Rapides Parish Police Jury

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to authorize clean up at 8051 Highway 28 West, Rapides Parish Highway Department Building and property, due to tornado damage, not to exceed insurance maximum.
2. Motion to discuss Alternates No. 1 and No. 2.
3. Motion to approve Alternate No. 1 to remodel and advertise for bids Counsel review and approval plans not to exceed insurance maximum.
4. Motion to approve Alternate No. 2 for purchase pending legal counsel review.

(UNANIMOUS VOTE REQUIRED TO ADD ITEM AFTER CALL)

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • REGULAR MEETING APRIL 9, 2012

February 19, 2020

1. Motion to authorize clean up at 8051 Highway 28 West, Rapides Parish Highway Department Building and property, due to tornado damage, not to exceed insurance maximum.
2. Motion to discuss Alternates No. 1 and No. 2.
3. Motion to approve Alternate No. 1 to remodel and advertise for bids pending review and approval plans not to exceed insurance maximum.
4. Motion to approve Alternate No. 2 for purchase pending legal counsel review.

BY ORDER OF THE PRESIDENT

Laurel Smith, Secretary

There were present: Craig Smith, President, Oliver “Ollie” Overton, Jr., Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Rusty Wilder, Sean McGlothlin and David Johnson.

Absent was Police Juror: Scott Perry

Also present were: Mr. Bruce Kelly, Treasurer; Ms. Donna Andries, Sales & Use Tax Administrator; Mr. Cory Ashmore, Interim Highway Superintendent; Mr. Greg Jones, Legal Counsel; and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Theodore Fountaine.

The Pledge of Allegiance was led by Mr. Sean McGlothlin.

REGULAR MEETING

FEBRUARY 20, 2020

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Craig Smith, President, who welcomed all present and then stated that the Police Jury was ready for the transaction of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Bubba Moreau, seconded by Mr. David Johnson, to authorize clean up at 8051 Highway 28 West, Rapides Parish Highway Department Building and property, due to tornado damage, not to exceed insurance maximum.

Mr. Craig Smith, President, stated the Jury will need to hire a contractor to come in and do the cleanup. There is a maximum amount of monies to pay for cleanup.

Mr. Bruce Kelly stated the insurance policy paid $250,000 for demolition. The Jury will need to go out for proposals. We hope to have the proposals ready February 26, 2020 and open them on March 16th, with an estimated date of completion April 15th. If we rebuild, there are somethings we can keep, to help save us some money. If we are not, then we will need to know which way to go to demolish the building. He stated at the last meeting, there was a motion to do the demolition but then, but I can’t go out and demolish a building if I am going to keep part of it. We need to talk about the two alternates, to get guidance on what you want to do with the Highway Department barn.

Mr. Smith stated that even if we don’t keep the building, we still have to do some clean up, that will fall under this category, to which Mr. Kelly stated yes, but how much of that building are we going to tear down. If I am going to build back over it, there are certain structures that I can and can’t keep, according to my Engineer. In the back part where the garage is, there are iron beams that are twisted, I have to get rid of, but there are some we can keep.

Discussion ensued.

Mr. Bishop stated Mr. Kelly went and looked at some other properties and he did too, on the Old Boyce Road. That is a piece of property that we can move in immediately and be back in business for the Police Jury.

On motion by Mr. Joe Bishop, seconded by Mr. Craig Smith, authority be given to Mr. Bruce Kelly, once the bids are received for the demolition, to take whatever contract action is appropriate and give Mr. Kelly the authority to proceed within the scope of the insurance proposal.

Mr. Kelly stated he would have to show the invoice to the insurance company and it has to be for that purpose, anything outside of the scope of work, the insurance company will not pay.

Mr. Greg Jones stated the RFP needs to specify the scope of the work and run it by the insurance company to make sure.

REGULAR MEETING

FEBRUARY 20, 2020

Mr. Moreau questioned if the $250,000 was cleaning to the bare slab, to which Mr. Kelly stated that is what we want to do.

Mr. Sean McGlothlin questioned Mr. Bruce Kelly if he was going to be overseeing this project, the demolition, to which Mr. Kelly stated no, we are going to hire a contractor and have an inspector and I am going to coordinate between.

Mr. Kelly stated that this is the contractor’s specialty, that’s what they do. We will have bid specs drawn up by next week to go out to everybody and it’s very specific.

Mr. McGlothlin stated he just wanted to make sure that the Treasurer is not overseeing the demolition project, to which Mr. Jones stated that the Interim Superintendent would be the out there.

On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Joe Bishop, to discuss Alternates No. 1 and No. 2. On vote the motion carried.

Mr. Craig Smith stated there are two proposals. Alternate 1 and Alternate 2. Alternate 1 is basically taking the existing building that we have, the old office space will be gone. Mr. Smith further described the drawing of Alternate 1.

Mr. Oliver “Ollie” Overton entered at this time.

Mr. Kelly stated we will lose about 3,000 square feet. It will go from 13,000 to 10,000. The cost of this is $587,000. To build the barn back like it was, you would have to take money out of our pocket. The insurance company paid for replacement cost, minus the depreciation, to give you an actual cash value. Alternate No. 1 fits into the money we got from the insurance company.

Discussion ensued.

Mr. Cory Ashmore stated he would like to see a satellite base at Gardner if possible. This would reduce the number of people that show up at the Parish barn. The guys that live out there, come all the way to Highway 28 barn, then turn around and go back to that area to work.

Discussion ensued.

Mr. Rusty Wilder stated he was familiar with the barn, it is his voting precinct. The front office area is 3,000 square feet of wasted space.

Mr. Kelly stated Alternate No. 2 is a set of buildings on nine acres off Interstate 49. Take the exit to go to Cracker Barrel, follow the levee around and right before you get to U Pull It Auto Parts, its nine acres with two buildings. One building is 8,700 square feet and one is 5,000 square feet. We would have to modify the parking lot for our use. It is not a perfect fit for us and we would have to invest some money. The original thought was that Building B, another entity, the Clerk of Court was REGULAR MEETING FEBRUARY 20, 2020

looking for storage, but a legal opinion stated she could not spend her money on that. I think the price of this building was $879,500. We got $587,000.

Mr. Sean McGlothlin questioned how many acres our current barn was on, to which Mr. Kelly stated 9.91 acres. The positive to this is, that we can be in there within thirty days. Sixty days top as opposed to this other one, reconstruction, which is going to be at the end of September.

Mr. Bubba Moreau questioned if they could survive out at the England Air Park building for another four or five months, to which Mr. Ashmore stated, yes, that is part of the reason he moved things out to the satellite offices, to hold the heavy traffic down at the Air Park.

Discussion ensued.

Mr. McGlothlin questioned Mr. Ashmore how much of our equipment we actually work on and how much do we send out, to which he stated last year a lot of the equipment was going to outside shops due to we didn’t have the mechanic or the tools to work on our own equipment. Mr. Ashmore further stated that a lot of the newer dump trucks are being sent out, about 40%.

Mr. Bobby Slocum, Shop Manager, stated about 40% is being subbed out and as time goes on, we are going to have less because we are not going to have equipment that we can do the work on. The satellite shops would probably be the best way to go.

Mr. Kelly stated the list he handed out, was on the vehicles and equipment that was damaged in the storm and a description of the repairs that needs to be done and status on it. Some of the equipment was on an Inland Marine policy and that policy paid $641,110.00, so we are in the process of repairing them or scraping them. The others are on our automobile policy and to date, we are currently working on all of these, but we got $29,469.00 from the insurance companies on those. We haven’t completed all the work yet.

Mr. Joe Bishop questioned if any of the Jurors had been to both locations, to which Mr. Smith stated he couldn’t answer that. Some have, he didn’t know who.

Mr. David Johnson stated he had stopped at the Interstate property and looked at that one. He stated it looked like it was pretty low ground and you would have to pour a bunch of concrete. He questioned Mr. Ashmore if he had been out there, to which Mr. Ashmore stated yes.

Mr. Kelly stated that the shaded area is where we would have to do the improvements, to which Mr. Johnson questioned what that would cost, to which Mr. Kelly stated $1,000,000.

Mr. Smith stated if you look at the numbers, the proposed sale price is $800,000. If you do improvements, insulation, doors, AC, parking lot, etc., it brings it up to $1,024,000.00. We take the insurance funds out of that, which is $587,000.00 and we would have to come up with $450,000.00 out of pocket.

REGULAR MEETING

FEBRUARY 20, 2020

Mr. Johnson stated and we will still have to do demolition on Highway 28, we can’t leave it like that.

Mr. Smith stated that the $250,000 for cleanup would still be for the storm damage on Highway 28. The other thing on Highway 28 is, behind the shop, we had a lean to building with a compactor, some paving equipment and different things under it that got blown away. We will have to do a covered canopy over it.

Motion by Mr. Theodore Fountaine, seconded by Mr. Rusty Wilder, to approve Alternate No. 1, to remodel and advertise for bids pending Public Works plans not to exceed insurance maximum.

Roll call vote was as follows:

Yeas: David Johnson, Sean McGlothlin, Rusty Wilder, Theodore Fountaine, Jr., Davron “Bubba” Moreau, Oliver “Ollie” Overton, Craig Smith Nays: Joe Bishop Absent: Scott Perry On vote the motion carried.7-1.

On motion by Mr. Joe Bishop, to approve Alternate No. 2 for purchase pending legal Counsel. Motion died for a lack of a second.

On motion by Mr. David Johnson, seconded by Mr. Ollie Overton, there being no further business, the meeting was adjourned at 1:40 p.m.