Rapides Parish Police Jury

Posted: MAY 2, 2019

Notice of Regular Committee Meetings to be held on Monday, May 6, 2019, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee…………………………………………………......3 Chairman: Oliver “Ollie” Overton, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee….....6 Chairman: Richard Vanderlick
3. Coliseum Liasion Committee……………………...……………………9 Chairman: Sean McGlothlin
4. Workforce Development and Municipal Liaison Committee……….10 Chairman: Craig Smith
5. Grants, Economic Planning and Development Committee….…....…11 Chairman: Sean McGlothlin
6. Courthouse and Tourism Committee………………………….…...…12 Chairman: Scott Perry, Jr.
7. Parochial Board Liaison & Legal Committee………………………..13 Chairman: Richard Billings
8. Personnel, Elections and Health Committee…………………………14 Chairman: Davron “Bubba” Moreau
9. Insurance, Ambulance, Fire and Homeland Security Committee.…15 Chairman: Joe Bishop

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

MAY 6, 2019

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON

ANY AGENDA ITEM

FOR ANY OF THE FOLLOWING COMMITTEE’S

PLEASE STAND TO BE RECOGNIZED ON THAT ITEM

Recognize and present plaques to the 2019 Louisiana State Fitness Team. (Mr. McGlothlin)

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FINANCE COMMITTEE

MAY 6, 2019 OLIVER “OLLIE” OVERTON, CHAIRMAN CRAIG SMITH SEAN MCGLOTHLIN RICHARD VANDERLICK

1. Roll call of Committee Members.
2. Treasurer’s Report
3. Motion to delete from the Rapides Parish Fire District No. 5, the equipment listed below, as it is broken and no longer suitable for public use: Asset Description Disposal 9408 Kyocera KM2030 Copier Scrap to be auctioned (Mr. Overton)
4. Motion to authorize to secure financing for the Rapides Parish Fire District No. 11 for the purchase of a new Engine Apparatus approved in November of 2018. (Mr. Overton)
5. Motion to transfer responsibility from the Rapides Parish Highway Department, to the Office of Economic and Workforce Development, the following asset number: Asset Number Description 9995 2006 – Expedition VIN# 1FMPU15516LA14747 (Mr. Overton)

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6. Motion to authorize the purchase of two (2) Brush Trucks, for Rapides Parish Fire District No. 10. The trucks will be purchased by using an existing contract with Jefferson Parish that the Rapides Parish Police Jury can piggyback on. This purchase being requested by the Plainview Volunteer Board of Directors. (Mr. Overton)
7. Motion to award Bid #2729-1 – Purchase of Used Track Hoe to lowest bidder – Scott Equipment for the amount of $99,494.00 as recommended by the Parish Engineer and Purchasing Agent. (Mr. Overton)
8. Motion to delete from the Rapides Parish Highway Department Asset/Inventory Program Asset #10394 (2008 Dodge Ram), as recommended by the Parish Engineer. (This vehicle caught fire on January 4, 2019 and is considered by the insurance company a total loss, with them offering to pay $8288.03, less deductible.) (Mr. Overton)
9. Motion to transfer from the Rapides Parish Administration Asset/Inventory Program to the Rapides Parish Highway Department the following asset number: Asset Number Description 10840 2013 – Ford Explorer VIN# 1FM5K7B83DGA02488 (Mr. Overton)
10. Motion to authorize to advertise for Bids on a 2019 Truck Cab/Chassis, for Rapides Parish Fire District No. 8, to accommodate existing equipment as recommended by the Cotile Volunteer Board. (Mr. Overton)

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11. Motion to enter into an agreement with the Louisiana Boat Racing Association, a member of the National Boat Racing Association, to hold Boat Racing on Kincaid Lake, May 17–19, 2019 and authorize the President to sign same. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

MAY 6, 2019 RICHARD VANDERLICK, CHAIRMAN CRAIG SMITH RICHARD BILLINGS DAVRON “BUBBA” MOREAU DENNIS WOODWARD (NON-VOTING)

1. Roll call of Committee Members.
2. Public Works Director's Report.
3. Motion to adopt an ordinance to amend and reenact Section 18-4.2(i) Ward 10, District A and authorize the Rapides Parish Highway Department to erect speed limit signs. (Mr. Moreau)
4. Motion to abandon approximately two hundred fifty feet of the Gene Richey Road (Ward 5, District E), from the property line of Sandra Richey Thiels to the end, as recommended by the Public Works Director, subject to the approval of the Rapides Area Planning Commission and Legal Counsel. (Mr. Vanderlick)
5. Motion to adopt an ordinance to amend and reenact Section 18-4.2(e) Speed Limits, so as to remove the Vit Road Ward 11, District C, from the section of 35 mph speed limits, because it is also in the section of 30 mph speed limits, and authorize the Rapides Parish Highway Department to erect speed limit signs. (Mr. Smith)

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6. Recognize Morgan Gautreaux from Enterprise Fleet Management. (Mr. Smith)
7. Motion to authorize Mrs. Ruby Augustine, 1217 Highway 454, Pineville, LA 71360, District C, as a Hardship Case. (Proper paperwork has been received) (Mr. Smith)
8. Motion to award Bid # 2748 – Various Road Materials (Gravel, Case Corse Aggregates and Pit Run) to Various Bidders based of availability of material, bid price and haul distance: Products Description Luhr Brothers E & E Construction Larry Grayson Item 1A Uncrushed Gravel Size 1 Item 1B Uncrushed Gravel Size 2 Item 1C Uncrushed Gravel Size 3 Item 2A Crushed Gravel Size 1 26.50 25.00 Item 2B Crushed Gravel Size 2 28.75 Item 2C Crushed Gravel Size 3 28.50 Item 3 Road Gravel 25.00 Items 4 Oversize Rock 28.00 Item 5 Sandy C-3 Gravel 7.00 Item 6 Base Course #610 24.50 Item 7A Crushed Stone #4 26.50 Item 7B Crushed Stone #67 26.50 Item 7C Crushed Stone #8 28.00 Item 7D Crushed Stone #57 26.50 Item 8A Wash/Crshd #67 26.50 Item 8B Wash/Crshd #57 26.50 Item 8C Wash/Crshd #8 28.00 Item 9A Bed & Filter 4 x 1 26.50 Ite4m 9B Bed & Filter 3 x 1 Item 9C Bed & Filters 6 x 0 Item 9D Bed & Filter 4 x 8 28.50 Item 10A Rip/Rap Class 30 28.50 Item 10B Rip/Rap Class 55 28.50 Item 111 – Pit Run 4.95 Page | 8

Contract from June 1, 2019 thru May 30, 2020 with the option to renew as recommended by the Parish Engineer and the Purchasing Agent. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COLISEUM COMMITTEE

MAY 6, 2019 SEAN MCGLOTHLIN, CHAIRMAN DAVRON “BUBBA” MOREAU RICHARD VANDERLICK JOE BISHOP

1. Roll call of Committee Members.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

MAY 6, 2019 CRAIG SMITH, CHAIRMAN SEAN MCGLOTHLIN SCOTT PERRY, JR. DAVRON “BUBBA” MOREAU

1. Roll call of Committee Members.

2.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

MAY 6, 2019 SEAN MCGLOTHLIN, CHAIRMAN JOE BISHOP SCOTT PERRY, JR. RICHARD VANDERLICK

1. Roll call of Committee Members.
2. Motion to adopt a Procurement Procedures Policy for a public facilities grant to be submitted under the Louisiana Community Development Block Grant 2020/2021 Regular Program and authorize the President to sign the necessary documents. (Mr. Overton)
3. Motion to adopt a Citizen Participation Plan for a public facilities grant to be submitted under the Louisiana Community Development Block Grant 2020-2021 Regular Program and authorize the President to sign the necessary documents. (Mr. Overton)
4. Motion to authorize submittal of FY 2020/2021 LCDBG Public Facilities Application, for sewer improvements in the Walnut Grove area, and authorize the President to execute all necessary documents associated with the application. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE AND TOURISM COMMITTEE

MAY 6, 2019 SCOTT PERRY, JR., CHAIRMAN CRAIG SMITH OLIVER “OLLIE” OVERTON SEAN MCGLOTHLIN

1. Roll call of Committee Members.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

MAY 6, 2019 RICHARD BILLINGS, CHAIRMAN CRAIG SMITH JOE BISHOP SCOTT PERRY, JR.

1. Roll call of Committee Members.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

MAY 6, 2019 DAVRON “BUBBA” MOREAU, CHAIRMAN CRAIG SMITH JOE BISHOP OLIVER “OLLIE” OVERTON

1. Roll call of Committee Members.
2. Motion to acknowledge the appointment of Mr. Robert Bussey, by the Chamber of Commerce, to the AICUZ Appeal Board for a three (3) year term. Term will expire May 13, 2022. (Mr. Overton)
3. Motion to acknowledge the appointment of Mr. Frank Willis, by the Mayor of Alexandria, Mayor Hall, to the AICUZ Appeal Board for a three

• (3) year term. Term will expire May 13, 2022. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

MAY 6, 2019 JOE BISHOP, CHAIRMAN OLIVER “OLLIE” OVERTON SEAN MCGLOTHLIN SCOTT PERRY, JR.

1. Roll call of Committee Members.
2. Motion to receive the required report from Acadian Ambulance under the Contract for March, 2019:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 540 80% 84.81% Pineville - 8 minute 157 80% 82.17% Rapides - 12 minute 186 80% 83.33% Rapides - 20 minute 233 80% 80.26% (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL