Rapides Parish Police Jury

Posted: OCTOBER 3, 2019

Notice of Regular Committee Meetings to be held on Monday, October 7, 2019, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee…………………………………………………......3 Chairman: Oliver “Ollie” Overton, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee….....7 Chairman: Richard Vanderlick
3. Coliseum Liaison Committee……………………...………………..…11 Chairman: Sean McGlothlin
4. Workforce Development and Municipal Liaison Committee……….12 Chairman: Craig Smith
5. Grants, Economic Planning and Development Committee….…....…13 Chairman: Sean McGlothlin
6. Courthouse and Tourism Committee………………………….…...…14 Chairman: Scott Perry, Jr.
7. Parochial Board Liaison & Legal Committee………………………..15 Chairman: Richard Billings
8. Personnel, Elections and Health Committee…………………………16 Chairman: Davron “Bubba” Moreau
9. Insurance, Ambulance, Fire and Homeland Security Committee.…18 Chairman: Joe Bishop

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

OCTOBER 7, 2019

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON

ANY AGENDA ITEM

FOR ANY OF THE FOLLOWING COMMITTEE’S

PLEASE STAND TO BE RECOGNIZED ON THAT ITEM

Recognize Mr. Jeff Powell, Superintendent, Rapides Parish School Board.

Recognize Ms. Alison Bates, U.S. Census Bureau (Resolution to be adopted in the Parochial/Legal Committee)

Discuss flooding situation in the Woodlawn Drive area

Discuss the Veterans Affair Office located on Washington Street behind the Courthouse

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FINANCE COMMITTEE

OCTOBER 7, 2019 OLIVER “OLLIE” OVERTON, CHAIRMAN CRAIG SMITH SEAN MCGLOTHLIN RICHARD VANDERLICK

1. Roll call of Committee Members.
2. Treasurer’s Report.
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated property:

Tax Debtor Description Barbara A. Warner et al Lot Eleven (11) of Square Twenty-one (21), Race Track Addition, City of Alexandria, Rapides Parish, Louisiana Bearing the municipal address of: (Mr. Fountaine – District D) (Mr. Overton)

4. Motion to delete from the Rapides Parish Fire District No. 14 Asset/Inventory Program, the equipment listed below, as it is no longer suitable for public use: Asset Number Description Disposal 11167 Dash Mount Camera Scrap – to be auctioned SN# 5377H1110C92315 Purchased in 2014 9538 Projector – Apollo Scrap – to be auctioned Purchased in 2003 (Mr. Overton)

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5. Motion to delete from the Rapides Parish Sales and Use Tax Asset/Inventory Program the equipment listed below as it is no longer suitable for public use: Asset Number Description Disposal 11268 Vending Machine – Seaga Scrap Purchased in 2015 (Mr. Overton)
6. Motion to delete from the Rapides Parish Fire District No. 11 Asset/Inventory Program the equipment listed below as it is no longer suitable for public use: Asset Number Description Disposal 9695 Spreader for Jaws of Life Scrap Purchased in 2004 9696 Cutter for Jaws of Life Scrap Purchased in 2004 9697 Hose for Jaws of Life – 30ft. Scrap Purchased in 2004 9698 Ram Kit for Jaws of Life Scrap Purchased in 2004 (Mr. Overton)
7. Motion to enter into a contract with Drew M Talbot, Attorney at Law, LLC, as special tax counsel, to collect local sales & occupancy taxes from various online travel companies, as recommended by the Tax Administrator and the District Attorney, subject to approval by the State of Louisiana Attorney General. (Mr. McGlothlin)
8. Motion to authorize to advertise for Rapides Parish Fire District No. 9 the purchase of a Used Water Truck, as requested by the Fire Chief. (Mr. Overton)

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9. Motion to authorize the issuance of a quietus on the part of the Rapides Parish Police Jury in favor of the Sheriff and Tax Collector and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2018, and authorize Bruce Kelly, Treasurer, to issue said quietus. (Mr. Fountaine)
10. Motion of Intent to Sell for the following Abandoned/Adjudicated Properties: Tax Debtor Description Felicia Dauzat Part of Lot 6, Square 12, Welch Addition being 50’ on Shirland Avenue X 67’ as recorded in Conveyance Book 1420, Page 703 and Adjudicated to Parish in 2013 and the City of Alexandria in 2013 Bearing the municipal address of: 1520 Shirland, Alexandria, LA (Mr. Fountaine – District D)

Dorothy Fred Lucas Lot Seventeen (17) of Square Twenty-One (21), South Alexandria Land Company, LTD’s Addition Bearing the municipal address of: (Theodore Fountaine – District D) (Mr. Overton)

11. Motion to reallocate the tax proceeds from the Sales Tax District No. 3 tax election of April 11, 2011, to be reallocated annually every year in July, according to the population estimates as submitted to the Treasurer of the State of Louisiana by the LSU AgCenter, Department of Agricultural Economics and Agribusiness and Dr. Troy C. Blanchard, from the LSU Department of Sociology also referred to as the Federal/State Cooperative Population. The Federal/State Cooperative Population study dated July 1, 2015 to be used to reallocate provides the following population estimates:

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Rapides Parish 131,306

Town of Ball 4,000 Town of Boyce 1,004 Town of Cheneyville 625 Village of Forest Hill 841 Town of Glenmora 1,440 Town of Lecompte 1,248 Village of McNary 211 Village of Woodworth 1,764 City of Pineville 14,555 City of Alexandria 48,138 (Mr. Fountaine)

12. Motion to authorize a donation to “Stop the Violence” of $1,000. (Mr. Fountaine)
13. Motion to place an agenda item on the October 14, 2019 Jury agenda, to receive an update from Huddleston Smith on Jury investments. (Mr. Overton)
14. Motion to renew the United Healthcare Insurance with a 9% increase and authorize the President to sign the renewal contract. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

OCTOBER 7, 2019 RICHARD VANDERLICK, CHAIRMAN CRAIG SMITH RICHARD BILLINGS DAVRON “BUBBA” MOREAU DENNIS WOODWARD (NON-VOTING)

1. Roll call of Committee Members.
2. Public Works Director's Report.
3. Motion to adopt an ordinance to amend and reenact Section 18-4.2(i) 11, District C and authorize the Rapides Parish Highway Department to erect speed limit signs. (Mr. Smith)
4. Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LDOTD District 08. (Mr. Vanderlick)
5. Motion to adopt a resolution affirming that the Rapides Parish Police Jury will construct, maintain during construction, and remove the low profile runaround required for the Dixie Church Road bridge replacement, State Project #H.011531, as recommended by the Public Works Director, copy of the resolution to be sent to LDOTD Off-System Bridge Replacement Program Manager. (Mr. Billings)

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6. Motion to adopt an ordinance to amend and reenact Section 20-7 (b)(1) Hardship Cases, so as to increase the maximum monthly income of home owners who qualify from $1,300.00 to $1,450.00 per month, effective immediately. (Mr. Billings)
7. Motion to authorize the Public Works Director to hire two (2) additional Laborers to operate pothole patchers, to be paid from the Road & Bridge Salary line item. (Mr. Billings)
8. Recognize Rapides Area Planning Commission and Kisatchie Delta for presentation on the Watershed Initiative. (Mr. Vanderlick)
9. Motion to authorize the President to sign resolutions of support for applicants of the Louisiana Watershed Initiative Regional Capacity Building Grant Program as follows:

• a. Region 1: Northwest Louisiana Council of Governments
• b. Region 2: Kisatchie-Delta Regional Planning and Development District (supported by RAPC)
• c. Region 4: Calcasieu Parish
• d. Region 5: Acadiana Planning Commission (Mr. Vanderlick)

10. Motion to authorize the Public Works Director to hire up to 2 additional seasonal workers at the rate of $9.00 per hour to be paid from the Road & Bridge Salary line item and to retain up to 5 seasonal workers after October 31, 2019 to temporarily fill in for vacant positions at the Rapides Parish Highway Department. (Mr. Billings/Mr. Vanderlick)

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11. Motion to grant approval to Holiday Estates Re-Subdivision of Lot 30, Lot 30B-variance from 1.00 acre minimum requirement for lots in a subdivision, and a variance requested from requirement to have signatures of all property owners on final plat; without a recommendation by the Rapides Area Planning Commission, approved by the Public Works Director, pending Legal Counsel review and authorize signing of the plat. (Mr. Vanderlick)
12. Motion to authorize Mr. Derrick Wade Fee, 9775 Highway 112, paperwork) (Mr. Billings)
13. Motion to ratify the acceptance of Substantial Completion of Bid # 2699 (Renovations for Munsterman/Lawyers Building) and the authorization for the Parish Treasurer to sign the necessary documents. (Mr. Perry)
14. Motion to ratify authorization for the public auction that was held on September 14, 2019. (Mr. Vanderlick)
15. Motion to accept the dedication of right-of-way on Heaven’s Reach, per plat by Jerry L. Richey, dated September 10, 2019, as shown in the original plat of the South Pines Subdivision, as recommended by the Public Works Director, pending approval of the Rapides Area Planning Commission and Legal Counsel. (Mr. Smith)
16. Motion to abandon the west 170 feet of the right-of-way on Orleans Place (Ward 8, District I), per the request of Practice Management Partners, LLC, the owner of all the adjacent property, as recommended by the Page | 10

Public Works Director subject to the approval of the Rapides Area Planning Commission and Legal Counsel. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COLISEUM COMMITTEE

OCTOBER 7, 2019 SEAN MCGLOTHLIN, CHAIRMAN DAVRON “BUBBA” MOREAU RICHARD VANDERLICK JOE BISHOP

1. Roll call of Committee Members.
2. Motion to authorize to advertise to receive proposals for the cleaning of the Dome of the Rapides Parish Coliseum. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

OCTOBER 7, 2019 CRAIG SMITH, CHAIRMAN SEAN MCGLOTHLIN SCOTT PERRY, JR. DAVRON “BUBBA” MOREAU

1. Roll call of Committee Members.
2. Motion to authorize the President to sign a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the LaJET program, in the amount of $195,848.00, for the fiscal year October 1, 2019 through September 30, 2020, and authorize the Treasurer to amend the budget as necessary. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

OCTOBER 7, 2019 SEAN MCGLOTHLIN, CHAIRMAN JOE BISHOP SCOTT PERRY, JR. RICHARD VANDERLICK

1. Roll call of Committee Members.
2. Motion to accept a Volunteer Fire Assistance grant administered by the Louisiana Department of Agriculture and Forestry for $6,786 for Fire District No. 16. The purpose of this U.S. Forest Service grant is to assist rural fire departments in building their firefighting capacities. (Mr. Vanderlick)
3. Motion to adopt a resolution that the President is authorized to execute and file an application with the Louisiana Department of Transportation and Development for a grant under 49 CFR 5311, Non-Urbanized Area Formula Program and/or 49 CFR 5309, Discretionary Capital Program. (Mr. Overton)
4. Motion to adopt a resolution to the LA DOTD, Division of Administration, to provide funds for Airport Improvements, Capital Improvement Program Application for State Assistance; certify all servitudes and titles are valid and indefeasible, hold the State harmless for any projects under the Program and authorize the President to sign subsequent related documents required by FAA and the State, as requested by the Esler Airport Manager. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE AND TOURISM COMMITTEE

OCTOBER 7, 2019 SCOTT PERRY, JR., CHAIRMAN CRAIG SMITH OLIVER “OLLIE” OVERTON SEAN MCGLOTHLIN

1. Roll call of Committee Members.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Motion to accept a donation of office furniture from USDA Farm Service Agency. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

OCTOBER 7, 2019 RICHARD BILLINGS, CHAIRMAN CRAIG SMITH JOE BISHOP SCOTT PERRY, JR.

1. Roll call of Committee Members.
2. Motion to authorize Ms. Wanda Scott, 17 Kilkenny Street, Alexandria, to block off one block of Kilkenny Street, Halloween night, to host a Halloween Party for the children in the neighborhood. Copy of this resolution sent to Rapides Parish Sheriff Office and Fire District No. 2. (Mr. Perry)
3. Motion to adopt a resolution that the Rapides Parish Police Jury supports the goals and ideals of the 2020 Census, pledges support of the US Census Bureau and Rapides Parish Administration efforts to disseminate 2020 Census information and encourage all people in Rapides Parish to participate in events and initiatives that will raise awareness of the 2020 Census and increase participation among populations. (Mr. Fountaine)
4. Motion to request Legal Counsel to research State statutes and create a policy to allow Rapides Parish Fire Departments to bill companies for Hazmat and accident reimbursement, as per state law. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

OCTOBER 7, 2019 DAVRON “BUBBA” MOREAU, CHAIRMAN CRAIG SMITH JOE BISHOP OLIVER “OLLIE” OVERTON

1. Roll call of Committee Members.
2. Motion to waive the insurance requirements for the sewer effluent pending approval by the Rapides Area Planning Commission and Public Works Director. (Mr. Bishop)
3. Motion to reappoint Mr. Ricky Roy to the Gas Utility District No. 2 Board, for a five (5) year term. Term will expire October 11, 2019. (Mr. Billings)
4. Motion to reappoint Mr. Bob Stevens to the Gas Utility District No. 2 Board for a five (5) year term. Term will expire October 11, 2019. (Mr. Billings)
5. Motion to reappoint Mr. Mark Scarber to the Gas Utility District No. 2 Board for a five (5) year term. Term will expire October 11, 2019. (Mr. Billings)
6. Motion to reappoint Mr. Chris LaCombe to the Gas Utility District No. 2 Board for a five (5) year term. Term will expire October 11, 2019. (Mr. Billings)

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7. Motion to add an additional Maintenance Position, for Fire Protection District No. 11 and to amend the Organizational Chart, at the rate of pay of $10.18 per hour, effective October 15, 2019, as recommended by the Spring Creek Community Volunteer Fire District Board of Directors, to be paid out of Fire District No. 11 Funds. (Mr. Billings)
8. Motion to reappoint Mr. Will Cummings to the Ward 10 Recreation District for a five (5) year term. Term will expire October 9, 2019. (Mr. Moreau)
9. Motion to appoint Ms. Idell Norman and Mr. Ronald Dorsey to the Alexandria Central Economic Development District Board. Years and terms to be determined at first meeting. (Mr. Fountaine/Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

JOE BISHOP, CHAIRMAN

OLIVER “OLLIE” OVERTON SEAN MCGLOTHLIN SCOTT PERRY, JR.

1. Roll call of Committee Members.
2. Motion to receive the required report from Acadian Ambulance under the Contract for August, 2019:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 581 80% 88.12 % Pineville - 8 minute 188 80% 82.45 % Rapides - 12 minute 209 80% 87.08 % Rapides- 20 minute 181 80% 81.77 % (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL