize Ms. Leola Thompson, 28 Patterson Road, Lena, Louisiana, as a Hardship Case. (Proper certification received). On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to authorize Mr. William D. Smith, 185 Smith Road, Pineville, Louisiana, as a Hardship Case. (Proper certification received). On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Rusty Wilder, the following resolution was presented and adopted:

RESOLUTION TO GRANT DESIGN EXCEPTIONS TO

LOUISIANA DEPARTMENT OF TRANSPORTATION AND

DEVELOPMENT ON STATE PROJECT NO. H.011531, SITE #1, BRIDGE

to authorize the granting of Design Exceptions related to the below listed bridges under State Project No. H.011531 to the Louisiana Department of Transportation and Development; which design exceptions have been recommended by the Public Works Director, and further authorize the President to execute any required documentation of such exceptions as may be requested in order to move these projects to a bid letting; for the following bridge sites. The following are the reported Design Exceptions:

SITE 1: DIXIE CHURCH ROAD BRIDGE

• • The lane width will transition from existing (approximately 6.6’ wide without shoulders) to 12’ wide at bridge. Per the 2017 Minimum Design Guidelines, the required lane width is 9’ plus 2’ at shoulders.
• • The clear zone provided will match existing conditions.
• • Horizontal curves will match existing conditions. Curve 1 has a radius of 260.44’, Curve 2 has a radius of 434.07’, and Curve 3 has a radius of 1,067.59’. Per the 2017 Minimum Design Guidelines, the minimum radius is 3,240’ for normal crown.
• • The cross slope will match existing (varies) and transition to 2.5% as required by the 2017 Minimum Design Guidelines.
• • A 3:1 foreslope will be provided in lieu of the 4:1 foreslope required by the 2017 Minimum Design Guidelines.
• • A 2:1 backslope will be provided in lieu of the 3:1 backslope required by the 2017 Minimum Design Guidelines.
• • The Parish will accept and post a 15 mph speed limit to mitigate the stopping sight distance deficiency.

SITE 2: H. SETLIFF ROAD BRIDGE

• • The lane width will transition from existing (approximately 8.2’ wide without shoulders) to 12’ wide at bridge. Per the 2017 Minimum Design Guidelines, the required lane width is 9’ plus 2’ shoulders.
• • The clear zone is provided will match existing conditions.
• • Horizontal curves will match existing conditions. Curve 2 has a radius of 245.67’, Curve 3 has a radius of 162.82’, and Curve 4 has a radius of 519.42’. Per the 2017 Minimum Design Guidelines, the minimum radius is 3,240’ for normal crown.
• • The cross slope will match existing (varies) and transition to 2.5% as required by the 2017 Minimum Design Guidelines.
• • The longitudinal grade of 6.79% will match existing. Per the 2017 Minimum Design Guidelines, the maximum grade is 5%.
• • A 3:1 foreslope will be provided in lieu of the 4:1 foreslope required by the 2017 Minimum Design Guidelines.
• • A 2:1 backslope will be provided in lieu of the 3:1 backslope required by the 2017 Minimum Design Guidelines.
• • The Parish will accept and post a 15 mph speed limit to mitigate the stopping sight distance deficiency.

The Design Exceptions shall be as recommended in the “Off System Bridge Program Design Exception Request”, by Robert L. Wolfe Jr., P.E., P.L.S. dated March 16, 2020 for the subject project.

THUS DONE AND ADOPTED THIS 13th day of April, 2020.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to adopt a resolution to designate the Rapides Senior Citizen Centers, Inc., to be the Contractor to prepare a grant with the Louisiana Department of Transportation and Development July 1, 2020 - July 30, 2021 Operational Grant, operational funding to provide rural transportation services in rural parts of Rapides Parish and authorize the President to sign any necessary documents. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to select United Title of Louisiana to provide title & closing services for the acquisition of property at 208 Davis Drive, Pineville, LA participating in the Rapides ParishHazard Mitigation Grant Program (HMGP) Acquisition Project, FEMA-4263-DRLA, Project No. 0004, CFDA No. 97.039, and to authorize the President to sign contract, as recommended by the Grant Administrator, Rapides Area Planning Commission, pending legal counsel review. The firm is the lowest bidder at $1638.03, including cost of title insurance (per the CFR 200.320(b) procurement procedures). The project is 75% federally funded, with a 25% homeowner match. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to select Clayton Environmental Company to provide asbestos testing/assessments services for the acquisition of property at 208 Davis Drive, Pineville, LA participating in the Rapides Parish-Hazard Mitigation Grant Program (HMGP) Acquisition Project, FEMA-4263-DR-LA, Project No. 0004, CFDA No. 97.039, and to authorize the President to sign contract, as recommended by the Grant Administrator, Rapides Area Planning Commission, pending legal counsel review. The firm is the lowest bidder at $450.00 (per the CFR 200.320 (b) procurement procedures). The project is 75% federally funded, with a 25% homeowner match. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to renew the Cooperative Endeavor Agreement between the Rapides Parish Police Jury and Fire Protection District No. 9 of the Parish of Rapides, State of Louisiana, for a ten

• (10) year period effective May 9, 2020, with the option to renew for and additional ten (10) years and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to renew the Cooperative Endeavor Agreement between the Rapides Parish Police Jury and Fire Protection District No. 10 of the Parish of Rapides, State of Louisiana, for a ten

• (10) year period effective May 9, 2020, with the option to renew for an additional ten (10) years and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to award Bid # 2805 – Various Road Materials (Gravel, Base Course Aggregates and Pit Run) to Various Bidders based on availability of material, bid price and haul distance: Products Description Luhr Brothers E&E Construction

Larry Grayson Item 1A Uncrushed Gravel Size 1

Item 1B Uncrushed Gravel Size 2

Item 1C Uncrushed Gravel Size 3

Item 2A Crushed Gravel Size 1

Item 2B Crushed Gravel Size 2 34.00 Item 2C Crushed Gravel Size 3 30.25 Item 3 Road Gravel 25.00 Items 4 Oversize Rock 28.00 Item 5 Sandy C -3 Gravel 7.00 Item 6 Base Course #610 26.25 Item 7A Crushed Stone #4 28.10 Item 7B Crushed Stone #67 28.10 Item 7C Crushed Stone #8 30.25 Item 7D Crushed Stone #57 28.10

Item 8A Wash/Crshd #67 28.10 Item 8B Wash/Crshd #57 28.10

Item 8C Wash/Crshd #8 30.25 Item 9A Bed & Filter 4 x 1 28.10 Ite4m 9B Bed & Filter 3 x 1 28.10 Item 9C Bed & Filters 6 x 0

Item 9D Bed & Filter 4 x 8 30.35 Item 10A Rip/Rap Class 30 29.35 Item 10B Rip/Rap Class 55 29.35 Item 11 – Pit Run 5.00 Item 12 – Red Dirt 2.50 Item 13 – Clay Item 14 – Attach Haul Schedule

Contract from June 1, 2020 thru May 31, 2021 with the option to renew as recommended by the Parish Engineer and the Purchasing Agent. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to authorize to advertise and receive bids on Services for Cleaning of the Rapides Parish Courthouse as requested by the Building Superintendent. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Bubba Moreau, for final approval and acceptance on behalf of the Rapides Parish Library, of an Act of Donation of 1.5 acres of land on Tract 13 (Post Office Tract South), Section 4, Township North, Range 3 West of the Louisiana Meridian Southwestern District, Southeast of the Town of Boyce, Rapides Parish, Louisiana, for the purposes of constructing a library branch and authorize the President to sign pending Legal Counsel approval. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Joe Bishop, to approve contract between Architect and Owner Alliance Design Group, LLC and the Rapides Parish Police Jury, on behalf of the Rapides Parish Library, for architectural services for a new Rapides Parish Boyce Library branch, and authorize the President to sign same, subject to Legal Counsel approval. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Ollie Overton, to authorize the Interim Parish Highway Superintendent and Legal Counsel to review a request for partial Parish roadway revocation pursuant to LSA R.S. 48:701 et seq., for McFarland Road, and set a public hearing for the May 4, 2020 meeting. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to authorize the Interim Parish Highway Superintendent and Legal Counsel to review a request for partial Parish roadway revocation pursuant to LSA R.S. 48:701 et seq., for Osborne Cemetery Road, and set a public hearing for the May 4, 2020 meeting. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to approve Supplemental Lease agreement with Louisiana Department of Health & Hospitals (DHH) for an additional approximate 400 sq. ft. at the John A. Christophe Health Unit Building, 5604-B Coliseum Blvd, Testing Lab, any and all required renovations to be paid for by DHH, and authorize the President to sign same, subject to Legal Counsel approval. On vote the motion carried.

Mr. Ollie Overton stated, not having a Committee Meeting and with the COVID19 pandemic, it wasn’t put on the agenda, but he would like to recognize the week of April 12-18, 2020 as National Telecommunicators Week.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to declare the week of April 12-18, 2020 as National Telecommunicators Week. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. David Johnson, there being no further business, the meeting was adjourned at 3:28 p.m. On vote the motion carried.