Rapides Parish Police Jury

pg. 1

Police Jury Meeting Room 2nd Floor, Parish Courthouse

Posted May 9 2019

REGULAR SESSION

MAY 13, 2019 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

Recognize and present plaques to the Plainview Lady Hornets Softball Team for winning the 2019 Class C State Championship. (Mr. Billings)

Recognize and present plaques to the Plainview Lady Hornets Basketball Team for winning the 2019 Class C State Championship. (Mr. Billings)

Recognize and present plaques to the 2019 Peabody Girls Powerlifting Team for winning the LHSSA State Championship. (Mr. Overton)

Recognize Steve May, Candidate for State Senate, District 32.

Recognize Mr. Charlton Northington for an update on the Rapides Parish Coliseum.

REGULAR MEETING

MAY 13, 2019

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on April 8, 2019 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (Finance 5/6)

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING Sewerage District No. 1 for a four (4) year term to fill the expiring term of Mr. Robert Wooley. Term will expire May 10, 2019. Cheneyville Recreation District for a five (5) year term to fill the expiring term of Mr. Bill Poole. Term will expire June 1 4, 2019. Gravity Drainage District No. 2 for a two (2) year term to fill the expiring term of Mr. Emile Williams. Term will expire June 12, 2019. Gravity Drainage District No. 2 for a two (2) year term to fill the expiring term of Ronnie Venson. Term will expire June 12, 2019. Ruby-Wise Recreation District for a five (5) year term to fill the expiring term of Mr. Cade Strong. Term will expire June 14, 2019. Waterworks District No. 3 for a five (5) year term to fill the expiring term of Mr. Robert Sibley. Term will expire June 14, 2019.

4. Motion to delete from the Rapides Parish Fire District No. 5, the equipment listed below, as it is broken and no longer suitable for public use: Asset Description Disposal 9408 Kyocera KM2030 Copier Scrap to be auctioned (Finance 5/6)
5. Motion to authorize to secure financing for the Rapides Parish Fire District No. 11 for the purchase of a new Engine Apparatus approved in November of 2018. (Finance 5/6)
6. Motion to transfer responsibility from the Rapides Parish Highway Department, to the Office of Economic and Workforce Development, the following asset number: Asset Number Description 9995 2006 – Expedition VIN# 1FMPU15516LA14747 (Finance 5/6) REGULAR MEETING MAY 13, 2019
7. Motion to authorize the purchase of two (2) Brush Trucks, for Rapides Parish Fire District No. 10. The trucks will be purchased by using an existing contract with Jefferson Parish that the Rapides Parish Police Jury can piggyback on. This purchase being requested by the Plainview Volunteer Board of Directors. (Finance 5/6)
8. Motion to award Bid #2729-1 – Purchase of Used Track Hoe to lowest bidder – Scott Equipment for the amount of $99,494.00 as recommended by the Parish Engineer and Purchasing Agent. (Finance 5/6)
9. Motion to delete from the Rapides Parish Highway Department Asset/Inventory Program Asset #10394 (2008 Dodge Ram), as recommended by the Parish Engineer. (This vehicle caught fire on January 4, 2019 and is considered by the insurance company a total loss, with them offering to pay $8288.03, less deductible.) (Finance 5/6)
10. Motion to transfer from the Rapides Parish Administration Asset/Inventory Program to the Rapides Parish Highway Department the following asset number: Asset Number Description 10840 2013 – Ford Explorer VIN# 1FM5K7B83DGA02488 (Finance 5/6)
11. Motion to authorize to advertise for Bids on a 2019 Truck Cab/Chassis, for Rapides Parish Fire District No. 8, to accommodate existing equipment as recommended by the Cotile Volunteer Board. (Finance 5/6)
12. Motion to enter into an agreement with the Louisiana Boat Racing Association, a member of the National Boat Racing Association, to hold Boat Racing on Kincaid Lake, May 17–19, 2019 and authorize the President to sign same. (Finance 5/6)

REGULAR MEETING

MAY 13, 2019

13. Motion to accept the Public Works Director's Report. (Public Works 5/6)
14. Motion to adopt an ordinance to amend and reenact Section 18-4.2(i) Speed Limits so as to set a speed limit of 15 mph on the Obanion Road, Ward 10, District A and authorize the Rapides Parish Highway Department to erect speed limit signs. (Public Works 5/6)
15. Motion to adopt an ordinance to amend and reenact Section 18-4.2(e) Speed Limits, so as to remove the Vit Road, Ward 11, District C, from the section of 35 mph speed limits, because it is also in the section of 30 mph speed limits, and authorize the Rapides Parish Highway Department to erect speed limit signs. (Public Works 5/6)
16. Motion to authorize Mrs. Ruby Augustine, 1217 Highway 454, Pineville, LA 71360, District C, as a Hardship Case. (Proper paperwork has been received) (Public Works 5/6)
17. Motion to award Bid # 2748 – Various Road Materials (Gravel, Case Coarse Aggregates and Pit Run) to Various Bidders based of availability of material, bid price and haul distance:

Products Description Luhr Brothers E & E Construction Larry Grayson Item 1A Uncrushed Gravel Size 1 Item 1B Uncrushed Gravel Size 2 Item 1C Uncrushed Gravel Size 3 Item 2A Crushed Gravel Size 1 26.50 25.00 Item 2B Crushed Gravel Size 2 28.75 Item 2C Crushed Gravel Size 3 28.50 Item 3 Road Gravel 25.00 Items 4 Oversize Rock 28.00 Item 5 Sandy C-3 Gravel 7.00 Item 6 Base Course #610 24.50 Item 7A Crushed Stone #4 26.50 Item 7B Crushed Stone #67 26.50 Item 7C Crushed Stone #8 28.00 Item 7D Crushed Stone #57 26.50 Item 8A Wash/Crshd #67 26.50 Item 8B Wash/Crshd #57 26.50 Item 8C Wash/Crshd #8 28.00 REGULAR MEETING MAY 13, 2019

Item 9A Bed & Filter 4 x 1 26.50 Ite4m 9B Bed & Filter 3 x 1 Item 9C Bed & Filters 6 x 0 Item 9D Bed & Filter 4 x 8 28.50 Item 10A Rip/Rap Class 30 28.50 Item 10B Rip/Rap Class 55 28.50 Item 111 – Pit Run 4.95 Contract from June 1, 2019 thru May 30, 2020 with the option to renew as recommended by the Parish Engineer and the Purchasing Agent. (Public Works 5/6)

18. Motion to adopt a Procurement Procedures Policy for a public facilities grant to be submitted under the Louisiana Community Development Block Grant 2020/2021 Regular Program and authorize the President to sign the necessary documents. (Grants 5/6)
19. Motion to adopt a Citizen Participation Plan for a public facilities grant to be submitted under the Louisiana Community Development Block Grant 2020-2021 Regular Program and authorize the President to sign the necessary documents. (Grants 5/6)
20. Motion to authorize submittal of FY 2020/2021 LCDBG Public Facilities Application, for sewer improvements in the Walnut Grove area, and authorize the President to execute all necessary documents associated with the application. (Grants 5/6)
21. Motion to acknowledge the appointment of Mr. Robert Bussey, by the Chamber of Commerce, to the AICUZ Appeal Board for a three (3) year term. Term will expire May 13, 2022. (Personnel 5/6)
22. Motion to acknowledge the appointment of Mr. Frank Willis, by Mayor Jeff Hall, City of Alexandria appointee, to the AICUZ Appeal Board for a three

• (3) year term. Term will expire May 13, 2022. (Personnel 5/6)

REGULAR MEETING

MAY 13, 2019

23. Motion to receive the required report from Acadian Ambulance under the Contract for March, 2019: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 540 80% 84.81% Pineville - 8 minute 157 80% 82.17% Rapides - 12 minute 186 80% 83.33% Rapides - 20 minute 233 80% 80.26% (Insurance 5/6)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

24. Motion to enter into a lease agreement with New Cingular Wireless, PCS, LLC, to place a cell tower at the Rapides Parish Coliseum and authorize the President to sign same. (Mr. McGlothlin)
25. Motion to reimburse employee for incident occurring in parking lot. (Mr. Bishop)
26. Motion to approve Rapides Parish Roadway Capital Improvement Program 2019-2021, as recommended by the Public Works Director.

District Ward Road Name A 10 Robin Hood A 10 King Richard A 10 Little John A 10 East Yeager B 9 Hidden Path B 9 Hidden Pines REGULAR MEETING MAY 13, 2019

H 2 Cheneyville-Echo Rd H 3 Cheneyville-Echo Rd

District Ward Road Name H 2 Town & Country Road

District Ward Road Name REGULAR MEETING MAY 13, 2019

(Mr. Vanderlick)

27. Motion to hire a part-time, hourly employee, at Rapides Parish Highway Department for employee equipment & machinery training procedures and departmental workforce supplement, not to exceed 30 hours per week and 480 hours annually, at a pay rate of $20.00 per hour. (Mr. Smith)
28. Motion to adopt the following resolution: A resolution approving the issuance, sale and delivery of not exceeding Five Million Dollars ($5,000,000) of Rapides Finance Authority Revenue Bonds (Louisiana College Project); approving the public hearing held by the Authority on April 11, 2019 concerning the issuance of said Bonds; and providing for other matters in connection therewith. (Mr. Bishop)
29. Motion for the Rapides Parish Police Jury to create a permanent Civil Service position for Youth Coordinator, to be funded out of WIOA funds to be filled immediately. (Mr. Craig)
30. Motion to ratify authorization for the President to sign a nomination forms and a letter addressed to the Louisiana Workforce Commission for the following to serve on the Rapides Parish Workforce Development Board 61

• • Jeff Ryan, Cleco, replacing Susan Broussard
• • Wayne Kusmierczyk, Stella-Jones, replacing Lafe Jones
• • Tommy Peek, Boise-Cascade, replacing Tony Murray
• • Toni Johnson, DCFS, replacing Carla Peters
• • Kashwana Jones, Youth Challenge, replacing Nathalia Osby (Mr. Craig)

31. Motion to authorize the President to sign a nomination form and a letter addressed to the Louisiana Workforce Commission for Bill McDermott, REGULAR MEETING MAY 13, 2019

Human Resource Manager for AFCO, to serve on the Rapides Parish Workforce Development Board 61, replacing Julie Bonial. (Mr. Craig)

32. Motion to authorize the President to sign the State of Emergency Proclamation, for Rapides Parish, issued by the President for the heavy rains, rising of Red River, forecast of additional rainfall, etc., for May 9, (Mr. Moreau)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of the Parish Courthouse, 701 Murray Street, Alexandria, Louisiana, on Monday, May 13, 2019, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Theodore Fountaine, Jr., President, Oliver “Ollie” Overton, Jr., Vice President and Police Jurors: Davron “Bubba” Moreau, Joe Bishop, Craig Smith, Richard Vanderlick, Sean McGlothlin, Richard Billings and Scott Perry, Jr.

Also present were Mr. Bruce Kelly, Treasurer; Mr. Dennis Woodward, Public Works Director; Ms. Donna Andries, Sales & Use Tax Administrator; Interim Chief Jody Glorioso, Fire District No. 2; Ms. Elaine Morace, WIA Operations Director; Ms. Linda Sanders, Civil Service Director; Mr. Greg Jones, Legal Counsel and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Richard Billings.

The Pledge of Allegiance was led by Mr. Ollie Overton.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Theodore Fountaine, Jr., President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

Mr. Richard Billings recognized and presented plaques to the Plainview Lady Hornets Softball Team for winning the 2019 Class C State Championship.

Mr. Richard Billings recognized and presented plaques to the Plainview Lady Hornets Basketball Team for winning the 2019 Class C State Championship.

Mr. Ollie Overton recognized and presented plaques to the 2019 Peabody Girls Powerlifting Team for winning the LHSSA State Championship.

The President recognized Mr. Steve May, Candidate for State Senate, District 32.

Mr. Steve May addressed the Police Jury and asked them to consider his candidacy in the upcoming election.

The President recognized Mr. Kris Cloessner, Candidate for Rapides Parish Sheriff.

Mr. Kris Cloessner addressed the Police Jury and asked them to consider his candidacy in the upcoming election. REGULAR MEETING MAY 13, 2019

The President recognized Mr. Charlton Northington for an update on the Rapides Parish Coliseum.

Mr. Charlton Northington gave a brief update on some of the events that have taken place at the Coliseum and future events.

The President recognized Ms. Leann Mouton from the Rapides Parish Library.

Ms. Leann Mouton gave a brief update of the Library.

The President recognized Ms. Deborah Randolph with the Chamber of Commerce.

Ms. Deborah Randolph gave an update on the “Ride Share” bill that will put statewide regulations in place so companies like Uber and Lyft can operate here in Central Louisiana. She thanked the Jury for the resolution they adopted also.

Mr. Richard Billings recognized Ms. Lin Stewart, Rapides Parish Registrar of Voters.

Ms. Lin Stewart gave a brief update on the precincts and reapportionment.

On motion by Mr. Craig Smith, seconded by Mr. Scott Perry, to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on April 8, 2019 as published in the Official Journal. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Scott Perry, that approved bills be paid. O n vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to waive the thirty (30) day announcement rule and reappoint Mr. Robert Wooley to the Sewerage District No. 1 for a four (4) year term. Term will expire May 10, 2023. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Scott Perry, to waive the thirty (30) day announcement rule and reappoint Mr. Bill Poole to the Cheneyville Recreation District for a five (5) year term. Term will expire June 14, 2024. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Richard Vanderlick, to waive the thirty (30) day announcement rule and reappoint Mr. Emile Williams to Gravity Drainage District No. 2 for a two (2) year term. Term will expire June 12, 2021. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Richard Vanderlick, to waive the thirty (30) day announcement rule and reappoint Mr. Ronnie Venson to Gravity Drainage District No. 2 for a two (2) year term. Term will expire June 12, 2021. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. Cade Strong to the REGULAR MEETING MAY 13, 2019

Ruby-Wise Recreation District for a five (5) year term. Term will expire June 14, 2024. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. Robert Sibley to Waterworks District No. 3 for a five (5) year term. Term will expire June 14, 202 4. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to delete from the Rapides Parish Fire District No. 5, the equipment listed below, as it is broken and no longer suitable for public use: Asset Description Disposal 9408 Kyocera KM2030 Copier Scrap to be auctioned On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Craig Smith, to authorize to secure financing for the Rapides Parish Fire District No. 11 for the purchase of a new Engine Apparatus approved in November of 2018. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Vanerlick, to transfer responsibility from the Rapides Parish Highway Department, to the Office of Economic and Workforce Development, the following asset number: Asset Number Description 9995 2006 – Expedition VIN# 1FMPU15516LA14747 On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to authorize the purchase of two (2) Brush Trucks, for Rapides Parish Fire District No. 10. The trucks will be purchased by using an existing contract with Jefferson Parish that the Rapides Parish Police Jury can piggyback on. This purchase being requested by the Plainview Volunteer Board of Directors. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Vanderlick, to award Bid #2729-1 – Purchase of Used Track Hoe to lowest bidder – Scott Equipment for the amount of $99,494.00 as recommended by the Parish Engineer and Purchasing Agent. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to delete from the Rapides Parish Highway Department Asset/Inventory Program Asset #10394 (2008 Dodge Ram), as recommended by the Parish Engineer. (This vehicle caught fire on January 4, 2019 and is considered by the insurance company a total loss, with them offering to pay $8,288.03, less deductible.) On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Richard Vanderlick, to transfer from the Rapides Parish Administration Asset/Inventory Program to the Rapides Parish Highway Department the following asset number: Asset Number Description REGULAR MEETING MAY 13, 2019

10840 2013 – Ford Explorer VIN# 1FM5K7B83DGA02488 On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Scott Perry, to authorize to advertise for Bids on a 2019 Truck Cab/Chassis, for Rapides Parish Fire District No. 8, to accommodate existing equipment as recommended by the Cotile Volunteer Board. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, to enter into an agreement with the Louisiana Boat Racing Association, a member of the National Boat Racing Association, to hold Boat Racing on Kincaid Lake, May 17–19, 2019 and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to accept the Public Works Director's Report. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Vanderlick, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 18-4.2

• (i) SPEED LIMITS SO AS TO SET A 15 MPH SPEED LIMIT ON OBANION ROAD, WARD 10, DISTRICT A

BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 13th day of May, 2019, that Section 18-4.2 (i) of the Rapides Parish Code of Ordinances is hereby amended and reenacted to set a 15 mph speed limit on the following road in District A, Ward 10 as follows:

Chapter 18. MOTOR VEHICLES AND TRAFFIC

Section 18-4.2. Speed limits designated on certain streets:

• (i) Fifteen miles per hour. It shall be unlawful for any person to drive or operate a vehicle upon the following parish road in Rapides Parish in excess of fifteen (15) miles per hour.

...Obanion Road, Ward 10, District A

(l). Whoever violates the provisions of this section shall be punished by a fine not to exceed one hundred dollars ($100.00), or imprisoned in the Rapides Parish Jail for a period not to exceed thirty (30) days, or both.

BE IT FURTHER ORDAINED that this ordinance is to be effective immediately.

BE IT FURTHER ORDAINED in all other respects Section 18-4.2 of the Rapides Parish Code of Ordinances shall remain unchanged. REGULAR MEETING MAY 13, 2019

BE IT FURTHER ORDAINED that the Parish Highway Department is hereby authorized to erect the speed limit signs on the Road.

THUS DONE AND SIGNED on this13th day of May, 2019.

On motion by Mr. Craig Smith, seconded by Mr. Richard Vanderlick, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 18-4.2

• (e) SPEED LIMITS SO AS TO REMOVE VIT ROAD, WARD 11, DISTRICT C, FROM THE SECTION OF 35 MPH, DUE TO BEING IN SECTION 18-4.2 (f) 30 MPH SPEED LIMITS, WHICH IS CORRECT.

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 13th day of May, 2019, that Section 18-4.2 (e) of the Rapides Parish Code of Ordinances is hereby amended and reenacted to exclude the following road, as follows:

Chapter 18. MOTOR VEHICLES AND TRAFFIC

Section 18-4.2. Speed limits designated on certain streets: ... ... ... Remove Vit Road off the thirty-five (35) mph ordinance and leave on the thirty (30) mph ordinance ...

BE IT FURTHER ORDAINED that this ordinance is to be effective immediately.

BE IT FURTHER ORDAINED in all other respects Section 18 of the Rapides Parish Code of Ordinances shall remain unchanged.

BE IT FURTHER ORDAINED that the Parish Highway Department is hereby authorized to erect speed limit signs on the road.

THUS DONE AND SIGNED on this 13th day of May, 2019.

On motion by Mr. Craig Smith, seconded by Mr. Richard Vanderlick, to authorize Mrs. Ruby Augustine, 1217 Highway 454, Pineville, LA 71360, District C, as a Hardship Case. (Proper paperwork has been received) On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to award Bid # 2748 – Various Road Materials (Gravel, Case Coarse Aggregates and REGULAR MEETING MAY 13, 2019

Pit Run) to Various Bidders based of availability of material, bid price and haul distance:

Products Description Luhr Brothers E & E Construction Larry Grayson Item 1A Uncrushed Gravel Size 1 Item 1B Uncrushed Gravel Size 2 Item 1C Uncrushed Gravel Size 3 Item 2A Crushed Gravel Size 1 26.50 25.00 Item 2B Crushed Gravel Size 2 28.75 Item 2C Crushed Gravel Size 3 28.50 Item 3 Road Gravel 25.00 Items 4 Oversize Rock 28.00 Item 5 Sandy C-3 Gravel 7.00 Item 6 Base Course #610 24.50 Item 7A Crushed Stone #4 26.50 Item 7B Crushed Stone #67 26.50 Item 7C Crushed Stone #8 28.00 Item 7D Crushed Stone #57 26.50 Item 8A Wash/Crshd #67 26.50 Item 8B Wash/Crshd #57 26.50 Item 8C Wash/Crshd #8 28.00 Item 9A Bed & Filter 4 x 1 26.50 Ite4m 9B Bed & Filter 3 x 1 Item 9C Bed & Filters 6 x 0 Item 9D Bed & Filter 4 x 8 28.50 Item 10A Rip/Rap Class 30 28.50 Item 10B Rip/Rap Class 55 28.50 Item 111 – Pit Run 4.95 Contract from June 1, 2019 thru May 31, 2020 with the option to renew as recommended by the Parish Engineer and the Purchasing Agent. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to adopt the following Procurement Procedures Policy for a public facilities grant to be submitted under the Louisiana Community Development Block Grant 2020/2021 Regular Program and authorize the President to sign the necessary documents:

RESOLUTION

PROCUREMENT POLICY OF THE

RELATIVE TO THE LCDBG PROGRAM

These procedures are intended to serve as guidelines for the procurement of supplies, equipment, construction services and professional services for the LCDBG Program. These guidelines meet the standards established in 24 CFR 85.36 and State requirements.

CODE OF CONDUCT

REGULAR MEETING

MAY 13, 2019

No employee, officer, or agent of the Rapides Parish Police Jury shall participate in the selection or in the award or administration of a contract supported by LCDBG funds if a conflict of interest, real or apparent, would be involved. Such a conflict could arise if the employee, officer or agent; any member of his/her immediate family; his/her partner; or an organization which employs or is about to employ any of the above, has a financial or other interest in the firm selected for award.

No officer, employee or agent of the Rapides Parish Police Jury shall solicit or accept gratuities, favors or anything of monetary value from contractors or firms, potential contractors or firms, or parties to sub-agreements, except where the financial interest is not substantial or the gift is an unsolicited item of nominal intrinsic value.

Any alleged violations of these standards of conduct shall be referred to the Rapides Parish Attorney. Where violations appear to have occurred, the offending employee, officer or agent shall be subject to disciplinary action, including but not limited to dismissal or transfer; where violations or infractions appear to be substantial in nature, the matter may be referred to the appropriate officials for criminal investigation and possible prosecution.

PROCUREMENT PROCEDURES

The director or supervisor of each department or agency of the Rapides Parish Police Jury responsible for procurement of services, supplies, equipment, or construction obtained with LCDBG funds shall review all proposed procurement actions to avoid the purchase of unnecessary or duplicative items. Such reviews shall consider consolidation or breaking out to obtain a more economical purchase. When determined appropriate by the Director or Supervisor, an analysis to determine which approach would be the most economical shall be undertaken.

The Rapides Parish Police Jury shall take affirmative steps to assure that small and minority firms and women’s business enterprises, and labor surplus firms are solicited whenever they are potential qualified sources. The Police Jury shall also consider the feasibility of dividing total requirements into smaller tasks or quantities so as to permit maximum participation by small and minority firms and women's business enterprises, and labor surplus firms. Where permitted by regulations, delivery schedules will be developed which will include participation by such businesses.

The Rapides Parish Police Jury shall assist the prime contractor whenever possible by providing copies of lists which identify qualified small and minority firms, women's business enterprises, and labor surplus area firms.

SELECTION PROCEDURES

ALL procurement carried out with LCDBG funds, where the Rapides Parish Police Jury is a direct party, shall be carried out in a manner that provides maximum free and open competition. Procurement procedures w ill not restrict or eliminate competition. The Police Jury shall not place unreasonable requirements on firms in order for them to qualify to do business. Nor will the Police Jury encourage or REGULAR MEETING MAY 13, 2019

participate in noncompetitive practices among firms. The Poli ce Jury is alert to organizational conflicts which would jeopardize the negotiation process and limit competition. The Police Jury will not require unnecessary experience or bonding requirements.

Pursuant to State law, all solicitations of offers shall incorporate a clear accurate description of the technical requirements for the material, service, or product to be procured. In competitive procurements, these descriptions shall not contain features which unduly limit competition. The description may inc lude a statement of the qualitative nature of the material, product, or service and the minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications shall be avoided wheneve r possible. A "brand name or equal" description may be used to define the performance or other salient requirements of procurement. The specific features of the named brand which must be met by offerers shall be clearly stated.

All solicitations of offers shall clearly set forth all requirements which offerers must fulfill and all other factors to be used in evaluating bids, proposals, or statements of qualifications.

Contracts shall be awarded only to responsible contractors/firms that possess the potential ability to perform successfully under the terms and conditions of the proposed procurement.

Consideration shall be given to such factors as the contractor's/firm's capacity, integrity, compliance with public policy, record of past performance, and financial and technical resources.

METHODS OF PROCUREMENT

Direct procurement by the Rapides Parish Police Jury shall be made by using one of the following methods depending on the type of service to be procured.

Small Purchase Procedures. Relatively s imple, informal procurement procedures will be used where the purchase of materials, supplies, equipment, and/or other property will not cost in the aggregate less $30,000, and for construction with a cost of less than $100,000, except where further limited by state law or LCDBG policy. The small purchase procedure can also be utilized to procure administrative consulting and other professional services costing not more than $100,000. The only exception to professional services is for architectural/engineering services which must be procured through competitive negotiation. The procurement officer must obtain a minimum of three oral or written price or rate quotations from qualified sources. Documentation on all quotations received (whether oral or written) shall be made a part of the file.

Competitive Sealed Bids/Formal Advertising. Under this procedure bids are publicly advertised in accordance with the state's Public Bid Law. A firm fixed price contract (either lump sum or unit price) shall be awarded to the responsible bidder whose bid is lowest in price and which conforms to all the material terms and conditions of the advertisement for bids.

REGULAR MEETING

MAY 13, 2019

Competitive sealed bids can be used ONLY when the following criteria are met:

• (1) there are complete, adequate, and realistic specifications or purchase descriptions; (2) there are two or more responsible bidders who are willing and able to compete effectively; (3) the procurement can be made on a firm fixed-price contract and selection of the successful bidder can appropriately be made principally on the basis of price.

When formal advertising is used the following conditions shall be met.

• i. The advertisement for bids shall be publicly advertised in accord with State law.

ii. The advertisement for bids, including the specifications and pertinent attachments, shall clearly define the items or services needed in order for the bidders to properly respond to the advertisement.

iii. All bids shall be opened publicly at the time and place specified in the advertisement for bids.

iv. A firm fixed-price contract award shall be made by written notice to the lowest responsible bidder whose bid conforms to the advertisement for bids. Where specified in the bid documents, factors such as discounts, transportation costs, and life cycle costs shall be considered in determining which bid is lowest. Payment discounts shall only be used to determine low bid when prior experience indicates that such discounts are generally taken.

• v. Notwithstanding the above, any or all bids may be rejected when there are sound documented business reasons in the best interest of the LCDBG Program.

Competitive Negotiation: Requests for Proposals/Qualification Statements. This method may be used when formal advertising is not appropriate. Architectural and engineering services must be procured via requests for qualification statements; administrative consulting services must be procured via requests for proposals. Other professional services may also be procured by requests for proposals. The following procedures will be used for competitive negotiation:

• i. Requests for proposals or qualification statements must be advertised in a newspaper in the nearest metropolitan area in accordance with the rules of the State's LCDBG Program. All submittals will be honored and entered into the competition.

ii. The package for proposals or qualification statements shall identify all significant evaluation factors or selection criteria, including the corresponding point system which will be used to rate the proposals/qualification statements.

iii. The selecting official (or committee, if one is designated) shall review all proposals and statements received and make a technical evaluation of each. This shall also include a written statement that identifies the basis upon REGULAR MEETING MAY 13, 2019

which the selection was made.

iv. Contract award will be made to the responsible offerer whose submission is deemed most appropriate to the Rapides Parish Police Jury with consideration for price, qualifications, and other factors set by the local governing body. Unsuccessful offerers shall be notified in writing within ten working days of contract award. Documentation of notification shall be maintained in the contract selection file for the individual project.

• v. Following the review of the qualification statements received, the most qualified competitor will be selected to enter into contract negotiation. This shall always include negotiation of price to insure cost reasonableness. At the conclusion of successful negotiation, the competitor shall be invited to enter into a contract.

Noncompetitive Negotiation/Sole Source. Noncompetitive negotiation shall be used when small purchase, formal advertising, or competitive negotiation procedures are not feasible. Noncompetitive negotiation will involve solicitations of a proposal from only one source. This can also occur if solicitations under the competitive negotiation procedures result in only one proposal or qualification statement. Noncompetitive negotiation shall only be used when written authorization has been obtained from the State's Office of Community Development, with the one exception noted. In order to qualify for this type of procurement, one of the following circumstances must apply:

• i. The item or service is available only from a single source;

ii. It is determined that a public urgency or emergency exists and the urgency will not permit the delay beyond the time needed to employ one of the other three methods of procurement.

iii. After solicitation of a number of sources, competition is determined to be inadequate.

CONTRACT PRICING

Cost plus percentage of cost and percentage of construction cost methods of contracting MUST NOT be used. The Rapides Parish Police Jury shall perform cost or pricing analysis in connection with EVERY procurement action including contract modifications. Costs or prices based on estimated costs for LCDBG projects shall be allowed only to the extent that the costs incurred or the cost estimates included in negotiated prices are consistent with federal cost principals. Cost reimbursement, fixed price, per diem contracts, or a combination thereof may be utilized as appropriate.

A cost reimbursement type contract is most appropriate when the scope and extent of the work to be performed are not clearly defined. A cost reimbursement contract MUST clearly establish a cost ceiling which may not be exceeded without formally amending the contract, and must identify a fixed dollar profit which may not be increased unless there is a contract amendment which increases the scope of the work. REGULAR MEETING MAY 13, 2019

A fixed price contract is appropriate when the scope of work is very well defined and product oriented. A fixed price contract MUST establish a guaranteed price which may not increase unless there is a contract amendment that increases the scope of the work.

A per diem contract expected to exceed $10,000 will not be considered unless Rapides Parish Police Jury has determined that a cost reimbursable or fixed price contract is not appropriate. Cost and profit included in the per diem rate MUST be specifically negotiated and shown separately in the proposal. The contract must clearly establish a ceiling price which may not be exceeded without formally amending the contract.

The Rapides Parish Police Jury may use a multiplier type of compensation under either the cost reimbursement or fixed price contract. The multiplier and the portions of the multiplier applicable to overhead and profit must be specifically negotiated and separately identified in the contract.

PROCUREMENT RECORDS

The Rapides Parish Police Jury shall maintain records sufficient to detail the history of the procurement. The records shall include the following contract provisions and conditions:

• i. Contracts other than small purchase shall contain provisions which allow for administrative, contractual, or legal remedies if contractors violate or breach contract terms, and provide for sanctions and penalties as appropriate.

ii. All contracts in excess of $10,000 shall provide for termination for cause and for convenience by the Rapides Parish Police Jury including the manner in which it will be done and the basis for settlement.

iii. All construction contracts and subcontracts in excess of $10,000 shall include provisions which require compliance with Executive Order 11246, Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented in DOL regulations (41 CFR Part 60).

iv. All contracts and subcontracts for construction or repair shall include a provision for compliance with the Copeland "Anti-Kick-Back" Act (18 USC 874) as supplemented by DOL regulations (29 CFR Part 3).

• v. All contracts or subcontracts in excess of $2,000 for construction or repair shall include a provision for compliance with the Davis-Bacon Act (40 USC 276a to a-7) as supplemented by DOL regulations (29 CFR Part 5).

vi. All construction or repair contracts or subcontracts in excess of $2,000, which involve the employment or mechanics or laborers, shall include a provision for compliance with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 USC 327-333) as supplemented by DOL regulations (29 CFR Part 5).

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vii. Each contract shall include a notice of State requirements and regulations pertaining to reporting and patent rights under any contract involving respect to any discovery or invention which arises or is developed in the course of or under such contract, and of the State requirements pertaining to copyrights and rights in data.

viii. All negotiated contracts shall include a provision that makes it possible for the state, HUD, the Comptroller General of the United States, or any of their duly authorized representatives, to have access to any books, documents, papers, or records of the contractor/firm which are directly pertinent to the contract, for the purpose of making audit examination excerpts and transcriptions. Further, the contract must include a provision that all required records will be maintained by the contractor/firm for a period of five years after the Rapides Parish Police Jury formally closes out each LCDBG program.

ix. All contracts, subcontracts, and sub-grants in amounts in excess of $100,000 shall contain a provision which requires compliance with the requirements of Section 306 of the Clean Air Act (42 USC 1857 h), Section 508 of the Clean Water Act (33 USC 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR Part 15).

• x. Contracts shall recognize mandatory standards and policies relating to energy efficiency which are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163).

xi. The Rapides Parish Police Jury will be permitted to require changes, remedies, changed conditions, access and record retention, and suspension of work clauses approved by the state.

xii. Retention of all required records for three years after the State closes its grant with HUD.

xiii. Section 3 of the Housing and Community Development Act of 1968, as amended – the provisions of training, employment and business opportunities clauses.

xiv. Pursuant to LRS 38.2227, effective 7/2/10, public entities are required to obtain an attestation regarding past criminal convictions, if any, from each bidding entity responding to advertisements and letting for bids for public works contracts. The Past Criminal Convictions of Bidders form must be included in all bid documents and contracts for public works.

CONTRACT ADMINISTRATION

The Rapides Parish Police Jury shall maintain contract administration systems that insure that contractors/firms perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. The accepted performance of contractors/ firms will be a factor in subsequent contract negotiations and award. Remedial action by the Police Jury through legal processes shall be considered in REGULAR MEETING MAY 13, 2019

instances of identified significant nonperformance.

This Procurement Policy is hereby adopted by the Rapides Parish Police Jury in Regular Session on this 13th day of May, 2019.

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to adopt the following Citizen Participation Plan for a public facilities grant to be submitted under the Louisiana Community Development Block Grant 2020-2021 Regular Program and authorize the President to sign the necessary documents:

RESOLUTION

CITIZEN PARTICIPATION PLAN

The Rapides Parish Police Jury has adopted the following Citizen Participation Plan to meet the citizen participation requirements of Section 508 of the Housing and Community Development Act of 1974, as amended. The Rapides Parish Police Jury is committed through adoption of this plan to full and total involvement of all residents of the community in the composition, implementation and assessment of its Louisiana Community Development Block Grant (LCDBG) Program. Attempts will be made to reach all citizens, with particular emphasis on participation by persons of low and moderate income, residents of slum and blighted areas and of areas in which funds are proposed to be used. A copy of this plan will be made available to the public upon request.

As part of the citizen participation requirements and to maximize citizen interaction, the Rapides Parish Police Jury shall:

Provide citizens with reasonable and timely access to local meetings, information and records relating to the state's proposed method of distribution, as required by the Secretary, and relating to the actual use of funds under Title I of the Housing and Community Development Act of 1974, as amended;

Provide for public hearings to obtain views and respond to proposals and questions at all stages of the community development program. These hearings will consist of the development of needs and proposed activities and review of program performance. These hearings will be held after adequate notice, a minimum of five calendar days, at times and locations convenient to potential or actual beneficiaries with accommodations for persons with disabilities;

Provide for and encourage citizen participation with particular emphasis on participation by persons of low and moderate income who are residents of slum and blighted areas and of areas in which funds are proposed to be used;

Provide for technical assistance to groups representative of persons of low and moderate income that request such assistance in developing proposals;

Where applicable, identify how the needs of non-English speaking residents will be met in the case of public hearings; and

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Provide for a formal written procedure which will accommodate a timely written response, within fifteen days where practicable, to written complaints and grievances.

Written minutes of the hearings and an attendance roster will be maintained by the

PUBLIC HEARINGS

Notices informing citizens of any public hearings will appear in the official journal of the Rapides Parish Police Jury a minimum of five calendar days prior to the hearing. In addition, notices will also be posted in the Parish Courthouse and the hearing will be publicized through local community organizations, i.e., churches, clubs, etc., and/or dissemination of leaflets in the target area. Hearings will be held at times and locations convenient to potential or actual beneficiaries with accommodations for individuals with disabilities and non-English speaking persons. Whenever possible these hearings will be held within or near the target areas, at times affording participation by the most affected residents.

I.

APPLICATION

First Notice/Public Hearing

The public hearing to address LCDBG application submittal will be held approximately120 calendar days prior to the deadline for submission of the application for the current funding cycle. The Citizen Participation Plan will be available at the hearing. The public notice for this hearing will state that the following will be discussed:

• a) The amount of funds available for proposed community development;
• b) The range of activities that may be undertaken, including the estimated amount proposed to be used for activities that will benefit persons of low and moderate income;
• c) The plans of the Parish for minimizing displacement of persons as a result of activities assisted with such funds and the benefits to be provided by the Parish to persons actually displaced as a result of such activities; and
• d) The Parish’s prior performance of LCDBG programs funded by the State of Louisiana.

In addition, the notice shall state that all citizens, particularly low and moderate income residents of slum and blighted areas, are encouraged to submit their views and proposals regarding community development and housing needs. Those citizens unable to attend this hearing may submit their views and proposals to:

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The notice will also state that accommodations will be made for disabled and non-English speaking individuals provided a 5 day notice is received by the

Second Notice

Seven calendar days, at a minimum, prior to the deadline for submittal of the application, a second notice shall appear in the official journal informing the citizens of the following:

1. Proposed submittal date of the application;
2. Proposed objectives’
3. Proposed activities
4. Location of proposed activities;
5. Dollar amount of proposed activities; and
6. Location and hours available for application review.

In addition, the notice shall state "all citizens, particularly those affected by the proposed project, are encouraged to review the proposed application and submit any written comments on the application to:"

Negative comments received will be forwarded immediately to the State’s Office of Community Development, Division of Administration or the application will be withdrawn if necessary.

II.

AMENDMENTS

Program amendments, which substantially alter the LCDBG project from that approved in the original application, shall not be submitted to the state without holding one public hearing in accordance with the procedures outlined within this Citizen Participation Plan. Minutes of the hearing will be submitted with the request for the amendment. All interested citizens, particularly the low and moderate income, elderly, handicapped, and residents of the project area, shall be made aware and have the opportunity to comment on proposed amendments and/or submit alternative measures.

III.

GRANTEE PERFORMANCE

The Rapides Parish Police Jury will hold one performance hearing to solicit the public's opinion of the effectiveness of the LCDBG Program. The manner of notification will be the same as previously described for all public hearings. Notification will be made in the official journal approximately 7 calendar days prior to the anticipated submittal of close-out documents to the state, and will indicate the date, time, and place of the performance hearing, and invite comments and opinions on the LCDBG activities implemented under the 2020-2021 LCDBG Program being closed out. The notice will also state that accommodations will be made for disabled and non-English speaking persons provided a 5 day notice is received by the Parish. REGULAR MEETING MAY 13, 2019

This notice shall invite all interested parties, particularly those low to moderate income residents in the target area to attend.

The hearing will be held no sooner than five calendar days from the publication date of said notice.

CONSIDERATION OF OBJECTION TO APPLICATION

Persons wishing to object to approval of an application by the state may make such objection known to:

Office of Community Development Division of Administration Post Office Box 94095

The state will consider objections made only on the following grounds:

• A. The application description of needs and objectives is plainly inconsistent with available facts and data;
• B. The activities to be undertaken are plainly inappropriate to meeting the needs and objectives identified by the applicant; and
• C. The application does not comply with the requirements set forth in the state’s Annual Action Plan or other applicable laws.

Such objections should include both an identification of the requirements not met and, in the case of objections relative to (1) above, the complainant must supply the data upon which he/she relied upon to support his/her objection.

BILINGUAL

Whenever a significant number of persons and/or residents of blighted neighborhoods communicate with a primary language other than English attend public hearings, the Parish will provide an interpreter for dissemination of information to them providing the Parish is given sufficient notification of 5 day(s).

TECHNICAL ASSISTANCE

Technical assistance may be provided directly by the Parish to any citizen, particularly to low and moderate income persons, residents of blighted neighborhoods and minorities, who request assistance in the development of proposals and statement of views concerning the LCDBG Program. The local officials, administrator and engineer will conduct informational meetings with the residents of the low to moderate income areas if a written request is received by the Parish with at least a one week notification. The person who conducts the technical assistance meetings will disseminate information on the program and answer all pertinent questions. REGULAR MEETING MAY 13, 2019

TIMELY ACCESS AND ADEQUATE INFORMATION

The Parish shall provide timely disclosure of records, information and documents related to the LCDBG program activities. Documents will be made available for copying upon request at the Rapides Parish Police Jury office, Monday thru Friday, 8:00 a.m. to 4:30 p.m. Such documents may include the following:

1. All meetings and promotional materials.
2. Records of hearings and meetings.
3. All key documents, including prior applications, letters, grant agreements, citizen participation plans, and proposed applications.
4. Copies of the regulations (final statements) concerning the program.
5. Documents regarding other important requirements, such as Procurement Procedures, Fair Housing, Equal Employment Opportunity, Uniform Act, Labor Provisions and Environmental Procedures.

CITIZEN COMPLAINT PROCEDURE

SECTION 1

It is the policy of the Rapides Parish Police Jury to review all complaints received by the Parish.

SECTION 2

The following procedures will be followed on all complaints received by the Rapides Parish Police Jury:

1. The complainant shall notify the Secretary of the complaint. The initial complaint may be expressed orally or by written correspondence.
2. The Secretary will notify the President or designated representative of the complaint within three (3) working days.
3. The President or designated representative will investigate the complaint and will report the findings to the Secretary within five (5) working days.
4. The Secretary Treasurer will notify the complainant of the findings of the President or designated representative in writing or by telephone within three (3) working days.
5. If the complainant is aggrieved by the decision, he must forward the complaint in writing (if previously submitted orally) to the Secretary who will forward the complaint and all actions taken by the President or designated representative to the appropriate council committee for their REGULAR MEETING MAY 13, 2019

review. This will be accomplished within ten (10) working days of receipt of the written complaint.

6. The reviewing council committee will have ten (10) working days to review the complaint and forward their decision to the complainant in writing.
7. If the complainant is aggrieved with the decision of the Committee, he must notify the Secretary in writing that he desires to be afforded a hearing by the Police Jury. The complainant will be placed on the next regularly scheduled Police Jury meeting agenda. The Secretary will notify the complainant in writing of the date of the hearing.
8. The complainant must bring all relevant data, witnesses, etc., to the hearing. The Parish Council, at the hearing, will review the complaint and forward within thirty (30) days a certified copy of the minutes of the meeting at which the hearing was conducted and a decision was rendered to the complainant. If a decision is not reached at the hearing, the Parish President will inform complainant of an appropriate date to expect a response. Within thirty (30) calendar days of reaching a decision, the complainant will be notified in writing of the decision.

Complaints concerning the general administration of the LCDBG Program may be submitted in writing directly to the:

Division of Administration Office of Community Development Post Office Box 94095

SECTION 3

All citizen complaints relative to Fair Housing/Equal Opportunity violations alleging discrimination shall be forwarded for disposition to the:

Louisiana Department of Justice Public Protection Division Post Office Box 94005

The complainant will be notified in writing within 10 days that, due to the nature of the complaint, it has been forwarded to the Louisiana Department of Justice. or Complainant may contact the Louisiana Department of Justice Public Protection

SECTION 4

The Secretary will maintain a file for the purpose of keeping reports of complaints.

SECTION 5

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This policy does not invalidate nor supersede the personnel or other policies of the Parish which are currently adopted, but is intended to serve as a guide for complaints.

SECTION 6

This policy may be amended by a majority vote at any of the Parish’s regularly scheduled meetings.

ADOPTION

This Citizen Participation Plan is hereby adopted by Rapides Parish Police Jury in regular session on this 13th day of May, 2019.

On motion by Mr. Sean McGlothlin, seconded by Mr. Scott Perry, to authorize submittal of FY 2020/2021 LCDBG Public Facilities Application, for sewer improvements in the Walnut Grove area, and authorize the President to execute all necessary documents associated with the application. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to acknowledge the appointment of Mr. Robert Bussey, by the Chamber of Commerce, to the AICUZ Appeal Board for a three (3) year term. Term will expire May 13, 2022. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to acknowledge the appointment of Mr. Frank Willis, by Mayor Jeff Hall, City of Alexandria appointee, to the AICUZ Appeal Board for a three (3) year term. Term will expire May 13, 2022. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to receive the required report from Acadian Ambulance under the Contract for March, 2019: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 540 80% 84.81% Pineville - 8 minute 157 80% 82.17% Rapides - 12 minute 186 80% 83.33% Rapides - 20 minute 233 80% 80.26% On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, that the following items were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote. On vote the motion carried unanimously.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to enter into a lease agreement with New Cingular Wireless, PCS, LLC, to place a cell tower at the Rapides Parish Coliseum and authorize the President to sign same. Mr. Richard Billings questioned if this was going on the tower that was already at the Coliseum, to which Mr. Greg Jones, Legal Counsel, stated this was for new REGULAR MEETING MAY 13, 2019

construction. The lease was originally going to be a $1,000.00 a month, but now it is a five (5) year term, an immediate 10% bump if it is renewed for five (5) years, plus this cell tower will be capable of holding at least three (3) carriers, possibly four (4). When they add a carrier to the tower, we will get another $200.00. By the end of the year, we should be at $1,400.00 a month.

Mr. Billings questioned about the parking and the tower taking up space, to which Mr. Jones stated it is behind the barn, it is not in the parking lot. It is nothing but grass, it will not take up parking space.

On vote the motion carried.

The next item on the agenda was a motion to reimburse an employee for an incident occurring in parking lot.

Mr. Joe Bishop requested that this item be pulled, but added he had requested that a sign be put up in the parking garage about parking at your own risk over a month ago and questioned if that had been executed, to which Mr. Theodore Fountaine stated it had not, but it would be done.

Mr. Greg Jones stated he would get with Mr. Shane Trapp, Courthouse and Building Supervisor and draft some language for some signs.

Mr. Sean McGlothlin also requested that Mr. Greg Jones draft a letter to all the Department Heads in the Courthouse and ask them to post that for their employees to see it.

Mr. Greg Jones stated it needed to be done. The parking garage is fifty (50) years old and there are leaking pipes. Mr. Jones told the President he would have something for him to sign and he would get with Mr. Bruce Kelly to see about Mr. Shane Trapp posting some signs.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to approve Rapides Parish Roadway Capital Improvement Program 2019-2021, as recommended by the Public Works Director.

District Ward Road Name A 10 Robin Hood A 10 King Richard A 10 Little John A 10 East Yeager B 9 Hidden Path B 9 Hidden Pines REGULAR MEETING MAY 13, 2019

H 2 Cheneyville-Echo Rd H 3 Cheneyville-Echo Rd

District Ward Road Name H 2 Town & Country Road

District Ward Road Name REGULAR MEETING MAY 13, 2019

On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Vanderlick, to hire a part-time, hourly employee, at Rapides Parish Highway Department for employee equipment & machinery training procedures and departmental workforce supplement, not to exceed 30 hours per week and 480 hours annually, at a pay rate of $20.00 per hour.

Mr. Richard Billings stated he had heard from several operators at the Highway Department that are very worried about this because the individual that they are going to hire had worked with the Parish before for a long time, left the Parish and now wants to come back at a rate to exceed what most of our operators are getting at the present time.

Discussion ensued.

On roll call vote the motion carried 8-1. Mr. Richard Billings voted nay.

The following resolution was offered by Mr. Joe Bishop and seconded by Mr. Bubba Moreau:

Resolution

A resolution approving the issuance, sale and delivery of not exceeding Five Million Dollars ($5,000,000) of Rapides Finance Authority Revenue Bonds (Louisiana College Project); approving the public hearing held by the Authority on April 11, 2019 concerning the issuance of said Bonds; and providing for other matters in connection therewith.

WHEREAS, the Rapides Finance Authority (the "Authority") proposes to issue not exceeding Five Million Dollars ($5,000,000) of its Revenue Bonds (Louisiana College Project) (the "Bonds"), the proceeds of which will be loaned to Louisiana College (the “College”), a nonprofit corporation created under the laws of the State of Louisiana (the "State"), for the purpose of constructing and installing certain capital improvements throughout the College, including, but not limited to dormitory renovation, repair and refurbishment, (ii) funding a debt REGULAR MEETING MAY 13, 2019

service reserve fund, if required by the purchasers of the Bonds, and (iii) paying costs of issuance of the Bonds (collectively, the "Project"); and

WHEREAS, the Authority has requested that this Police Jury approve the issuance, sale and delivery of the Bonds; and

WHEREAS, as required by Article VI, Section 15 of the Constitution of the State of Louisiana of 1974, it is now the desire of this Police Jury to approve the issuance of the Bonds; and

WHEREAS, the provisions of the Internal Revenue Code of 1986, as amended (the “Code”), provide that obligations such as the Bonds may be issued as qualified tax-exempt obligations; provided that the issuer of the Bonds and any subordinate entities of the beneficiary, do not issue greater than $10,000,000 of tax-exempt bonds in any calendar year; and

WHEREAS, the Police Jury, together with its subordinate entities, do not intend to issue more than $10,000,000 of tax-exempt bonds (including the Bonds approved herein) in calendar year 2019 and accordingly, the Bonds will be issued as qualified tax-exempt obligations to the extent permitted under the Code; and

WHEREAS, the provisions of Section 147(f) of the Code require that an applicable elected representative of a governmental unit approve the issuance of obligations after a public hearing following reasonable public notice; and

WHEREAS, a Notice of Public Hearing was published on March 31, 2019 in The Town Talk, a daily newspaper of general circulation, published in Alexandria, Parish of Rapides, State of Louisiana, in a manner sufficient to inform the public and potential competitors of the subject, date, and place of such public hearing; and

WHEREAS, pursuant to the terms of the Notice, a public hearing was held on behalf of the Authority on April 11, 2019, at 4:30 p.m. in the Committee Meeting Room, 2nd Floor of the Rapides Parish Courthouse, 701 Murray Street, Suite 201, Alexandria, Louisiana 70301, at which public hearing no objections were received to the issuance of the Bonds; and

WHEREAS, this Police Jury has received a report from the Authority on the events that occurred at such public hearing; and

WHEREAS this Police Jury is the elected legislative body of the Parish of Rapides, on behalf of which it may be considered that the Authority will issue the Bonds (by virtue of the fact that it appoints the members of the governing authority of the Authority); and this Police Jury desires, in accordance with the requirements of the Code and the laws of the State, to approve the TEFRA hearing and the sale and issuance of the Bonds;

NOW THEREFORE, BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana, that:

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SECTION 1. In compliance with the provisions of Article VI, Section 15 of the Constitution of the State of Louisiana of 1974, and in accordance with the request of the Board of Trustees of the Rapides Finance Authority, this Police Jury hereby approves the issuance, sale and delivery of not exceeding Five Million Dollars ($5,000,000) in aggregate principal amount of the Authority's Revenue Bonds (Louisiana College Project) in one or more series or on a drawdown basis, bearing interest at a rate or rates not exceeding 6% per annum and maturity not to exceed 25 years from the date of issuance of the Bonds, the proceeds of which will be used to finance the cost of the Project.

SECTION 2. The Bonds shall be solely the limited obligations of the Authority and not the State or the Parish of Rapides and shall be payable solely from the trust estate pledged under a Trust Indenture pursuant to which the Bonds will be issued, including amounts payable by the College under the Loan Agreement between the Authority and the College.

SECTION 3. The approval of the public hearing for the tax exempt bonds given by resolution dated February 14, 2019 is hereby approved.

SECTION 4. The Police Jury hereby represents that it and its subordinate entities do not reasonably intend to issue more than $10,000,000 of tax-exempt bonds in calendar year 2019.

SECTION 5. This Police Jury shall under no circumstances incur, be liable for, or accept any financial obligation in connection with the issuance of the Bonds, and the Bonds shall never constitute an indebtedness or pledge of the general credit of the Parish of Rapides or the State of Louisiana.

This resolution having been submitted to a vote, the vote thereon was as follows: YEAS: Davron “Bubba” Moreau, Joe Bishop, Craig Smith, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Sean McGlothlin, Richard Billings and Scott Perry, Jr. NAYS: None ABSENT: None

And this resolution was declared adopted on this 13 th day of May, 2019.

Secretary President

On motion by Mr. Craig Smith, seconded by Mr. Joe Bishop, for the Rapides Parish Police Jury to create a permanent Civil Service position for Youth Coordinator, to be funded out of WIOA funds to be filled immediately.

Mr. Richard Billings questioned what this position was, to which the President called Ms. Elaine Morace to the podium.

Mr. Elaine Morace, OEWD Director, stated they service a Youth Program, working with at risk youth. They have about 125 and they are recruiting in the Parish to put them to work. She further explained the program. REGULAR MEETING MAY 13, 2019

Questions and answers ensued.

On vote the motion carried. Mr. Theodore Fountaine voted nay.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to ratify authorization for the President to sign a nomination form and a letter addressed to the Louisiana Workforce Commission for the following to serve on the Rapides Parish Workforce Development Board 61

• • Jeff Ryan, Cleco, replacing Susan Broussard
• • Wayne Kusmierczyk, Stella-Jones, replacing Lafe Jones
• • Tommy Peek, Boise-Cascade, replacing Tony Murray
• • Toni Johnson, DCFS, replacing Carla Peters
• • Kashwana Jones, Youth Challenge, replacing Nathalia Osby On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Vanderlick, to authorize the President to sign a nomination form and a letter addressed to the Louisiana Workforce Commission for Bill McDermott, Human Resource Manager for AFCO, to serve on the Rapides Parish Workforce Development Board 61, replacing Julie Bonial. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Bubba Moreau, to authorize the President to sign the State of Emergency Proclamation, for Rapides Parish, issued by the President for the heavy rains, rising of Red River, forecast of additional rainfall, etc., for May 9, 2019

STATE OF EMERGENCY

RAPIDES PARISH

WHEREAS, the Parish of Rapides is currently faced with a pending emergency due to the rise of the Red River,

WHEREAS, a definite threat to property and lives, for the Citizens of Rapides Parish exists due to the impact of Rising Floodwaters

WHEREAS, the potential exists to exhaust local resources due to localized rainfall with the forecast of additional rainfall expected, saturated grounds, as well as the continued rise of the Red River which may render the various tributaries unable to drain as a result of the River stage. These events will cause the inundation of floodwaters into homes and businesses, resulting in severe threat to private property, public facilities and the safety and security of the citizens of Rapides ;

WHEREAS, the anticipated rise in the Red River will significantly and adversely impact the Rigolette community causing another major flood event in that area;

THEREFORE, I, Theodore Fountaine, Jr., President of the Rapides Parish Police Jury, by authority vested in me by the Parish Charter and the Louisiana Disaster Act of 1993, do hereby proclaim;

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A State of Emergency exists within the Parish of Rapides and that all Emergency Preparedness Plans and the Parish All Hazard Emergency Operations Plan be activated, if necessary.

Issued on this 9th day of May, 2019.

Theodore Fountaine, Jr., President

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to add the following motions to the agenda, received after the Jury Meeting agenda was posted in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by unanimous vote:

YEAS: Davron “Bubba” Moreau, Joe Bishop, Craig Smith, Richard Vanderlick, Oliver “Ollie” Overton, Sean McGlothlin, Richard Billings, Scott Perry, Jr, and Theodore Fountaine, Jr. NAYS: none ABSENT: none On roll call vote the motion carried unanimously.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to award Bid #2729-2 – Purchase One (1) Used Hydraulic Excavator, to Scott Companies, for the amount of $102,992.00, as recommended by the Purchasing Agent and Parish Engineer. On vote the motion carried.

The next item on the agenda was to discuss a problem with Dunn Bayou in Echo.

Mr. Richard Billings stated that people are throwing litter, trash and debris out of their windows and doors into this bayou. He stated he had asked Mr. Dennis Woodward, Public Works Director, to help by getting someone down there to help with this problem. A Ms. Miller has complained for years.

Mr. Greg Jones stated he has asked Mr. Matt Johns, Rapides Area Planning Commission, if he would get one of our inspectors and an inspector from the Rapides Parish Health Unit, to ride down there and see if they can write some health violations.

There being no further business, motion by Mr. Richard Billings, seconded by Mr. Craig Smith, the meeting was adjourned at 4:27 p.m.