Rapides Parish Police Jury

Posted: March 28, 2019

Notice of Regular Committee Meetings to be held on Monday, April 1, 2019, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Oliver “Ollie” Overton, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee…....6 Chairman: Richard Vanderlick
3. Coliseum Committee……………………………………………………8 Chairman: Sean McGlothlin
4. Workforce Development and Municipal Liaison Committee………..9 Chairman: Craig Smith
5. Grants, Economic Planning and Development Committee….…..…..10 Chairman: Sean McGlothlin
6. Courthouse and Tourism Committee………………………….…..…12 Chairman: Scott Perry, Jr.
7. Parochial Board Liaison & Legal Committee………………………..13 Chairman: Richard Billings
8. Personnel, Elections and Health Committee…………………………15 Chairman: Davron “Bubba” Moreau
9. Insurance, Ambulance, Fire and Homeland Security Committee.…16 Chairman: Joe Bishop

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

APRIL 1, 2019

WELCOME

IF THERE IS ANY PUBLIC COMMENT ON

ANY AGENDA ITEM

FOR ANY OF THE FOLLOWING COMMITTEE’S

PLEASE STAND TO BE RECOGNIZED ON THAT ITEM

Recognize Ms. Erika Brown concerning parking garage

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FINANCE COMMITTEE

APRIL 1, 2019 OLIVER “OLLIE” OVERTON, CHAIRMAN CRAIG SMITH SEAN MCGLOTHLIN RICHARD VANDERLICK

1. Roll call of Committee Members
2. Treasurer’s Report
3. Motion to delete from the Rapides Parish Fire District No. 8 Asset/Inventory the following equipment as it is no longer suitable for public use: Asset Number Description Disposal 10310 Projector – EMP – S5 Broken – place in Auction (Mr. Overton)
4. Motion to ratify the removal from the Rapides Parish Fire District No. 10 Asset/Inventory Program the following equipment that was placed in auction: Asset Number Description Disposal 9973 1986 – Chevrolet Placed in Auction VIN# GCHD34J6GF325951 10137 Trailer Placed in Auction VIN# 5SRUT08196L000754 10286 Trailer Placed in Auction VIN# 5SRUT12167L070485 9667 1985 – 4x4 Chevrolet Placed in Auction VIN# 1GCGD34J6FF301255 9436 1984 – Chevrolet Placed in Auction VIN# 1GCGD34J9EF352733 10158 500 Gallon Water Tank–Split Placed in Auction 8425 Pump Placed in Auction (Mr. Overton)

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5. Motion to ratify the construction of a New Station for Fire District No. 9 – Station #1 to replace the old Station No. 1 as the owner doesn’t want to renew lease. (Mr. Billings)
6. Motion to award Bid #2723–Annual Contract for Various Bituminous Materials (Hot and Cold Mix) to sole bidder, Diamond B Construction, for the amounts of Hot Mix-$57.50 per ton and Cold Mix-$87.00 per ton, as recommended by the Public Works Director and the Purchasing Agent. (Mr. Overton)
7. Adopt millage rates for 2019. (Mr. Fountaine)
8. Motion to authorize the request of the Rapides Parish Library Board of Control, for the Rapides Parish Police Jury to enter into a one (1) year lease with APOGEE LLC, for a portion of the parking lot, at the corner of Ulster and Leitrum Street, Boyce LA.; area to be leased is 30 x 40 or 1,200 square foot, starting March 1, 2019, in the amount of $500 per month and authorize the President to sign the necessary documents. (Mr. Vanderlick)
9. Motion to renew the contract with Drew M Talbot, Attorney at Law, LLC (Formerly with the firm of Rainer Anding & Talbot – firm dissolved due to death of a partner) as conflict/alternative counsel for the Sales Tax Department, as recommended by the Tax Administrator and the District Attorney, subject to approval by the State of Louisiana Attorney General at a rate not to exceed the Attorney General’s fee schedule. (Mr. Overton)

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10. Motion to authorize to advertise to purchase a Modular Training simulator for Rapides Parish Fire District #10, secure financing and authorize the President to sign all necessary documents as requested by the Plainview Volunteer Fire Department Board. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

APRIL 1, 2019 RICHARD VANDERLICK, CHAIRMAN CRAIG SMITH RICHARD BILLINGS DAVRON “BUBBA” MOREAU DENNIS WOODWARD (NON-VOTING)

1. Roll call of Committee Members.
2. Public Works Director's Report.
3. Motion to abandon a fifty (50) foot wide, unimproved street right-of-way, on the north side of Fairwood Subdivision, located off of the Hall Road (Ward 10, District A), as recommended by the Public Works Director, subject to the approval of the Rapides Area Planning Commission and Legal Counsel. (Mr. Moreau)
4. Motion to donate surplus field lights from Ward 10 Recreation District to Buckeye Recreation District. (Mr. Moreau)
5. Motion to authorize participation in the City of Alexandria Household Hazardous Waste Collection Day by providing workers and equipment to satisfy the requirements of the Rapides Parish Stormwater Management Plan as recommended by the Director of Public Works. (Mr. Vanderlick)

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6. Motion to authorize the Public Works Director to hire Ken Sterling on a temporary basis to operate a motor grader and to train other employees in the operation of a motor grader and other equipment as needed at a rate of $20.00 per hour pending Legal Counsel approval. (Mr. Smith)
7. Motion to authorize the Public Works Director to submit the necessary documents for the renewal of pre-approved emergency debris sites at Hester Landing Road, VanZant Road and Esler Field Road to the Louisiana Department of Environmental Quality and authorize the President to sign, as recommended by the Public Works Director. (Mr. Vanderlick)
8. Motion to authorize to advertise for bids for Various Road Materials, (gravel, lightweight aggregate and pit-run) for an annual contract, as recommended by the Purchasing Agent and Public Works Director. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COLISEUM COMMITTEE

APRIL 1, 2019 SEAN MCGLOTHLIN, CHAIRMAN DAVRON “BUBBA” MOREAU RICHARD VANDERLICK JOE BISHOP

1. Roll call of Committee Members.
2. Motion to authorize the Rapides Parish Highway Department to use the surplus dirt behind the Rapides Parish Coliseum for the Lamourie Road Project and authorize the President to sign any necessary documents. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

APRIL 1, 2019 CRAIG SMITH, CHAIRMAN SEAN MCGLOTHLIN SCOTT PERRY, JR. DAVRON “BUBBA” MOREAU

1. Roll call of Committee Members.
2. Motion to enter into an Intergovernmental Agreement with the Town of Lecompte for the Rapides Parish Highway Department to provide labor and equipment to perform forty (40) hours of ditch cleaning and cleaning culverts in various ditches, as requested by the Town of Lecompte, to be paid out of town’s portion of Road District No. 1A funds and authorize the President to sign same. (Mr. Overton)
3. Motion for the Workforce Operations Department to hire one additional temporary employee to facilitate the Summer Youth Employment Program to be paid out of WIOA funds. (Mr. Smith)
4. Motion to enter into an Intergovernmental Agreement with the Town of Cheneyville to repair and overlay Scott Street, within the Cheneyville Town limits and portions outside the Town limits to the sewer plant and widening Klock Street, extending shoulders, as requested by the Town of Cheneyville, to be paid out of Ward 3, District H, Road Maintenance Funds and authorize the President to sign same. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

APRIL 1, 2019 SEAN MCGLOTHLIN, CHAIRMAN JOE BISHOP SCOTT PERRY, JR. RICHARD VANDERLICK

1. Roll call of Committee Members.
2. Motion to authorize the President to sign Amendment No. 1, to the Supplemental Engineering Services Agreement, Work Order No. 3, for the Esler Regional Airport, PAE Job No. 10768, for Runway 9-27 Rehabilitation, for a decreased amount of $174,400.00 (Original amount was $199,500.00), as requested by Pan American Engineers, Project Engineers. (Mr. Moreau)
3. Motion to open a Public Hearing to receive comments for the FY 2020/2021 Louisiana Community Development Block Grant (LCDBG) Program. (Mr. Overton)
4. Motion to award the Request for Proposal No. 2690 – Project Management/Administrative Services – Davis Drive Hazard Mitigation Project to the lowest Proposal amount received, Rapides Area Planning Commission for the amount of $5,000.00 pending approval from GOHSEP. Motion dated December 3, 2018 was not approved by GOHSEP. (Mr. McGlothlin)
5. Motion to award the LCDBG 2020/2021 Administrative Consultant Services to Frye Magee, LLC and authorize the President to sign any necessary documents. (LCDBG 2020/2021 Engineering Services and Administrative Consulting Services Selection Committee) Page | 11
6. Motion to award the LCDBG 2020/2021 Engineering Services to Pan American Engineer, LLC and authorize the President to sign necessary documents. (LCDBG 2020/2021 Engineering Services and Administrative Consulting Services Selection Committee)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE AND TOURISM COMMITTEE

APRIL 1, 2019 SCOTT PERRY, JR., CHAIRMAN CRAIG SMITH OLIVER “OLLIE” OVERTON SEAN MCGLOTHLIN

1. Roll call of Committee Members.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

APRIL 1, 2019 RICHARD BILLINGS, CHAIRMAN CRAIG SMITH JOE BISHOP SCOTT PERRY, JR.

1. Roll call of Committee Members
2. Motion to adopt a resolution that the Rapides Parish Police Jury strongly opposes House Bill 57 and any and all proposed legislation that transfers the administration and collection of local sales and use taxes to the Louisiana Department of Revenue; and to vigorously urge each member of our Legislative Delegation for the Parish to oppose also. Copy of this resolution be sent to all Louisiana Legislative Delegates so that they will be made aware of our position on this matter. (Mr. Overton)
3. Motion to adopt an Ordinance authorizing the sale at public auction, the adjudicated properties identified and approved by CivicSource and a resolution authorizing CivicSource to administer an Adjudicated Properties Sale Program with a limited Power of Attorney, for the sale of Adjudicated Property and authorize the President to sign said documents. (Mr. Overton)
4. Motion to approve an Intergovernmental Agreement with the Rapides District Attorney’s Office for the donation of a 2016 Ford Expedition SUV to the Rapides Parish Police Jury and authorize the President to sign same. (Mr. Fountaine)
5. Motion to adopt a resolution requesting the Louisiana Police Jury Association to support comprehensive statewide legislation for rideshare companies, so as to encourage the adoption of rules for ridesharing companies that will provide safety benefits, create more economic Page | 14

opportunities and expand access to reliable transportation. Copy of this resolution be sent to the Louisiana Legislative Delegates for their support. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

APRIL 1, 2019 DAVRON “BUBBA” MOREAU, CHAIRMAN CRAIG SMITH JOE BISHOP OLIVER “OLLIE” OVERTON

1. Roll call of Committee Members.
2. Motion to waive the insurance requirements for the sewer effluent requested by the Rapides Area Planning Commission and approved by the Public Works Director and Rapides Parish Health Unit. (Mr. Bishop)
3. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Ralph Roach, representing District C, to the Rapides Parish Library Board of Control for a five (5) year term. Term will expire September 1 4, 2019. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

APRIL 1, 2019 JOE BISHOP, CHAIRMAN OLIVER “OLLIE” OVERTON SEAN MCGLOTHLIN SCOTT PERRY, JR.

1. Roll call of Committee Members.
2. Motion to receive the required report from Acadian Ambulance under the Contract for February, 2019:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 493 80% 84.99% Pineville - 8 minute 120 80% 82.50% Rapides - 12 minute 173 80% 88.44% Rapides - 20 minute 175 80% 81.41% (Mr. Billings)

3. Motion for Fire District No. 2 to sell one 2015 Ford F450 VIN #1FDOW4GY9FEC9036 to Fire District No. 11, Springcreek, for the sum of $40,000.00, to be paid from Fire District No. 11 funds. (Mr. Bishop)
4. Motion to purchase one F-150 Crewcab 4X4 off Louisiana State Contract #4400010201 in the amount of $31,123.25, to be paid from Fire District No. 2 funds, as recommended by Fire Chief Randy McCain. (Mr. Bishop)
5. Motion to approve updated legal description of Rapides Parish Fire District No. 2 and Rapides Parish Fire District No 2, Service Area 1, as recommended by Fire Chief Randy McCain. (Mr. Bishop) Page | 17

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL