Rapides Parish Police Jury

Posted February 6, 2020

REGULAR SESSION

FEBRUARY 10, 2020 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on January 13, 2020 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (Finance 2/3)
4. PUBLIC SERVICE AWARENESS Dresser, LLC Area Public Service update and status. Recognize Dresser, LLC and Rapides Health and Hospitals Representatives. (Mr. Moreau)
5. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot Nine (9), Square Twenty-One (21) Revised S.A.L. Co. Addn., bearing the Municipal address of 2112 Mill Street, Alexandria to Peter and Devin Bell for the consideration of $2,000.00 cash. (Finance 2/3) REGULAR MEETING FEBRUARY 10, 2020
6. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lots Three (3) & Four (4) of Subdivision of Lot Forty-Six (46) Leland College Subdivision, bearing the municipal address of 3724 Milton Alley, Alexandria, to Pleasant Green Baptist Church for the consideration of $2,581.73 cash. (Finance 2/3)
7. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Part of Lot Four (4), Square Twelve

• (12) of Welch Addition, Fronting Forty (40) feet on Shirland Avenue One Hundred Forty-Two (142) feet bearing the municipal address of 1514 Shirland Avenue, Alexandria to KeYanna Brown for the consideration of $1,333.33 cash. (Finance 2/3)

8. Motion to increase the hours for five (5) Firefighters from twenty-eight (28) hours to thirty-four (34) hours, as requested by the Oakhill Fire Department Board of Directors, to be paid out of Rapides Parish Fire District No. 5 funds, pending Treasurer approval. (Finance 2/3)
9. Motion to amend a certain motion of September 9, 2019 to correct the creation from a part-time secretary position to a part-time firefighter position, not to exceed thirty-two (32) hours, as recommended by the Taylor Hill Fire Department Board of Directors, to be paid out of Fire District No. 15 funds. (Finance 2/3)
10. Motion to extend Bid No. 2619 – Contract Hauling Pit Run (Annual Contract) for an additional twelve (12) months (May 1, 2020 through April 30, 2021), as agreed by the Vendor and the Purchasing Agent. This is the last extension allowed on this Bid. (Finance 2/3)
11. Motion to enter into a contract with CLAHEC (Central Louisiana Area Health Education Center) to provide two (2) nurses for the Health Unit for the purpose of Operation Support and other Health Unit Activities, total contract not to exceed $475,000.00, to be paid from the Health Unit Fund, as recommended by Dr. David Holcombe, DHH Region VI Administrator, beginning March 1, 2020 for a three (3) year period and authorize the President to sign same. (Finance 2/3) REGULAR MEETING FEBRUARY 10, 2020
12. Motion to Extend Bid No. 2723 (Various Bituminous Materials – Hot and Cold Mix) for an additional twelve (12) months (April 1, 2020 through March 31, 2021), as agreed by the Vendor and the Purchasing Agent. After this extension we have the option to extend for one more period of Twelve

• (12) months. (Finance 2/3)

13. Motion to award Bid No. 2788 (Miscellaneous Office Supplies) to Sayes Office Supply for period beginning February 1, 2020 through January 31, 2021, as recommended by the Purchasing Agent. (Finance 2/3)
14. Motion to authorize Rapides Parish Fire District No. 8 to sell Five (5) Vertex VHF Portable radios, at a cost of $100.00 each to Rapides Parish Fire District No. 15, due to an upgrade in system at Rapides Parish Fire District No. 8. (Finance 2/3)
15. Motion to increase the pay for Assistant Chief John Rudisill to $15.00 per hour, not to exceed 28 hours per week, as requested by the Cotile Volunteer Fire Department Board of Directors, to be paid out of Rapides Parish Fire District No. 8 Funds, effective February 2, 2020. (Finance 2/3)
16. Motion to increase the pay for Captain Chris Ward and Firefighter Roger Ramos to $14.00 per hour, not to exceed 28 hours per week, as requested by the Cotile Volunteer Fire Department Board of Directors, to be paid out of Rapides Parish Fire District No. 8 Funds, effective February 2, 2020. (Finance 2/3)
17. Motion to create a salary position for Chief April Ward, to be based on 40 hours/week at $15.00 per hour and grant her the opportunity to enroll in the proper retirement plan for her position, as requested by the Cotile Volunteer Fire Department Board of Directors, to be paid out of Rapides Parish Fire District No. 8 Funds. (Finance 3/3)
18. Motion to amend 2020 budgets to reflect actual carry in. (Finance 2/3)

REGULAR MEETING

FEBRUARY 10, 2020

19. Motion to authorize that the travel expense policy, to provide the annual travel budget for the Jury, that is to be adopted by the entire Jury at the February meeting of each year, hereby is adopted and that the President of the Rapides Parish Police Jury is authorized to approve travel expenditures during the year not to exceed the budgeted amount. (Finance 2/3)
20. Motion to authorize Fire District No. 3 to purchase 12 Self Contained Breathing Apparatus, 12 face masks and 24 SCBA cylinders off of the City of New Orleans contract, as requested by the Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire District No. 3 Funds. (Finance 2/3)
21. Motion to authorize Rapides Parish Fire District No. 7 to sell three ladders they no longer use, to Effie Fire Department (Mutual Aid). The ladders consist of one (1) 16’ roof ladder, one (1) 14’ combination ladder and one

• (1) 26’ extension ladder, as recommended by the Ruby-Kolin Volunteer Fire Department Board of Directors and Fire Chief. The agreed upon price of these ladders is $1700.00. (Finance 2/3)

22. Motion to accept the Public Works Director's Report. (Public Works 2/3)
23. Motion to grant design exceptions and design waivers to Louisiana Department of Transportation and Development, on State Project No. H.011526, Site #1, Castor Plunge Road Bridge over Little Bayou Clear, Site #2, H. Strange Road Bridge over Indian Creek Reservoir and Site #3, Palmer Chapel Road Bridge over Wiggins Bayou, and authorize the President to sign necessary documents. (Public Works 2/3)
24. Motion to authorize the President to sign the nomination form for the Rapides Workforce Development Board, for Karyn Barrett, Regional Manager for Louisiana Rehabilitation Services replacing Christine McGraw, due to retirement and, 2) sign a letter addressed to the Louisiana Workforce Commission (LWC) informing LWC of the nomination of Karyn Barrett as a board member and the removal of board member Christine McGraw. (Workforce 2/3)

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FEBRUARY 10, 2020

25. Motion to authorize the President to sign the Agreement between the Chief Elected Official and the Rapides Workforce Development Board signifying the roles and responsibilities of the Office of Economic & Workforce Development (OEWD) as the fiscal agent and administrative entity, and the Workforce Operations Department (WOD) as the provider of Title I Adult, Dislocated Worker, and Youth services authorized by the Workforce Innovation and Opportunity Act of 2014 (WIOA). This agreement must be resigned every year a new Chief Elected Official (President) is selected by the Rapides Parish Police Jury. (Workforce 2/3)
26. Motion to authorize the RRPJ President to sign the Intergovernmental Agreement with the Rapides Parish School Board for the purpose of engaging out of school youth. The Rapides Parish School Board experiences a large number of students who drop out of high school each year. The Rapides Workforce Development Board and the Rapides Parish School Board are collaborating to remain connected with these youth and provide services. (Workforce 2/3)
27. Motion to adopt the Management Resolution to establish financial procedures and compliance responsibilities for the FY 2019 LCDBG Palmer Chapel Road Project and authorize the President to sign necessary documents. (Grants 2/3)
28. Motion to adopt the Section 504 Grievance Procedure Resolution for the FY sign necessary documents. (Grants 2/3)
29. Motion to adopt the Policy Statement for Communicating Information to Persons with Sensory Impairments Resolution for the FY 2019 LCDBG Palmer Chapel Road Project and authorize the President to sign necessary documents. (Grants 2/3)
30. Motion to adopt the Language Access Plan Resolution for the FY 2019 LCDBG Palmer Chapel Road Project and authorize the President to sign necessary documents. (Grants 2/3)

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31. Motion to enter into a month to month lease with APOGEE LLC, for the Boyce Branch Library, for a portion of the parking lot, at the corner of Ulster and Leitrum Street, Boyce LA.; area to be leased is 30 x 40 or 1,200 square feet, starting March 1, 2020, in the amount of $500 per month, pending Legal Counsels review and authorize the President to sign the necessary documents. (Parochial 2/3)
32. Motion to renew the lease for the Johnson Branch (Lecompte) Library with the LHS Corporation for a three (3) year period, at a rate of $1,250 per month, beginning April 1, 2020 and ending March 31, 2023, as recommended by the Library Board of Control and authorize the President to sign same. (Parochial 2/3)
33. Motion to appoint Mr. Charles M. Johnson to the Cocodrie Game and Fish Commission for a four (4) year term, to fill the expiring term of Mr. Henry Corley. Term runs concurrent with Police Juror’s term. Term will expire January 8, 2024. (Personnel 3/3)
34. Motion to reappointment Mr. Garland Carroll to the Cocodrie Game and Fish Commission for a four (4) year term. Term runs concurrent with the Police Jury term. Term will expire on January 8, 2024. (Personnel 2/3)
35. Motion to temporarily relocate the polling place for Voting Precincts C37 AK and C37 L-Z, Rapides Parish Highway Department located at, 8051 LAWeather/Storms and Multiple Tornados that had significate damage to the Rapides Parish Highway Department on December 16, 2019. Copy of this resolution to be sent to Secretary of State, Louisiana Department of Elections and Registrar of Voters. (Personnel 2/3)
36. Motion to reappoint Mr. David Walker to the Industrial Development Board for a six (6) year term. Term will expire February 14, 2026. (Personnel 2/3)

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FEBRUARY 10, 2020

37. Motion to authorize advertisement to fill the vacancy in the position of Public Works Director/Parish Engineer and authorize the President to set up a search committee. (Personnel 2/3)
38. Motion to appoint Mr. Rusty Wilder to the Rapides Area Planning Commission to fill the unexpired term of Mr. Bubba Moreau. Term will expire January 8, 2024, to run concurrent with the terms of the Rapides Parish Police Jury. (Personnel 2/3)
39. Motion to adjust Mr. Cory Ashmore’s salary, for temporary Parish Engineer Highway Department Supervisor, effective February 1, 2020, while he fulfills this position. (Personnel 2/3)
40. Motion to receive the required report from Acadian Ambulance under the Contract for December, 2019:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 538 80% 88.29% Pineville - 8 minute 201 80% 90.05% Rapides - 12 minute 256 80% 88.28% Rapides - 20 minute 193 80% 86.53% (Insurance 2/3)

41. Motion to adopt the Rapides Parish Emergency Operations Plan and authorize the Parish President and Rapides OHSEP Executive Director to sign the promulgation statement. (Insurance 2/3)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

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FEBRUARY 10, 2020

42. Motion to authorize the extension of a contract with Advanced Environmental Compliance, LLC to assist the Rapides Parish Police Jury in implementing an MS4 Storm Water Management Plan as required by the Louisiana Department of Environmental Quality at a cost of $ 80.00 per hour not to exceed $30,000.00 ($20,000.00 already used) and authorize the President to sign all necessary documents and be paid through Professional Services from Road and Bridge Budget. Original contract was authorized by the Rapides Parish Police Jury on July 10, 2017. (Mr. Smith)
43. Motion to confirm and approve the Police Jury Commitment to fund 12.95% matching funds of the total $478,848.00 FEMA Hazard Mitigation Program Flooding and Drainage Improvements and Flooding Prevention Program LA DR 4263 and 1786, as per the Rapides Parish Police Jury Commitment letter of March 9, 2017. (Mr. McGlothlin)
44. Motion to authorize an increase for the travel and registration of the Justices of the Peace and Constables for their Annual Training course, from $600.00 to $700.00, to be paid out of the General Fund. (Mr. Fountaine)
45. Motion to grant an increase of $100.00 a month to the Justices of Peace and Constables, to be paid out of General Funds. (Mr. Fountaine)
46. Motion to authorize to advertise for bi ds on the demolition of the Rapides Parish Highway Department Barn. (Mr. Bishop)
47. Motion to discuss and possibly make a recommendation concerning the damage losses at the Rapides Parish Highway Department. (Mr. Bishop)
48. Motion to advertise to receive bids for the replacement of two (2) Hot Water Boilers for the Rapides Parish Courthouse, as requested by the Maintenance Superintendent. (Mr. Fountaine/Mr. Perry)
49. Motion to approve Change Order #1 in the amount of $52,225 for the Rylee REGULAR MEETING FEBRUARY 10, 2020

Contracting contract, for the Gustav/Ike CDBG-DR Spanish Bayou Project (40-PARA-3305), to be paid with grant funds, and authorize President to sign contingent on State approval. (Mr. Bishop)

50. Motion to authorize to advertise for Request for Proposals for hiring a Project Manager for Administrative Services for the FEMA Hazard Mitigation Program Flooding and Drainage Improvements and Flooding Prevention Program LA DR 4263 and 1786. (Mr. McGlothlin)
51. Motion to authorize to advertise for Request for Qualifications for hiring a Project Engineer for Project Engineering Services for the FEMA Hazard Mitigation Program Flooding and Drainage Improvements and Flooding Prevention Program LA DR 4263 and 1786. (Mr. McGlothlin)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, February 10, 2020, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Craig Smith, President, Oliver “Ollie” Overton, Jr., Vice President and Police Jurors: Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Rusty Wilder, Sean McGlothlin, David Johnson and Scott Perry, Jr.

Also present were Mr. Bruce Kelly, Treasurer; Mr. Shane Trapp, Courthouse Building Superintendent; Ms. Donna Andries, Sales & Use Tax Administrator; Ms. Sonya Wiley-Gremillion, OHSEP Director; Ms. Elaine Morace, WIA Operations Director; Ms. Linda Sanders, Civil Service Director; Mr. Greg Jones, Legal Counsel and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. David Johnson.

The Pledge of Allegiance was led by Mr. Bubba Moreau.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Craig Smith, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Bubba Moreau, seconded by Mr. Sean McGlothlin, to adopt the minutes of Rapides Parish Police Jury held in Regular Session on January 13, 2020, as published in the Official Journal. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Scott Perry, that approved bills be paid. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Scott Perry, to accept the Treasurer’s Report. On vote the motion carried.

The next item on the agenda was to recognize Dresser, LLC and Rapides Parish Health and Hospitals Representatives for a public service awareness update on the Dresser, LLC area.

Mr. Greg Jones, Legal Counsel, stated that Mr. Bubba Moreau had obtained some news about an issue in his District that concerned him for his constituents. They had a meeting with some representatives from Dresser, LLC and a field testing service of theirs, as well as Dr. David Holcombe, Director of the Rapides Parish Health Unit. At the meeting, Mr. Moreau suggested that the proper way to bring this issue forward to the public would be to put it on the agenda. Dr. Holcombe, REGULAR MEETING FEBRUARY 10, 2020

the Dresser, LLC representative as well as the field testing service, Mr. John Ellis were present. Mr. Ellis made a presentation in the area and gave a historical background. After the presentation they are going to the Conference Room with the Representatives and Dr. Holcombe, where you will be able to ask your questions. Mr. Jones stated that he also invited Mr. Steven Maxwell at KALB and Mr. Jeff Matthews at the Town Talk so they can provide some coverage to get the knowledge out.

Mr. Greg Jones recognized Mr. John Ellis. Senior Geologist at GHT. Mr. Ellis stated he was part of a team that is trying to help Dresser, LLC in understanding the environmental assessments going on around that area. He stated his objective today was to share the information that they have. They are continuing to gather information, so this will continue to evolve as we get more. Mr. Ellis stated that the facility ceased operating in 1961. They manufactured pressure release valves and they were cleaned with solvents. The cleaning solvent we are dealing with is called TCE (trichloroethylene). This can be found in common household products. The building is vacant, so there is nothing being stored there now. He further stated that there are no problems with the drinking water supplies. Waterworks District No. 3 provides routine testing. They have been investigating the soil and gas. Mr. Ellis state they have approximately 60 monitor wells in and around the facility. This helps understand the distribution of the TCE and some of the other products in the ground water. They are still collecting data today. They have focused on the Aurora Park area. They have seen some of the TCE here.

Mr. Bubba Moreau questioned Mr. Ellis if the main two areas that they were focusing on right now were the Austin Drive and a portion of Aurora Drive, to which Mr. Ellis stated that was correct.

Mr. Moreau questioned if the folks is these areas were properly notified and was it explained to them what was going on and what the testing was about, to which Mr. Ellis stated yes. All of this is being done in conjunction with the Louisiana Department of Environmental Quality (LDEQ). There are a few representatives here today. Once we became aware of the condition, we notified LDEQ, had some calls with them and they said there was a notification process that they have to do. They assisted LDEQ with that and then GHT did some additional notification for residents on Austin Drive.

Discussion ensued.

Mr. Moreau thanked Mr. Ellis for coming out and giving the information to constituents. The representatives and the audience in attendance for the Dresser, LLC issue moved to the Conference Room.

On motion by Mr. Bubba Moreau, seconded by Mr. Scott Perry, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

AUTHORIZING THE RAPIDES PARISH POLICE JURY TO SELL

TO PETER AND KEVIN BELL,

FOR THE CONSIDERATION OF $2,000.00 CASH

WHEREAS, the City of Alexandria and/or the City of Pineville and/or Parish of REGULAR MEETING FEBRUARY 10, 2020

Rapides owns property described as

A certain piece, parcel or tract of land together with all buildings and Improvements thereon situated and all rights, way and privileges thereon appertaining and being Lot Nine (9), Square Twenty-One (21) Revised S.A.L. Addition in the City of Alexandria, records of Rapides Parish, Louisiana.

said property having been adjudicated to either of aforementioned Cities and/or the Parish for unpaid property taxes; and

WHEREAS, a request has been received from Peter and Kevin Bell, Alexandria, LA. to purchase said property for the consideration of $2,000.00 (two thousand dollars) cash, at the time of sale, said consideration representing the total of the statutory impositions, governmental liens, and costs of sale or two-thirds (2/3) of the appraised value of the property; and,

WHEREAS, this Jury is of the opinion that it would be in the public interest to convey the above-mentioned property to Peter and Kevin Bell, 118 Vance Street,

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury that:

Section 1. A certain piece, parcel or tract of land together with all buildings and Improvements thereon situated and all rights, way and privileges thereon appertaining, being, lying and situated in Rapides Parish, Louisiana Lot Nine (9), Square Twenty-One (21) Revised S.A.L. Addition in the City of Alexandria, records of Rapides Parish, Louisiana.

Rapides Parish, Louisiana, should be re-entered into the stream of commerce thereby serving the public interest.

Section 2. The acquiring person shall certify, in writing, to the Purchasing Department that he/she or his/her agent has searched for all names and last known addresses of all owners, mortgages, and any other person(s) who may have a vested or contingent interest in the property, or who have filed a request for notice as indicated in those records and has so examined:

• • the mortgage and conveyance records of Rapides Parish,
• • the current telephone book,
• • any other examination resources, including Internet search engines, if any, the records of the Louisiana Secretary of State and the Secretary of State’s set forth by the names of identified entities

Section 3. The acquiring person shall submit the required notifications (R.S. 47:2206 A and B) to the Civil Sheriff for his/her signature, and then notify those persons identified via regular mail, certified mail*, publication and/or service of process. *Copies of the “green and white receipts” should be maintained by the purchaser as indicia of compliance with the notice requirements; REGULAR MEETING FEBRUARY 10, 2020

Section 4. The acquiring person shall send a written notice notifying any tax sale party whose interest the successful bidder or donee intends to be terminated that the party has until the later of the following to redeem the property or otherwise challenge in a court of competent jurisdiction the potential sale or donation:

• (a) Sixty days from the date of the notice provided in this Subsection, if five years have elapsed from the filing of the tax sale certificate (formerly “process verbal”), or six months after the date of the notice provided for in this Subsection, if five years have not elapsed since the filing of the tax sale certificate (formerly “process verbal”);
• (b) The filing of the sale or donation transferring the property.
• (c) The written notice required by this Section shall be that which is included in R.S. 47:2206 A. (2).

Section 5. The acquiring person shall cause to be published in the official journal of this parish (currently the Town Talk) a notice that any tax sale party whose interest the successful bidder or donee intends to be terminated has, to redeem the property, until the later of:

• (a) Sixty days, for property on which a tax sale certificate (formerly “process verbal”) was filed over five years previous of the first publication, or six month if the tax sale certificate (formerly “process verbal”) was filed less than five years before the first publication of the notice provided for in this Subsection.
• (b) The filing of the sale or donation transferring the property.
• (c) The publication required by this Section shall be that which is included in R.S. 47:2206 B. (2).

Section 6. The acquiring person may file with the recorder of mortgages a copy of one of the notices that was sent to the tax debtor or the current owner. A transfer, mortgage, lien, privilege, or other encumbrance filed after the filing of the notice shall not affect the property. The recorder of mortgages or recorder of conveyances shall cancel, erase, terminate, or release the acts upon the request of the acquiring person.

Section 7. At any time after the expiration of the sixty-day or six-month periods, as applicable, set forth in R.S. 47:2206 (A) and (B), the acquiring person, or his/her successors and assigns, may send to this body a written notice requesting that the sale/donation to him/her be authenticated. The President of the Jury shall authenticate the sale or donation within ten days from the date of the request or as soon thereafter as practical. However, the President shall not execute the act of cash sale or act of donation until the District Attorney’s office has certified in writing to the President, that purchaser or donee has complied with the mandates of this Ordinance. The sale price shall be paid by cashier’s check or money order at the time of the sale.

NOTE: The initial application fee of $75.00 and any other costs incurred by the purchaser shall not be applied to the purchase price and shall not be refundable REGULAR MEETING FEBRUARY 10, 2020

if the purchaser elects not to complete the process.

NOTE: The City of Alexandria and/or the City of Pineville and/or the Parish of Rapides shall reserve all oil, gas and other mineral rights in and to the property to be conveyed, but shall convey the surface rights of the said property.

Section 8. The acquiring person shall be responsible for filing the sale or donation and payment of all filing fees.

Section 9. The only warranty owed by the political subdivision or the municipalities shall be a warranty against eviction resulting from a prior alienation by the political subdivision or the municipality.

• (a) All sales and donations shall be without warranty, either expressed or implied, even as to return or reduction of the purchase price, including without limitation the warranty against redhibitory defects or vices and the warranty that the thing sole is reasonable fit for its ordinary purpose or the acquiring person’s intended or particular purpose.
• (b) These waivers or exclusions of warranties shall be self-operative regardless of whether the waivers or exclusions are contained in the act of sale or donation, and regardless of whether they are clear and unambiguous, and regardless of whether they are brought to the attention of the acquiring person. This provision supersedes the requirements of any other law.
• (c) The writing constituting the sale shall be in the form as provided in R.S. 47:2207 B. and the writing constituting the donation shall be that which is included in R.S. 47:2207 C.

Section 10. The provisions of R.S. 41:1338 shall not apply to the property being sold or donated in accordance with this Ordinance.

Section 11. A certified copy of the sale or donation shall be prima facie evidence of the regularity of all matters dealing with the sale or donation and the validity of the sale or donation.

Section 12. Contemporaneously with or subsequent to the filing of the sale or donation of adjudicated property, the acquiring person, his/her successors, or assigns, may file with the recorder of mortgages an affidavit indicating how the tax sale parties whose interest the acquiring person, his/her successors, or assigns, intends to be terminated were identified, how the address of each tax sale party was obtained, how the written notice was sent, the results of sending the written notice, and the dates of publication.

• (a) The affidavit may also contain a statement of the interest to which the purchaser or donee takes subject. The recorder of mortgages shall index the affidavit only under the names of the owner filing the affidavit and the tax debtor, as mortgagors.
• (b) The affidavit described herein shall be sufficient if it follows the form articulated in R.S. 47:2208.

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FEBRUARY 10, 2020

• (c) With respect to a sale, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
• (d) With respect to a donation, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
• (e) Upon filing of the affidavit, the recorder of mortgages or the recorder of conveyances shall treat as canceled, terminated, released, or erased, all those liens, privileges, mortgages or other encumbrances canceled, terminated, released or erased under subsections (c) or (d) of this Section, only insofar as they affect the property.
• (f) The owner filing the affidavit shall be liable to and indemnify the recorder of mortgages, the recorder of conveyances, and any other person relying on the cancellation, termination, release, or erasure by affidavit for any dames that they may suffer as a consequence of such reliance if the recorded affidavit contains materially false or incorrect statements that cause the recorder to incorrectly cancel, terminate, release, or erase any interest listed in the affidavit. The recorder of mortgages and the recorder of conveyances shall not be liable for any damages resulting to any person or entity as a consequence of the cancellation, termination, release or erasure of any interest in compliance with this Section.

THUS PASSED, APPROVED AND ADOPTED on this 10th day of February, 2020.

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

AUTHORIZING THE RAPIDES PARISH POLICE JURY TO SELL

TO Pleasant Green Baptist Church FOR THE CONSIDERATION OF $2,581.73 CASH

WHEREAS, the City of Alexandria and/or the City of Pineville and/or Parish of Rapides owns property described as

A certain piece, parcel or tract of land together with all buildings and Improvements thereon situated and all rights, way and privileges thereon appertaining and being Lots Three (3) and Four (4) of Subdivision of Lot Forty-Six

• (46) of Leland College by or in the City of Alexandria, records of Rapides Parish, Louisiana.

Municipal Address of the Property: 3724 Milton Alley, Alexandria, LA

said property having been adjudicated to either of aforementioned Cities and/or the Parish for unpaid property taxes; and REGULAR MEETING FEBRUARY 10, 2020

WHEREAS, a request has been received from Pleasant Green Baptist Church of Alexandria, to purchase said property for the consideration of $2,581.73 (two thousand – five hundred eighty-one dollars and seventy-three cents) cash, at the time of sale, said consideration representing the total of the statutory impositions, governmental liens, and costs of sale or two-thirds (2/3) of the appraised value of the property; and,

WHEREAS, this Jury is of the opinion that it would be in the public interest to convey the above-mentioned property to Pleasant Green Baptist Church, P. O. Box

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury that:

Section 1. A certain piece, parcel or tract of land together with all buildings and Improvements thereon situated and all rights, way and privileges thereon appertaining, being, lying and situated in Rapides Parish, Louisiana, appertaining and being Lots Three (3) and Four (4) of a subdivision of Lot Forty-Six (46) of Leland College by or in the City of Alexandria, records of Rapides Parish, Louisiana.

Municipal Address of the Property: 3724 Milton Alley, Alexandria, LA

Rapides Parish, Louisiana, should be re-entered into the stream of commerce thereby serving the public interest.

Section 2. The acquiring person shall certify, in writing, to the Purchasing Department that he/she or his/her agent has searched for all names and last known addresses of all owners, mortgages, and any other person(s) who may have a vested or contingent interest in the property, or who have filed a request for notice as indicated in those records and has so examined:

• • the mortgage and conveyance records of Rapides Parish,
• • the current telephone book,
• • any other examination resources, including Internet search engines, if any, the records of the Louisiana Secretary of State and the Secretary of State’s set forth by the names of identified entities

Section 3. The acquiring person shall submit the required notifications (R.S. 47:2206 A and B) to the Civil Sheriff for his/her signature, and then notify those persons identified via regular mail, certified mail*, publication and/or service of process. *Copies of the “green and white receipts” should be maintained by the purchaser as indicia of compliance with the notice requirements;

Section 4. The acquiring person shall send a written notice notifying any tax sale party whose interest the successful bidder or donee intends to be terminated that the party has until the later of the following to redeem the property or otherwise challenge in a court of competent jurisdiction the potential sale or donation:

• (a) Sixty days from the date of the notice provided in this Subsection, if five years have elapsed from the filing of the tax sale certificate (formerly “process verbal”), or six months after the date of the notice provided for in this Subsection, REGULAR MEETING FEBRUARY 10, 2020

if five years have not elapsed since the filing of the tax sale certificate (formerly “process verbal”);

• (b) The filing of the sale or donation transferring the property.
• (c) The written notice required by this Section shall be that which is included in R.S. 47:2206 A. (2).

Section 5. The acquiring person shall cause to be published in the official journal of this parish (currently the Town Talk) a notice that any tax sale party whose interest the successful bidder or donee intends to be terminated has, to redeem the property, until the later of:

• (a) Sixty days, for property on which a tax sale certificate (formerly “process verbal”) was filed over five years previous of the first publication, or six month if the tax sale certificate (formerly “process verbal”) was filed less than five years before the first publication of the notice provided for in this Subsection.
• (b) The filing of the sale or donation transferring the property.
• (c) The publication required by this Section shall be that which is included in R.S. 47:2206 B. (2).

Section 6. The acquiring person may file with the recorder of mortgages a copy of one of the notices that was sent to the tax debtor or the current owner. A transfer, mortgage, lien, privilege, or other encumbrance filed after the filing of the notice shall not affect the property. The recorder of mortgages or recorder of conveyances shall cancel, erase, terminate, or release the acts upon the request of the acquiring person.

Section 7. At any time after the expiration of the sixty-day or six-month periods, as applicable, set forth in R.S. 47:2206 (A) and (B), the acquiring person, or his/her successors and assigns, may send to this body a written notice requesting that the sale/donation to him/her be authenticated. The President of the Jury shall authenticate the sale or donation within ten days from the date of the request or as soon thereafter as practical. However, the President shall not execute the act of cash sale or act of donation until the District Attorney’s office has certified in writing to the President, that purchaser or donee has complied with the mandates of this Ordinance. The sale price shall be paid by cashier’s check or money order at the time of the sale.

NOTE: The initial application fee of $75.00 and any other costs incurred by the purchaser shall not be applied to the purchase price and shall not be refundable if the purchaser elects not to complete the process.

NOTE: The City of Alexandria and/or the City of Pineville and/or the Parish of Rapides shall reserve all oil, gas and other mineral rights in and to the property to be conveyed, but shall convey the surface rights of the said property.

Section 8. The acquiring person shall be responsible for filing the sale or donation and payment of all filing fees.

REGULAR MEETING

FEBRUARY 10, 2020

Section 9. The only warranty owed by the political subdivision or the municipalities shall be a warranty against eviction resulting from a prior alienation by the political subdivision or the municipality.

• (a) All sales and donations shall be without warranty, either expressed or implied, even as to return or reduction of the purchase price, including without limitation the warranty against redhibitory defects or vices and the warranty that the thing sole is reasonable fit for its ordinary purpose or the acquiring person’s intended or particular purpose.
• (b) These waivers or exclusions of warranties shall be self-operative regardless of whether the waivers or exclusions are contained in the act of sale or donation, and regardless of whether they are clear and unambiguous, and regardless of whether they are brought to the attention of the acquiring person. This provision supersedes the requirements of any other law.
• (c) The writing constituting the sale shall be in the form as provided in R.S. 47:2207 B. and the writing constituting the donation shall be that which is included in R.S. 47:2207 C.

Section 10. The provisions of R.S. 41:1338 shall not apply to the property being sold or donated in accordance with this Ordinance.

Section 11. A certified copy of the sale or donation shall be prima facie evidence of the regularity of all matters dealing with the sale or donation and the validity of the sale or donation.

Section 12. Contemporaneously with or subsequent to the filing of the sale or donation of adjudicated property, the acquiring person, his/her successors, or assigns, may file with the recorder of mortgages an affidavit indicating how the tax sale parties whose interest the acquiring person, his/her successors, or assigns, intends to be terminated were identified, how the address of each tax sale party was obtained, how the written notice was sent, the results of sending the written notice, and the dates of publication.

• (a) The affidavit may also contain a statement of the interest to which the purchaser or donee takes subject. The recorder of mortgages shall index the affidavit only under the names of the owner filing the affidavit and the tax debtor, as mortgagors.
• (b) The affidavit described herein shall be sufficient if it follows the form articulated in R.S. 47:2208.
• (c) With respect to a sale, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
• (d) With respect to a donation, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental REGULAR MEETING FEBRUARY 10, 2020

liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.

• (e) Upon filing of the affidavit, the recorder of mortgages or the recorder of conveyances shall treat as canceled, terminated, released, or erased, all those liens, privileges, mortgages or other encumbrances canceled, terminated, released or erased under subsections (c) or (d) of this Section, only insofar as they affect the property.
• (f) The owner filing the affidavit shall be liable to and indemnify the recorder of mortgages, the recorder of conveyances, and any other person relying on the cancellation, termination, release, or erasure by affidavit for any dames that they may suffer as a consequence of such reliance if the recorded affidavit contains materially false or incorrect statements that cause the recorder to incorrectly cancel, terminate, release, or erase any interest listed in the affidavit. The recorder of mortgages and the recorder of conveyances shall not be liable for any damages resulting to any person or entity as a consequence of the cancellation, termination, release or erasure of any interest in compliance with this Section.

THUS PASSED, APPROVED AND ADOPTED on this 10th day of February, 2020.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

AUTHORIZING THE RAPIDES PARISH POLICE JURY TO SELL

TO KeYANNA BROWN, FOR THE CONSIDERATION OF $1,333.33 CASH

WHEREAS, the City of Alexandria and/or the City of Pineville and/or Parish of Rapides owns property described as

A certain piece, parcel or tract of land together with all buildings and improvements thereon situated and all rights, way and privileges thereon appertaining and being Part of Lot Four (4), Square Twelve (12) of Welch Addition, fronting forty (40) feet on Shirland by one hundred and forty-two feet in the City of Alexandria, records of Rapides Parish, Louisiana.

Municipal Address of the Property: 1514 Shirland, Alexandria, LA

said property having been adjudicated to either of aforementioned Cities and/or the Parish for unpaid property taxes; and

WHEREAS, a request has been received from KeYanna Brown Alexandria, to purchase said property for the consideration of $1,333.33 (one thousand – three hundred thirty-three dollars and thirty-three cents) cash, at the time of sale, said consideration representing the total of the statutory impositions, governmental liens, and costs of sale or two-thirds (2/3) of the appraised value of the property; and,

REGULAR MEETING

FEBRUARY 10, 2020

WHEREAS, this Jury is of the opinion that it would be in the public interest to convey the above-mentioned property to KeYanna Brown, 291 Dupree Street,

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury that:

Section 1. A certain piece, parcel or tract of land together with all buildings and Improvements thereon situated and all rights, way and privileges thereon appertaining, being, lying and situated in Rapides Parish, Louisiana, appertaining Part of Lot Four (4), Square Twelve (12) of Welch Addition, fronting forty (40) feet on Shirland by one hundred and forty-two feet in the City of Alexandria, records of Rapides Parish, Louisiana.

Municipal Address of the Property: 1514 Shirland, Alexandria, LA

Rapides Parish, Louisiana, should be re-entered into the stream of commerce thereby serving the public interest.

Section 2. The acquiring person shall certify, in writing, to the Purchasing Department that he/she or his/her agent has searched for all names and last known addresses of all owners, mortgages, and any other person(s) who may have a vested or contingent interest in the property, or who have filed a request for notice as indicated in those records and has so examined:

• • the mortgage and conveyance records of Rapides Parish,
• • the current telephone book,
• • any other examination resources, including Internet search engines, if any, the records of the Louisiana Secretary of State and the Secretary of States set forth by the names of identified entities

Section 3. The acquiring person shall submit the required notifications (R.S. 47:2206 A and B) to the Civil Sheriff for his/her signature, and then notify those persons identified via regular mail, certified mail*, publication and/or service of process. *Copies of the “green and white receipts” should be maintained by the purchaser as indicia of compliance with the notice requirements;

Section 4. The acquiring person shall send a written notice notifying any tax sale party whose interest the successful bidder or donee intends to be terminated that the party has until the later of the following to redeem the property or otherwise challenge in a court of competent jurisdiction the potential sale or donation:

• (a) Sixty days from the date of the notice provided in this Subsection, if five years have elapsed from the filing of the tax sale certificate (formerly “process verbal”), or six months after the date of the notice provided for in this Subsection, if five years have not elapsed since the filing of the tax sale certificate (formerly “process verbal”);
• (b) The filing of the sale or donation transferring the property.
• (c) The written notice required by this Section shall be that which is included in R.S. 47:2206 A. (2).

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FEBRUARY 10, 2020

Section 5. The acquiring person shall cause to be published in the official journal of this parish (currently the Town Talk) a notice that any tax sale party whose interest the successful bidder or donee intends to be terminated has, to redeem the property, until the later of:

• (a) Sixty days, for property on which a tax sale certificate (formerly “process verbal”) was filed over five years previous of the first publication, or six month if the tax sale certificate (formerly “process verbal”) was filed less than five years before the first publication of the notice provided for in this Subsection.
• (b) The filing of the sale or donation transferring the property.
• (c) The publication required by this Section shall be that which is included in R.S. 47:2206 B. (2).

Section 6. The acquiring person may file with the recorder of mortgages a copy of one of the notices that was sent to the tax debtor or the current owner. A transfer, mortgage, lien, privilege, or other encumbrance filed after the filing of the notice shall not affect the property. The recorder of mortgages or recorder of conveyances shall cancel, erase, terminate, or release the acts upon the request of the acquiring person.

Section 7. At any time after the expiration of the sixty-day or six-month periods, as applicable, set forth in R.S. 47:2206 (A) and (B), the acquiring person, or his/her successors and assigns, may send to this body a written notice requesting that the sale/donation to him/her be authenticated. The President of the Jury shall authenticate the sale or donation within ten days from the date of the request or as soon thereafter as practical. However, the President shall not execute the act of cash sale or act of donation until the District Attorney’s office has certified in writing to the President, that purchaser or donee has complied with the mandates of this Ordinance. The sale price shall be paid by cashier’s check or money order at the time of the sale.

NOTE: The initial application fee of $75.00 and any other costs incurred by the purchaser shall not be applied to the purchase price and shall not be refundable if the purchaser elects not to complete the process.

NOTE: The City of Alexandria and/or the City of Pineville and/or the Parish of Rapides shall reserve all oil, gas and other mineral rights in and to the property to be conveyed, but shall convey the surface rights of the said property.

Section 8. The acquiring person shall be responsible for filing the sale or donation and payment of all filing fees.

Section 9. The only warranty owed by the political subdivision or the municipalities shall be a warranty against eviction resulting from a prior alienation by the political subdivision or the municipality.

• (a) All sales and donations shall be without warranty, either expressed or implied, even as to return or reduction of the purchase price, including without limitation the warranty against redhibitory defects or vices and the warranty that the thing sole is reasonable fit for its ordinary purpose or the acquiring person’s REGULAR MEETING FEBRUARY 10, 2020

intended or particular purpose.

• (b) These waivers or exclusions of warranties shall be self-operative regardless of whether the waivers or exclusions are contained in the act of sale or donation, and regardless of whether they are clear and unambiguous, and regardless of whether they are brought to the attention of the acquiring person. This provision supersedes the requirements of any other law.
• (c) The writing constituting the sale shall be in the form as provided in R.S. 47:2207 B. and the writing constituting the donation shall be that which is included in R.S. 47:2207 C.

Section 10. The provisions of R.S. 41:1338 shall not apply to the property being sold or donated in accordance with this Ordinance.

Section 11. A certified copy of the sale or donation shall be prima facie evidence of the regularity of all matters dealing with the sale or donation and the validity of the sale or donation.

Section 12. Contemporaneously with or subsequent to the filing of the sale or donation of adjudicated property, the acquiring person, his/her successors, or assigns, may file with the recorder of mortgages an affidavit indicating how the tax sale parties whose interest the acquiring person, his/her successors, or assigns, intends to be terminated were identified, how the address of each tax sale party was obtained, how the written notice was sent, the results of sending the written notice, and the dates of publication.

• (a) The affidavit may also contain a statement of the interest to which the purchaser or donee takes subject. The recorder of mortgages shall index the affidavit only under the names of the owner filing the affidavit and the tax debtor, as mortgagors.
• (b) The affidavit described herein shall be sufficient if it follows the form articulated in R.S. 47:2208.
• (c) With respect to a sale, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
• (d) With respect to a donation, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
• (e) Upon filing of the affidavit, the recorder of mortgages or the recorder of conveyances shall treat as canceled, terminated, released, or erased, all those liens, privileges, mortgages or other encumbrances canceled, terminated, released or erased under subsections (c) or (d) of this Section, only insofar as they affect the property. REGULAR MEETING FEBRUARY 10, 2020
• (f) The owner filing the affidavit shall be liable to and indemnify the recorder of mortgages, the recorder of conveyances, and any other person relying on the cancellation, termination, release, or erasure by affidavit for any dames that they may suffer as a consequence of such reliance if the recorded affidavit contains materially false or incorrect statements that cause the recorder to incorrectly cancel, terminate, release, or erase any interest listed in the affidavit. The recorder of mortgages and the recorder of conveyances shall not be liable for any damages resulting to any person or entity as a consequence of the cancellation, termination, release or erasure of any interest in compliance with this Section.

THUS PASSED, APPROVED AND ADOPTED on this 10th day of February, 2020.

Mr. Rick Reno, SMG, Rapides Parish Coliseum, gave a brief update on the Coliseum. He gave a brief update on the ticket sales, past and upcoming events and also stated the Beach Boys tickets were on sale.

On motion by Mr. David Johnson, seconded by Mr. Rusty Wilder, to increase the hours for five (5) Firefighters from twenty-eight (28) hours to thirtyfour (34) hours, as requested by the Oakhill Fire Department Board of Directors, to be paid out of Rapides Parish Fire District No. 5 funds, pending Treasurer’s approval. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. David Johnson, to amend a certain motion of September 9, 2019 to correct the creation from a part-time secretary position, to a part-time firefighter position, not to exceed thirty-two (32) hours, as recommended by the Taylor Hill Fire Department Board of Directors, to be paid out of Fire District No. 15 funds. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Joe Bishop, to extend Bid No. 2619 – Contract Hauling Pit Run (Annual Contract) for an additional twelve (12) months (May 1, 2020 through April 30, 2021), as agreed by the Vendor and the Purchasing Agent. This is the last extension allowed on this bid. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. David Johnson, to enter into a contract with CLAHEC (Central Louisiana Area Health Education Center) to provide two (2) nurses for the Health Unit for the purpose of Operation Support and other Health Unit Activities, total contract not to exceed $475,000.00, to be paid from the Health Unit Fund, as recommended by Dr. David Holcombe, DHH Region VI Administrator, beginning March 1, 2020 for a three (3) year period and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. David Johnson, to Extend Bid No. 2723 (Various Bituminous Materials – Hot and Cold Mix) for an additional twelve (12) months (April 1, 2020 through March 31, 2021), as agreed by the Vendor and the Purchasing Agent. After this extension we have the option to extend one more period of twelve (12) months. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Scott Perry, to award Bid No. 2788 (Miscellaneous Office Supplies) to Sayes Office Supply for a period REGULAR MEETING FEBRUARY 10, 2020

beginning February 1, 2020 through January 31, 2021, as recommended by the Purchasing Agent. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Rusty Wilder, to authorize Rapides Parish Fire District No. 8 to sell five (5) Vertex VHF Portable radios, at a cost of $100.00 each to Rapides Parish Fire District No. 15, due to an upgrade in system at Rapides Parish Fire District No. 8. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. David Johnson, to increase the pay for Assistant Chief John Rudisill to $15.00 per hour, not to exceed twenty-eight (28) hours per week, as requested by the Cotile Volunteer Fire Department Board of Directors, to be paid out of Rapides Parish Fire District No. 8 Funds, effective February 2, 2020. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. David Johnson, to increase the pay for Captain Chris Ward and Firefighter Roger Ramos to $14.00 per hour, not to exceed twenty-eight (28) hours per week, as requested by the Cotile Volunteer Fire Department Board of Directors, to be paid out of Rapides Parish Fire District No. 8 Funds, effective February 2, 2020. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. David Johnson, to create a salary position for Chief April Ward, to be based on forty (40) hours/week at $15.00 per hour and grant her the opportunity to enroll in the proper retirement plan for her position, as requested by the Cotile Volunteer Fire Department Board of Directors, to be paid out of Rapides Parish Fire District No. 8 Funds. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to amend 2020 budgets to reflect actual carry in. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Rusty Wilder, to authorize that the travel expense policy, to provide the annual travel budget for the Jury, adopted by the entire Jury at the February meeting of each year, hereby is adopted and that the President of the Rapides Parish Police Jury is authorized to approve travel expenditures during the year not to exceed the budgeted amount. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Rusty Wilder, to authorize Fire District No. 3 to purchase twelve (12) Self Contained Breathing Apparatus, twelve (12) face masks and twenty-four (24) SCBA cylinders off of the City of New Orleans contract, as requested by the Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire District No. 3 Funds. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to authorize Rapides Parish Fire District No. 7 to sell three (3) ladders they no longer use, to Effie Fire Department (Mutual Aid). The ladders consist of one (1) 16’ roof ladder, one (1) 14’ combination ladder and one (1) 26’ extension ladder, as recommended by the Ruby-Kolin Volunteer Fire Department Board of Directors and Fire Chief. The agreed upon price of these ladders is $1,700.00. On vote the motion carried. REGULAR MEETING FEBRUARY 10, 2020

On motion Mr. Ollie Overton, seconded by Mr. Scott Perry, to accept the Public Works Director's Report. On vote the motion carried.

On motion by Joe Bishop, seconded by Mr. David Johnson, the following resolution was presented and unanimously adopted:

RESOLUTION TO GRANT DESIGN EXCEPTIONS AND DESIGN

WAIVERS TO LOUISIANA DEPARTMENT OF

TRANSPORTATION AND DEVELOPMENT ON STATE

PROJECT NO. H.011526, SITE #1, CASTOR PLUNGE ROAD BRIDGE OVER LITTLE BAYOU CLEAR, SITE #2, H. STRANGE ROAD BRIDGE OVER INDIAN CREEK RESERVOIR, AND SITE #3, PALMER CHAPEL ROAD BRIDGE OVER WIGGINS BAYOU

To authorize the granting of Design Exceptions and Design Waivers related to the below listed bridges under State Project No. H.011526 to the Louisiana Department of Transportation and Development; which design exceptions have been recommended by the Public Works Director, and further authorize the President to execute any required documentation of such exceptions and waivers as may be requested in order to move these projects to a bid letting; for the following bridge sites. The following are the reported Design Exceptions:

SITE 1: CASTOR PLUNGE ROAD BRIDGE

• • No shoulder in the roadway transition zones.
• • Horizontal alignment closely matches existing, therefore no super elevation.
• • Cross slope at beginning end of project.
• • Stopping sight distance with a posted speed of 25 mph within the project area.
• • Foreslopes vary from 3:1 to slightly less than 2:1 so that construction remains within existing right-of-way.

SITE 2: H. STRANGE ROAD BRIDGE

• • 9 ft. lane width at project limits matching existing, instead of 10 ft. lane width.
• • No shoulder at project limits matching existing, instead of 2 ft. shoulder width.
• • Bridge width is 24 ft. clear instead of 28 ft. clear.
• • Horizontal alignment matches existing, therefore no super elevation.
• • Cross slope at beginning and end of project.
• • Foreslopes of 3:1 in the roadway transition zone, and 2:1 in the embankment widening zones behind guard rails.

SITE 3: PALMER CHAPEL ROAD BRIDGE

• • 10 ft. lane width at project limits match existing lane widths.
• • No shoulder at project limits to match existing, instead of 5 ft. shoulder width.
• • 28 ft. clear width bridge, instead of 30 ft. wide bridge.
• • Cross slope at beginning and end of project. REGULAR MEETING FEBRUARY 10, 2020
• • Design does not include complete streets.

The Design Waivers shall be as recommended in the “Off System Bridge Program Design Waiver Request”, by W.C. Monroe, P.E., P.L.S. dated December 18, 2019 for the subject project.

Thus done and adopted this 10th day of February, 2020.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to authorize the President to sign the nomination form for the Rapides Workforce Development Board, for Karyn Barrett, Regional Manager for Louisiana Rehabilitation Services replacing Christine McGraw, due to retirement and sign a letter addressed to the Louisiana Workforce Commission (LWC) informing LWC of the nomination of Karyn Barrett as a board member and the removal of board member Christine McGraw. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Rusty Wilder, to authorize the President to sign the Agreement between the Chief Elected Official and the Rapides Workforce Development Board signifying the roles and responsibilities of the Office of Economic & Workforce Development (OEWD) as the fiscal agent and administrative entity, and the Workforce Operations Department (WOD) as the provider of Title I Adult, Dislocated Worker, and Youth services authorized by the Workforce Innovation and Opportunity Act of 2014 (WIOA). This agreement must be resigned every year a new Chief Elected Official (President) is selected by the Rapides Parish Police Jury. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to authorize the Rapides Parish Police Jury President to sign the Intergovernmental Agreement with the Rapides Parish School Board for the purpose of engaging out of school youth. The Rapides Parish School Board experiences a large number of students who drop out of high school each year. The Rapides Workforce Development Board and the Rapides Parish School Board are collaborating to remain connected with these youth and provide services. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to adopt the LCDBG Management Resolution to establish financial procedures and compliance responsibilities for the FY 2019 LCDBG Palmer Chapel Road Project and authorize the President to sign necessary documents as follows:

LCDBG MANAGEMENT RESOLUTION FOR THE FY 2019 LCDBG

WHEREAS, the Rapides Parish Police Jury has been afforded the opportunity to participate in the FY 2019 State of Louisiana Community Development Block Grant (LCDBG) Program administered by the Division of Administration for the Palmer Chapel Road project; and,

WHEREAS, it is necessary under the program regulations to authorize certain actions and individuals to perform certain designated functions by the State.

NOW THEREFORE BE IT RESOLVED, that the Rapides Parish Police Jury as REGULAR MEETING FEBRUARY 10, 2020

legal recipient of the LCDBG funds does hereby authorize the following actions:

SECTION I

FINANCIAL MANAGEMENT

WHEREAS, it is necessary under the Financial Management regulations of the LCDBG program to authorize certain individuals to sign for drawdowns for request for payments and to authorize one certain individual to certify the correctness of each signature; and,

WHEREAS, it is further necessary under the Financial Management regulations of the LCDBG program to designate an official depository to hold LCDBG funds;

NOW THEREFORE BE IT RESOLVED, by the Rapides Parish Police Jury as legal authorized recipient of the LCDBG funds, in regular session convened, that Bruce Kelly, Theresa Pacholik and Devon Basco are hereby authorized to sign the “Authorized Signature Card for Request for Payment;” and,

BE IT FURTHER RESOLVED, that Craig Smith shall certify to the correctness of the signatures; and,

BE IT FURTHER RESOLVED, Chase Bank is hereby designated as the official depository for direct deposit of grant funds for the LCDBG project.

SECTION II

REQUISITION OF FUNDS

WHEREAS, the State requires adequate financial management control over LCDBG funds. The establishment of a Requisition of Funds policy is a vital tool to such control.

NOW THEREFORE BE IT RESOLVED, By the Rapides Parish Police Jury that all invoices for work performed or materials used in relation to the LCDBG Program, prior to payment, must have attached a signed pre-printed project requisition form. The form and invoice shall be approved in the following order:

1. Approval by Project Administrator/Engineer for budget control
2. Approval by the Treasurer
3. Approval by the President

BE IT FURTHER RESOLVED, that Bruce Kelly, Theresa Pacholik and Craig Smith are hereby authorized to sign checks written on the LCDBG account.

SECTION III

EQUAL OPPORTUNITY

WHEREAS, equal opportunity regulations of the LCDBG program require the appointment by the recipient of an Equal Opportunity Officer (EEO Officer) to have the responsibility for maintaining all pertinent EEO files, submitting on a timely basis all reports, answer all related correspondence and monitor all EEO REGULAR MEETING FEBRUARY 10, 2020

areas;

NOW THEREFORE BE IT RESOLVED, by the Rapides Parish Police Jury that Elaine Morace is hereby appointed as EEO Officer for the life of the LCDBG program and as such is charged to faithfully execute all duties and responsibilities herein described.

SECTION IV

504 COORDINATOR

WHEREAS, the State requires Grantees to designate a responsible person to coordinate the Rapides Parish Police Jury efforts to comply with Section 504 of the Rehabilitation Act of 1973, as amended;

NOW THEREFORE BE IT RESOLVED, that Elaine Morace is appointed as Section 504 Compliance Officer.

SECTION V

SECTION 3 COMPLIANCE

WHEREAS, the LCDBG program requires that all grant recipients establish and adopt by resolution a Section 3 Plan and appoint a Section 3 Coordinator and certification procedures.

NOW THEREFORE BE IT RESOLVED, that the Rapides Parish Police Jury adopts a Section 3 Plan and appoints Elaine Morace as its Section 3 Coordinator.

SECTION VI

RESIDENTIAL ANTI DISPLACEMENT

WHEREAS, the LCDBG Program requires that all grant recipients adopt by resolution a Residential Anti - Displacement and Relocation Assistance Plan,

THEREFORE BE IT RESOLVED that the Rapides Parish Police Jury hereby adopts the attached Residential Anti-Displacement and Relocation Assistance Plan appoints Elaine Morace as its Coordinator.

Passed and unanimously adopted by the Rapides Parish Police Jury on this 10th day February, 2020.

On motion by Mr. Joe Bishop, seconded by Mr. Rusty Wilder, to adopt the Section 504 Grievance Procedure Resolution for the FY 2019 LCDBG Palmer Chapel Road Project and authorize the President to sign necessary documents as follows:

GRIEVANCE PROCEDURE RESOLUTION

WHEREAS, the Rapides Parish Police Jury has been afforded the opportunity to participate in the State of Louisiana Community Development Block Grant (CDBG) administered by the Division of Administration; and,

WHEREAS, the CDBG Program requires that all grant recipients adopt by REGULAR MEETING FEBRUARY 10, 2020

resolution an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by the regulation of the U.

• S. Department of Housing and Urban Development, 24 CFR Part 8, implementing Section 504 of the Rehabilitation Act of 1973, as amended (Public Law 93-112); and

WHEREAS, Section 504 states, in part: “No otherwise qualified handicapped individual shall, solely by reason of his handicap be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.”

NOW, THEREFORE BE IT RESOLVED that the attached “Grievance Procedure” dated February 10, 2020 is hereby adopted.

PASSED, APPROVED AND ADOPTED THIS 10th day of February, 2020.

On motion by Mr. Joe Bishop, seconded by Mr. David Johnson, to adopt the Policy Statement for Communicating Information to Persons with Sensory Impairments Resolution for the FY 2019 LCDBG Palmer Chapel Road Project and authorize the President to sign necessary documents as follows:

POLICY STATEMENT FOR COMMUNICATING INFORMATION

TO PERSONS WITH SENSORY IMPAIRMENTS RESOLUTION

WHEREAS, the Rapides Parish Police Jury has been afforded the opportunity to participate in the State of Louisiana Community Development Block Grant (CDBG) administered by the Division of Administration; and,

WHEREAS, the CDBG Program requires that all grant recipients adopt by resolution a policy for communicating information to persons with hearing impairments;

NOW, THEREFORE BE IT RESOLVED that the attached “Policy Statement For Communicating Information to Persons With Sensory Impairments” for the Rapides Parish Police Jury dated February 10, 2020 is hereby adopted.

BE IT FURTHER RESOLVED, the Rapides Parish Police Jury hereby adopts a policy to utilize the Louisiana Hearing Impaired Relay System for communicating with hearing impaired persons. The relay numbers are: Information 1-800-333-0605, TDD Users 1-800-846-5277 and Voice Users 1-800947-5277.

PASSED, APPROVED AND ADOPTED THIS 10th day of February, 2020.

On motion by Mr. Joe Bishop, seconded by Mr. Rusty Wilder, to adopt the Language Access Plan Resolution for the FY 2019 LCDBG Palmer Chapel Road Project and authorize the President to sign necessary documents as follows:

LANGUAGE ACCESS PLAN RESOLUTION

WHEREAS, the State of Louisiana Office of Community Development has awarded the Rapides Parish Police Jury with a FY 2019 LCDBG Public Facilities REGULAR MEETING FEBRUARY 10, 2020

Grant; and,

WHEREAS, the State of Louisiana requires certain actions to be taken by the Parish in order to be in compliance with HUD regulations; and,

WHEREAS, as part of its Citizen Participation Plan to reach out and inform its citizens, the Parish has developed a language access plan to inform its citizens who may not understand or speak English.

THEREFORE BE IT RESOLVED, by the Rapides Parish Police Jury on the 10th day of February, 2020, that it hereby adopts the Language Access Plan.

On motion by Mr. Rusty Wilder, seconded by Mr. Scott Perry, to enter into a month to month lease with APOGEE LLC, for the Boyce Branch Library, for a portion of the parking lot, at the corner of Ulster and Leitrum Street, Boyce LA.; area to be leased is 30 x 40 or 1,200 square feet, starting March 1, 2020, in the amount of $500 per month, pending Legal Counsels review and authorize the President to sign the necessary documents. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to renew the lease for the Johnson Branch (Lecompte) Library with the LHS Corporation for a three (3) year period, at a rate of $1,250 per month, beginning April 1, 2020 and ending March 31, 2023, as recommended by the Library Board of Control and authorize the President to sign same. On vote the motion carried.

On motion by Mr. David Johnson, seconded by Mr. Rusty Wilder, to appoint Mr. Charles M. Johnson to the Cocodrie Game and Fish Commission for a four (4) year term, to fill the expiring term of Mr. Henry Corley. Term runs concurrent with Police Juror’s term. Term will expire January 8, 2024. On vote the motion carried.

On motion by Mr. Sean McGlothlin seconded by Mr. David Johnson, to reappoint Mr. Garland Carroll to the Cocodrie Game and Fish Commission for a four (4) year term. Term runs concurrent with the Police Jury term. Term will expire on January 8, 2024. On vote the motion carried.

On motion by Mr. Rusty Wilder, seconded by Mr. Joe Bishop, to temporarily relocate the polling place for Voting Precincts C37 A-K and C37 L-Z, Rapides Parish Highway Department located at, 8051 LA-28 West, Alexandria, 71303, effective immediately due to Severe Weather/Storms and Multiple Tornados that had significate damage to the Rapides Parish Highway Department on December 16, 2019. Copy of this resolution to be sent to Secretary of State, Louisiana Department of Elections and Registrar of Voters. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to reappoint Mr. David Walker to the Industrial Development Board for a six (6) year term. Term will expire February 14, 2026. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Rusty Wilder, to authorize advertisement to fill the vacancy in the position of Public Works REGULAR MEETING FEBRUARY 10, 2020

Director/Parish Engineer and authorize the President to set up a search committee. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to appoint Mr. Rusty Wilder to the Rapides Area Planning Commission to fill the unexpired term of Mr. Bubba Moreau. Term will expire January 8, 2024, to run concurrent with the terms of the Rapides Parish Police Jury. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to adjust Mr. Cory Ashmore’s salary, for temporary Parish Engineer Highway Department Supervisor, effective February 1, 2020, while he fulfills this position.

Substitute motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to set Mr. Cory Ashmore’s salary for temporary Parish Engineer Highway Department Supervisor at $49,000, effective February 1, 2020. On vote the substitute motion carried.

On motion by Mr. David Johnson, seconded by Mr. Ollie Overton, to receive the required report from Acadian Ambulance under the Contract for December, 2019: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 538 80% 88.29% Pineville - 8 minute 201 80% 90.05% Rapides - 12 minute 256 80% 88.28% Rapides - 20 minute 193 80% 86.53% On vote the motion carried.

On motion by Ollie Overton, seconded by Mr. David Johnson, to adopt the Rapides Parish Emergency Operations Plan and authorize the Parish President and Rapides OHSEP Executive Director to sign the promulgation statement. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Bubba Moreau, that the following items were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote:

YEAS: Scott Perry, Jr, David Johnson, Sean McGlothlin, Rusty Wilder, Theodore Fountaine, Jr., Joe Bishop, Davron “Bubba” Moreau, Oliver “Ollie” Overton, Jr. and Craig Smith NAYS: none ABSTAINED: none ABSENT: none On roll call vote the motion carried 9-0.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to authorize the extension of a contract with Advanced Environmental Compliance, LLC to assist the Rapides Parish Police Jury in implementing an MS4 Storm Water Management Plan as required by the Louisiana Department of Environmental Quality at a cost of $80.00 per hour not to exceed $30,000.00 ($20,000.00 already REGULAR MEETING FEBRUARY 10, 2020

used) and authorize the President to sign all necessary documents and be paid through Professional Services from Road and Bridge Budget. Original contract was authorized by the Rapides Parish Police Jury on July 10, 2017. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to confirm and approve the Police Jury Commitment to fund 12.95% matching funds of the total $478,848.00 FEMA Hazard Mitigation Program Flooding and Drainage Improvements and Flooding Prevention Program LA DR 4263 and 1786, as per the Rapides Parish Police Jury Commitment letter of March 9, 2017. On vote the motion carried.

On motion by Mr. Theodore Fountaine, seconded by Mr. Sean McGlothlin, to authorize an increase for the travel and registration of the Justices of the Peace and Constables for their Annual Training course, from $600.00 to $700.00, to be paid out of the General Fund.

Ms. Marla West, Purchasing Agent was questioned whether the $600 was covering the travel, to which Ms. West stated if they stay all three nights they get their per diem and registration, which is right at $600.00. The ones that travel back and forth are not entitled to a per diem, so that decreases the amount they get for the training. They are not paid if they don’t go. Ms. West stated they are required to go once every two years.

Ms. Marsha Marchantel stated that if you don’t go every year and the law changes, like it did this year, you are not keeping up with the Legislative changes.

Discussion ensued.

Substitute motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to authorize an increase for the travel and registration of the Justices of the Peace and Constables for their Annual Training course from $600.00 to $700.00, effective January 2021, to be paid out of the General Fund. On vote the substitute motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Scott Perry, to grant an increase of $100.00 a month to the Justices of the Peace and Constables, to be paid out of General Funds.

Substitute motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to grant an increase of $50.00 a month to the Justices of the Peace and Constables, effective January 2021, to be paid out of General Funds. On vote the substitute motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to authorize to advertise for bids on the demolition of the Rapides Parish Highway Department Barn.

Mr. Craig Smith stated the Jury has to advertise for bids because the insurance company will pay up to $250,000 for demolition, but they will not pay us to clean our own property, so you have to go out for bids.

REGULAR MEETING

FEBRUARY 10, 2020

Mr. Greg Jones stated this was correct and the bid we accept will have to be approved by the insurance company. It has to be within the scope of the work that is allowed by the insurance policy coverage. We need to be clear on the specifications when we put it out for request for proposals. Before we advertise it, we need to run it by the insurance company to make sure that the scope of the RFP is in accordance with your policy.

On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to discuss and possibly make a recommendation concerning the damage losses at the Rapides Parish Highway Department.

Mr. Bruce Kelly, Treasurer, stated we have received just over $600,000. If you were to try to replace the existing building, which is 13,000 square feet, you don’t have enough money.

Mr. Greg Jones, Legal Counsel stated that they are working on a project proposal to do what Mr. Kelly has explained. The estimate price was $575,000. However, this still has to go out for bids, that is simply an estimate.

Mr. Joe Bishop questioned Mr. Kelly if he had looked at any off site real estate, to which Mr. Kelly stated yes, two buildings off the interstate by U-Pull It Auto. One building is 8,400 square feet and the other one is 5,000 square feet. We would have to modify the buildings and it is on the market for $800,000.

Mr. Jones stated that you can never sell the Highway 28 West property. We are environmentally attached to that property forever. It does not matter if you sold it, you will still be, from a liability stand point, responsible for any hazardous conditions.

Mr. Sean McGlothlin asked that the President to form a committee to compare the two and see which will work out best for the Jury as a whole. Moving and using the Highway 28 West for stockpile facility or substation, to which Mr. Smith stated the Juror as a whole would be the Committee.

No vote taken on the motion.

On motion by Mr. David Johnson, seconded by Mr. Scott Perry to advertise to receive bids for the replacement of two (2) Hot Water Boilers for the Rapides Parish Courthouse, as requested by the Maintenance Superintendent. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to approve Change Order No. 1 in the amount of $52,225 for the Rylee Contracting contract, for the Gustav/Ike CDBG-DR Spanish Bayou Project (40-PARA-3305), to be paid with grant funds, and authorize President to sign contingent on State approval. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Ollie Overton, to authorize to advertise for Request for Proposals for hiring a Project Manager for Administrative Services for the FEMA Hazard Mitigation Program Flooding and REGULAR MEETING FEBRUARY 10, 2020

Drainage Improvements and Flooding Prevention Program LA DR 4263 and 1786. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to authorize to advertise for Request for Qualifications for hiring a Project Engineer for Project Engineering Services for the FEMA Hazard Mitigation Program Flooding and Drainage Improvements and Flooding Prevention Program LA DR 4263 and 1786. On vote the motion carried.

There being no further business, the meeting was adjourned at 4:16 p.m.