Rapides Parish Police Jury

Posted: June 27, 2019

Notice of Regular Committee Meetings to be held on Monday, July 1, 2019, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee…………………………………………………......3 Chairman: Oliver “Ollie” Overton, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee….....6 Chairman: Richard Vanderlick
3. Coliseum Liasion Committee……………………...……………………8 Chairman: Sean McGlothlin
4. Workforce Development and Municipal Liaison Committee………...9 Chairman: Craig Smith
5. Grants, Economic Planning and Development Committee….…....…10 Chairman: Sean McGlothlin
6. Courthouse and Tourism Committee………………………….…...…11 Chairman: Scott Perry, Jr.
7. Parochial Board Liaison & Legal Committee………………………..12 Chairman: Richard Billings
8. Personnel, Elections and Health Committee…………………………13 Chairman: Davron “Bubba” Moreau
9. Insurance, Ambulance, Fire and Homeland Security Committee.…14 Chairman: Joe Bishop

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

JULY 1, 2019

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON

ANY AGENDA ITEM

FOR ANY OF THE FOLLOWING COMMITTEE’S

PLEASE STAND TO BE RECOGNIZED ON THAT ITEM

Recognize Mr. Tommy Carnline, Candidate for Rapides Parish Sheriff

Recognize Ms. Levette Hall Thomas concerning incident in parking lot and take action.

Recognize and present plaque to Mallory Byrd for being named the Louisiana 2019 Elementary School Student of the Year.

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FINANCE COMMITTEE

JULY 1, 2019 OLIVER “OLLIE” OVERTON, CHAIRMAN CRAIG SMITH SEAN MCGLOTHLIN RICHARD VANDERLICK

1. Roll call of Committee Members.
2. Treasurer’s Report
3. Motion to delete from Rapides Parish Fire District No. 11 Asset/Inventory Program, Asset #9153 (1991 – Ford F150) and accept the insurance offer. This truck was totaled when involved in a one car accident on April 25, 2019, hitting a downed tree in response to an emergency. The insurance has offered $12,935.87. (Mr. Billings)
4. Motion to delete from the Rapides Parish Registrar of Voters Asset/Inventory Program the equipment list below and consider no longer suitable for public use. Asset Number Description Disposal 10349 HP Laptop Scrap 10615 HP Probook Laptop Scrap 10813 CrossCut Shredder Scrap SN# 4048390 11133 HP Probook Laptop Scrap SN# 2CE4110J61 (Mr. Overton)
5. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 3 employees effective August 4, 2019, as recommended by Fire Chief David Corley, to be paid out of Fire Protection District No. 3 funds. (Mr. Moreau) Page | 4
6. Motion to grant a 3% pay increase to all full-time Rapides Parish Fire Protection District No. 3 employees, in addition to any mandated raises, effective August 4, 2019, as recommended by the Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 funds. (Mr. Moreau)
7. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 2 employees effective August 4, 2019, as recommended by Fire Chief Joesph Glorioso, to be paid out of Fire Protection District No. 2 funds. (Mr. McGlothlin)
8. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 7 employees effective August 4, 2019, as recommended by the Ruby-Kolin Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 7 funds. (Mr. Smith)
9. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 4 employees effective August 4, 2019, as recommended by the Holiday Village Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 4 funds. (Mr. Bishop)
10. Motion to delete from the Rapides Parish Court Reporters Asset/Inventory Program the following equipment as it is scrap and no longer suitable for public use: Asset Number Description Disposal 7001 Transcriber – Advocate Scrap Purchased in 1995 (Mr. Overton) Page | 5
11. Motion to delete from the Rapides Parish Fire District No. 8 (Cotile) Asset/Inventory Prgram, the following equipment, as it is scrap and no longer suitable for public use: Asset Number Description Disposal 5692 Arc Welding Machine Scrapped Purchased 1989 8719 AED-Biphasic-Waveform Scrapped Purchased 2001 9272 Tractor/Mower LT160 Scrapped Purchased 2002 (Mr. Overton)
12. Motion to delete from the Rapides Parish CDR Grant Asset/Inventory Program the following equipment as it is scrap and no longer suitable for public use: Asset Number Description Disposal 9713 Video Unit/TV Scrap Purchased in 2004 (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

JULY 1, 2019 RICHARD VANDERLICK, CHAIRMAN CRAIG SMITH RICHARD BILLINGS DAVRON “BUBBA” MOREAU DENNIS WOODWARD (NON-VOTING)

1. Roll call of Committee Members.
2. Public Works Director's Report. Report on bridges
3. Motion to adopt an ordinance to set a 25 mph speed limit on Gerald Belgard Road, Ward 11, District C and authorize the Parish Highway Department to erect speed limit signs and to also erect a “Dead End” road sign. (Mr. Smith)
4. Motion to authorize a contract, with the lowest bidder Lowe’s Construction, LLC, to install drainage pipe, catch basins, headwalls, rip rap and repair the street on Woodland Circle, at an approximate cost of $48,250.00, to be paid out of Ward 8, District E Maintenance Funds and authorize the President to sign all the necessary documents, as recommended by the Public Works Director. (Mr. Vanderlick)
5. Motion to award Bid #2843 – Various Road Improvements – 2019 to the lowest bidder, Diamond B Construction, for the amount of $4,575,452.35, as recommended by the Parish Engineer and Purchasing Agent. (Mr. Vanderlick)

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6. Motion to authorize Mrs. Melba Warren, 660 St. Clair Road, Boyce, La 71409, District E, as a Hardship Case. (Proper paperwork has been received) (Mr. Vanderlick)
7. Motion to grant approval to the Re-subdivision of Lot 3 – Fairway East Extension, off of Ridgemont Drive, as recommended by Rapides Area Planning Commission and Public Works Director, pending approval of Legal Counsel. (Sewer District No. 2 is extending their lot size to make improvements) (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COLISEUM COMMITTEE

JULY 1, 2019 SEAN MCGLOTHLIN, CHAIRMAN DAVRON “BUBBA” MOREAU RICHARD VANDERLICK JOE BISHOP

1. Roll call of Committee Members.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

JULY 1, 2019 CRAIG SMITH, CHAIRMAN SEAN MCGLOTHLIN SCOTT PERRY, JR. DAVRON “BUBBA” MOREAU

1. Roll call of Committee Members.
2. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill, for the Rapides Parish Highway Department to provide labor and equipment to perform forty (40) hours of mowing within the city limits and side boom mowing on Stokes Lane, Blue Lake Road and Willis Gunter Road, as requested by the Village of Forest Hill, to be paid out of town’s portion of Road District 1A Maintenance Funds. (Mr. Billings)
3. Motion to enter into an Intergovernmental Agreement with the Rapides Parish Sheriff’s Office for volunteer inmate labor for Rapides Parish and authorize the President to sign same. (Mr. Fountaine)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

JULY 1, 2019 SEAN MCGLOTHLIN, CHAIRMAN JOE BISHOP SCOTT PERRY, JR. RICHARD VANDERLICK

1. Roll call of Committee Members. .

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE AND TOURISM COMMITTEE

JULY 1, 2019 SCOTT PERRY, JR., CHAIRMAN CRAIG SMITH OLIVER “OLLIE” OVERTON SEAN MCGLOTHLIN

1. Roll call of Committee Members.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Discuss Courthouse parking garage issue with gates. (Mr. Perry)
5. Motion to award Bid #2686 – Elevator Modernization at the Rapides Parish Courthouse to the lowest Bidder, Otis Elevator, for the Base Bid, plus Alternates No. 1 and No. 2 for the contract amount of $445,424.00. The award is subject to the approval being received from the State of Louisiana, Division of Administration, Office of Facility Planning and Control. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

JULY 1, 2019 RICHARD BILLINGS, CHAIRMAN CRAIG SMITH JOE BISHOP SCOTT PERRY, JR.

1. Roll call of Committee Members.
2. Motion to adopt an amendment to the Rapides Parish Code of Ordinances, Chapter 3 – Airports – Article III – Alexandria Airfield [England Air Force Base], Sec. 3 – 92 and Sec 3 – 94, to comply with Rapides Area Planning Commission Zones Map. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

JULY 1, 2019 DAVRON “BUBBA” MOREAU, CHAIRMAN CRAIG SMITH JOE BISHOP OLIVER “OLLIE” OVERTON

1. Roll call of Committee Members.
2. Motion to review updates to the Rapides Parish Employees Drug Policy as prepared by Attorney Bryce Denny until July. (June Jury/laid over)
3. Motion to recognize Mr. Matt Johns to discuss the precinct adjustments and adopt a motion to reflect the changes. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

JULY 1, 2019 JOE BISHOP, CHAIRMAN OLIVER “OLLIE” OVERTON SEAN MCGLOTHLIN SCOTT PERRY, JR.

1. Roll call of Committee Members.
2. Motion to receive the required report from Acadian Ambulance under the Contract for May, 2019:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 575 80% 86.09 % Pineville - 8 minute 147 80% 80.95 % Rapides - 12 minute 217 80% 89.40 % Rapides- 20 minute 191 80% 82.20 % (Mr. Billings)

3. Motion to accept the donation of a Fire Truck (1985 E-One bearing the VIN# 1F9ABAA82F1037193) from Natchitoches Parish Government as per their resolution, dated May 14, 2019, to the Rapides Parish Fire District No. 18. (Mr. Billings)
4. Motion to adopt an amendment to a resolution adopted July 9, 2018, worded to adopt a resolution releasing the Louisiana State Fire Marshal and any other State Entity from responsibility or liability for inspections performed by the Rapides Parish Fire District No. 2 Prevention Bureau, to state; and 40:1578.6 et. seq… 40:1563, et seq. and the National Fire Protection Association (NFPA) 1, including but limited to NFPA 101 and the legal boundaries of Rapides Parish Fire District No. 2 and Fire District 2, Service Area 1. (Mr. Overton) Page | 15
5. Motion to ratify authorization for the President to sign the State of Emergency Proclamation for Rapides Parish, issued by the President for the Severe Weather/Storm during the early morning hours of June 20, 2019. (Mr. Fountaine)
6. Motion to accept the donation, from the Pineville Fire Department, of Seven (7) Motorolla, XTS5000 Portable Radios, to Rapides Parish Fire District No. 17, with an estimated value of $150.00 per radio. (Mr. Overton)
7. Motion to authorize Rapides Parish Fire District No. 5 to purchase property along with building and improvements, located at 1876 Highway 121, Hineston, LA, for location of new Station No. 6, based on appraisal, survey and proper paperwork and authorize the President to sign all necessary documents, as recommended by the Rapides Parish Fire District No. 5 Board. (Mr. Billings)
8. Motion to authorize Rapides Parish Fire District No. 11, to donate and transfer the equipment listed below to Rapides Parish Fire District No. 18, as the equipment isn’t compatible with the newer equipment purchased by Rapides Parish Fire District No. 11. This is recommended by Spring Creek Community Volunteer Fire District by letter dated June 27, 2019. Asset Number Description 9695 Spreader for Jaws of Life (Purchased 1999) 9696 Cutter for Jaws of Life (Purchased 1999) 9697 30’ Hose for Jaws of Life (Purchased in 1999) 9698 Ram Kit for Jaws of Life (Purchased in 1999) (Mr. Billings)

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9. Motion to authorize Rapides Parish Fire District No. 7 to submit a grant application to the Volunteer Fire Assistance Program administered through the Louisiana Department of Agriculture and Forestry, Office of Forestry, for personal protective equipment, as requested by the Ruby Kolin Board of Directors, as authorize the President to sign necessary documents. This is a 50% matching fund program with a total cost of $7,748.66. (Mr. Smith)
10. Motion to terminate the Proclamation for the State of Emergency due to the rise of the Red River declared on May 9, 2019, as there is no longer a need to continue the emergency orders and it is required by law to cancel the Proclamation as of June 13, 2019. (Mr. Fountaine)
11. Motion to authorize the renewal of the annual commercial auto, equipment and property insurance with Risk Services, to be paid from various fund accounts and authorize the President or Treasurer to sign all necessary documents. (Mr. Overton)

EXECUTIVE SESSION

12. Motion to go into Executive Session to discuss the Compromise Agreement and possibly take action, for the lawsuit of Rapides Parish Police Jury vs Margaruette H. Beard, et al, Civil Suit No. 256-988, 9th Judicial District Court, Division “F”. (Mr. Fountaine)

ROLL CALL VOTE TO GO INTO EXECUTIVE SESSION

13. Motion to come out of executive session.

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THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL