Rapides Parish Police Jury

Posted: JANUARY 30, 2020

Notice of Regular Committee Meetings to be held on Monday, February 3, 2020, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Theodore Fountaine, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee…....7 Chairman: Joe Bishop
3. Coliseum Liaison Committee……………………………………….…8 Chairman: Sean McGlothlin
4. Workforce Development and Municipal Liaison Committee……….9 Chairman: Ollie Overton, Jr.
5. Grants, Economic Planning and Development Committee….…..…..10 Chairman: Rusty Wilder
6. Courthouse and Tourism Committee………………………….…..…12 Chairman: Scott Perry, Jr.
7. Parochial Board Liaison & Legal Committee………………………..13 Chairman: Sean McGlothlin
8. Personnel, Elections and Health Committee…………………………14 Chairman: Davron “Bubba” Moreau
9. Insurance, Ambulance, Fire and Homeland Security Committee.…16 Chairman: David Johnson

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. CALL TO ORDER STANDING COMMITTEE’S FEBRUARY 3, 2020

WELCOME

ROLL CALL

Recognize Mr. Charles Butler, Constable Ward 2, to discuss increasing the fees for the Justice of the Peace and Constables.

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND TO BE RECOGNIZED ON THAT ITEM

FINANCE COMMITTEE

FEBRUARY 3, 2020 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Treasurer’s Report.
2. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated property:

TAX DEBTOR DESCRIPTION

Alton Carter Lot Nine (9), Square Twenty-One (21) Revised S.A.L. Co. Addn. Bearing the Municipal address of Theodore Fountaine – District D

Leana Michael Lots Three (3) & Four (4) of Subd. of Lot Forty-Six (46) Leland College Subd. Bearing the Municipal address of 3724 Milton Alley, Alexandria Oliver Overton – District F

Maggie Lee Turner Part of Lot Four (4), Square Twelve (12) of Welch Addition, Fronting Forty (40) feet on Shirland Avenue One Hundred Forty-Two (142) feet Bearing the municipal address of Scott Perry – District I (Mr. Fountaine)

3. Motion to increase the hours for five (5) Firefighters from twenty-eight (28) hours to thirty-four (34) hours, as request by the Oakhill Fire Department Board of Directors, to be paid out of Rapides Parish Fire District No. 5 funds, pending Treasurer approval. (Mr. Johnson)
4. Motion to amend a certain motion of September 9, 2019 to correct the creation from a part-time secretary position to a part-time firefighter position, not to exceed thirty-two (32) hours, as recommended by the Taylor Hill Fire Department Board of Directors, to be paid out of Fire District No. 15 funds. (Mr. Wilder)
5. Motion to extend Bid No. 2619 – Contract Hauling Pit Run (Annual Contract) for an additional twelve (12) months (May 1, 2020 through April 30, 2021), as agreed by the Vendor and the Purchasing Agent. This is the last extension allowed on this Bid. (Mr. Fountaine)
6. Motion to enter into a contract with CLAHEC (Central Louisiana Area Health Education Center) to provide two (2) nurses for the Health Unit for the purpose of Operation Support and other Health Unit Activities, total contract not to exceed $475,000.00, to be paid from the Health Unit Fund, as recommended by Dr. David Holcombe, DHH Region VI Administrator, beginning March 1, 2020 for a three

• (3) year period and authorize the President to sign same. (Mr. Moreau)

7. Motion to Extend Bid No. 2723 (Various Bituminous Materials – Hot and Cold Mix) for an additional twelve (12) months (April 1, 2020 through March 31, 2021), as agreed by the Vendor and the Purchasing Agent. After this extension we have the option to extend for one more period of Twelve (12) months. (Mr. Fountaine)
8. Motion to award Bid No. 2788 (Miscellaneous Office Supplies) to Sayes Office Supply for period beginning February 1, 2020 through January 31, 2021, as recommended by the Purchasing Agent. (Mr. Fountaine)
9. Motion to authorize Rapides Parish Fire District No. 8 to sell Five (5) Vertex VHF Portable radios, at a cost of $100.00 each to Rapides Parish Fire District No. 15, due to an upgrade in system at Rapides Parish Fire District No. 8. (Mr. Fountaine)
10. Motion to increase the pay for Assistant Chief John Rudisill to $15.00 per hour, not to exceed 28 hours per week, as requested by the Cotile Volunteer Fire Department Board of Directors, to be paid out of Rapides Parish Fire District No. 8 Funds, effective February 2, 2020. (Mr. Wilder)
11. Motion to increase the pay for Captain Chris Ward and Firefighter Roger Ramos to $14.00 per hour, not to exceed 28 hours per week, as requested by the Cotile Volunteer Fire Department Board of Directors, to be paid out of Rapides Parish Fire District No. 8 Funds, effective February 2, 2020. (Mr. Wilder)
12. Motion to create a salary position for Chief April Ward, to be based on 40 hours/week at $15.00 per hour and grant her the opportunity to enroll in the proper retirement plan for her position, as requested by the Cotile Volunteer Fire Department Board of Directors, to be paid out of Rapides Parish Fire District No. 8 Funds. (Mr. Wilder)
13. Motion to amend 2020 budgets to reflect actual carry in. (Mr. Fountaine)
14. Motion to authorize that the travel expense policy, to provide the annual travel budget for the Jury, that is to be adopted by the entire Jury at the February meeting of each year, hereby is adopted and that the President of the Rapides Parish Police Jury is authorized to approve travel expenditures during the year not to exceed the budgeted amount. (Mr. Fountaine)
15. Motion to authorize Fire District No. 3 to purchase 12 Self Contained Breathing Apparatus, 12 face masks and 24 SCBA cylinders off of the City of New Orleans contract, as requested by the Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire District No. 3 Funds. (Mr. Moreau)
16. Motion to authorize Rapides Parish Fire District No. 7 to sell three ladders they no longer use, to Effie Fire Department (Mutual Aid). The ladders consist of one (1) 16’ roof ladder, one (1) 14’ combination ladder and one (1) 26’ extension ladder, as recommended by the Ruby-Kolin Volunteer Fire Department Board of Directors and Fire Chief. The agreed upon price of these ladders is $1700.00. (Mr. Fountaine)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

FEBRUARY 3, 2020 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to grant design exceptions and design waivers to Louisiana Department of Transportation and Development, on State Project No. H.011526, Site #1, Castor Plunge Road Bridge over Little Bayou Clear, Site #2, H. Strange Road Bridge over Indian Creek Reservoir and Site #3, Palmer Chapel Road Bridge over Wiggins Bayou, and authorize the President to sign necessary documents.. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

COLISEUM LIAISON COMMITTEE

FEBRUARY 3, 2020 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

FEBRUARY 3, 2020 OLLIE OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the President to sign the nomination form for the Rapides Workforce Development Board, for Karyn Barrett, Regional Manager for Louisiana Rehabilitation Services replacing Christine McGraw, due to retirement and, 2) sign a letter addressed to the Louisiana Workforce Commission (LWC) informing LWC of the nomination of Karyn Barrett as a board member and the removal of board member Christine McGraw. (Mr. Overton)
3. Motion to authorize the President to sign the Agreement between the Chief Elected Official and the Rapides Workforce Development Board signifying the roles and responsibilities of the Office of Economic & Workforce Development (OEWD) as the fiscal agent and administrative entity, and the Workforce Operations Department (WOD) as the provider of Title I Adult, Dislocated Worker, and Youth services authorized by the Workforce Innovation and Opportunity Act of 2014 (WIOA). This agreement must be resigned every year a new Chief Elected Official (President) is selected by the Rapides Parish Police Jury. (Mr. Overton)
4. Motion to authorize the RRPJ President to sign the Intergovernmental Agreement with the Rapides Parish School Board for the purpose of engaging out of school youth. The Rapides Parish School Board experiences a large number of students who drop out of high school each year. The Rapides Workforce Development Board and the Rapides Parish School Board are collaborating to remain connected with these youth and provide services. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

FEBRUARY 3, 2020 RUSTY WILDER, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt the Management Resolution to establish financial procedures and compliance responsibilities for the FY 2019 LCDBG Palmer Chapel Road Project and authorize the President to sign necessary documents. (Mr. Smith)
3. Motion to adopt the Section 504 Grievance Procedure Resolution for the FY 2019 LCDBG Palmer Chapel Road Project and authorize the President to sign necessary documents. (Mr. Smith)
4. Motion to adopt the Policy Statement for Communicating Information to Persons with Sensory Impairments Resolution for the FY 2019 LCDBG Palmer Chapel Road Project and authorize the President to sign necessary documents. (Mr. Smith)
5. Motion to adopt the Language Access Plan Resolution for the FY 2019 LCDBG Palmer Chapel Road Project and authorize the President to sign necessary documents. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

COURTHOUSE AND TOURISM COMMITTEE

FEBRUARY 3, 2020 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

FEBRUARY 3, 2020 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to enter into a month to month lease with APOGEE LLC, for the Boyce Branch Library, for a portion of the parking lot, at the corner of Ulster and Leitrum Street, Boyce LA.; area to be leased is 30 x 40 or 1,200 square feet, starting March 1, 2020, in the amount of $500 per month, pending Legal Counsels review and authorize the President to sign the necessary documents. (Mr. Wilder)
3. Motion to renew the lease for the Johnson Branch (Lecompte) Library with the LHS Corporation for a three (3) year period, at a rate of $1,250 per month, beginning April 1, 2020 and ending March 31, 2023, as recommended by the Library Board of Control and authorize the President to sign same. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

PERSONNEL, ELECTIONS & HEALTH COMMITTEE

FEBRUARY 3, 2020 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to appoint Mr. Charles M. Johnson to the Cocodrie Game and Fish Commission for a four (4) year term, to fill the expiring term of Mr. Henry Corley. Term runs concurrent with Police Juror’s term. Term will expire January 8, 2024. (Mr. Johnson)
3. Motion to reappointment Mr. Garland Carroll to the Cocodrie Game and Fish Commission for a four (4) year term. Term runs concurrent with the Police Jury term. Term will expire on January 8, 2024. (Mr. Johnson)
4. Motion to temporarily relocate the polling place for Voting Precincts C37 A-K and C37 L-Z, Rapides Parish Highway Department located at, 8051 LA-28, Alexandria, LA 71303, effective immediately due to Severe Weather/Storms and Multiple Tornados that had significate damage to the Rapides Parish Highway Department on December 16, 2019. Copy of this resolution to be sent to Secretary of State, Louisiana Department of Elections and Registrar of Voters. (Mr. Wilder)
5. Motion to reappoint Mr. Robert Matthew Ports to the Buckeye Recreation District for a five (5) year term. Term will expire February 12, 202 0. (Mr. Smith)
6. Motion to reappoint Mr. David Walker to the Industrial Development Board for a six (6) year term. Term will expire February 14, 202 0. (Mr. Overton)
7. Motion to authorize advertisement to fill the vacancy in the position of Public Works Director/Parish Engineer and authorize the President to set up a search committee. (Mr. Smith)
8. Motion to appoint Mr. Rusty Wilder to the Rapides Area Planning Commission to fill the unexpired term of Mr. Bubba Moreau. Term will expire January 8, 2024, to run concurrent with the terms of the Rapides Parish Police Jury. (Mr. Smith)
9. Motion to adjust Mr. Cory Ashmore’s salary, for temporary Parish Engineer Highway Department Supervisor, effective February 1, 2020, while he fulfills this position. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

FEBRUARY 3, 2020 DAVID JOHSON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for December, 2019:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 538 80% 88.29% Pineville - 8 minute 201 80% 90.05% Rapides - 12 minute 256 80% 88.28% Rapides - 20 minute 193 80% 86.53% (Mr. Johnson)

3. Motion to adopt the Rapides Parish Emergency Operations Plan and authorize the Parish President and Rapides OHSEP Executive Director to sign the promulgation statement. (Mr. Johnson)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL